CIMS_III_Draft_Solicitation.pdf

CODE

(Hour)

PAGE(S)

until local time

X

A X B X C X D

EX

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G F 75 - 87

88 - 100 X H 101 - 107

RACHEL.M.HICKENLOOPER.CIV@MAIL.MIL

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

1 107

(If other than Item 7) W91260

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

W91260 8. ADDRESS OFFER TO

9. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and

Section L conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

RACHEL HICKENLOOPER 719-554-8754

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

1 - 2 3 - 10

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

14 - 15

X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 16 - 20 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 21 - 38 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

39 - 73

PART II - CONTRACT CLAUSES

ACC-RSA-CCAM-CAC

350 VANDENBERG ST. BLDG 3

PETERSON AFB CO 80914-4914

ACC-RSA-CCAM-CAC

RACHEL M. HICKENLOOPER

350 VANDENBERG ST. BLDG 3

PETERSON AFB CO 80914-4914(719) 554-1960

(719) 554-8799FAX:

TEL:

(719) 554-8799FAX:

TEL: (719) 554-8754

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

16 Aug 2017

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

W91260-17-R-0001

Section A - Solicitation/Contract Form

CLAUSES INCORPORATED BY REFERENCE

52.203-18 Prohibition on Contracting With Entities That Require Certain

Internal Confidentiality Agreements or Statements-- Representation

JAN 2017

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreeements or Statements

JAN 2017

52.223-22 Public Disclosure of Greenhouse Gas Emissions and Reduction Goals -- Representation.

DEC 2016

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 1 Lot CIMS III IT Services FFP Labor

FFP

Command Information Management System III (CIMS III) Support - Information Technology (IT) Services Firm Fixed Price (FFP) Labor.

Ordering Period of Performance (PoP): 16 July 2018 - 15 July 2023 This Contract Line Item Number (CLIN) is for nonpersonal services to include routine, Day-to-Day support. In accordance with (IAW) Performance Work Statement (PWS) Paragraghs 3.1 - 3.17.

FOB: Destination

MAX

NET AMT

UNIT UNIT PRICE MAX AMOUNT

0002 1 Lot CIMS III IT Services CPFF Labor

CPFF

CIMS III Support - IT Services Cost Plus Fixed Fee (CPFF) Labor.

Ordering PoP: 16 July 2018 - 15 July 2023 This CLIN is for nonpersonal services to include project-level support IAW PWS Paragraghs 3.1 - 3.17.

Please state the maximum fee that will be proposed for the following:

Prime Labor _______%

MAX COST

FIXED FEE

TOTAL MAX COST + FEE

UNIT UNIT PRICE MAX AMOUNT

0003 UNDEFINED Lot CIMS III IT Services CPFF-Surge/On-Call

CPFF

CIMS III Support - IT Services CPFF Surge Labor, Other Direct Costs (ODC), and Travel. IT Services CPFF labor for On-Call, Emergency, and Immediate Response Support.

Ordering PoP: 16 July 2018 - 15 July 2023

This CLIN is for nonpersonal services to include project-level Labor, ODC's and Travel surge support IAW PWS Paragraphs 3.1 - 3.17. Additionally, this CLIN may include On-Call, Immediate Response, and Emergency Support IAW PWS Paragraphs 3.1 - 3.17.

Please state the maximum fee that will be proposed for the following:

UNIT UNIT PRICE MAX AMOUNT

0004 UNDEFINED Lot

CIMS III ODCS

COST

Ordering PoP: 16 July 2018 - 15 July 2023 This CLIN is for ODCs IAW PWS Paragraghs 3.18. This is a straight cost reimbursable CLIN. No fee is allowed.

UNIT UNIT PRICE MAX AMOUNT

0005 1 Lot CIMS III Travel

COST

Ordering PoP: 16 July 2018 - 15 July 2023 This CLIN is for Travel IAW PWS Paragraph 2.13. All travel cost shall be IAW the Joint Travel Regulations (JTR). This is a straight cost reimbursable CLIN.

No fee is allowed.

UNIT UNIT PRICE MAX AMOUNT

0006 UNDEFINED Lot CIMS III Contractor Manpower Reporting

COST

Ordering PoP: 16 July 2018 - 15 July 2023 This CLIN is for Contractor Manpower Reporting IAW Section H-24 and PWS Paragraph 2.16. This CLIN is Not Separately Priced (NSP).

UNIT UNIT PRICE MAX AMOUNT

0007 UNDEFINED Lot CIMS III Data Requirements

COST

Ordering PoP: 16 July 2018 - 15 July 2023 This CLIN is for Reports and Data Deliverables IAW Section F and PWS Paragraph 4.0. This CLIN is NSP.

UNIT UNIT PRICE MAX AMOUNT

1001 1 Lot OPTION CIMS III IT Services FFP Labor

FFP

IAW FAR 52.217-8, Option to Extend Services Ordering PoP : 16 July 2023 - 15 January 2024 This CLIN is for nonpersonal services to include routine, Day-to-Day support.

