ATTACHMENT__1_DRAFT_Basic_PWS_W9124J-17-R-0006_ERMA_IDIQ_FY18_1_Sep_2016.pdf

DRAFT RFP W9124J-17-R-0006

ATTACHMENT #1

PERFORMANCE WORK STATEMENT

For

ENVIRONMENTAL REMEDIATION MULTIPLE AWARD

INDEFINITE DELIVERY INDEFINITE QUANTITY (IDIQ) CONTRACT

SOLICITATION# W9124J-17-R-0006

1 September 2016

C.1 SCOPE

C.1.1 INTRODUCTION

C.1.1.1 This is a performance-based multiple award Indefinite Delivery/Indefinite Quantity (IDIQ)

Contract in support of environmental cleanup at Army installations. This IDIQ Contract will be available to support the broad spectrum of the Army’s Environmental Cleanup Strategy. The Contractor shall be required to provide a wide range of environmental investigations, remediation, and munitions response activities at various installations/locations throughout the United States (US) including the territories of

Puerto Rico and the Virgin Islands. The Government intends to award firm-fixed price task orders (TOs) against the base contracts.

C.1.1.2 The Contractor shall have the capability and experience to perform, or provide, a wide range of evaluation, investigation, and other remediation services required for sites involving hazardous and toxic waste. The Contractor shall also perform munitions response activities that may involve the remediation and the disposition of munitions and explosives of concern (MEC), which include unexploded ordnance

(UXO), discarded military munitions (DMM), and munitions constituents (MC). In addition, the

Contractor shall perform Phase II – Quantitative Assessments on operational ranges to provide information (necessary to support continuity of training and testing). The Contractor shall perform investigations to determine if there has been a release of munitions constituents of concern (MCOC) to an off-range area, and if that off-range release of MCOC poses an unacceptable risk to human health or the environment. The Contractor shall not perform chemical warfare materiel (CWM) work; however, the

Contractor shall be familiar with and be able to recognize CWM to be able to stop work and notify the

Army of these potential hazards. If potential CWM is found the Contractor shall stop work immediately and contact the TO Contracting Officer Representative (COR), Contracting Officer (KO) and any required Installation personnel. Only the KO can lift a stop work order.

C.1.1.3 The individual TO performance work statement (PWS) may contain TO Contract Requirements to achieve Remedy-in-Place (RIP) or Response Complete (RC) as defined and used in the Defense

Environmental Restoration Program (DERP) Management Manual. The Contractor shall attain RIP or

RC upon finalizing appropriate written documentation certifying that the remedial activities conducted at the site have met the identified response objectives and no further action is necessary, subject to any requirement for remedial action operations (RAO)/corrective measures implementation operations

(CMIO) and long-term management (LTM). If the TO Contract Requirements are for achievement of

RAO/CMIO and/or LTM requirements, the Contractor shall be responsible for the following for the duration of the TO:

(1) Perform required RAO/CMIO at the specified site(s) for the stated duration.

(2) Perform required LTM at the specified site(s) for the stated duration.

(3) Assist with Comprehensive Environmental Response, Compensation, and Liability Act

(CERCLA) 121(c) or other periodic reviews required at that site.

(4) Correct any deficiencies noted in the CERCLA 121(c) or other periodic reviews performed at the installation for the sites in the TO during execution of the TO, including, modifying the monitoring parameters and/or frequency of existing wells, installation and sampling of additional wells to properly characterize contamination, or other activities deemed necessary to correct the deficiencies.

(5) Develop and implement approved exit/ramp down strategies and optimizing their efforts and all the requirements to reduce the Army’s long-term costs associated with the site.

(6) Routine maintenance and appropriate upgrades (such as for optimization) are the responsibility of the Contractor. Examples of routine maintenance and upgrades include but are not limited to fence repair, monitoring well replacement, pump replacement or repair, and replacement of carbon and other expendables consumed during the operations and/or monitoring efforts. The Contractor shall ensure the system is operated/modified to be on-track to achieve the remedial action objectives as defined in the decision document.

C.1.1.4 The individual TO PWS shall contain other TO Contract Requirements to be achieved at identified site(s), such as but not limited to, an Army and regulator approved remedial investigation (RI)/

Resource Conservation and Recovery Act (RCRA) facility investigation (RFI), an Army and regulator approved feasibility (FS)/corrective measures study (CMS), or an Army approved Phase II Quantitative

Range Assessment. In such cases, the TO requirement(s) will clearly specify what the Contractor shall achieve and the associated acceptance criteria the Contractor shall meet.

C.2 CONTRACT REQUIREMENT

C.2.1 Task Order Contract Requirements and applicable acceptance criteria will be specified in Table 1 of the TO PWS. The performance objectives and the performance standards of the TO will be included in the Performance Requirements Summary (PRS). The Army will use this IDIQ Contract to perform a variety of environmental remediation services at Army installations.

