08_Attach_G_Submittals.pdf

REV Spring 2019

ATTACHMENT G --- SUBMITTALS

PERFORMANCE WORK STATEMENT 1

Table of Contents

GENERAL 4

A. GUIDING REFERENCES 4

B. POWER (for) FURNISHINGS, EQUIPMENT & LOW VOLTAGE SYSTEMS (PFE-LVS) 4

C. TRANSITION AND MOVE ONLY 4

D. APPLICABILITY TO SMALL PROJECTS 4

E. NARRATIVES 4

F. CALCULATIONS 5

G. DRAWINGS 5

H. SPECIFICATIONS 5

I. MANUFACTURER PRODUCT CATALOG CUT SHEETS & ILLUSTRATION SHEETS 6

J. SCHEDULE 6

K. COLOR BOARDS & BINDERS 6

L. SUBMITTAL UPDATES/REVISIONS 6

M. SUBMITTAL DISTRIBUTION 7

N. PHOTOGRAPHS 7

O. RELATED SUBMITTALS 7

P. OPERATING SYSTEMS 7

S---00. PRE---CHARRETTE DELIVERABLES 7

S---0. CHARRETTE DELIVERABLES 8

S0---A. BIM PROJECT EXECUTION PLAN 8

S0---B. PFE---LVS and PFE-LVS INVENTORY LIST 8

S0---C. UPDATED PROJECT SCHEDULE 8

S0---D. CID AND SID OPTIONS 8

S0---E. TYPICALS/ROOM PLACEMENT PLANS 9

S0---F. HIGH PERFORMANCE SUSTAINABLE BUILDING (HPSB) PLAN 9

S0---G. OWNER’S PROJECT REQUIREMENTS (OPR) TEMPLATE 9

S0---H. PROGRAM FOR DESIGN 9

S0---I. OTHER PROCUREMENT (OP) INFORMATION 9

S---1. SUBMITTAL 1---PRELIMINARY (SCHEMATIC/CONCEPT DESIGN---35%) 9

S---1A. SUBMITTAL 1 GENERAL 9

S---1B. EXISTING CONDITIONS/BASELINE REPORTS 10

S---1C. CIVIL---SITE---LANDSCAPE 11

S---1D. ARCHITECTURAL 11

S---1E. ANTI---TERRORISM/FORCE PROTECTION (ATFP) 12

S---1F. STRUCTURAL---SEISMIC 12

S---1G. SUSTAINABILITY 12

S---1H. POWER (for), FURNISHINGS, EQUIPMENT – LOW VOLTAGE EQUIPMENT (PFE-LVS) 13

S---1I. INTERSTITIAL BUILDING SYSTEMS (IBS) 13

S---1J. ELECTRICAL 13

PERFORMANCE WORK STATEMENT 2

S---1K. MECHANICAL 14

S---1L. PLUMBING 15

S---1M. COMMUNICATIONS---LOW VOLTAGE SYSTEMS 14

S---1N. FIRE PROTECTION---LIFE SAFETY 16

S---1O. PHYSICAL SECURITY--- LOW VOLTAGE SYSTEMS 16

S---1P. COMPREHENSIVE INTERIOR DESIGN (CID) 16

S---1Q. STRUCTURAL INTERIOR DESIGN (SID) & WAYFINDING 16

S---1R. COMMISSIONING 17

S---1S. TRANSPORTATION & LOGISTICS 17

S---1T. FOOD SERVICE 17

S---1U. TRANSITION 17

S---1V. TEMPORARY FACILITIES 18

S---1W. SCHEDULE 18

S---1X. OTHER 21

S---2. SUBMITTAL 2---PREFINAL (DESIGN DEVELOPMENT---65%) 21

S---2A. SUBMITTAL 2 – GENERAL 21

S---2B. EXISTING CONDITIONS 21

S---2C. CIVIL---SITE---LANDSCAPE 22

S---2D. ARCHITECTURAL 22

S---2E. ANTI---TERRORISM/FORCE PROTECTION (ATFP) 23

S---2F. STRUCTURAL---SEISMIC 23

S---2G. SUSTAINABILITY 23

S---2H. POWER (for), FURNISHINGS, EQUIPMENT – LOW VOLTAGE EQUIPMENT (PFE-LVS) 23

S---2I. INTERSTITIAL /INTEGRATION OF BUILDING SYSTEMS (IBS) 24

S---2J. MECHANICAL 25

S---2K. ELECTRICAL 27

S---2L. PLUMBING 28

S---2M. COMMUNICATIONS 29

S---2N. FIRE PROTECTION---LIFE SAFETY 29

S---2O. PHYSICAL SECURITY 31

S---2P. COMPREHENSIVE INTERIOR DESIGN 31

S---2Q. STRUCTURAL INTERIOR DESIGN 31

S---2R. COMMISSIONING 32

S---2S. TRANSPORTATION & LOGISTICS 32

S---2T. FOOD SERVICE 32

S---2U. TRANSITION 31

S---2V. TEMPORARY FACILITIES 33

S---2W. SCHEDULE 33

S---2X. OTHER 34

S---3. SUBMITTAL 3---FINAL (DESIGN---100%) 34

S---4. SUBMITTAL 4---CORRECTED 100% FINAL 36

OPTIONAL WORK – OP 36

PERFORMANCE WORK STATEMENT 3

PRECONSTRUCTION SUBMITTALS 37

CONSTRUCTION SUBMITTALS 40

CLOSEOUT & WARRANTY SUBMITTALS 41

ACRONYMS 45

SUBMITTAL EXAMPLES 47

PROJECT ROOM CONTENTS REPORT (PRCR) - EXAMPLE 47

APDX A - PFE-LVS/PFE-LVS TYPICAL/ROOM PLACEMENT PLAN - EXAMPLE 48

APDX B - FURNITURE & FURNISHINGS & CASEWORK ILLUSTRATION SHEET - EXAMPLE 49

APDX C - ARTWORK ILLUSTRATION SHEET - EXAMPLE 52

APDX D - ARTWORK PLACEMENT PLAN - EXAMPLE 53

APDX E - INTERIOR MOCKUP PHOTOS 52

APDX F - MOVE SCHEDULE - EXAMPLE 52

APDX G - DEPARTMENTAL ACTIVITY SCHEDULE - EXAMPLE 52

APDX H - PFE-LVS TRAINING SCHEDULE - EXAMPLE 52

APDX I - DEPARTMENTAL MOVE SPREADSHEET - EXAMPLE 52

APDX J - PFE-LVS TESTING AND CERTIFICATION SCHEDULE – EXAMPLE 52

APDX K - CONSTRUCTION SUBMITTAL REGISTER – EXAMPLE 52

PERFORMANCE WORK STATEMENT 4

REVISED: Spring 2019

GENERAL

A. GUIDING REFERENCES

This document describes the requirements of each submittal for the main project, accelerated phases, swing spaces and temporary phasing facilities. Submittals shall be submitted in accordance with the Design-Build (DB) PWS and UFC 4-510-01, Design: Medical Military Facilities and this document. Submittals typically include narratives, drawings, specifications, cut sheets, schedules, and color boards/binders. Examples of select submittals are included in the attached. The following references were used to establish DB submittal requirements:

• Submittal 1 requirements align with UFC 4-510-01, Design: Medical Military Facilities.

• Submittal 2 and 3 requirements are derived from excerpts of the USACE Design-Build Medical Design