IAW PWS Paragraghs 3.1 - 3.17.

MAX

NET AMT

UNIT UNIT PRICE MAX AMOUNT

1002 1 Lot OPTION CIMS III IT Services CPFF Labor

CPFF

IAW FAR 52.217-8, Option to Extend Services Ordering PoP: 16 July 2023 - 15 January 2024 This CLIN is for nonpersonal services to include project-level support IAW PWS Paragraghs 3.1 - 3.17.

Please state the maximum fee that will be proposed for the following:

UNIT UNIT PRICE MAX AMOUNT

1003 UNDEFINED Lot OPTION CIMS III IT Services CPFF-Surge/On-Call

CPFF

Surge Labor, Other Direct Costs (ODC), and Travel. IT Services CPFF Labor for On-Call, Emergency, and Immediate Response Support.

IAW FAR 52.217-8, Option to Extend Services Ordering PoP: 16 July 2023 - 15 January 2024 This CLIN is for nonpersonal services to include project-level Labor, ODC's and Travel surge support IAW PWS Paragraphs 3.1 - 3.17. Additionally, this CLIN may include On-Call, Immediate Response, and Emergency Support IAW PWS Paragraphs 3.1 - 3.17.

Please state the maximum fee that will be proposed for the following:

UNIT UNIT PRICE MAX AMOUNT

1004 UNDEFINED Lot

OPTION CIMS III ODCS

COST

IAW FAR 52.217-8, Option to Extend Services Ordering PoP: 16 July 2023 - 15 January 2024 This CLIN is for ODCS IAW PWS Paragraph 3.18. This is a straight cost reimbursable CLIN. No fee is allowed.

UNIT UNIT PRICE MAX AMOUNT

1005 1 Lot OPTION CIMS III Travel

COST

IAW FAR 52.217-8, Option to Extend Services Ordering PoP: 16 July 2023 - 15 January 2024 This CLIN is for Travel IAW PWS Paragraph 2.13. All travel cost shall be IAW the JTR. This is a straight cost reimbursable CLIN. No fee is allowed.

UNIT UNIT PRICE MAX AMOUNT

1006 UNDEFINED Lot OPTION CIMS III Contractor Manpower Reporting

COST

IAW FAR 52.217-8, Option to Extend Services Ordering PoP: 16 July 2023 - 15 January 2024 This CLIN is for Contractor Manpower Reporting IAW Section H-24 and PWS Paragraph 2.16. This CLIN is NSP.

UNIT UNIT PRICE MAX AMOUNT

1007 UNDEFINED Lot OPTION CIMS III Data Requirements

COST

IAW FAR 52.217-8, Option to Extend Services Ordering PoP: 16 July 2023 - 15 January 2024 This CLIN is for Reports and Data Deliverables IAW Section F and PWS Paragraph 4.0. This CLIN is NSP.

CONTRACT MINIMUM/MAXIMUM QUANTITY AND CONTRACT VALUE

The minimum quantity and contract value for all orders issued against this contract shall not be less than the minimum quantity and contract value stated in the following table. The maximum quantity and contract value for all orders issued against this contract shall not exceed the maximum quantity and contract value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

$5,000.00 $45,000,000.00

CLIN MINIMUM/MAXIMUM QUANTITY AND CLIN VALUE

The minimum quantity(s) and CLIN value(s) for all orders issued against the CLIN(s) on this contract shall not be less than the minimum quantity(s) and CLIN value(s) stated in the following table. The maximum quantity(s) and CLIN value(s) for all orders issued against the CLIN(s) on this contract shall not exceed the maximum quantity(s) and CLIN value(s) stated in the following table.

CLIN

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

0001 $6,000,000.00 0002 $24,550,000.00 0003 $4,550,000.00 0004 $5,000,000.00 0005 $900,000.00 1001 $600,000.00 1002 $2,400,000.00 1003 $425,000.00 1004 $490,000.00 1005 $85,000.00

CLIN DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND CLIN ORDER VALUE

The minimum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not exceed the maximum quantity and order value stated in the following table.

CLIN

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

$6,000,000.00

$24,550,000.00

$4,550,000.00

$5,000,000.00

$900,000.00

$600,000.00

$2,400,000.00

$425,000.00

$490,000.00

$85,000.00

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

C-1 Description of the work to be performed by the Contractor is set forth in the U.S. Army Space and Missile Defense Command (USASMDC)/Army Forces Strategic Command (ARSTRAT) PWS entitled CIMS III Indefinite Delivery Indefinite Quantity (IDIQ) PWS provided at Section J, Attachment 1 of this contract document.

Section D - Packaging and Marking

EXTERNAL TEXT

D-1 Packaging and marking of technical data to be delivered pursuant to the provisions of this contract shall be IAW the Contractor’s standard commercial practices.