C.2.2 This IDIQ Contract requires the Contractor to furnish all expertise, knowledge, labor, materials, equipment, and tools to meet or exceed the Government’s TO Contract Requirements identified in the specific PWS for each TO. The Contractor shall provide personnel possessing necessary training required by the Occupational Safety and Health Administration (OSHA) and all other applicable federal and state regulations. The Contractor shall provide all support activities necessary to ensure the safe and effective accomplishment of all work. The Contractor shall also develop and implement quality control measures consistent with all applicable federal and state regulatory requirements and standards for all work performed under this contract.

C.2.3 Contractor shall comply with all applicable federal, state and local laws and regulations. In addition, Contractor shall fulfill the objectives of each TO in a manner that is consistent with any applicable orders, decrees, or permits, all existing cleanup agreements or guidance at each installation, and relevant Department of Defense (DoD) and Army directives, instructions, protocols, and policies for the duration of each TO. Contractor shall perform all the necessary work as specified in individual TOs.

Usually, the Contractor shall conduct work pursuant to the CERCLA, as amended by the Superfund

Amendments and Reauthorization Act (SARA), and National Contingency Plan (NCP) requirements, with regulatory coordination of the appropriate state agency and the United States Environmental

Protection Agency (USEPA) or pursuant to RCRA or other applicable authorities (e.g., Safe Drinking

Water Act (SDWA)). Further, work on sites contaminated or potentially contaminated with MEC shall adhere to DoD Manual 6055.09-M, Ammunition and Explosive Safety Standards Criteria for Unexploded

Ordnance, Munitions Response, Waste Military Munitions, and Material Potentially Presenting an

Explosive Hazard; DoD 4145.26-M, DoD Contractor’s Safety Manual For Ammunition and Explosives;

Army Regulation 385-10, the Army Safety Program; Department of the Army (DA) Pamphlet (DAP)

385-63, Range Safety; and DAP 385-64, Ammunition and Explosives Safety Standards. Work performed for the Operational Range Assessment Program shall comply with the provisions of Department of

Defense Directive (DoDD) 4715.11, Department of Defense Instruction (DoDI) 4715.14, and DoDD

3200.15.

C.2.3.1 For Installations with unregulated contaminants and CERCLA as the regulatory driver, certain pollutants or contaminants (P/C) may be an issue at sites covered by this contract. Cleanup of P/C may be warranted if the P/C presents an imminent and substantial endangerment to the public health or welfare that is an unacceptable risk. P/C, as defined in CERCLA, typically does not have a federally promulgated maximum contaminant level (MCL). For any such P/C, or any other chemical, that does not have a federally promulgated MCL, but does have a finalized reference dose (RfD) or slope factor listed in

USEPA's Integrated Risk Information System (IRIS) database, that RfD or slope factor shall be incorporated in the NCP risk assessment process. Additionally, state standards shall only be analyzed through the CERCLA applicable or relevant and appropriate requirement (ARAR) process.

C.2.3.2 For Installations with unregulated contaminants and RCRA as the regulatory driver, certain P/C may be an issue at sites covered by this contract. Cleanup of P/C may be warranted if the P/C presents an imminent and substantial endangerment to the public health or welfare that result in an unacceptable risk.

P/C typically does not have a federally promulgated MCL. For any such P/C, or any other chemical, that does not have a federally promulgated MCL, but does have a finalized RfD or slope factor listed in

USEPA's IRIS database, that RfD or slope factor shall be incorporated in the risk assessment process.

Additionally, state standards shall only be analyzed through the appropriate statutory analysis process.

C.3 TYPE OF SERVICES

C.3.1 This PWS includes broad-spectrum environmental remediation services. Task Orders issued against this IDIQ Contract may include, but is not limited to, all aspects of CERCLA, RCRA corrective action; military munitions response activities, and operational range assessments, as outlined in individual

TOs. The technical requirements herein are intended to provide a general understanding of the functions that the Contractor shall be required to perform. In no way do the technical requirements described herein limit the activities that may be required under the terms of this IDIQ Contract, the associated TOs and the physical conditions encountered. Copies of all documents produced by the Contractor shall be provided to the Army and are subject to Sections C.5.17 and C.8.7 of this contract.

C.3.2 The scope of this IDIQ Contract and associated TOs do not include construction activities such as the building of treatment plants (with operating systems) or the construction or consolidation of landfills.

Furthermore, earth-moving or demolition activities accomplished in support of military construction

(MILCON) will not be included as part of this requirement. Earth-moving or demolition activities required to achieve the remedial objectives for which there is no proposed or scheduled MILCON are considered services and not construction. Any chemical injection treatments are considered services.

C.3.3.1 SITE ASSESSMENT/CHARACTERIZATION/INVESTIGATION

C.3.3.1.1 The Contractor shall perform investigative services that generally consist of performing field activities to determine the geology and groundwater conditions, contaminant concentration, contaminant migration, survey and mapping, geophysical prove-outs, geophysical system verification (GSV), digital geophysical mapping (DGM) surveys, verification sampling, installation of monitoring wells or other monitoring devices, sampling and analysis, chemical testing, and foundation characteristics in order to meet the TO Contract Requirements.

