01_PWS_MEDCOM_DB_MATOC_2.pdf

U.S. Army Corps of Engineers

BUILDING STRONG

PERFORMANCE WORK STATEMENT

DESIGN - BUILD

MEDICAL MATOC

R E V I S E D : REV 21MAR2019 – No IO

(DB MATOC 2.0 FY19)

REV: 1.2C – No IO

Performance Work Statement Page 2 of 64

TABLE OF CONTENTS

I. PROJECT REQUIREMENTS 4

A. PROJECT OBJECTIVES 4

B. DRAWINGS 4

C. PROGRAM FOR DESIGN 10

D. POWER, FURNISHINGS, EQUIPMENT & LOW VOLTAGE SYSTEMS 10

E. EXISTING CONDITIONS & SITE INVESTIGATIONS 11

F. CODES, CRITERIA & STANDARDS 13

G. SUBMITTALS 13

H. PROJECT DELIVERY TEAM (GOVERNMENT MEMBERS) 13

I. MONTHLY REPORTS 14

II. PROJECT TEAM QUALIFICATIONS 15

A. KEY PERSONNEL 15

B. SUPPORT PERSONNEL 19

C. CHANGE IN PERSONNEL 21

III. ADMINISTRATIVE REQUIREMENTS 21

A. COORDINATION & INTEGRATION 21

B. MEETINGS & REPORTS 22

C. ORDER OF PRECEDENCE 23

D. CORRESPONDENCE 23

E. QUALITY CONTROL 25

F. SCHEDULE 26

G. SUBMISSION AND REVIEW PERIODS 28

H. EARLY DESIGN/CONSTRUCTION PHASES 34

I. SUBMITTAL PROCEDURES 34

J. SAFETY 36

K. ENVIRONMENTAL PROTECTION 36

L. RECYCLED & RECOVERED MATERIALS 36

M. SUSTAINABLE DESIGN DOCUMENTATION 36

N. LOGISTICAL CONSIDERATIONS 36

O. CHANGE MANAGEMENT 38

P. LIQUIDATED DAMAGES 40

Q. PAYMENT 40

IV. DESIGN & PRE-CONSTRUCTION 40

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REV 1.2C– No IO C

A. GENERAL REQUIREMENTS 40

B. DESIGN & PRE-CONSTRUCTION MEETINGS 41

V. CONSTRUCTION 46

A. GENERAL REQUIREMENTS 46

B. CONSTRUCTION MEETINGS 59

VI. CLOSEOUT & WARRANTY 60

A. GENERAL REQUIREMENTS 60

B. CLEANING 61

C. CLOSEOUT & PREWARRANTY MEETINGS 63

D. WARRANTY 63

VII. ATTACHMENTS L I S T 63

VIII. ACRONYNMS 63

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REV 1.2C – No IO

I. PROJECT REQUIREMENTS

The Design-Build Contractor (hereafter referred to as the “Contractor”) shall meet all requirements of this Performance Work Statement (PWS). The only permitted exceptions to full compliance with the PWS are when a deviation, exception, or alternate requirement is specifically described in the attachments with language to clearly over-ride the requirements of the PWS. The information provided by the Government (indicated in the sections below) shall be referenced and utilized in the execution of the proposal, bid, design, and construction.

A. PROJECT OBJECTIVES

Attachment A Project Objectives provides an overview of the project and highlights key considerations, requirements and operational concepts relative to this Task Order.

B. DRAWINGS

Attachment B Drawings graphically provides a general overview of this task order. Some of the attached drawings may be shown for information only (FIO). Information identified as FIO shall not be relied upon as current or factual and must be evaluated by the Contractor in coordination with their investigation.

Renovation/Alteration Projects: Drawings in Attachment B identify the general extent of departments scheduled to be renovated and building additions, if any. The drawings do not necessarily incorporate all rooms/spaced required to renovated or all detailed design concerns or issues. Work may involve replacement or extension of whole-building systems which extend outside of departments/space designated for renovation. Drawings may also not depict site work or exterior utility work that is described as part of the project in Attachment A Project Objectives or otherwise is integral to prescribed objectives and work.

Construction Phasing and Transition Requirements: Based on the Attachment A Project Objectives and awarded technical proposal, the Contractor is responsible for establishing the necessary phasing to accomplish the work while maintaining continuity of Medical Services. Swing space and/or a Temporary Phasing Facility (TPF) will be provided by the Contractor as necessary to accomplish work and maintain services; or required by Attachment A – Project Objectives; or contained in the Contractor’s proposed phasing approach to the project. Temporary facilities shall be considered “turn-key” and are fully the responsibility of the Contractor. Preparation of space identified for use as interim Swing Space, encompasses the same work scope as described above for readying a TPF for use. Swing Space set up, ready-for-use, shall be considered a “turn-key” responsibility of the Contractor. Submittal requirements for TPFs and Swing Space are described in Attachment G – Submittals. This effort shall include all

Performance Work Statement Page 5 of 64 preparation, coordination, moving, set-up, providing of utilities, power and communications systems necessary for ALL furniture, furnishings, medical equipment, and low voltage systems. The Contractor shall also be responsible for packing up of all office furnishings, desk-top equipment, and user personal property that has not been already moved by the user. Any personal items packed by the users shall be moved by the Contractor if they request. Users are responsible for un-packing and set up of office furnishings, desk-top equipment and user personal property. The final move to renovated departments or into newly constructed departments and IO installation, will typically be performed by an IO-T/C contractor working under a separate contract. The Contractor will be required to coordinate with this effort. See Attachment A – Project Objectives for project-specific requirements.