Instructions and AIA Best Practices.

• PFE‐LVS, Preconstruction and Closeout Submittals are derived from best practices and select requirements of the Unified Facilities Guide Specifications.

• Reference Design-Build (DB) PWS, Attachment F, UFGS General Requirements, for additional instructions on the

Submittal Register, Schedule, Preconstruction and Construction Submittals.

• Provide information within the timetables outlined in the PWS, Table 1, Submission and Review Periods.

B. POWER (for), FURNISHINGS, EQUIPMENT & LOW VOLTAGE SYSTEMS (PFE‐LVS)

The term PFE‐LVS is widely used in this document as an umbrella term covering JSN/PRCR identified systems and products required to be furnished as part of the contract. It also includes infrastructure work to accommodate moved systems or system expansions required as part of transition, move only areas, or realignment of departments and offices. PFE‐LVS will not be classified by LOGCAT designation in this project. Refer to the PRCR and JSN Listings in Attachment D – Power (for), Furnishings, Equipment & Low Voltage Systems (PFE-LVS) for products/systems and estimated quantities.

C. TRANSITION & MOVE ONLY

In accordance with the Design-Build (DB) PWS, the Contractor is responsible for all necessary transition planning and execution related to required moves for phasing, move‐only, and realignment. It includes work necessary for temporary facilities to accommodate transition and phasing (TPFs). It includes necessary planning, coordination, and execution to relocate and set up of existing PFE‐LVS, new PRCR products, relocating and expanding systems and testing and certification/recertification. It also includes removal, proper storage and disposal of material and equipment resulting from demolition as provided for in the DB PWS. Refer to Attachment A – Project Objectives for project‐ specific requirements for Temporary Phasing Facilities, as well as for Temporary Construction Facilities.

D. APPLICABILITY TO SMALL PROJECTS

Projects with a CCL under $5M are exempt from select submittals and deliverables. Submittals and deliverables highlighted in ‘gray’ are not required on projects $5M or under.

E. NARRATIVES

Package narratives shall be submitted in standard 3‐ring binders with labeled sub‐dividers by discipline, sequential page numbers, and a table of contents. Date and properly identify all documents according to project title and level of submission. Project title shall exactly reflect what is noted on the enacted DD Form 1391. Narratives are required at every submission for every discipline unless noted otherwise. The Contractor shall annotate deviations from original technical approach narrative submitted at the time of Proposal.

PERFORMANCE WORK STATEMENT 5

F. CALCULATIONS

Provide all calculations in accordance with UFC 4‐510‐01 instructions and all applicable code requirements.

Calculation requirements are outlined in the respective discipline sections of UFC 4‐510‐01. Include complete calculations for all engineering systems proposed. The contractor shall include and calculate the departmental gross square feet/meters (GSF/GSM) and the building GSF/GSM. All calculations shall be included in the Design Narrative, tabbed and noted in the Table of Contents.

When calculations are performed with computer programs, the contractor shall identify basic operating features on the specific computer program(s) used to enable the reviewers to establish the validity of the calculations. Include a description of the program's methodology; identification of the specific equipment, systems, or processes being treated; identification of all inputs and defaults; identification of all units of measurement; and a clear presentation of results.

G. DRAWINGS

Drawings shall reflect design narrative rationale and assumptions, all applicable codes, criteria, standards and align with industry drawing formats (hardcopy/digital). Include project specific index of drawings, abbreviations, materials legend, symbols and general notes in accordance with industry standards. Shop drawings shall not be used as design drawings. Include typical accessibility guidelines with associated mounting heights, clearances, etc. for accessories and fixtures

Building Information Modeling (BIM). Submit per UFC 4-510-01. Exception(s): The PWS, Attachment G - Submittal Requirements takes precedence over those submittals requirements outlined in the MHS BIM Requirements. Also refer to Attachment A – Project Objectives for project‐specific instructions pertaining to the scope of BIM. The requirements of UFC 4‐510‐01 shall apply unless otherwise stated in Attachment A.

