5_Jun_17_Attch_2_CIMS_III_Bidder_Data_Access_Training.ppt

“Secure the High Ground”

Bidder Data Access Training for Command Information Management System (CIMS) III

24 May 2017

Training Overview

Bidder Data Access Goals

Data Locations

AKO Data Retrieval Process

AKO Account Request Letter Companies must request AKO account by emailing information in format below, replacing text in bold italics with company specifics:

Subject: CIMS III AKO Request for Company Name (Employee Name) Dear Mrs. Hickenlooper, As authorized representative of Company Name, Cage Code ####, I hereby request you sponsor an Army Knowledge Online (AKO) account for our employee responsible for downloading and protecting CIMS information, Mr/Ms First MI Last Name.

We understand that this employee will be responsible for downloading all needed information for our company’s use. We further understand that this is “limited distribution” data that must be protected at all times and is provided solely for the purpose of bidding on solicitation W91260-17-R-0001. Our employees will not redistribute this information outside our company or place it anywhere it can be accessed by others. We will destroy downloaded information and copies when we have decided not to bid or, if bidding, on date contract is awarded. We assume responsibility for all our employee’s actions with respect to handling this data in accordance with markings, thereon.

Sincerely, (Signature block)

AKO Data Retrieval Process

CAC Request Letter Companies must request CACs by emailing information in format below, replacing text in bold italics with company specifics:

SUBJECT: CIMS III CAC Request for Contractor Name (Employee Name) Mrs. Hickenlooper, Please add the following employee into the TASS system so they can obtain a CAC. They are supporting solicitation W91260-17-R-0001. I verify that our company and this employee has agreed to protect CIMS data as marked, employee has completed an FBI fingerprint check with favorable results and that a National Agency Check with Inquiries, or a DoD-determined equivalent investigation, or greater, has been submitted to the Office of Personnel and Management for employee. Our company will either physically take back Common Access Card (CAC) not later than last day employee supports this requirement for which CAC has been issued or ensure it is returned to the CAC issuing office not later than last day employee supports this requirement for which CAC has been issued. If CAC is simply taken back by our company, we will return it and notify you of its return NLT 7 calendar days after CAC is returned. Employee information is, as follows: Last Name, First Name, Middle Name, Social Security Number, Date of Birth, AKO Email Address. Please call me at (XXX) XXX-XXXX if you have questions.

(Security Manager or Authorized Employee Signature block.)

CIMS III AKO Library Request Letter If employee already has a CAC and AKO account, companies must request library access, instead, by emailing information in format below, replacing text in bold italics with company specifics:

Subject: CIMS III AKO Request for Company Name (Employee Name) Dear Mrs. Hickenlooper, As authorized representative of Company Name, Cage Code ####, I hereby request you give the following employee CIMS III AKO Library Access. He/she already has an AKO account named "first.mi.last.ctr@mail.mil" and is ready for immediate access.

We understand that this employee will be responsible for downloading all needed information for our company’s use. We further understand that this is “limited distribution” data that must be protected at all times and is provided solely for the purpose of bidding on solicitation W91260-17-R-0001. Our employees will not redistribute this information outside our company or place it anywhere it can be accessed by others. We will destroy downloaded information and copies when we have decided not to bid or, if bidding, on date contract is awarded. We assume responsibility for all our employee’s actions with respect to handling this data in accordance with markings, thereon.

(Signature block)

Distribution Limitations

Handling/Destroying Data