C. PROGRAM FOR DESIGN

Attachment C Program for Design outlines space requirements for each department, room and/or function. The Program for Design (PFD) includes departmental and room-by-room square footage. The PFD shall be used as a basis for design. Each space shown on the PFD does not necessarily depict a “room”. As part of the performance-based design the Contractor may recognize and recommend areas for improvement, and make every attempt to maximize space efficiency and enhance operational flow. The Contractor is responsible to maintain and update the PFD if any changes to space and departments develop, either through performance-based design, or by a request for proposal and modification. This includes updating the PFD to match the Contractor’s Technical Proposal for any approved exceptions/deviations in advance of the Charrette.

D. POWER (for), FURNISHINGS, EQUIPMENT & LOW VOLTAGE SYSTEMS (PFE-LVS)

The term Power (for), Furnishings, Equipment and Low Voltage Systems (PFE-LVS) will be used at times as an all-inclusive term for all Contract requirements for:

1. In general reference, the term (PFE-LVS) is used to describe the DB Contractor’s contract responsibilities for LOGCAT A and C - fixtures, furnishings, equipment and low voltage systems in UFGS Division 27 and 28 in Attachment A – either new or existing designated for reuse. Power shall always be provided at the appropriate service level for any furniture, furnishings, equipment or low voltage systems, either new, Government-furnished/Contractor installed, or reused, that the Contractor is to provide, install and/or move. Power and data service/cabling shall always be installed for all CAT C identified in the CID prepared by the Design Build contractor but provided by others.

2. PFE: The Design Build contractor will be the lead in developing a complete SID and CID package in accordance with the UFC 4-510-01 for Medical Military Facilities and latest edition MEDCOM Interior Design Masterplan. Project Room Contents Report (PRCR) is included in Attachment D as a starting point for equipment planning. The Design Build contractor shall conduct user meetings prior to each design submittal to refine room by room equipment list and coordinate all room

Performance Work Statement Page 6 of 64 and equipment layouts with users. DB contractor shall submit updated equipment plans, updated PRCR and proposed equipment cut sheets at each design submittal.

3. The DB Contractor is responsible for all acquisition and installation of LOGCAT A items. DB contractor is responsible for the design and installation of MEP utilities Infrastructure and medical gas systems required for all LOGCAT A and C items.

4. DB Contractor is responsible for providing LOGCAT A items in swing spaces and TPF as required by their phasing plan. DB contractor shall also provide infrastructure for LOGCAT A and C items in swing spaces and TPF proposed by them.

5. A separate Initial Outfitting/Transition contract (IO&T) will be awarded. IO&T contractor will be responsible for transition planning and moving, acquisition and installation of all furniture, furnishings, equipment (FFE) LOGCAT C or LOGCAT R (reuse) specifically reserved for the IO-T Contractor.

6. LVS: DB contractor is responsible for providing infrastructure for all low voltage systems and specified system devices in all renovation areas, swing spaces and TPF. Refer to Attachment A for detailed scope of work for Communication and Data Systems (UFGS Division 27), Fire Alarm and Mass Notification Systems (UFGS Division 28) and Security systems (UFGS Division 28).

7. Power for Contractor-provided equipment, relocated (reuse) equipment, 3rd- party provided and/or Government provided equipment.

8. Power and communications for existing furniture designated for reuse and to be moved. Power and communications for new furniture (provided by others) when included as work scope in Attachment A – Project Objectives or Attachment D – Power (for), Furnishings, Equipment & Low Voltage Systems.

9. Furnishings, fixtures, wayfinding/signage, designated to be provided as new, or relocated (moved) or replaced as part of the Contract, provided by the Contractor, the Government or a 3rd party.

10. Low Voltage Systems infrastructure complete with cable, conduit, duct bank, boxes, end-of-line devices, etc, as scheduled for systems to be added or due for replacement. Also, installation of LVS built-in or desk top consoles, controllers, other operating devices – as project-specifically described in Attachment A – Project Objectives or Attachment D – Power (for), Furnishings, Equipment & Low Voltage Systems.

11. Equipment identified as new, for replacement or for reuse in Attachment A – Project Objectives and the Project Room Contents Report (PRCR) and Schedule of Deliverables in Attachment D – Power (for), Furnishings, Equipment & Low Voltage Systems.