Scale: All floor plans, unless noted otherwise, shall be reproduced at minimum scale 1:100 (1/8 inch = 1 foot). The plan scale shall be increased as required to make half‐size drawings read legibly. Plans for communications and PFE shall be reproduced at a minimum scale of 1:50 (1/4 inch = 1 foot). Graphically represent typical rooms, equipment rooms and congested areas on plans or partial plans at a minimum scale of 1:50 (1/4 inch = 1 foot). The selected scale for the details shall be suitable to provide legibility at half‐size reduction. Half‐size drawing shall be reproduced at true half‐size. Full size sheets shall be 30”x42”.

Details: Provide required construction details for all disciplines, specific to the project’s scope of work, to fully illustrate construction of the project. Standard or generic details shall not be used for any discipline. Detail the drawings such that conformance with the Task Order can be reviewed for scope validation and compliance to the

RFP.

H. SPECIFICATIONS

All specifications shall meet all Codes, Criteria and Standards. Specifications shall be in sufficient detail to fully describe and demonstrate the quality of materials, the installation and performance of equipment, and the quality of workmanship. Quality standards initially provided in the Contractor’s Proposal and those identified in this Task Order shall be met at a minimum. The specifications shall clearly identify the specific products chosen to meet the requirements of the Contract (manufacturers' brand names and model numbers or similar product information). In order to ensure quality is designed into the project, the specifications shall clearly reference current manufacturer association and/or industry and agency product standards to define the quality and properties of products, material

PERFORMANCE WORK STATEMENT 6

or equipment (to include HIGH Performance Sustainable Building (HPSB) standards). Specifications shall also address maintenance, common work results, schedules, commissioning requirements, assemblies, materials and other information found in UFGS Master Specifications updated in the WDBG site: https://www.wbdg.org/

Contractors are required to follow complete Unified Facilities Guide Specifications (UFGS) under this program.

Editing shall be in accordance with UFC 1‐300‐02 but is permissible within the framework of the guide specification format is acceptable. For bracketed items, choose applicable items(s) or insert appropriate information. Non‐applicable content may be deleted. Information describing the quality standards of materials and equipment shall not be changed. If there is a compelling technical reason to substitute another specification standard in place of a particular UFGS section, the Contractor shall submit their request in writing to the Contracting Officer, stating the reasons for requesting to change, and what is proposed in its place.

UFGS 01 Specifications in edited form are provided in Attachment F – Codes, Criteria and Standards and the Contractor shall incorporate them into the submittal specifications in edited form. The 01 specifications shall not be further edited by the Contractor unless approved by the Contracting Officer.

Package specifications in standard 3‐ring binders with labeled sections in sub‐dividers, sequential page numbers, and table of contents. Date and properly identify all documents according to project title and level of submission. See Attach F - UFGS - General Requirements, Submittal Procedures, for additional information.

I. MANUFACTURER PRODUCT CATALOG CUT SHEETS & ILLUSTRATION SHEETS

Package “cut sheets” in standard 3‐ring binders labeled by sequential JSN (PFE‐LVS), sequential page numbers and a table of contents. Date and properly identify all documents according to project title and level of submission. For items that do not have a cut sheet, organize by specification section/number and system name. Provide cut sheets for all major RPIE equipment and LVS components.

J. SCHEDULE

In addition to the Schedule requirements listed below, reference DB PWS, Attachment F - Codes, Criteria & Standards and the UFGS for Schedule. The schedule shall be compatible with RMS (currently Primavera P6) and updates loaded monthly to RMS. Projects of smaller value and complexity may be permitted to use 01 32 16.00 Construction Progress Documentation, however the Contractor will be required to manually load the schedule and updates into RMS.

K. COLOR BOARDS & BINDERS

Color Boards shall have actual samples of specified upholsteries, material and finishes (to include picture frame finishes) and will be coded for easy reference to the specific item. Include a legend that lists all finishes and upholsteries. Boards shall be 24” x 36” in size and shall be strong, durable and able to be wall hung. The sample sizes shall be a min of 3”x5”. Each board shall be labeled to reflect its corresponding department or functional area.

Include the name of the project on each board and date of submission.

Color Binders shall have actual samples of specified upholsteries and finishes, to include picture frame finishes and profile, and must be coded for easy reference to the specific furniture and equipment item. Include a legend that lists all finishes and upholsteries. The sleeve shall be 8 ½” x 11”in size. Samples shall be loose and not be glued to the sleeve. The samples size shall be large enough to cover 80% of the board where applicable (certain samples may not https://www.wbdg.org/

PERFORMANCE WORK STATEMENT 7

be that large). The remaining 20% of the board will be used for the sample information and labeling.

L. SUBMITTAL UPDATES/REVISIONS

Clearly highlight all changes from the original proposal and the previously submitted version. Exception: Changes to drawings do not need to be noted unless the AE of Record needs to clearly communicate a cardinal change in the contract. The Contractor is required to update the JSN Summary and PRCR for all awarded furnishings, equipment and LVS, and summarize adjustments made at each submittal.

M. SUBMITTAL DISTRIBUTION

The PWS, Attach H – PDT and Templates, outlines members of the Project Delivery Team (PDT) and submittal distribution requirements. Reference this document for the number and types of submittals required.