D-2 Items shipped shall be marked as follows, unless specified otherwise:

For Colorado Springs:

USASMDC/ARSTRAT

ATTN: SMDC-IS

350 Vandenberg Street, Bldg 3 Peterson AFB, CO 80914-4914 Contract Number: To Be Determined (TBD)

For Huntsville:

USASMDC/ARSTRAT

ATTN: SMDC-IS

Building 5220 (Von Braun Complex I) Redstone Arsenal, AL 35898 Contract Number: TBD

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 0005 Destination Government Destination Government 0006 Destination Government Destination Government 0007 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government 1003 Destination Government Destination Government 1004 Destination Government Destination Government 1005 Destination Government Destination Government 1006 Destination Government Destination Government 1007 Destination Government Destination Government

52.246-4 Inspection Of Services--Fixed Price AUG 1996 52.246-5 Inspection Of Services Cost-Reimbursement APR 1984 252.246-7000 Material Inspection And Receiving Report MAR 2008

Section F - Deliveries or Performance

F-1 DATA AND REPORTS

F-1.1 The contractor shall deliver all technical data and information strictly IAW the requirements, quantities, and schedules set forth in the Contract PWS and each Task Order (TO) PWS. Specific deliverable requirements are set forth in each TO PWS.

F-1.2 The contractor shall obtain, store, maintain, and reproduce the required technical data and applicable documents, plans, regulations, specifications, and other pertinent data as appropriate for the purpose of fulfilling the work described in the Contract PWS and each TO PWS.

F-2 PLACE AND METHOD OF DELIVERY

F-2.1 The contractor shall deliver the reports and data electronically as specified in the Contract PWS and each TO

PWS.

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

0001 POP 16-JUL-2018 TO

15-JUL-2023

N/A SMDC-IS

TOM POTTER

350 VANDENBERG STREET, BLDG 3

PETERSON AFB CO 80914-4914

(719) 554-2029

W31RPD

0002 POP 16-JUL-2018 TO

15-JUL-2023

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 16-JUL-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 16-JUL-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

0005 POP 16-JUL-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

0006 POP 16-JUL-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

0007 POP 16-JUL-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 16-JUL-2023 TO

15-JAN-2024

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 16-JUL-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

1003 POP 16-JUL-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

1004 POP 16-JUL-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

1005 POP 16-JUL-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

1006 POP 16-JUL-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

1007 POP 16-JUL-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

52.242-15 Stop-Work Order AUG 1989 52.242-15 Alt I Stop-Work Order (Aug 1989) - Alternate I APR 1984 52.247-34 F.O.B. Destination NOV 1991

Section G - Contract Administration Data

G-1 CONTRACT ADMINISTRATION

G-1.1 In no event shall any understanding or agreement, contract modification, change order, waiver, or other matter in deviation from the terms of this contract between the Contractor and a person other than the Contracting Officer (KO) be effective or binding upon the Government. All such actions must be formalized by a proper contractual document executed by the KO.

G-1.2 All correspondence pertaining to this contract will be addressed to:

U.S. Army Contracting Command ATTN: CCAM-CAC (Contracting) 350 Vandenberg Street, Bldg. 3 Peterson AFB, CO 80914-4914

G-1.3 The telephone number and e-mail address of the KO is:

Rachel M. Hickenlooper Email: Rachel.m.hickenlooper.civ@mail.mil Telephone: (719) 554-8754

G-1.4 The telephone number and e-mail address of the Contract Specialist (CS) is:

Cindy K. Gama Email: Cynthia.k.gama.civ@mail.mil Telephone: (719) 554-1989

G-1.5 The telephone number and e-mail address of the Program Manager (PM)/Contracting Officer Representative (COR) is:

Tom D. Potter Email: Thomas.d.potter6.civ@mail.mil Telephone: (719) 554-2029

G-1.6 The address of the paying office will be identified and provided upon contract award.

G-2 CONTRACTOR’S CONTRACT ADMINISTRATION

The Contractor’s contract administration functions will be performed at the following address:

Name and Title ______________________________________________

Responsible Office ___________________________________________

Address ____________________________________________________

Phone Number ______________________________________________

FAX Number _______________________________________________

E-mail Address ______________________________________________

Data Universal Numbering System (DUNS) # _____________________

Commercial and Government Entity (CAGE) # ____________________

Tax Identification Number (TIN) # ______________________________

G-.3 AUTHORIZED NEGOTIATORS

The following individuals are authorized to negotiate and bind the company:

NAME POSITION

NAME POSITION

G-4 ADDITIONAL INVOICE REQUIREMENTS

G-4.1 The contractor shall attach a Standard Form (SF) 1034/1035, Public Voucher for Purchases and Services Other Than Personal (SF 1034) and Continuation Sheet (SF 1035) to each submission in Wide Area Work Flow (WAWF). The face of the SF 1034 shall clearly indicate the contract number, the period for which the invoice is submitted, CLIN/Subcontract Line Item Number (SLIN) number(s), cost billed per CLIN/SLIN and appropriate accounting data to coincide with each CLIN/SLIN being charged. If all information is not able to fit on the SF 1034, SF 1035 shall be used as a continuation sheet. The SF 1034 shall be accompanied by an attachment that shall depict the total costs by CLIN, General and Administration (G&A), overhead, and fee (if applicable) associated with each individual CLIN as separate, distinct, and clearly identifiable entries. The KO should easily be able to see Total Costs, Fixed Fee (if applicable), Total CPFF/FFP, and the hours being charged to the contract. Each invoice shall provide visibility of direct labor, material/ODC and travel which shall be stated in separate entries. Each invoice shall cite the total amount invoiced by Accounting Classification Reference Number (ACRN), the cumulative amount invoiced to date by ACRN, the date, contract number, and period for which the invoice was submitted. In the event of multiple accounting cites, the contractor shall indicate the amount currently invoiced and the cumulative amount invoiced to date for each accounting cite. The Government will deduct costs from the Contractor’s invoice if determined by the Defense Contract Audit Agency (DCAA) or the applicable Defense Contract Management Agency (DCMA) Administrative Contracting Officer (ACO) to be unallowable and provide notice to the contractor of any deduction.

G-4.2 With regards to material and travel, the contractor shall separately identify the costs associated for each (e.g.

material, reproduction, etc.) on a separate attachment to the billing detail sheet. Invoices for travel expenses must be submitted within sixty days after completion of travel.

G-4.3 For direct billing, the Contractor shall submit all interim invoices directly to the Defense Finance and Accounting Services (DFAS) with a copy of the first and final invoice sent to DCAA for information. The final invoice shall be submitted directly to the ACO. The ACO will coordinate with the cognizant DCAA for audit prior to approval and will forward the invoice to DFAS for final payment. A courtesy copy of all invoices should be provided to the KO/CS and the applicable DCMA ACO.

G-4.4 If the Contractor is not approved for direct billing, each interim invoice shall be submitted to the cognizant DCAA for approval and forwarded to DFAS. The final invoice shall be submitted to the ACO. The ACO will then coordinate with the DCAA for audit prior to approval and will forward the invoice to DFAS for final payment. A courtesy copy of all invoices should be provided to the KO/CS and the applicable DCMA ACO.

252.204-7006 Billing Instructions OCT 2005 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

CLAUSES INCORPORATED BY FULL TEXT

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in WAWF.

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

For FFP services:

The contractor will submit an Invoice 2-in-1

For CPFF and Cost services:

The contractor will submit a Cost Voucher

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the KO.

Not Applicable

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC TBD Issue By DoDAAC W91260 Admin DoDAAC W91260 Inspect By DoDAAC W31RPD Ship To Code TBD Ship From Code TBD Mark For Code TBD Service Approver (DoDAAC) TBD Service Acceptor (DoDAAC) W31RPD Accept at Other DoDAAC TBD LPO DoDAAC N/A DCAA Auditor DoDAAC TBD Other DoDAAC(s) N/A

(*Contracting Officer: Insert applicable DoDAAC information or “See schedule” if multiple ship to/acceptance locations apply, or “Not applicable.”)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

Cynthia.k.gama.civ@mail.mil

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

Usaarmy.redstone.acc.mbx.wawf@mail.mil

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

Section H - Special Contract Requirements

H-1 TO PROCEDURES

H-1.1 The Contractor shall not incur costs under this contract, unless it is in performance of TOs and TO modifications awarded by the KO. No other costs, including costs incurred due to a change in TO requirements without a modification, are authorized without the express written consent of the KO.

H-1.2 TOs may take the form of definitized Orders in which the approach has been negotiated and accepted, or undefinitized Orders in which the requirement is so urgent that immediate support shall be provided. In the case of undefinitized Orders, the KO will set forth the effort to be accomplished and the not to exceed (NTE) amount, along with a definitization schedule. The Contractor’s requirement for submission of a TO Proposal (TOP) shall commence upon receipt of a TO Request for Proposal (RFP).

H-1.3 The Contractor shall submit to the KO a TOP within 14 calendar days after receiving the TO RFP. TO RFPs, TOPs, and TO awards will be transmitted electronically. The TOP includes a technical/management portion and a cost portion.

H-1.3.1 The technical/management portion shall provide the Contractor's approach to accomplishing the requirements of the TO. The Contractor shall identify risks and a risk mitigation plan. The Contractor shall identify any assumptions made when preparing the TOP. The Contractor shall describe its plan for assuring quality performance to include identifying any metrics it will use to manage the TO. The Contractor shall NOT reiterate the TO, but shall concentrate the TOP narrative on the approach and rationale supporting the approach. Labor categories proposed shall be supported in terms of rationale/basis for selection, qualifications and relevance of qualifications. When individuals are proposed on more than one TO, the Contractor shall discuss prioritization of effort and shall include a reference depicting the total hours the individual is working on each TO. Deliverables and submission dates shall be included in tabular form. The Contractor shall provide a table that includes the labor category and hours associated with each TO requirement. An oral presentation may be required in lieu of or in addition to the submission of a written TOP.