Work associated with PFE-LVS includes investigating existing conditions, associated design and engineering, consultants, procurement, storage, inventory, installation, all interface connections, quality control inspection & testing, certification, supervision, general conditions, and excessing old items not scheduled for reuse. Logistic categories and additional scope instructions are contained in Attachment D – Power (for), Furnishings, Equipment, & Low Voltage Systems. Refer to Attachment D – Power (for), Furnishings, Performance Work Statement Page 7 of 64

Equipment & Low Voltage Systems for identification of any work that will be performed by 3rd parties or the Government. The Contractor is responsible for all PFE& LVS work, testing and certification that are not specifically excluded in Section V.A.11. below or in Attachment D – Power (for), Furnishings, Equipment & Low Voltage Systems.

E. EXISTING CONDITIONS & SITE INVESTIGATIONS

Attachment E Existing Conditions Information outlines available information relative to the site, geotechnical, facility conditions, environmental and systems. This information is provided for information only (FIO) and may include past site surveys, geotechnical reports, facility condition assessments, statement of conditions, environmental reports, as-built, and IT upgrade drawings and specs, and other planning/predesign information. If available at the time of the RFP/PWS release, this attachment will provide a list of existing systems. Existing conditions will vary based on the project type. The Contractor is responsible for:

1. Verification of Existing Conditions: The Contractor shall not rely solely on the information provided in these attachments for existing conditions and shall be responsible to field verify all conditions.

Information identified as FIO shall not be relied upon as current or factual and must be evaluated by the Contractor in coordination with their investigation. The Government is not responsible for any conclusions or interpretations by the Contractor, solely on the basis of FIO information. The Contractor shall provide current building system evaluations, surveys and reports including, site and geotechnical surveys/testing/data, structural, envelope, communications, life safety system testing/findings, HVAC test & balance findings/reports and electrical load test findings/reports as required in the PWS or as necessary to provide a complete design for the project. Key technical design leads and subcontractors selected for this task order shall conduct this work. Findings shall be performed prior to and documented in Design Submittal 1. This information shall be provided within the timelines outlined in Table 1: Submission and Review Periods. The Contractor is required to conduct extensive field investigations. All as-built drawings are provided for information only, and shall be used as a basis to field verify, validate existing conditions, and conduct in depth field investigations.

2. Destructive Surveys: The Contractor shall also conduct small-scale destructive surveys during design to see if in-wall, floor, ceiling conditions may impose a change in construction methodology.

Examples include recessed slab conditions, multiple floor covering layers, hidden sub-ceiling assemblies, connection zone configurations, and in-wall backing/lead lining, existing structural conditions, envelope conditions, etc. The Contractor shall patch, repair and in-fill walls, floors and ceilings in occupied or functioning areas following any destructive testing. The Contractor shall conduct destructive surveys within the timelines outlined in Table 1: Submission and Review

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Periods. The Contractor shall provide notice to the Contracting Officer in accordance with the Contract, for any conditions found which are believed to represent a Change to the Contract.

3. Hazardous Material Testing/Surveys: Any environmental Information provided outlines known conditions, or prior remediation efforts relative to this project and is for information only (FIO).

Typically this information is several years old, is not updated for recent work and/or is incomplete.

The Contractor shall provide hazardous material surveys of all demolition areas designated for renovation to include: asbestos, lead paint, mold, and mercury - regardless of the findings in the existing FIO report. This includes obtaining all necessary permits and fees. To minimize impacts to the critical path and to reduce the potential for unforeseen condition, the Contractor is required to conduct all site investigations, surveys, and destructive testing in all areas impacted by construction.

Findings and solutions shall be documented in Design Submittal #1. The Contractor shall conduct small scale destructive testing to see if in-wall/floor/ceiling or site conditions may present hazardous materials that require removal and disposal. Certified personnel proficient in hazardous conditions identification and abatement shall perform this work. The Contractor shall conduct the survey and present the findings within the timeframe(s) outlined in Table 1: Submission and Review Periods.

Sampling and testing shall be in accordance with EPA, State and local requirements, and performed by accredited personnel. The hazardous material testing and survey report work is part of the Base Bid Design-Construction CLIN. See Division 00 – Bid Requirements for payment provisions for removal and disposal.

4. Existing As-Builts: As-built drawings are provided to show the original state of the facility and may not represent current conditions, therefore, the Contractor is required to conduct thorough field investigations prior to award and immediately thereafter to validate current, existing conditions. All as-built drawings are provided for information only (FIO), and shall be used as a basis to field verify, validate existing conditions, and conduct in-depth field investigations.

F. CODES, CRITERIA & STANDARDS

Attachment F Codes, Criteria & Standards outlines the governing requirements for this project.

Attachment F Codes, Criteria & Standards – Supplemental, also outlines specific DOD and Major Command policy requirements.

The published Codes, Criteria & Standards establish quality, performance and specification requirements that the Contractor must comply with or meet in their accomplishment of the work. Codes, Criteria & Standards may not be waived or deviated from by the Contractor. Any issues of compliance or conflict shall be elevated to the Contracting Officer for resolution and direction on how to proceed. Note: Projects under $5M may be exempt or subject to alternate specifications or standards in some cases.

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This attachment provides supplemental information otherwise not listed in the latest version of the UFC 4- 510-01 nor found online. The majority of these references can be found on their respective websites.