N. PHOTOGRAPHS

The Contractor shall furnish before and after photographs for each facility/are impacted by construction. Photos shall be submitted in digital format, be labeled and dated. All photos shall be reproducible and reformatted for Government presentation purposes. “Before” photos shall show space as occupied prior to construction start. “After” photos shall show fully outfitted areas at time of acceptance. Photographs of any visible HIPPA related information (i.e. on computer screens, medical devices, etc.) is not permitted. If applicable, include:

• Outpatient Areas ‐ Provider Office, Exam Room

• Patient Rooms ‐ ICU, Inpatient Room

• Public Areas – Corridors, Reception Areas, Waiting Areas, Main Lobby, Main & Secondary Entrances (exterior)

• Staff Areas – Nurses Station, Work Centers

• Specialty – Operating Room, Dental Treatment Rooms, Special Procedure, Infusion Centers

• Ancillary ‐ Radiology Rooms/Suites, Lab, Pharmacy

• Physical and Occupational Therapy ("gym")

• Exterior Façade – all elevations impacted by construction

• Command Suite – Reception, MTF Commander Office, Exec Office, Command Conference Room

• Medical Logistics ‐ Receiving/Loading Dock, Warehouse and Customer Service

• Tricare/TOPA – Customer Service Center, Medical Records

• Education & Training – Classroom, SIM Center

• Site Improvements

• Outbuildings – Ambulance Garages, Energy Plants, etc.

• Commissioned Artwork

O. RELATED SUBMITTALS

Permits: The contractor shall obtain all safety, accident prevention, life safety, infection control, environmental approvals and permits prior to commencing any digging, destructive testing or remediation.

P. OPERATING SYSTEMS

Microsoft Windows XP platforms are not permitted for any building and information technology systems or medical equipment devices.

S-00. PRE-CHARRETTE DELIVERABLES

PERFORMANCE WORK STATEMENT 8

Immediately following award and not less than 14 days prior to the Charrette, provide resumes of key and select support personnel for approval. Resumes are not required for individuals whose resumes were provided in the technical proposal in response to the Base Contract solicitation – provided they were accepted and are being appointed to the same position. For other positions, the individual submitted shall meet or exceed the experience and qualifications level of the individual identified for the position in the technical proposal to the Base Contract solicitation. Resumes shall include the information below. In addition to key personnel, provide, identify and provide resumes for support personnel. See PWS section, II. B. Support Personnel for the Contract requirements.

Resumes shall be provided for all identified support personnel to include:

1. Name and title of key personnel/sub‐contractor key personnel (include firm’s name)

2. Number of years with this firm/with other firms (including specific title and role)

3. Education ‐ degree(s)/year/specialization

4. Active registration: number/state/year of initial registration and expiration date

5. List three (3) completed D‐B projects and include project title, POC, dates, location and specific details of medical experience and role on the projects. Be specific as to start and end dates of involvement with the project.

6. Qualifications of each key personnel

The government will review to ensure key and support personnel meet or exceed the most stringent of the following:

• The minimum requirements outlined in the DB Contract/ PWS

• The experience and qualifications provided in the contractor’s proposal. (The personnel presented in a proposal can only be replaced by one equal or more experienced/qualified.)

The Quality Control Manager and Safety Representative must meet the qualifications of the PWS /RFP.

S-0. CHARRETTE DELIVERABLES

The following information shall be complete and readily available for discussion at the time of the Charrette.

S0‐A. BIM PROJECT EXECUTION PLAN

See task order‐specific PWS for project requirements for BIM. If required, provide a written BIM execution plan. Outline what and how you plan to execute the BIM requirements. Reference MHS BIM template in UFC 4‐510‐01.

S0‐B. PFE‐LVS INVENTORY LIST

The Contractor shall identify inventory within each department to be moved, relocated and reinstalled, and where it will be relocated. The level of detail at the room level is to include current, temporary and permanent locations.

Equipment, furniture, furnishings and systems existing in the room/space at the time of the pre‐proposal site visit shall be considered for relocation. The only items the Contractor will not be required to move are personal belongings. The PFE‐LVS inventory list shall be incorporated into the PRCR. Upon obtaining a current DMLSS list from the MTF, ensure the DMLSS list provided at preaward has not changed.

S0‐C. UPDATED PROJECT SCHEDULE

Provide a copy of the technical proposal schedule, updated to reflect the actual NTP date and resulting contract, required completion date. Schedule activities and durations for the design phase shall remain unchanged as submitted with the technical proposal. The Contractor shall enter the schedule into QCS. Note: As part of the Task

PERFORMANCE WORK STATEMENT 9

Order proposal, the Contractor was required to propose a summary level schedule.

Reminder: The overall project execution duration as proposed in the Offeror’s schedule is the contractually binding project completion period. Liquidated damages will apply after that period except as it has been extended by approved contract modifications.

S0‐D. CID AND SID

Comprehensive Interior Design: Develop a proposed CID for review based on guidance in the MEDCOM Interior Design Master Plan guide referenced in Attachment F – Codes, Criteria and Standards. Provide loose‐‐‐labeled samples of all finishes and furniture materials clearly annotated according to location. Provide samples of major selections, include: desks, systems furniture, task seating, guest seating, waiting/reception furniture and public lobby furniture. Label and include the manufacturer and model, the department or room type (if typical), finish material sample (metal or wood etc.) and if upholstered. Show a variety of fabrics for upholstery options that coordinate with the main palette and department sub‐palettes. Procurement and installation of furniture and artwork (if any) will be by the Installation unless otherwise stated in the DB PWS.

Structural Interior Design: Develop a proposed SID for review based on guidance in the MEDCOM Interior Design Master Plan guide referenced in Attachment F – Codes, Criteria and Standards. Show all finishes required to convey the overall color scheme and interior design concept for the project. Label samples by area or department (example Main Lobby, Public Corridors, Women's Health, etc.) and show overall color and material palette and departmental sub‐palettes. All samples should be the actual material, in the correct color and finish. Samples shall be labeled with material type and location. Include: all interior material finishes, flooring, walls, ceilings, windowing coverings, door and window material, wall protection, exterior finish, roof finish, exterior window frame material and signage.