H-1.3.2 The cost portion shall provide the following information:

H-1.3.2.1 Direct Labor. The Contractor is required to propose unburdened direct labor rates (including fee) for both on-site and off-site labor. The unburdened labor should be applied to the proposed direct labor hours, by labor category, and Contractor fiscal year. The labor categories should be separated by each proposed individual.

H-1.3.2.2 ODCs. The Contractor and subcontractor are required to propose ODCs by major cost sub-element (e.g.

direct material, consultants, etc.). No fee shall be applied to any ODC cost. If ODCs are unknown at the time of the TO RFP, a plug number will be provided to the Contractor and Contractors will then be directed to propose ODCs as they become known.

H-1.3.2.3 Travel. The contractor and subcontractor are required to propose travel expense detail to include the destination, number of employees traveling, number of days, airfare, lodging, per diem, rental car, and other travel expenses. No fee shall be applied to any travel cost. If travel is unknown at the time of the TO RFP, a plug number will be provided to the Contractor and Contractors will then be directed to propose travel as it becomes known.

H-1.3.2.4 Subcontract Labor. The Contractor is required to propose subcontract labor costs by reporting fully burdened subcontract labor rates (burdened through both subcontract and prime burdens) applied to proposed subcontract labor hours, by labor category, by prime Contractor fiscal year. In addition, total cumulative subcontract labor costs and related subcontract labor hours should be summarized by subcontract labor categories.

H-1.3.2.5 Indirect Expense Rates. The indirect expense rates applied to each of the cost elements discussed above should be based on either budgeted indirect expense rates, Forward Pricing Rate Proposal (FPRP) or Forward

Pricing Rate Agreement (FPRA), billing rates, or actual indirect rate information. The Contractor is required to propose all indirect rates (to include fee) applied to direct labor in the cost proposal.

H-1.3.2.6 Fixed Fee. The Fee on CPFF TOs is a negotiable item. The Contractor may propose any fee for the specific TO, as long as it does not exceed the maximum fee awarded under the basic contract. For TOs involving subcontractors, the subcontractor may charge fee/profit on their proposed labor, and the Prime may charge fee on the Prime’s proposed labor. The Prime is not allowed to charge a direct pass-through fee on subcontractor labor.

H-1.3.2.7 Cost Narrative. The Contractor is required to provide a cost narrative for each TO proposal. The cost narrative will document the rationale for costs proposed, to include changes in indirect rates, rationale for deviations in proposed labor rates from those proposed on the basic contract, fixed fee justification, etc.

H-1.4 TOs will be issued on a Department of Defense (DD) Form 1155 Order for Supplies or Services and shall incorporate (1) the TO PWS that will be numbered and in the format specified and provided by the Government; and

(2) portions of and/or the entire TOP. TOs will include the required delivery dates or overall PoP, any Government- Furnished Property (GFP), and deliverables. Deliverables may consist of equipment, prototypes, technical reports, studies, analyses, charts, reports, briefing notes, tabulations, view graphs, computer software, materials, and presentations, as required by each individual TO. The Contractor shall initiate task performance promptly upon the date identified as the PoP start date in the fully executed TO that has been signed by the KO. The signed TO will incorporate all items agreed upon during TOP discussions and/or negotiations.

H-1.5 A TO modification will be issued on a SF 30 Amendment of Solicitation/Modification of Contract and may include a revision to the TO PWS.

H-1.6 Changes. The Contractor shall not exceed the cost specified in each TO without the written approval of the KO. Any authorized changes to task content, estimated cost, schedules, and final deliverables shall be documented by a modification to the TO. This includes efforts for surge support that were not anticipated at time of TO award.

H-1.7 TO GFP

“Government-furnished property,” as used in the FAR, means property in the possession of, or directly acquired by, the Government and subsequently made available to the contractor.

H-1.7.1 All GFP shall be incorporated and made a part of the TO. However, receipt of GFP is not authorized by this document alone. Such property may be acquired only upon receipt of a fully executed TO or TO modification that specifically authorizes acquisition of the property by the Contractor. Any property acquired by the Contractor without a TO or TO modification authorizing such acquisition, is done so at the Contractor's own risk. All equipment purchased/furnished property on the TO shall be tracked and accounted for by the contractor.

H-1.7.2 The Government will conduct annual audits of the equipment purchased/furnished property under this TO and any follow-on TOs that may be connected to this purchase. The contractor shall provide a status report (location and condition of equipment) to the KO 30 calendar days prior to the end date of the TO. If in the event a transfer of equipment is made to the Government, notification and appropriate documentation shall be provided to the KO.

H-2 TO MINIMUM QUANTITIES

The minimum guaranteed amount of $5,000 represents the Government’s minimum obligation for the total contract.