C.3.3.2 STUDIES AND REPORTS

C.3.3.2.1 The Contractor shall perform/prepare investigations, surveys, plans, studies and reports, as necessary to meet the TO Contract Requirements. Work may include but is not limited to risk assessments, military munitions surveys, MEC hazard assessments, fate and transport analyses, groundwater modeling or other techniques as necessary to determine the potential risks to human health and the environment and to determine remediation goals. For studies (e.g., Corrective Measures Study

(CMS), Remedial Investigation /Feasibility Study (RI/FS), Range Assessment) the Contractor shall summarize all known site information and develop, describe and evaluate potential alternatives for remediation. In addition, the study shall recommend an optimal alternative with cost estimates.

C.3.3.3 RESPONSE ACTION/REMEDIAL ACTION

C.3.3.3.1 The Contractor shall perform activities such as planning, fieldwork, incidental construction activities, intrusive activities, engineering, and remediation activities as required for completing the TO

Contract Requirements. The Contractor shall perform these activities to address contaminants such as from waste, debris, demolition, buried drums, MEC, DMM, MC, Underground Storage Tanks (UST), Above Ground Storage Tanks (AST), and other sources of contaminated media.

Incidental construction may be required to complete some of the TO Contract Requirements. Any required construction identified in a proposal for a TO (i.e. installation of monitoring wells and repairs to landfills) must be incidental to the furnishing of environmental remediation services and shall not represent the preponderance of services within individual TOs. For example, the installation of monitoring wells is incidental to groundwater monitoring (regardless of phase), with the predominant requirement consisting of services such as planning, testing, analyzing and reporting of the contaminants in the groundwater. The monitoring well is a tool utilized to collect the groundwater sample. The repair of landfills due to erosion or animal destruction shall be fairly minor in comparison to the overall requirements for long-term management (i.e. inspections, groundwater monitoring, mowing and other environmental remediation services).

C.3.3.4 FIELDWORK

C.3.3.4.1 The Contractor shall perform all necessary fieldwork in order to meet the TO Contract

Requirements. The Contractor shall be required to provide MEC/UXO support during environmental investigations and/or remedial actions whenever a review of historical information indicates MEC/UXO may be present on a site(s) in the PWS. All fieldwork shall be completed in accordance with Regulatory

Agency and Army/Department of Defense Explosives Safety Board (DDESB) requirements and in compliance with all approved site plans (Work Plans and Sampling and Analysis Plans (SAPs)). All planning documents shall have Army COR and Regulatory approvals prior to fieldwork commencing.

Though field changes are acceptable due to site conditions, these changes shall first be approved by the

COR, and upon COR’s discretion by Regulators.

C.3.3.5 MONITORING

C.3.3.5.1 The Contractor shall complete all necessary monitoring to meet the TO Contract Requirements.

These services may include, but are not limited to the following: groundwater sampling, surface water sampling, sediment sampling, soil sampling, and air sampling for a suite of analyses that will vary from site-to-site. All monitoring shall be completed in accordance with the planning documents.

C.3.3.6 OPERATIONS AND MAINTENANCE

C.3.3.6.1 The Contractor shall operate and maintain the existing systems, perform sampling, perform and/or arrange for laboratory analyses, perform evaluation and optimization services, provide training for follow-on users, perform other work in accordance with regulatory requirements contained in the applicable operations and maintenance plans and manuals.

C.4 PROJECT MANAGEMENT

Management of a TO requires careful coordination of project activities to ensure that all stakeholders are kept informed of the project status, existing or potential problems, and any changes required to prudently manage the project and meet the needs of all the project stakeholders and decision-makers.

C.4.1 PROJECT MANAGEMENT PLAN

C.4.1.1 The Contractor shall develop and maintain a detailed Project Management Plan (PMP) for each

TO. The PMP shall specify the schedule, technical approach and activities required for the planning, execution, and completion of the TO Contract Requirements. The draft PMP shall be due within thirty

(30) calendar days of TO award and shall include a payment milestone plan, discussion of the monthly status report as discussed in Section C.4.1.2, and the schedule as discussed in Section C.4.1.3. The draft

PMP, proposed payment milestones, and subsequent revisions shall be subject to Army review and approval, through the TO COR. The Contractor shall provide the final initial PMP and any revisions electronically to the KO, Contract Specialist, and Basic Contract COR in addition to the TO COR. The final initial PMP shall be due within 30 calendar days of receipt of COR comments on the draft PMP.

The Contractor shall establish a payment milestone for Army approval of the final initial PMP through the TO COR. The Contractor shall receive payment only after Army approval of the final initial PMP.

The Contractor shall update the PMP as warranted and at a minimum annually. The updates shall reflect progress towards achievement of the TO Contract Requirements and delineate proposed actions to accomplish future project milestones.

C.4.1.2 As part of the PMP, the Contractor shall identify and implement a means for providing monthly status reports to the TO COR by the 5th day of each month. The PMP shall address the frequency and content of status reports. The Contractor shall submit copies of the monthly status reports electronically to the KO, Contract Specialist, and Basic Contract COR in addition to the TO COR.