Those that cannot be found are provided as appendices to this attachment.

G. SUBMITTALS

Attachment G Submittals outlines the submittal requirements for this task order. Submittals are required for all aspects of the project to include design, PFE-LVS, Temporary Phasing Facilities (TPF) or swing space, preconstruction, construction and closeout.

H. PROJECT DELIVERY TEAM (GOVERNMENT MEMBERS)

Attachment H Project Delivery Team outlines the roles and responsibilities of key Government stakeholders. These individuals are members of the Project Delivery Team (PDT) and will be directly involved in the execution of this Task Order. The Contractor shall familiarize themselves with the roles and responsibilities and implement proper communication protocols to ensure maximum coordination and valid direction. All appointments of ACO and Representatives of the Contracting Officer (COR) will be made in writing and a copy furnished to the Contractor.

All references to the “Contracting Officer” (CO) include “Administrative Contracting Officers” (ACO) acting within their designated authority. ACOs are the Contracting Officers primarily responsible for administering the contract after its award. Matters which fall outside the designated authority of the ACO will be elevated to the Procurement Contracting Officer (PCO) who made the contract award. Contracting Officers can change the contract requirements (including the ACO within their monetary limits) and issue direction to the Contractor.

The COR represents the Contracting Officer and manages surveillance of the contract, and can answer questions regarding the contract. The COR can interpret the contract/requirements and instruct the Contractor on what the contract requires of them in order to be compliant. The COR cannot request a change proposal from the Contractor or make a “change” to the contract.

Government inspectors are assigned by the COR to fulfill the requirements for Quality Assurance, conduct day-to-day surveillance of contract activities and report their findings. Issues of contract compliance that arise will be elevated to the COR for evaluation and instruction. Inspectors also cannot request a change proposal from the Contractor or make a “change” to the contract.

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All other members of the Government’s Project Delivery Team work in a Government manager, customer, advisory or technical role and do not have any express authority under the contract, nor can they “change” the contract or bind the Government in any agreement.

I. WEEKLY/MONTHLY REPORTS

Attachment H Weekly/Monthly Report is the format the Contractor shall use to document project information and weekly issues. The purpose of this report is to keep management and the PDT informed of issues relative to cost, schedule and scope, and enable key personnel to proactively manage issues and minimize the risks to the project. The report shall be updated monthly by the Contractor’s Project Manager and provided to the PDT prior to the second Weekly Progress Meeting of the month. The Contractor Program Manager shall review it prior to release to stay abreast of localized and systemic issues and assure the information is thoroughly updated. It’s critical that Monthly Reports reflect current information and all data fields are complete. This document serves as a repository for both relevant and historical information and is used for studies, analysis and senior level reporting.

Unless the task order defines otherwise, reporting will be weekly.

At the Weekly Progress Meetings the PDT shall review each tab of the Monthly Report and report on any change in status. Changes, updates, and edits shall be documented by the Contractor’s life cycle Project Manager for incorporation into the following Monthly Report.

1. Tab 1 - Project Overview: This tab summarizes: 1) key contract information;

2. Tab 2 - Costs: This tab summarizes: 1) costs, 2) modification costs, and 3) estimated costs relative to pending and potential changes.

3. Tab 3 - Schedule: This tab summarizes key milestones relative to design, and construction.

It documents milestones outlined in the initial proposal, the approved “Master Project Schedule” and actual dates. This tab provides definitions for “Open for Business”, “Beneficial Occupancy” and “Early Access”. It’s imperative to keep actual and anticipated or scheduled dates current. PDT members use this document to program funds, plan travel, keep customers informed, report to senior management, de-conflict calendars, etc.

4 Tab 4 - Scope: This tab summarizes the departments under renovation/construction, building classification and type. It also documents the cost per square foot for each department. This data is first submitted at the time of project proposal and shall be updated post award. It shall be used to track adjustments to the departmental and project square footage.

5. Tab 5 – Project Delivery Team: This tab documents the Project Delivery Team’s (PDT) names and contact information, as well as who gets what submittals. The Project Manager shall work closely with the Government Project Manager to ensure this list remains current. PDT members may

Performance Work Statement Page 11 of 64 change so it’s important this tab is kept current. This document is used as a basis to refine the “distribution list”. Core PDT members on this list, at a minimum, shall be invited to all conferences and progress meetings and shall receive copies of all submittals, minutes and pertinent data. The Contractor shall ensure the list is current and posted in the Monthly Report.

II. PROJECT TEAM QUALIFICATIONS

Subcontractor trade partner firms, project managers, construction managers, superintendents, designers and engineers, installers and technicians, and their subcontractors shall be able to demonstrate a high level of experience with medical facility design and construction, building new facilities, and renovating within an operating facility. All personnel are required to be knowledgeable, experienced, and carry current certification for work inside healthcare facilities.