The minimal amount will be obligated on the first TO awarded.

H-3 EVALUATION OF TO OPTIONS

Except when it is determined IAW FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate offers for TO award purposes by adding the total price for all TO options to the total price for the basic TO requirement. Evaluation of TO options will not obligate the Government to exercise the TO option(s).

H-4 COMMAND TO OMBUDSMAN

During the performance of this contract, the following official is designated as TO Ombudsman for the CIMS III program. Specific concerns or circumstances surrounding the solicitation, award, or modification of any TO issued hereunder, if not adequately resolved by the applicable KO, shall be directed to this individual.

Commander U.S Army Aviation and Missile Command Attn: Mr. Tom Kallam (AMSAM_OB) Redstone Arsenal, AL 35898 Telephone: (256) 876-6659

H-5 INSURANCE (Reference FAR 52.228-7)

H-5.1 Pursuant to the requirements of the contract clause titled "Insurance-Liability to Third Persons", the contractor shall obtain and maintain at least the following kinds of insurance and minimum liability coverage during any period of contract performance:

H-5.2 Workmen's Compensation and occupational disease coverage as required by law except that, if this contract is to be performed in a State which does not require or permit private insurance, then compliance with the statutory or administrative requirements in any such State will be satisfactory. The required Workmen's Compensation Insurance shall extend to cover employers' liability for accidental bodily injury or death and for occupational disease with a minimum liability limit of $100,000.

H-5.3 Comprehensive General Liability Insurance in the minimum limit of $500,000 per occurrence for bodily injury liability.

H-5.4 Comprehensive Automotive Liability Insurance with minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury, and a minimum limit of $20,000 per occurrence for property damage.

H-6 ORGANIZATIONAL CONFLICT OF INTEREST (OCI)

H-6.1 The contractor and its employees may have access to sensitive government information, identified as such by the government during contract performance. The contractor agrees to limit access to such information to only its employees who have a need to know such information for contract performance, to protect such information from further disclosure, and to use such information solely for the purpose of contract performance. The contractor agrees to have all employees who will have access to such information to sign a Non-Disclosure Agreement (NDA) protecting such information from disclosure. The Contractor will provide the government a copy of such NDAs.

H-6.2 The work to be performed under this contract may require access to the proprietary data or information from other companies and consequently creates a potential significant conflict of interest as set forth in FAR 9.505-4.

The intent of the Government is to prevent creation of an unfair competitive advantage as a result of knowledge gained through access to proprietary information. The Contractor agrees that it will not willfully or negligently disclose proprietary data or information to unauthorized parties without the prior permission of the Government and that proprietary data or information shall not be duplicated, used or disclosed, in whole or in part, for any purpose other than to accomplish the contracted effort.

H-6.3 The Contractor shall instill upon its employees, through appropriate means, such formal training and circulation of company policies and procedures, the principles of FAR Subpart 9.5, so that employees will refrain from using or disclosing proprietary information except as provided herein. In addition, the Contractor shall obtain, from each of its employees who is involved or expected to be involved with work under this contract, a signed, written agreement promising that the employee:

H-6.3.1 Will not disclose proprietary data or information arising from, connected to or related to the work under this contract during the course of employment and thereafter;

H-6.3.2 Will not disclose such proprietary data or information other than Contractor’s employees, parent company employees or employees of new owner by novation who have a specific need to know, and

H-6.3.3 Will not use such proprietary data or information for the employee's own benefit or the future benefit of any other individual, corporation, or organization to which the employee had access in connection with the work under the contract.

H-6.4 Executed copies of all proprietary data or information or NDAs and employee written agreements shall be furnished to the Government within 15 calendar days of execution.

H-6.5 The Contractor shall hold the Government harmless and indemnify the Government as to any cost or loss resulting from the unauthorized use or disclosure of third party proprietary data or information by the Contractor, its employees, subcontractors, or agents.

H-6.6 The contractor agrees if there is a potential conflict of interest, they will request written approval of the KO before participating in any other acquisition that may have related work. The KO will consider such requests and provide a determination, on a case-by-case basis. Each situation will be examined on the basis of its particular facts and the nature of the proposed support, services or deliverables. The exercise of common sense, good judgment and sound discretion will be employed in determining whether a significant potential conflict exists and, if it does, the development of an appropriate means for resolving it.

H-6.7 For breach of any of the above restrictions or disclosure or misrepresentation of any relevant facts required to be disclosed concerning this contract, the Government may terminate this contract for default, disqualify the Contractor from subsequent related contractual efforts, and pursue such other remedies as may be permitted by law or this contract The contractor agrees that if in compliance with this clause, it discovers a potential conflict of interest (or potential thereof), a prompt and full disclosure shall be made in writing to the KO. This disclosure shall include a description of the actions the Contractor has taken or proposes to take, to avoid or mitigate such conflicts.