C.4.1.3 As part of the PMP, the Contractor shall develop and maintain an activity-based schedule that fully supports the technical approach and outlines activities and milestones defined at the appropriate detail level and logically sequenced to support and manage completion of the TO Contract Requirements in the PWS. Additionally, the Contractor shall identify the due dates and review periods for all deliverables including response to comments matrices in the activity-based schedule. The Contractor shall complete all requirements within the allowable period of performance for the applicable TO

Contract Line Item Number (CLIN). The Contractor shall take into account the existing or future schedules developed under the applicable regulatory drivers listed in the TO PWS. The Contractor shall also coordinate activities with the TO COR to ensure that the proposed activity-based schedule does not conflict with other activities at the site, or interrupt Installation mission activities. A copy of the project schedule and any revisions shall be provided to the KO, Contract Specialist, and Basic Contract COR in addition to the TO COR.

C.4.1.4 The payment milestone plan included in the PMP shall be in the format provided to the

Contractor by the Basic Contract COR that will allow for payments to the Contractor based on successful completion of interim milestones. The proposed payment milestone plan and subsequent revisions shall be subject to Army review and approval, through the TO CORs. The Army will make payments after verification of milestone completion in accordance with this plan. The Army will only consider payment milestones if they represent significant progress toward TO Contract Requirement completion, and completion of these interim steps can be measured and demonstrated as complete. All milestones shall have a defined means (applicable documentation) for demonstrating completion in order to facilitate certification and approval (Section C.8.1) of this PWS, Certification and Approval of Project Milestones and Deliverables. A deliverable shall be submitted to document the actions are complete and provide any associated data. The deliverable shall match the document identified in the payment milestone plan that has been approved by the TO COR. There is no exception to this requirement. If a change to the payment milestone plan is needed to accommodate a change in the deliverable, it shall be initiated and approved PRIOR to certification and approval of the milestone. All payment milestone plan revisions shall be subject to Army review and approval by the TO COR. A copy of the any revisions of the payment milestone plan shall be provided to the KO, Contract Specialist, and Basic Contract COR in addition to the TO COR.

C.5 ENVIRONMENTAL REQUIREMENTS

C.5.1 The Contractor shall comply with all applicable federal, state and local laws and regulations. The

Contractor shall ensure that all activities performed by its personnel, subcontractors and suppliers are executed in accordance with such authorities. Any incident of noncompliance by the Contractor shall be reported to the TO COR, KO and Installation telephonically, within 24 hours of incident or sooner if required by applicable requirements and then by written notice, within three (3) business days of incident to the COR and KO. Nothing in this IDIQ Contract and the associated TOs shall relieve the Contractor of its responsibility to comply with applicable laws and regulations. The Contractor shall obtain all permits, licenses, approvals, and/or certificates required or necessary to accomplish the work. When the work to be performed requires facility clearances, such as digging or drilling permits, the Contractor shall obtain such clearances and/or permits in accordance with all local and installation requirements and with the assistance of the installation point(s) of contact, prior to any such work being initiated.

C.5.2 The Army has a Geographic Information System (GIS)-based tracking system used to ensure that

Land Use Controls (LUCs) are identified and enforced and the Contractor shall comply with the LUC requirements in all activities. The Contractor shall report compliance with LUCs in the monitoring reports for each site as required. Any LUCs established by the Contractor’s efforts must be compliant with the installation-specific systems and requirements.

C.5.3 The Contractor shall adhere to all applicable federal, DoD, and Army geospatial data standards for tasks and deliverables in this PWS. Spatial data shall be compliant with the Spatial Data Standards for

Facilities, Infrastructure, and Environment, Current Version, Army Adaptation. Spatial data shall meet the requirements of the associated Quality Assurance Plan (QAP). The QAP will be provided as

Government Furnished Information for each TO. If the attribute data being collected as part of the PWS does not match one of the required columns listed in Table 4 of the QAP, then a separate business table with the custom data may be created, using the data layer primary key as the join attribute. If no QAP exists for the data layers developed, the Contractor shall meet the minimum requirements listed in

Attachment C.3. Each geospatial data set shall be accompanied by metadata conforming to the Metadata

Requirements for Army Installation Geospatial Information & Services (IGI&S) Geospatial Data, Current

Version that will be provided as Government Furnished Information for each TO. The horizontal accuracy of any geospatial data created by the Contractor shall be tested and reported in accordance with the National Standard for Spatial Data Accuracy (NSSDA) and the results shall be recorded in the metadata. All data shall have a datum of WGS84 and a defined projection. Army technical experts will independently review Contractor work to ensure compliance with all spatial data requirements.

Installation subject matter experts or designees will review Contractor work and validate geospatial data.

Validated data shall be submitted to the TO COR for inclusion in the OACSIM geospatial database of record.

C.5.4 Environmental Management System (EMS): The Contractor shall review and implement, to the extent practicable, Executive Order 13693: “Planning for Federal Sustainability in the Next Decade,” in particular those requirements pertaining to the EMS. The Contractor shall also review and adhere to the

Installation's environmental management system, including the environmental policy and significant aspects/impacts.