A. KEY PERSONNEL

“Key Personnel” shall have extensive knowledge of the construction marketplace and turnkey services relative furniture, furnishings, medical equipment and low voltage systems. Key personnel also shall have a fundamental understanding of integrated project delivery processes and integrated design-build and the application of design assumptions, principles, and specifications during construction and operation. Key Personnel are to be both knowledgeable and experienced in construction sequencing; and understand how sophisticated medical systems are integrated. Impact of any site utility disruption must be fully understood. All Key Personnel shall have current knowledge on all industry practices, public laws, codes and methods. Consistent with integrated services, they shall be involved in the project from solicitation through project closeout. Key personnel shall demonstrate the ability to:

- Provide quality results

- Meet performance periods

- Manage subcontractors including mitigation of conflicts/resolution of disputes

- Control costs and institute corrective action to contain costs

- Provide customer satisfaction, remains responsive, and maintains quality documentation/reports

- Maintain safety by effectively implementing and maintaining an accident prevention program

Key personnel for Task Order proposals, who were submitted as part of the Base Contract Technical Proposal submission do not have to be re-submitted and re-qualified for subsequent Task Orders.

The following are considered “Key Personnel”; they shall lead the team effort on all task orders unless otherwise specified:

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1. (Prime) Program Manager: This individual shall have a minimum of 15-years’ experience in the healthcare design and construction industry. To ensure the proper level of quality, expertise, and experience in overseeing the multiple services required by this contract the Program Manager (PgM) will have direct oversight and responsibility for all Contractor activities. The PgM shall serve as the single Point of Contact and liaison between the Contracting Officer and the Prime Contractor for all on-going work, and shall oversee the program/project(s) from project conception through acceptance. The individual has direct responsibility for all the projects awarded to his/her company under the contract. The PgM also acts as a liaison between the Company/Firm and the Contracting Officer should overarching, or programmatic issues arise. The individual shall be familiar and conversant with the various codes and standards applicable to medical facilities and the tasks covered under this scope of work. They shall strive to work closely with the Agent and Defense Health Agency (DHA)/Service Program manager and strive for process improvement, swift conflict resolution, and promote and sustain trust and communication at the program and project level. They have the responsibility to understand and enforce internal and external communication protocols, roles and responsibilities, manage expectations, and establish mutual goals. They shall remain engaged on all active projects for the duration.

2. (Prime) Project Manager: This individual shall have a minimum of 10-years’ experience in the healthcare design and construction industry. The Contractor shall execute the work under the direction of a Contractor’s Project Manager (PM) as approved by the Contracting Officer. The Project Manager shall execute the work under the direction of the Program Manager. . The Project Manager shall be responsible for the overall management and coordination of the task order including all design, all construction and all close out phases. During the contract the Project Manager shall be the central point of contact with the Government for performance of all work under the task order including warranty requirements. They shall have an intimate working knowledge of the project requirements and design and construction issues. The Project Manager shall oversee delivery accomplishment, administer all instructions, and answer all questions from the Contracting Officer during the life of the contract. The Project Manager shall be responsible for ensuring that adequate internal controls and review procedures are followed in order to eliminate conflicts, errors and omissions and for ensuring that all technical requirements are met. The Project Manager shall have supervisory experience in Government contract project work, and shall be able to conclusively demonstrate these qualifications. The Project Manager shall be able to demonstrate experience in healthcare renovation projects from commencement of design to project close out.

3. Designer of Record (DOR): This individual shall be the licensed professional ( architect or engineer ) responsible for signing and/or affixing professional seal to project design documents indicating that such documents were prepared under their direction, supervision, and control, and are in conformance to required codes, criteria, and standards. This individual shall have a minimum of 5-years’ experience in the healthcare design and construction industry, and a minimum of 10-years in the general industry. They shall have performed in the capacity as “Designer of Record” for a

Performance Work Statement Page 13 of 64 minimum of 5-years. They shall be an expert healthcare design professional, knowledgeable and experienced in project sequencing and understand how sophisticated medical systems are integrated. These individuals shall also have a demonstrated, relevant, understanding and experience in healthcare codes, criteria, guidelines, and standards related to their discipline.

Knowledge of and experience with Anti-Terrorism/Force Protection (AT/FP) is required. Individuals shall have a complete understanding of their disciplines, specifically: architectural and engineering systems design & installation – medical space planning, building envelope, doors, windows, acoustical properties, and their interface with other systems. If the DOR for a project is an architect, he shall be a licensed Registered Architect. If the DOR is an engineer, he shall be licensed with professional registration as a P.E.

4. Electrical Engineer: This individual shall have a minimum of 5-years’ experience in the healthcare design and construction industry, and a minimum of 10-years in the general industry. They shall be an expert healthcare design professional, knowledgeable and experienced in project sequencing and understand how sophisticated medical systems are integrated. These individuals shall also have a demonstrated understanding and experience in healthcare codes, criteria, guidelines, and standards related to their discipline. Knowledge of and experience with Anti-Terrorism/Force Protection (AT/FP) is required. Individuals shall have a complete understanding of their disciplines, specifically:

Electrical systems design & installation – normal and emergency interior and exterior lightning, normal and emergency interior and exterior power systems, electrical equipment, cathodic and lightning protection, and their interface within and with other systems. The engineer shall be licensed and/or registered in their discipline.