H-6.8 The Contractor shall include a clause that includes paragraphs H-6.1, H-6.5, H-6.6, H-6.7, and H-6.8 in all subcontracts. Likewise, a clause that includes paragraphs H-6.3 and H-6.4. shall be included in all subcontracts that may require access to proprietary information of other firms. When paragraphs above are included in a subcontract, the term "KO" shall be changed to equivalent title of the prime Contractor.

H-6.9 If applicable, the Contractor’s OCI mitigation plan, submitted with the Contractor's proposal IAW solicitation paragraph L-5.5.3.10, will be incorporated in Section J of the resultant contract.

H-7 ODCs

H-7.1 Actual cost of materials, plus applicable burdens, consistent with the Contractor’s accounting practices is reimbursable as depicted below. Fee is not allowable. The contractor shall ensure efficient and effective expenditure of government funds. The FAR and all Supplements (except Part 34) shall be used as a guide. The Contractor’s Purchasing System must be approved either by the DCMA or the KO, and will be subject to review by the KO.

H-7.2 The Government will reimburse the Contractor for material costs, plus applicable burdens, on CPFF TOs as deemed necessary for the performance of assigned tasks. Material costs consist of materials, supplies, equipment, equipment lease, and transportation of equipment. Any property acquired by the Contractor over the micro-purchase threshold, as defined IAW DoD Class Deviation 2017-O0006, Increased Micro-Purchase Threshold (July 2017), without prior authorization by the KO is done so at the Contractor's own risk. Prior to purchases, the contractor shall verify and state that sufficient funds have been provided on the ODC CLIN. All purchases shall be submitted to the TO COR for validation at least two weeks prior to the date the required purchase is needed. The TO COR will approve purchases less than or equal to the micro-purchase threshold, as defined in DoD Class Deviation 2017-O0006. For purchases greater than the micro-purchase threshold, the TO COR will submit the package to the KO for approval, along with the TO COR recommendation to approve.

H-7.3 Prior to the purchase, the contractor shall show proof of competition for all purchases over the micro-purchase threshold, as defined IAW DoD Class Deviation 2017-O0006 and document why the recommended source was selected. The Contractor must obtain competition to ensure best value and (or) best price for purchases.

H-7.4 A minimum of three quotes must be obtained from small businesses. If no small businesses can be located or their price is determined unreasonable by the contractor, quotes from large businesses may be obtained.

Documentation shall be included in the approval package explaining why three small business quotes could not be obtained.

H-7.5 Purchases shall comply with FAR Part 25, Buy American Act and the DFARS 211.274, Item Identification and Valuation Requirements.

H-7.6 Purchases are expected to be conducted on a competitive basis. Sole Source or Brand Name Only purchases shall not be made without proper justification provided by the contractor and approved by the KO. Justifications shall fully explain what is being purchased, what minimum requirements must be met, why this is the only company (sole source) or product (brand name only) that will meet the requirement, and what the consequences will be if another company or product is purchased.

H-7.7 All requisitions will be procured and paid for by the contractor if they are acquired as part of a services TO.

Items will be reimbursed at cost (purchase price) plus applicable burdens. No fee will be paid under the ODC CLIN. The contractor shall not invoice for reimbursable items until purchase has been received, inspected, and accepted by the TO COR.

H-7.8 Delivery Orders (DO) will be issued for individual equipment purchases that do not include IT services (except installation) on a FFP basis. In such cases, profit is allowed.

H-7.9 Subcontracted Reimbursable Services. The contractor shall ensure that all reimbursable installation services below the micro-purchase threshold (see DoD Class Deviation 2017-O0006) are approved by the TO COR. For installation services exceeding the micro-purchase threshold, the contractor shall obtain a minimum of three independent quotes and must be pre-approved by the KO. All reimbursable subcontracted services shall be approved in writing prior to work start. Reimbursable subcontracted services will be reimbursed according to the paragraph above.

H-8 USE OF GOVERNMENT SOURCES OF SUPPLY

a. Government sources of supply may be utilized for purchases necessary in the performance of this contract.

Wherever practical the Contractor should use existing government-wide contracts. Clauses at FAR 52.251-1 and DFARS 252.251-7000 are applicable.

b. Only for purchases charged directly to this contract shall title vest with the Government. For property charged as an indirect cost, title shall vest with the purchaser.

c. The Army Computer Hardware Enterprise Software and Solutions (CHESS) program is a mandatory source to use during performance of this contract for the purchase of commercial IT equipment and software. The CHESS website is found at https://chess.army.mil. Waivers to use a non-CHESS vehicle will be processed through the Information Technology Approval System (ITAS) website for each requirement. The ITAS website is found at https://www.eprobe.army.mil/enterprise-portal/web/itas/home. Commercial IT equipment and software shall be purchased IAW AFARS 5108.74 and AFARS 5139-101-90, Acquisition of Information Technology.