Exterior Samples (New Construction/Envelope Renovations only): Provide samples of all initial selections of brick, precast, aluminum, glazing, roofing, and other salient features.

Installation Requirements: See Attachment J for any local requirements.

S0‐E. TYPICALS/ROOM PLACEMENT PLANS

Provide a room template for all typical rooms in preparation for the Charrette and user meetings. Generate a room template for all spaces not found in the MHS templates. The “typicals” should reflect the materials/products included in the original proposal. See attached example.

S0‐F. HIGH PERFORMANCE SUSTAINABLE BUILDING REQUIREMENTS (HPSB) IMPLEMENTATION PLAN

Find instructions in Attach F-Codes, Criteria & Standards. Sustainability objectives for the project are stated in Attachment A – Project Objectives.

S0‐G. OWNER’S PROJECT REQUIREMENTS (OPR) TEMPLATE

Provide format/template of the OPR. Show all topics and issues that need to be addressed at the OPR workshop session held at the time of the Charrette.

S0‐H. PROGRAM FOR DESIGN

The Contractor in advance of the Charrette shall have updated the PFD for any variances contained in their Technical Proposal. Provide a copy of the Program for Design and be prepared to update during the Charrette meeting.

PERFORMANCE WORK STATEMENT 10

Provide an updated Program for Design (PFD) at the end of the Charrette and outline design adjustments. All updates to the PFD shall be provided in SEPs format.

S0‐I. OTHER PROCUREMENT (OP) INFORMATION (Option Work)

Provide cut sheets and specifications (including software/hardware, options and accessories) for all OP equipment at the time of Charrette. Include the OP equipment submitted at time of proposal even if not awarded yet.

S-1. SUBMITTAL 1 - PRELIMINARY (Schematic/Concept Design - 35%)

S‐1A. SUBMITTAL 1 GENERAL

This submittal defines design and criteria performance requirements for all the building systems. It presents sufficient information for reviewers to fully understand the main design concepts and orientation. In addition, it is considered the “technical submission” in which all major A/E design decisions are finalized and project scope is clearly identified. The documents identify area allocations, conceptual organization of exterior and interior spaces, conceptual image and building massing, usage of feature interior and exterior materials, selection of structural, mechanical, plumbing and electrical system concepts. Submittal 1 shall meet the requirements outlined in the UFC-4- 510-01, Appendix C, 35% Submittal Concept Design, and the requirements listed under this section.

Narrative: Provide a report with analysis explaining design rationale and assumptions regarding operational and functional aspects for all the disciplines and building systems proposed and noted below. Determine applicable zoning, codes and standards. Prepare or update zoning analysis, building code analysis and review project for compliance with accessibility codes and regulations. Annotate deviations from original technical approach narrative submitted at the time of Proposal. Provide narratives for every discipline noted under Submittal 1 according to UFC- 4-510-01, Appendix C, 35% Submittal Concept Design, unless specifically noted otherwise in each section. Include an Executive Summary at the front of the report.

Calculations: Provide calculations according to UFC-4-510-01.

Drawings: Provide drawings according to UFC-4-510-01, Appendix C, 35% Submittal Concept Design, unless noted otherwise. In general, drawings shall indicate the scale and relationship of project components and elements with all spaces defined accommodating structure/MEP and all other support/ancillary spaces. Typical room plans are intended to illustrate scope for all related disciplines within the space – architectural, PFE‐LVS, MEP, lighting, power, etc.

Specifications: Provide Outline Specifications. Provide general description of product, finishes, materials, systems and specialty items to be incorporated into the project. UFGS specifications, the latest published versions identified in the WBDG website, shall be used for the project design.

Cut Sheets: Provide cut sheets that reflect the basis for bid and findings from preliminary/Charrette user interviews.

Cut Sheets shall clearly communicate what software/hardware, required certifications, accessories, options and installation instructions are required for the project. Provide cut sheets for all major RPIE equipment and disciplines. What cut sheets are required by discipline is noted below. For PFE‐LVS, include a complete list of cut sheets with JSN, manufacturer and model number, nomenclature, and quantities provided to each department by room number/location of all JSNs (all category codes) and a cut sheet for each JSN.

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S‐1B. EXISTING CONDITIONS/BASELINE REPORTS

Narrative: Provide an “Existing Conditions Report” (aka Baseline Reports). Document any special or existing conditions that will affect the design, scope, schedule or cost. Reference the DB PWS for detailed requirements.

Provide a copy of the following reports and findings as part of this submittal.

• Building System Evaluation: Provide a report that defines and describes failed or failing building system to include, but not limited to, MEP, communication, water quality, and life safety systems. Include recommendations to remedy, cost and time impacts to project and an executive summary listing all failed or failing building systems for all disciplines. Systems serving non‐renovated areas must meet the baseline condition at minimum at the end of the project in accordance with UFC 1‐200‐02. As part of this evaluation, the GC shall test, survey and record existing MEP systems to establish a baseline for design that includes documentation showing capacities and compliance.

• Site and Geotechnical Surveys: Provide a professional Geotechnical Engineering report providing inspection and site condition assessment. Provide an ALTA II level site survey, documenting all existing surface and subsurface conditions. The report must communicate the existing soil conditions at the site with impacts to the design and construction of the project. It shall address excavation, sheeting, dewatering plans as applicable, and contain ground penetrating radar analysis, soil boring (STP borings), and other specific soil related tests. The site survey shall verify all field conditions of the project site, including topography, buildings, infrastructure, utilities and underground infrastructure whenever possible (for example, measuring invert elevations and diameters of sewers at manholes). Stake out reference points and markers required to guide the construction of the new structures. Advise the Contracting Officer of any discrepancies before performing the work.