C.5.5 The Contractor shall consider and implement green response/remediation strategies and applications to maximize sustainability, reduce energy and water usage, promote carbon neutrality, promote industrial materials reuse and recycling, and protect and preserve land resources, consistent with the DERP Management Manual dated March 9, 2012 and all updates. The Contractor shall comply with the DERP Manual regarding this issue and at a minimum present green remediation options and approaches, including cost analyses, in its work plans, maintain records of “green-related” activities, and report this information in its monthly status reports.

C.5.6 MEC RELATED INFORMATION

C.5.6.1 The Contractor shall comply with MEC-related guidance, regulations and Army requirements that includes, but is not limited to, the following:

1. MEC includes UXO, as defined in 10 United States Code (U.S.C.) 101(e)(5); DMM, as defined in

10 U.S.C. 2710(e)(2); or MC, as defined in 10 U.S.C. 2710(e)(3), present in high enough concentrations to pose an explosive hazard.

2. Contractor UXO-qualified personnel shall have qualifications that meet or exceed qualifications as specified in DDESB Technical Paper 18 (TP-18).

3. The Contractor shall adhere to all DoD and Department of the Army (DA) policies, procedures, and regulations for munitions response. This includes, but is not limited to, those specified in

C.2.3.

4. If specified in the TO PWS, when MEC is encountered during completion of activities necessary to achieve the TO requirements, Contractor UXO-qualified personnel shall evaluate the explosive hazard and remove it, including by open detonation in place. This response shall be conducted per the CERCLA and the NCP, applicable state and federal regulation, and applicable DoD, U.S.

Army policies and procedures. In addition, in these TOs, per the guidelines set forth in DoDI

4140.62 and Department of Defense Explosive Safety Board (DDESB) Technical Paper 18, Contractor UXO-qualified personnel shall determine the explosive safety status of any material recovered that may pose an explosive hazard (i.e., material potentially presenting an explosive hazard (MPPEH)).

5. Due to the inherent risks associated with munitions response activities, the Contractor shall propose a workweek schedule for each such project. The Contractor shall submit the proposed schedule to the TO COR for approval. The TO COR will seek the concurrence of the Army team and resolve any issues before making the decision to accept or reject the schedule. If the schedule is rejected, the Contractor shall propose a new schedule and the same process shall be repeated until the schedule is accepted.

C.5.6.2 The Munitions Response Site Prioritization Protocol (MRSPP) requirements in 32 Code of

Federal Regulations (CFR) Section 179 require the DoD in consultation with representatives of the states and Indian tribes, to assign each munitions response site (MRS) a relative priority for response actions.

The initial MRSPP score for a MRS is developed during the site inspection (SI) phase. These MRSPP scores shall be reviewed annually and shall be revised whenever new data are obtained. Pursuant to this requirement, the Contractor shall annually review, revise MRSPP scores based on new information, and submit to the Army for MRSs identified in the TO PWS. In addition, the Contractor shall also include any information that may have influenced the MRS priority or MRS sequencing decision in the

Administrative Record and the Information Repository, as identified in the TO. Furthermore, the FY02

Defense Authorization Act creating the Military Munitions Response Program (MMRP) requires DoD to develop and maintain an inventory of defense sites that are known or suspected to contain UXO, DMM or

MC. Pursuant to this requirement and in accordance with current Army implementation procedures, the

Contractor shall submit annual updates to the Installation Munitions Response map in PDF format that reflect changes to the location, boundaries and/or extent of the MRSs in the TO PWS.

C.5.7 HEALTH AND SAFETY REQUIREMENTS

C.5.7.1 Prior to beginning any fieldwork, the Contractor shall implement a written Safety and Health

Program compliant with federal, state, and local laws and regulations. The Contractor shall ensure that its subcontractors, suppliers and support personnel comply with the Site Safety and Health Plan (SSHP).

A copy of SSHP shall be provided to the Army and regulators prior to commencing fieldwork. The KO reserves the right to stop work under this contract for any violations of the SSHP at no additional cost to the Army. Only the KO can lift a stop work order. At a minimum, the SSHP shall contain the following elements: site description and contaminant characterization, safety and health hazard(s) assessment and risk analysis, safety and health staff organization and responsibilities, site specific training and medical surveillance parameters, personal protective equipment (PPE) and decontamination facilities and procedures to be used, monitoring and sampling required, safety and health work precautions and procedures, site control measures, on-site first aid and emergency equipment, emergency response plans and contingency procedures (on-site and off-site), logs, reports, and record keeping.

C.5.7.2 The Contractor shall comply with all pertinent provisions of the latest version of DAP 385-40, Army Accident Investigations and Reporting.

C.5.8 QUALITY CONTROL

C.5.8.1 Quality Control (QC) is the responsibility of the Contractor. The Contractor shall ensure that the quality of all work performed or produced under this IDIQ Contract and associated TOs meets the performance standards of the PRS. Contractor Quality Control (CQC) is the means by which the

Contractor ensures that the work, to include that of subcontractors and suppliers, complies with the requirements of the contract. The CQC shall cover all operations, including both on-site and off-site activities. The Contractor is responsible for quality control and shall establish and maintain an effective quality control system. The quality control system shall consist of plans, procedures, and organization necessary to produce a product that complies with governing regulations and TO requirements.