H-9 REIMBURSEMENT OF TRAVEL COSTS

H-9.1 Travel Reimbursement: Fee shall not be permitted for travel or travel related costs. The Government will reimburse the Contractor for Temporary Duty (TDY) and non-local travel as determined to be necessary for the performance of awarded TOs and as approved by the KO or TO COR.

H-9.2 The Government will reimburse the Contractor for actual transportation fare, plus applicable burdens, via the most direct routes. No reimbursement will be made for other than economy class travel costs, either Continental United States (CONUS) or Outside CONUS (OCONUS), unless allowed by FAR 31.205-46 and the JTR. Incurred costs for delays in route for the Contractor’s convenience will not be reimbursed. Per Diem will be paid at JTR rates or other rates deemed by the Government to be reasonable, allowable and allocable. To the extent available, Government quarters, messing, and surface transportation facilities may be used. The Government will not reimburse the Contractor for local travel. Local travel is defined as travel within the area of a 50 mile radius of the primary place of performance as defined in the contract and each TO. Travel is a non-fee bearing cost. All Contractor travel costs are subject to FAR 31.205-46.

H-10 ALLOWABLE COSTS (applies to CLIN 0002 and CLIN 0003 only)

H-10.1 In order for man-hours to be invoiced, deliverable services must have been performed in direct support of a requirement of this contract and awarded TOs. In the course of business, situations may arise where government facilities may not be available for performance of TO requirements (i.e., base closure due to weather, force protection conditions, etc.). Contractors are not authorized to work at an alternate location. There may also be occasions when CIMS III support contractors are invited to participate in morale and recreational activities (i.e., holiday parties, golf outings, sports day and other various social events). The Government shall not be billed if contractor employee attends morale and recreational activities. Under these circumstances, contractor employees must comply with individual company policy that is IAW that company’s compensation system. IAW FAR 37.104(b), personal service contracts are prohibited. The Government does not have an employer/employee relationship with contractor employees and therefore is not authorized to grant administrative leave or expend government resources to compensate contractor employees for hours expended on activities not included in the contract. Submission/acceptance of non-work related time as billable under the submission of a public voucher (invoice) for payment constitutes a false claim that may lead to criminal sanctions, fines, suspension and/or debarment.

H-11 NONPERSONAL SERVICES

H-11.1 The Government will neither supervise contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to or prepare work schedules for individual contractor employees. It shall be the responsibility of the contractor to manage their employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. The contractor will train its employees about non-personal services and proper Government/Contractor relationships. If the Contractor feels that any actions constitute or are perceived to constitute personal services, it shall be the contractor’s further responsibility to notify the KO immediately.

H-11.2 These services shall not be used to perform work of a policy/decision-making or management nature, i.e.

inherently Governmental functions. All decisions relative to programs supported by CIMS III contractors will be the sole responsibility of the Government. Support services will not be ordered to circumvent personnel ceilings, pay limitations, or competitive employment procedures.

H-12 CONTRACTOR WORKFORCE RESPONSIBILITY

H-12.1 It is the contractor's responsibility to provide and maintain a state-of-the-art trained workforce capable of providing the services specified in the TOs issued under this contract. All related training, continuing education, certification courses, and other such events for contractor personnel is the financial responsibility of the contractor and shall not be allowable as a direct charge to this contract or any TO issued unless authorized by the KO within the parameters of this provision. The KO may, on a case-by-case basis, authorize contractor personnel to attend training as a direct charge to a TO if the training meets all of the following conditions:

(1) The training is critical to meeting requirements that are specifically peculiar or unique to the TO;

(2) Such requirements were not included in or known at the time the TO was awarded;

(3) The knowledge gained by attendance cannot be used by the contractor in any other business venture because no other company or Government agency requires such expertise.

(4) Sufficient funding is available on the TO to cover all costs of the training and any associated travel; and

(5) Prior written approval to attend the specific training is received from the cognizant TO COR.

Contractor requests for training authorizations shall be submitted to the TO COR not less than 14 calendar days prior to the event. Such requests shall fully justify the need for the training. Final determination on the allowability of direct-charge contractor training is at the discretion of the KO.

H-12.2 Contractor personnel shall not attend conferences, seminars, symposiums or other similar events as a direct charge to this contract or any TO issued there under unless specifically authorized and directed by the KO. Attendance at such events shall not be authorized or directed unless the attendance is in support of a specific TO and is for one or more of the following purposes:

(1) Attendance is required in order to gather information for the Government, analyze the information, and prepare a formal written report/recommendation to the Government relating to the information.

(2) The conference, seminar, symposium or other related event is unique to a specific technical discipline and the knowledge gained by attendance cannot be used by the contractor in any other business venture because no other company or Government agency requires such expertise.

(3) Attendance is required in order to present a paper on behalf of the Government and such is required IAW the TO requirements.

(4) Attendance is required in order to man a booth at a Government-sponsored conference/symposium and such is required IAW the TO requirements.

H-12.3 It is the sole duty and responsibility of the…