• Destructive Survey/Report: Reference DB PWS.

• Hazardous Material Testing/Surveys: (Renovations/Demolition only). Conduct asbestos, mercury, mold and lead paint testing. Investigate and identify the extent of all hazardous materials on the project and provide a Hazardous Material Abatement Plan (to include drawings). Secure samples of any suspicious materials and have the samples tested by a qualified testing laboratory. Submit a report containing the number of samples taken, the location of the samples taken, and the results of the testing for each sample. A summary containing the locations, types and quantities shall be included in the demolition and Hazardous Material Plan.

• Construction Phasing Plan: Provide an updated floor plan that clearly addresses life safety measures required for continued occupancy, temporary infection control partitions, the overall sequence of construction work, moves and swing space consistent with project schedules. Provide plans and details showing types and locations of temporary construction barriers for each phase. Provide Specs for dust control measures, infection control barriers, Life Safety egress, exit signage locations, etc.

S‐1C. CIVIL‐SITE‐LANDSCAPE

Drawings: Develop plan types (existing/demolition and proposed/new) necessary to show limits of construction, location of all buildings, temporary facilities, roads, parking and landscape elements. In addition, plans shall indicate preliminary spot elevations, site utilities, site lighting, site drainage and grading, storm water removal or detention, number of parking spaces and code/zoning requirements, provisions for trash disposal and removal by truck dock, haul routes, compactor etc., conformance to zoning restrictions for easements and setbacks, ATFP specific design requirements and solutions, and results of preliminary soils and boring surveys, etc.

Show initial construction phase site utilization illustrating locations of contractor trailers, storage facilities, dumpsters, delivery haul routes including routing for trailers and temporary modular facilities, and contractor parking.

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S‐1D. ARCHITECTURAL

Narrative: Identify building area limitations, construction classification, occupancy use, including multiple and special usage’s, occupancy load and egress capacity, means of egress, ABA accessibility.

Drawings: In addition to the requirements outlined in UFC-4-510-01, also provide:

• Architectural Plans: Develop and update plan types from Charrette meetings (existing/demolition and proposed/new) of all floors (composite/enlarged floor plans) showing structural grid, vertical circulation elements, core elements, vertical shafts, interior partitions, column covers, door and window locations, floor elevations, room names with key dimensions, overall dimensions noted and all CID/SID furniture (by others), furnishings and equipment for all floors to confirm spatial and program requirements. In addition, plans shall indicate major extent of materials and any special conditions or equipment. Include enlarged plans of typical functional spaces and areas (i.e. exam, office, etc.,) per department and project/core components (i.e. stairs, public toilet rooms, etc.,) graphically correct, dimensioned and with PFE & LVS. Typicals represent one room or space of the same type and rooms or spaces that are one of a kind (i.e. pharmacy, lab, etc.). Include a drawing(s) that illustrates levels of renovation.

• Reflected Ceiling: Establish ceiling heights to initiate project coordination and confirm design intent.

• Roof: Provide plan that indicates scope (existing/demolition/new), extents, materials and preliminary drains/slopes, existing equipment and initial new equipment locations, and other roof items known.

• Elevations: Develop building exterior/interior elevations and note extent/use of materials. Indicate preliminary selections of major building systems with construction materials. Include typical interior elevations of toilet rooms, kitchen, etc., In addition, note general description of "atypical" and "high finish" spaces such as lobbies, public corridors and amenities.

• Sections: Develop building sections ‐ indicate floor‐to‐floor dimensions, ceiling heights, major structural elements and major MEP transfer or horizontal distribution zones.

• Sections/Details: Develop "typical" exterior wall sections, exterior details and wall types with sufficient detail to describe scope.

• Partition Types: Prepare and provide partition types and details for typical interior wall conditions including fire/smoke rated conditions accurately, noted and dimensioned. Include any special partition type required to convey scope of work.

• Schedules: Provide preliminary room finish schedule for typical rooms and areas. Include general door and window types for typical rooms and areas. Room finish schedules may be used to identify materials, ceiling heights, etc.

• Demolition Plans (Additions/Alterations/Site Work): Reference UFC 4‐510‐01.

• Interior and Exterior Material Samples: Provide a copy of all proposed material samples.

S‐1E. ANTI‐TERRORISM/FORCE PROTECTION (ATFP)

Narrative: In addition to the requirements outlined in UFC 4‐510‐01, also update ATFP analysis from solicitation Proposal to include any changes realized at design Charrette for both site and building.

S‐1F. STRUCTURAL‐SEISMIC

Drawings: In addition to requirements outlined in UFC 4‐510‐01 also provide plan types (existing/demolition and proposed/new) with proposed foundation and framing, columns sized and located and lateral design. Include and address major slab openings on typical floor(s), size major beams and spandrel beams including any unique

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foundation conditions. Indicate specific ATFP design solutions. Include a typical bay and member sizes.

S‐1G. SUSTAINABILITY

Narrative: In addition to the requirements outlined in UFC 4‐510‐01 and UFC 1‐200‐02, also provide:

• Sustainability Study: Submit a copy of the Sustainability Study completed by the A‐E of Record. The study shall describe the advantages and disadvantages from a design/energy efficiency standpoint of the design selected. The study shall show the economic/energy analyses of potential “green” and energy saving features, systems, equipment, and strategies, which have reasonable potential for life cycle, cost effectiveness. The study shall include the assessment of present outlook for LEED ( or other approved third party certification ) points achievability, addressing “given” as well as “possible” points, for each scheme, and discuss overall building and site features, equipment, or strategies to be further considered or life‐cycle cost studied as part of further design development.