C.5.8.1.1 Quality Control Plan (QCP): The Contractor shall develop, implement and maintain an effective Quality Control System, which includes a written QCP submitted in conjunction with the TO

PMPs. The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure quality is maintained in all aspects of the TOs including the deliverables that are produced throughout the duration of the TO. The Contractor’s QCP shall contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the Government.

The QCP, as a minimum, shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspections; discrepancy identification and correction; corrective action procedures; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; and procedures for collecting and addressing customer feedback/complaints.

C.5.8.1.2 Analytical Quality Control: The Contractor shall follow all applicable DoD Quality System

Manual (QSM), Uniform Federal Policy (UFP) and state/local requirements for all work at the TO level and submit all required deliverables to the TO COR. The TO COR will review and return the documentation, with comments, indicating acceptance or rejection. If rejected, the Contractor shall revise the documentation to address all comments and shall submit the revised documentation to the TO COR for acceptance. In addition, the Contractor shall develop and submit Quality Control Summary Reports to the TO COR to summarize the quality control details of the TO project.

C.5.9 QUALITY ASSURANCE

C.5.9.1 Quality Assurance (QA): Quality assurance is a Government responsibility. Government surveillance will be conducted in accordance with the PRS attached to the TO PWS and the Quality

Assurance Surveillance Plan (QASP). The QASP is a Government-only document focused on what the

Government will do to assure that the Contractor has performed in accordance with the requirements of the contract. Surveillance will ensure the Contractor is complying with all the requirements of the TO and is not restricted solely to those tasks listed in the PRS. Such surveillance will be done according to standard inspection procedures or other contract provisions. Any action taken by the KO as a result of surveillance will be in accordance with the terms of this contract.

C.5.10 INFORMATION REPOSITORY AND ADMINISTRATIVE RECORD

C.5.10.1 As specified in each TO PWS, the Contractor shall update at least monthly a multi-media

(i.e., both paper and electronic format) Information Repository of all project-related information to ensure that pertinent documentation and data are available for project reviews, and to provide a clear record of the approach to support final decisions and remediation completion. This Information Repository is the property of the Army and shall be made available to the Army upon request by the TO COR or KO.

C.5.10.2 The Contractor shall also update the Administrative Record for activities established as specified in each TO PWS. The Contractor shall ensure the Administrative Record is available to the public, for the duration of the contract.

C.5.10.3 Final electronic document files shall be in text-searchable Adobe Portable Document

Format (PDF) format and be accompanied by defined metadata for upload into the Army Repository of

Environmental Documents (READ). The Army, through the TO COR, will provide the metadata field requirements for READ to the Contractor. The Contractor shall provide the properly formatted documents ready for upload to READ to the COR.

C.5.11 ARMY ENVIRONMENTAL DATABASES

C.5.11.1 The Contractor shall be responsible for providing the TO COR with the applicable data and documentation necessary for each site to be included in the Army Environmental Database -

Restoration Module (AEDB-R), Headquarters Army Environmental Systems (HQAES), or other current database of record. In addition, the Contractor shall provide the TO COR, on a quarterly basis, generated analytical data in a format that is ready for upload into the Environmental Restoration Information System

(ERIS) or current database of record. The Army, through the TO COR, will provide data specifications for the current database of record as appropriate. The Contractor shall comply with all applicable requirements for data validation and submission.

C.5.12 SITE PLANS

C.5.12.1 Prior to beginning any field work, the Contractor shall prepare any required plans or documents, for example, sampling and analysis plans, quality assurance project plan, waste minimization plans, health and safety plans, explosive site submissions (ESSs) or explosive safety plans (ESPs) that are required for the particular fieldwork efforts. Such additional plans or documents shall be consistent with the applicable regulatory drivers listed in the TO PWS, and any other agreements, orders, or regulations that apply to the Installation and sites. These plans and documents shall be subject to Army review and approval, through the TO COR.

C.5.13 PROTECTION OF PROPERTY

C.5.13.1 The Contractor shall be responsible for any damage caused to property of the US (Federal property) by the activities of the Contractor under this contract and shall exercise due diligence in the protection of all property located on the sites under the direct control of the Contractor. Any property of the US damaged or destroyed by the Contractor incidental to the exercise of the privileges granted here shall be promptly repaired or replaced by the Contractor to a condition satisfactory to the KO, or reimbursement shall be made by the Contractor sufficient to restore or replace the property to a condition satisfactory to the KO.

C.5.14 PROJECT STAKEHOLDERS

C.5.14.1 Project stakeholders include the representatives of the Army, Regulatory Agencies, and the

Restoration Advisory Board (RAB), or landowners, as specified in the TO PWS. Required level of involvement may differ from site to site.

C.5.15 REGULATORY INVOLVEMENT

C.5.15.1 The Contractor shall not initiate communication with the regulatory community without prior

Army approval and shall not attend any decision-making meeting without Army participation. The

Contractor shall provide all necessary support to initiate, schedule, and address all regulatory aspects of the project. The Army will be the signature authority for all regulatory agreements and remediation documentation.