5. Mechanical Engineer: This individual shall have a minimum of 5-years’ experience in the healthcare design and construction industry, and a minimum of 10-years in the general industry. They shall be an expert healthcare design professional, knowledgeable and experienced in project sequencing and understand how sophisticated medical systems are integrated. These individuals shall also have a demonstrated understanding and experience in healthcare codes, criteria, guidelines, and standards related to their discipline. Knowledge of and experience with Anti-Terrorism/Force Protection (AT/FP) is required. Individuals shall have a complete understanding of their disciplines, specifically:

1) Mechanical system design & installation, testing and certification - heating, ventilation, air conditioning, and refrigeration, direct digital controls, building energy use simulation, major energy plant equipment, and their interface with other systems. 2) Plumbing systems design & installation -medical & dental gas, compressed air, vacuum, high pressure/clean steam, domestic water, sanitary drainage systems, storm water systems, fuel gas systems, fire suppression systems, and their interface with other systems. The engineer shall be licensed and/or registered in their discipline.

6. Fire Protection Engineer (FPE): This individual shall have a minimum of 5-years’ experience in the healthcare design and construction industry, and a minimum of 10-years in the general industry. The design of this project requires the services of a qualified Fire Protection Engineer. The FPE is an integral part of the design team and shall be actively involved in every aspect of the design as it

Performance Work Statement Page 14 of 64 relates to fire protection as opposed to just consulting/reviewing. The FPE shall be a Registered Professional Engineer who has passed the Fire Protection Engineering written examination administered by the National Council of Examiners for Engineering and Surveys (NCEES), or a Registered PE in a related Engineering discipline. The FPE shall have experience in Fire protection, detection and suppression design & installation – alarms, digital controls, sprinkler ring, NFPA, alarms, mass notification and monitoring.

7. Medical/Healthcare Planner: This individual shall have a minimum 7-years’ experience in medical planning and shall have a fundamental understanding of medical operations/practices and be able to translate healthcare requirements into planning and design documents. They shall have a complete understanding of the functional and operational requirements. They shall demonstrate an understanding of how medical systems/equipment and furniture interface with other systems/disciplines. They shall have design and installation experience related to low voltage systems, case goods/millwork and medical equipment. The Medical Space Planner shall develop departmental floor plans showing workflow of all services and commodities identified as Design- Construction funded in Attachment D. They shall coordinate all infrastructure/technical interfaces with Contractor and the vendors. They shall provide a list of modifications that may be required of the Construction Contract in order to accommodate all awarded services and PFE-LVS. They shall develop the reconfiguration requirements of existing and new product. All items included in the updated Attachment D PFE LVS, Project Room Contents Report, shall be reflected on the drawings.

8. Project Site Superintendent: This individual shall have a minimum of 5-years’ experience in the healthcare design and construction industry, and a minimum of 10-years in the general industry.

They shall have the required qualifications and capabilities to provide on-site construction management oversight and possess a fundamental knowledge on HVAC, electrical, building envelope, low voltage systems, and fire protection systems and construction methodologies. They also shall have an understanding of any unique problems and the application of design assumptions, principles, and specifications during construction and operation. The Project Site Superintendent shall demonstrate they possess a high level of experience in issues related to executing construction in an operating facility, to include but not limited to interim life safety, infection control, infrastructure utility shutdown coordination, safety etc. for renovation projects. FAR52.236-6 Superintendence by the Contractor provides that superintendents are subject to the satisfaction of the Contracting Officer. They shall also possess the ASHE Healthcare Construction Certificate prior to commencing any task order work. Information regarding the ASHE Healthcare Construction Certificate may be obtained at: http://www.hospitalconnect.com/

B. SUPPORT PERSONNEL

http://www.hospitalconnect.com/

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In addition to the above, Support Personnel positions with qualifications or special requirements are required as described in Attachment A – Project Objectives. Qualifications for typical Support Personnel positions are described in the following:

1. Structural/Civil Engineer: This individual shall have a minimum of 5-years’ experience in the healthcare design and construction industry, and a minimum of 10-years in the general industry.

They shall be expert healthcare design professionals, knowledgeable and experienced in project sequencing and understand how sophisticated medical systems are integrated. These individuals shall also have a demonstrated understanding and experience in healthcare codes, criteria, guidelines, and standards related to their discipline. Knowledge of and experience with Anti- Terrorism/Force Protection (AT/FP) is required. Individuals shall have a complete understanding of their disciplines, specifically: 1) Civil and site systems design & installation – site planning, parking, storm water runoff, site utilities, grading, landscaping, and other factors influencing the design of medical campuses; and 2) Structural systems design & installation – foundation and framing design, lateral reinforcing, AT/FP requirements, support for major pieces of medical equipment, and other aspects of structural design. The engineer shall be licensed and/or registered in their discipline.