• HPSB Compliance Documentation: Provide Energy & Sustainability Record Card and compliance documentation per UFC 1‐200‐02 Chapter 4 – Federal HPSB Compliance Tracking and Policies. Provide a USGBC LEED credit point system worksheet (Record Card) or other approved third party certification record documents. (Reminder: Provide documentation that establishes existing conditions baseline testing of MEP systems relative to ASHRAE 189.1).

S‐1H. POWER (for), FURNISHINGS, EQUIPMENT – LOW VOLTAGE EQUIPMENT (PFE‐LVS)

Narrative. In addition to the requirements outlined in UFC 4‐510‐01, include all CID‐developed artwork, furniture, furnishings, medical equipment, moveable wall systems, and casework. All information on the attached examples shall be included in the submittals. (NOTE: Wayfinding/signage and Low Voltage Systems (communications and physical security) narrative, drawings, specifications and cut sheets shall be included in their respective disciplines).

Under this section provide and update Attachment D - PFE-LVS, to include but not limited to:

• JSN Summary ‐ Price Schedule: Reference PWS, Attachment D-PFE-LVS. Submit and update in Microsoft Excel format. Submit the original contract document and highlight all changes from the original proposal. Include all adjustments as a result of user interviews. Document all changes/adjustments made since the proposal/last submittal.

• PFE‐LVS Project Room Contents Report (PRCR): Submit and update in Microsoft Excel format. Highlight all changes from the PRCR provided at time of Award. Include all adjustments as a result of user interviews.

Document overarching changes/adjustments made since the proposal and/or last submittal. Include all LVS components on this list and assign a Z‐series JSN. Include all reuse items noted in the PFE‐LVS inventory list. The PRCR updates must include the information found on the attached example.

• Existing (PFE‐LVS) Inventory List: Provide a complete list of all existing PFE‐LVS on this project and identify items for reuse and excess. Items designated as “reuse” shall be included on the PRCR.

• Manufacturer’s Product Cut Sheets: Provide cut sheets in accordance to Submittal 1 instructions. The cut sheets shall reflect the basis for bid for this submittal. See attached example.

Drawings: In addition to the requirements outlined in UFC 4‐510‐01, provide:

• PFE‐LVS Composite Floor Plans: Show all PFE‐LVS that were awarded or are contained within the CID. Show all PFE‐ LVS layins at 1/8” scale.

• PFE‐LVS Typical /Room Placement Plans: Provide a "typical" enlarged floor plan (1/8" scale) and an elevation

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(1/4") for each functional space/room. Typicals shall include an enlarged floor plan with all awarded categories of PFE and LVS components clearly annotated. Include elevations, a reflected ceiling plan, and room contents list.

Reference MHS templates (formerly “guide plates”). A comprehensive room‐by‐room furniture and equipment list of all items shall be provided for each room. For example: Item x, 4 each room 104/Commander’s Office Item x, 2 each room 103/ Receptionist.

S‐1I. INTERSTITIAL BUILDING SYSTEMS (IBS)

S‐1J. ELECTRICAL

Narrative: In addition to the requirements outlined in UFC 4‐510‐01, summarize quality of materials/products in tabular form. Highlight all changes from the original proposal. Include existing generator(s) and emergency power system decommission or realignment requirements (if applicable). Identify and provide exterior lighting systems design information with fixture types (if applicable).

Calculations: Provide preliminary and typical calculations for load analysis, fault analysis, selective coordination, voltage drop, illumination, generator sizing, and ground impedance Provide calculations for primary power distribution.

Drawings: In addition to the requirements outlined in UFC 4‐510‐01, provide plan types (existing/demolition and proposed/new) showing layout placement and location of electrical room layouts, light fixtures, receptacles, motor controls, panel boards, and distribution equipment. Provide single line diagrams of the normal/essential electrical systems, emergency power, and uninterruptable power supply (UPS). Include NFPA 99 risk analysis for wet procedure locations. Include the grounding system design and initial testing requirements in the project design documents.

Prepare riser diagrams for all electrical systems including information on number of risers and general sizes. Provide a sample legend and each type of schedule to be used. For example, provide a sample panel schedule, lighting fixture schedule, and motor control center schedule. Provide a sample legend and each type of schedule to be used. For example, provide a sample panel schedule, lighting fixture schedule, and motor control center schedule. Prepare one‐ line riser diagrams that show general sizes to understand design intent and scope compliance. Provide plans illustrating initial locations of new cable trays along with existing cable tray locations. Provide power for all components or products in the CID including those Government or 3rd party furnished.

Cut sheets: Provide major head‐end equipment found in service entrance and main electrical rooms. . Provide cut sheets of major equipment that support equipment selection and sizing of electrical rooms. Provide a cut sheet and photometric for each light fixture proposed. Provide a cut sheet for each type of lamp and ballast to be used on the project.

S-1K. MECHANICAL

Narrative: In addition to the requirements outlined in UFC 4‐510‐01, summarize quality of materials/products in tabular form. Highlight all changes from the original proposal. Design narratives shall include HVAC and control system descriptions and any required interfaces with existing or future control systems or EMCS systems, histories, conditions, existing system deficiencies and proposed solutions. Design concept shall include system functionalities, energy efficiency and maintenance considerations. Proposed energy efficiency improvement goals, deliverables and means of measurement and verification shall be clearly defined. Include proposed HVAC system testing, balancing and commissioning approaches. Provide a HVAC Air Balance Summary. The summary shall identify the key design assumptions. Address water treatment considerations for the mechanical systems. Include findings from the water quality analysis with water treatment recommendations.