C.5.16 PUBLIC INVOLVEMENT

C.5.16.1 The Army through the TO COR will approve all Contractor communication and coordination involving public participation. The Contractor shall provide the necessary support to initiate, schedule, and address all public participation aspects of the project (e.g., preparation of briefings, presentations, fact sheets, newsletters, articles/public notices to news media, and notifications to RAB members). The

Contractor shall be responsible for requesting and addressing all public comments consistent with the applicable regulatory drivers listed in the TO PWS. The TO COR, or designee, will attend and represent the Army at all meetings with the public.

C.5.16.2 As specified in the TO PWS, Contractor shall note that some Installations have an active RAB and detailed information concerning the RAB's organization and activities will be provided in the TO

PWS. Activities that are required to support the RAB meetings may be included in the TO effort. Such activities include preparation of the minutes of the RAB meetings, securing a location for each scheduled meeting and providing equipment as needed to support these meetings.

C.5.16.3 As specified in the TO PWS, the Contractor shall be responsible for developing and/or maintaining an approved Community Relations Plan (CRP) or Community Involvement Plan (CIP) for the Installation.

C.5.16.4 The Contractor shall not make available or publicly disclose any data or report generated under this contract unless specifically authorized by the KO. If any person or entity including any regulatory agency requests information from the Contractor about the subject of the scope of work being conducted on a TO, the Contractor shall refer them to the TO COR. All reports and other information generated shall become the property of the Government.

C.5.17 DELIVERABLE REQUIREMENTS

C.5.17.1 The Contractor shall produce all documents requiring regulatory review and approval/concurrence typically with at least draft, draft-final, and final versions. The Army, through the

TO COR, will receive initial draft documents and will provide comments to the Contractor. Once initial comments are addressed, the Army will review draft documents before submission to appropriate regulatory agencies. The Contractor shall ensure that review periods and response to regulatory comments are consistent with the applicable regulatory drivers noted in each TO PWS. One copy of the final document shall be placed in both the Information Repository and Administrative Record in addition to copies provided to all the identified stakeholders.

C.5.17.2 The Contractor shall provide all electronic data submissions in the applicable format specified by the Government. The Contractor shall provide the source files for all document deliverables. In addition, the Contractor shall provide copies of the deliverables in text-searchable PDF format.

C.6 PERSONNEL EXPERTISE

C.6.1 The Contractor(s) selected for the IDIQ Contract(s) and associated Task Order(s) shall have capable and experienced personnel to perform, or provide, a wide range of services at environmental remediation sites. It has been the Government’s experience that to accomplish the mission; certain positions need to be designated as “key”. For this contract and all its TOs, the Key Personnel are defined below in Sections

C.6.1.1.and C.6.1.2. The Contractor shall designate the Key Personnel and to provide the appropriate mix and skill levels of personnel of others to accomplish the work. ALL Key Personnel shall be the Prime

Contractor’s employees. The Contractor is responsible for determining the requirements for licensed professionals and certifications (e.g. state specific requirements). The KO shall approve all replacement

Key Personnel. Resumes of the Key Personnel shall be required whenever a change in Key Personnel occurs to verify the replacement individual meets the qualifications of the IDIQ Contract PWS. All resumes submitted shall be no more than one page.

C.6.1.1 Basic Contract Key Personnel

C.6.1.1.1 Managers

C.6.1.1.1.1 Program Manager. The Contractor shall designate one individual as the Program Manager that shall be assigned to this contract. The Program Manager shall be competent, experienced, and knowledgeable in the field of environmental remediation including both hazardous and toxic waste and military munitions response activities. The Program Manager shall be the primary point of contact with the KO and Basic Contract COR. The Program Manager shall be responsible for the overall management of the contract including cost, schedule, and technical quality. The Program Manager shall take immediate corrective action when performance does not meet the performance standards of the PRS. The

Program Manager shall also oversee the development and implementation of record keeping, administrative and quality control, and programs.

C.6.1.1.1.1.1 The Program Manager shall have the following qualifications:

(1) A college degree in engineering, construction management, geology, chemistry, or related field.

(2) Professional registration, in their respective field, if appropriate.

(3) Ten (10) years of experience in program management for other contracts/programs with a minimum of five (5) years of DoD program management and ten (10) years of experience as a

TO/contract project manager.

(4) Working knowledge of applicable federal, state, and local laws, regulations, and guidance.

(5) A detailed understanding of firm fixed-price contracts.

(6) A detailed understanding of performance-based contracts.

C.6.1.1.1.2 Corporate Quality Managers. The Contractor shall designate the Corporate Quality

Managers for the contract. The Contractor can dual-hat the Contractor QC Manager and the Contractor

QA Manager. The duties and qualifications of these Corporate Quality Managers are as follows:

C.6.1.1.1.3 Contractor QC Manager - The QC Manager shall be responsible for developing, maintaining, and ensuring implementation of the Contractor’s quality program. This responsibility includes oversight of activities, periodic reviews of the processes implemented, evaluation of any recommendations made by the project team over the course of the program regarding use of these processes, and continuous improvement evaluations of the quality program. He/she is also responsible for providing support to the project teams and the Program Managers in ensuring that the quality of products and services provided to the client is in accordance with the provisions of the contract, project plans, drawings, specifications, performance work statements, subcontracts, deliverables, other project requirements, and general contract compliance.