2. Construction Management/Field Support Staff: The Contractor’s construction management key personnel shall be actively involved during the design process to effectively integrate the design and construction requirements of this Contract. In addition to the typical required construction activities, the Contractor’s involvement shall include, but is not limited to, actions such as integrating the design schedule into the Master Schedule to maximize the effectiveness of streamlining design and construction (within the limits allowed in the Contract), ensuring constructability and economy of the design, integrating the material and equipment acquisition programs to meet critical schedules, effectively interfacing the construction Quality Control (QC) program with the design QC program, and maintaining and providing the design team with accurate, up-to-date redlines and as-built documentation. The Contractor shall require and manage the active involvement of key trade subcontractors in the above activities.

3. Equipment/Product Installers: All contractors/installers shall be manufacturer approved/certified for the furnishings, equipment, and systems they install.

4. Quality Control Representative: The QC staff shall be of sufficient size to ensure adequate QC coverage of all work phases, work shifts, and work crews involved with the construction. All QC staff shall be fully qualified by experience and technical training to perform their assigned QC responsibilities and shall be allowed sufficient time to carry out their responsibilities. Specific requirements for staff positions are contained within UFGS Specifications 01 45 00.00 10 Quality Control listed in Attachment F – Codes, Criteria & Standards. The Contractor’s Quality Control Staff will check and certify all submittals. The Contractor shall develop, implement, and document an effective quality control plan for the program in accordance with the contract and task order terms and conditions. NOTE: The QC shall be responsible to ensure both design documents and

Performance Work Statement Page 16 of 64 construction documents receive a thorough level of review and oversight. This position is full time and cannot ‘dual-hat’ with another position. (Exception: projects less than $5M may dual hat with the Safety representative).

5. Safety Representative (aka Site Safety Health Officer, On-site Safety Manager): This individual shall be directly responsible for the safety program and site safety and knowledgeable in all Federal and State safety requirements including EM385-1-1. The Site Safety Health Officer responsible for on-site safety will have as a minimum training level OSHA 30, First Aid and CPR certifications. Additional requirements for staff positions are contained within Section 01 UFGS Specifications listed in Attachment F – Codes, Criteria & Standards. Site activities performed in conjunction with this program may pose safety hazards, which require specialized expertise to effectively address and eliminate. The Contractor shall be responsible for preparing and implementing an effective safety and health program that includes a generic site safety and health plan. This position shall be qualified to oversee and enforce the “Infection Control and Risk Assessment” plan and mediation. This position cannot ‘dual-hat’ with another position. (Exception: projects less than $5M may dual hat with the QC representative however all Safety training requirements shall be met).

6. Project Scheduler: The scheduler who shall be responsible for the preparation of the project schedule and periodic updates. They shall have 5-years of experience in construction scheduling, estimating, cost management, and impact/change order analysis. The Scheduler shall have the responsibility of coordinating and updating the schedule and providing required updates in a timely manner as specified by the task order award.

C. CHANGE IN PERSONNEL

Personnel submitted and accepted at the time of the Base Contract award shall be maintained for the life of the contract. Once personnel are selected to perform duties according to this PWS, they shall not be removed, replaced or reassigned either permanently or temporarily to another task order without written concurrence by the Contracting Officer or their Representative. If the person becomes unavailable to work under this contract, the Contractor shall immediately notify the Contracting Officer and replace them with an individual of at least equal qualifications, to that prior individual in their original proposal. The Government reserves the right to accept or reject personnel identified for tasks under this contract.

Resumes shall be provided that reflects their abilities relative to this PWS. Required qualifications are noted above.

III. ADMINISTRATIVE REQUIREMENTS

A. COORDINATION & INTEGRATION OF DESIGN & CONSTRUCTION (D-C)

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Integrated Delivery Processes: The project delivery process shall fully integrate all major trade partners, sub-contractors and consultants from solicitation development to project completion. The Contractor’s key personnel (to include trade partners and major sub‐contractors) shall be actively involved during the design process to effectively integrate the design, construction, and outfitting requirements of this task order. To maximize coordination and proactively manage risk, the Contractor shall continually evaluate which key personnel and Trade Partners, sub‐contractors/consultants should participate in design meetings and weekly progress meetings to ensure issues are elevated, discussed and settled timely. From time to time the Government may suggest the active participation of specific personnel in a meeting to discuss an issue or problem. In addition to the typical required construction activities, the Contractor’s involvement includes: integrating the design activities into the Master Schedule to maximize the effectiveness of combined design and construction effort, ensuring constructability and economy of the design, integrating shop drawing and installation drawing process into the design, executing the material and equipment acquisition programs to meet critical schedules, ensuring all key subs contribute to the phasing/transition plan to allow for continued occupancy and operations, effectively interfacing the construction and design quality control programs and providing the design team with accurate site investigation information. The Contractor shall require and manage the active involvement of key trade sub-contractors in the above activities. The Contractors’ Project Manager shall remain the project’s ‘point person’ from design through construction.