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Drawings. In addition to the requirements outlined in UFC 4‐510‐01, provide plan types (existing/demolition and proposed/new) showing layout of mechanical rooms with all major equipment (indicating installation and maintenance clearances) and one line drawing of distribution systems. Systems are defined with major mechanical spaces fixed and coordinated in architectural plans, including identification of existing vertical shafts remaining and initial location of new vertical shafts coordinated with other discipline’s plans. Coordinate typical floor MEP & FP distribution systems and other mechanical, fire protection and electrical systems that can impact structural, architectural plans and reflected ceiling plans. Also provide proposed design concepts, objectives and approaches, mechanical room locations and functional areas served by each AHU (zone maps).

Cut sheets. Provide major head‐end equipment found in mechanical rooms and central plants.

S‐1L. PLUMBING

Narrative: In addition to UFC, summarize quality of materials/products in tabular form. Highlight all changes from the original proposal. Include a comprehensive description of design intent and basis of design. Describe all aspects of the plumbing and medical gases/compressed air/vacuum design, including a summary of service demands with the considerations that went into system and equipment selection. Explain the sources of all utility services. Describe the approach to equipment sizing, including for piping, in terms of equipment redundancy, piping velocity limitations, pressure loss per unit of length and other related design parameters. Perform water quality analysis to establish/confirm water treatment requirements. Provide plumbing for all components or in the CID including those Government or 3rd party furnished.

Drawings: In addition to UFC provide plan types (existing/demolition and proposed/new) showing layout and control features of plumbing, medical air, vacuum, medical gas equipment, storm water piping, and major distribution lines.

Cut sheets: Provide major head‐end equipment found in mechanical rooms and central plants.

S‐1M. COMMUNICATIONS‐LOW VOLTAGE SYSTEMS

Narrative: In addition to UFC summarize quality of materials/products in tabular form. Highlight all changes from the original proposal. All category codes of Communication systems (to include all applicable Low Voltage Systems) shall be included. Refer to DB PWS, Attachment D - PFE-LVS, for applicable systems on this project. Provide an initial Telephone System Requirements Matrix (TSRM) to include a floor plan showing the locations of all voice and data outlets as well as quantities. This is critical in determining and verifying that the size and location of the Telecommunications Rooms are adequate. Provide low voltage systems for all systems required to be replaced, added or expanded by the DB PWS and Attachments. Where components of LVS are identified to be Government or 3rd party furnished, provide all infrastructure cabling, trays, devices, etc, necessary to provide an operable system in conjunction with the separately provided components.

Calculations: Prepare sizing calculations/rationale for all communications rooms, raceways, service entrance conduits, risers and trunk cables, PA and TV amplifiers and television loss calculations (if applicable). Prepare and submit calculations to support the selection of cable sizes and types for both outside plant and inside plant risers and to support the sizing of PA amplifiers and CATV amplifiers as well as the cable tray selected and all conduit sizes selected and used.

NOTE: The Communication Consultant shall perform an investigation of the existing telephone switching system for

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expansion capacity to serve the project facility. The investigation shall also verify the capability of the existing outside plant copper and fiber optic cables and manhole and duct‐bank distribution system to support the project. Any required expansion of the telephone switching system and or outside plant cable and or duct‐ bank system shall be identified. The study shall propose a solution for providing telephone‐switching service for the project. Results of the survey shall be included in the Design Narrative and shall include data on the telephone switch proposed to provide service. This shall include manufacturer, model, capacity, software load and whether the installed hardware and software has sufficient capacity to support the project. All required hardware and software expansion work shall be identified and cost data shall be included in the DA and the project estimate. Final design shall be coordinated with the installation communications staff to assure that any and all ongoing and or scheduled work at the installation will not adversely impact the level of service required for the project.

Drawings: Layout of typical communication equipment, devices and closets required. Provide single line diagrams for each system. Provide functional block diagrams for all communications systems applicable to the project to include all major items of equipment and cabling. These drawings also need to indicate the locations of the major items of equipment. In addition, typical room floor plan drawings, showing the locations of all communications outlets need to be provided. Floor plans showing the location of each communications system outlet at a minimum scale of 1 to 50. The plans will show the room name and number as well as the furniture and equipment layout without the equipment numbers. Provide initial routing locations of new IT communication backbone copper, fiber optic, and grounding infrastructure. Indicate areas of service for all new and existing IT communication rooms supporting the project.

Specifications: Provide specifications for all Category Codes of LVS.

Cut sheets: Provide cut sheets for equipment in server and communication rooms.

S‐1N. FIRE PROTECTION ‐ LIFE SAFETY

Narrative: In addition to UFC, include a water flow test report and verify if fire pumps are required. Summarize quality of materials/products in tabular form. Highlight all changes from the original proposal. Provide complete Building Code Review and analysis for the entire building according to applicable zoning, codes and other regulations.

Include a list of all building codes applicable to the project.

Drawings: Provide fire protection drawings that show sprinklered areas, locations of fire pump, standpipe, fire extinguisher cabinets, and fire alarm systems. Life Safety Plans shall illustrate sprinklered areas, locations of new and existing sprinkler piping mains, cross‐mains, and main branches with bottom of pipe elevations to coordinate with developing ceiling heights, fire/smoke rated walls and doors, smoke compartments, and fire exits. Include occupancy separations and maximum travel distances and egress capacities at exits.

S‐1O. PHYSICAL SECURITY ‐ LOW VOLTAGE SYSTEMS

Narrative: Reference UFC 4‐510‐01. All category codes of Physical Security systems (to include all applicable Low Voltage Systems) shall be included. Refer to DB PWS, Attachment D - PFE-LVS, for applicable systems on this project.

Drawings: Provide Electronic Security Systems information on composite and/or enlarged floor plans (typicals) to clearly identify scope.

Cut sheets: Provide cut sheets for LVS.

S‐1P. COMPREHENSIVE INTERIOR DESIGN (CID)

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Narrative: In addition to…