B. MEETINGS & REPORTS

1. Meeting logistics: The Contractor is responsible to coordinate the meeting preparation at the facility with the Project Officer, Government PM, and the Medical Treatment Facility (MTF) in advance of meetings. The Contractor’s Project Manager will set up a teleconference to discuss room locations and workspace requirements (number of meeting rooms needed, number of tables, chairs, presentation boards, teleconferencing ability, etc.). The Contractor shall provide all equipment and accessories needed to provide a working environment and provide adequate number of copies of documents for all participants. They shall ensure key personnel are in attendance.

2. Weekly Progress Meetings: Unless otherwise noted in specific Task Order instructions or attachments, the Contractor shall conduct weekly “Progress Meetings” with the PDT for the life cycle of the project. These meetings shall include the following agenda items:

a. Meeting Minute Review,

b. Master Project Schedule (and changes),

c. 4-week look-ahead schedule,

d. Shop Drawings/Construction Submittal Log,

e. Monthly Report and

f. RFI Log. The Contractor shall provide all agendas; document meeting minutes, action items, and attendance records to the PDTs (unless otherwise noted below).

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The Contractor shall provide all agendas; document meeting minutes, action items, and attendance records to the PDTs (unless otherwise noted below). These meetings will commence per Table 1:

Submission and Review Periods.

3. Other Meetings: Design, Construction, Preconstruction requirements and PFE - LVS are discussed further in their respective PWS sections.

4. Wrap Up Sessions/Meeting Minutes: At the close of each meeting the Contractor shall clearly identify potential changes. The Contractor shall identify ideas or areas of discussion of potential credit off-sets or areas of project de-scope, with the intent of an equitable “net zero” or less, cost approach prior to the close of the meeting. Potential change discussions are subject to the Contracting Officer’s approval and determination of need for a modification to the Contract. If the potential changes and a way forward are not resolved at the meeting and any necessary modification issued within a reasonable time, the Contractor shall notify the Contracting Officer and request direction on how to proceed.

5. Additional Reporting Requirements:

a. After contract award, the Contractor is responsible to attend semi-annual Line Item Reviews (LIR) led by the Army Medical Command (MEDCOM). Contractor is responsible to brief the project risks and issues related to the project. LIRs are usually conducted in a city located in the Southeastern part of the U.S.

C. ORDER OF PRECEDENCE

If the ‘higher precedent’ document is silent on an issue or requirement, then the next level of precedence shall apply. Attachment F Codes, Criteria, and Standards further addresses Order of Precedence.

D. CORRESPONDENCE

Correspondence should be addressed to the Contracting Officer (CO) and must reference the project title and contract number. All correspondence shall go through, or a copy shall be furnished to the Administrative Contracting Officer (ACO) and Contracting Officer Representative (COR). Important oral instructions or decisions given by the Contracting Officer/ACO will be confirmed in writing. Similarly, the Contractor shall confirm in writing any important communication made to the Contracting Officer/ACO.

This includes all requests for information and corresponding answers from the Contracting Officer/ACO.

1. Written Records: The Contractor shall prepare a written record of each design site visit, meetings, conferences (either telephonic or in-person), and furnish the record to the PDT. The Contractor shall submit the written records within the timeframe(s) outlined in Table 1: Submission and Review Periods. The Government will provide review/respond within the timeframes outlined in the table.

The written record shall include subject, names of participants, outline of discussion, drawings

Performance Work Statement Page 19 of 64 and/or illustrations reflecting scope additions/deletions, recommendation/conclusions and summary of design-construction work the Contractor believes is outside the scope of the RFP and/or the Contractor’s proposal. The written records shall be numbered in consecutive order. These written records shall be included on all electronic copies of the submittals.

2. Request for Information (RFI): This is an informal written request (and not formal contract communication) initiated by the Contractor asking a question, clarification, raising an issue, etc. RFIs shall be communicated through QCS and RMS, although electronic copies will have to be separately distributed to team members without RMS access. The Government will provide review/response within the timeframes outlined in Table 1: Submission and Review Periods. Note: Nothing in an RFI can change or modify the contract. A response to an RFI is not a change to the contract and shall not be construed as a directive or authorization to proceed. If an RFI discusses an issue that amounts to a change in the contract, a modification must be issued to formalize the change. Do not proceed with any work that constitutes a change in the Contract on the basis of an RFI response alone.

3. Architectural Supplemental Information (ASI): The Contractor shall provide an ASI, generated by the Designer of Record, to further clarify a question in the design, or to offer details for a proposed design enhancement. ASI’s shall not change the contract and may NOT be used as the basis to prepare a contract modification. Significant changes to the Corrected Final Submittal (i.e.

construction documents) shall NOT be documented on an ASI. The Contractor shall instead revise the Corrected Final Submittal and reissue.

4. Construction Documents: This is for any significant change that revises the Corrected Final Construction Submittal. The Contractor shall revise the Corrected Final Submittal and reissue to the PDT. Revised documents shall be marked up and newly signed and sealed by Designer of Record.

Revised documents shall include: 1) new issuance date; 2) updated revision block written with the signature at the stamp (matching the revision date in the revision block); 3) clouded drawing and specification revisions, 4) a narrative summarizing revisions, and 5) Construction Document Index reflecting all current changes.