C.6.1.1.1.4 Contractor QA Manager - The QA Manager shall perform the roles and responsibilities as specified in Section 7 of the “Department of Defense Policy and Guidelines for Acquisitions Involving

Environmental Sampling or Testing”.

Each of the Corporate Quality Managers shall have the following qualifications:

(2) Professional registration, in their respective field, if appropriate.

(3) At least four (4) years of experience in the laboratory and/or as part of a consultant project management team managing quality assurance/quality control where they gained knowledge and experience in the sampling and analysis of environmental media, and associated quality control and quality assurance.

C.6.1.1.2 TO Key Personnel

C.6.1.1.2.1 Project Manager - The Contractor shall provide a trained and experienced Project Manager

(PM) for every TO awarded. The Contractor shall identify the PM and the PM's qualifications with the submittal of its proposal for the TO issued. The PM shall serve as the single point of contact for the TO

COR, and shall be responsible for the management of work, approved plans, and all federal, state, and local laws and regulations. The PM shall maintain close communication and coordination with the TO

COR for the duration of the project.

The PM shall have the following qualifications:

(2) Professional registration in their respective field, if appropriate, and required to achieve TO

Contract Requirements on the TO.

(3) A minimum of ten (10) years project management experience in environmental remediation projects.

(5) A basic understanding of firm fixed-price contracts.

(6) A demonstrated understanding of performance-based contracts, and successful experience managing a minimum of one performance based contract or TO.

C.6.1.1.2.2 Senior Scientist/Engineer - The Contractor shall designate one individual as the Senior

Scientist/Engineer that shall be assigned for every TO awarded. The Senior Scientist/Engineer shall be competent, experienced, and knowledgeable in the field of environmental remediation and shall be the primary point of contact for technical coordination of project requirements. The Senior

Scientist/Engineer shall be responsible for management of the technical aspects of the TO and the technical quality of the TO deliverables.

The Senior Scientist/Engineer shall have the following qualifications:

(2) Professional registration, in their respective field, if appropriate and required to achieve TO

Contract Requirements on the TO.

(3) Ten (10) years of experience in technical leadership for other contracts/programs with a minimum of five (5) years working experience in environmental remediation sites.

(5) A basic understanding of firm fixed-price contracts.

C.6.1.1.2.3 Regulatory Specialist - The Contractor shall designate and utilize one individual as the

Regulatory Specialist for each TO awarded. The Regulatory Specialist shall be competent, experienced, and knowledgeable in the field of environmental regulatory requirements and policy and shall be the

Contractor’s primary point of contact for coordination and resolution of regulatory issues. The

Regulatory Specialist shall be responsible for ensuring that the Contractor staff conducts remediation services in accordance with all applicable environmental requirements and policy. The Regulatory

Specialist shall also maintain close communication and coordination with United States Army

Environmental Command as necessary for resolution of legal, regulatory, and policy concerns by the stakeholders.

The Regulatory Specialist shall have the following qualifications:

(1) A college degree in law, engineering, public administration, construction management, geology, chemistry, or related field.

(2) Ten (10) years of experience in regulatory requirements for other contracts/programs with a minimum of five (5) years working experience in environmental remediation sites.

(3) Detailed knowledge of applicable federal, state(s), and local laws, regulations, and guidance, in particular those relating to CERCLA, the NCP, RCRA permits and corrective action, and the

DoD/Army.

C.7 MEETINGS

The Contractor shall attend any meetings convened by the KO, Basic Contract COR and/or TO COR.

Progress meetings shall be conducted periodically, at a minimum quarterly, to review the Contractor's performance. At these meetings, the KO, Basic Contract and/or TO COR will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the

Government of problems, if any, being experienced. The Contractor shall provide meeting minutes, including action items within seven calendar days after each meeting for review by the KO and meeting attendees. Action items shall be reviewed during the next progress meeting. The Contractor shall provide revised meeting minutes within five (5) calendar days of receipt of Government comments. The KO and

Contractor shall sign the final minutes of any such meetings. There shall be no exceptions to the requirement for the Contractor to provide meeting minutes following all meetings with the Government.

These meetings shall be at no additional cost to the Government. Technical meetings shall be scheduled based on the TO technical approach.

C.8 ADDITIONAL REQUIREMENTS

C.8.1 CERTIFICATION AND APPROVAL OF PROJECT MILESTONES AND

DELIVERABLES

C.8.1.1 Certification and approval of project milestones by the TO COR is necessary before distribution of payments. Final acceptance will include appropriate acceptance and approval of necessary documentation by the regulators, as required by applicable regulations and the stated acceptance standards in the PWS. Certification by the Army is also contingent upon the Contractor performing in accordance with the terms and conditions of the Basic Contract, the TO PWS and all modifications. If a performance objective does not meet the performance standard of the PRS, re-performance is required until the performance objective meets the performance standard. This re-performance is required regardless of cost or schedule constraints that may result from the unacceptable performance, unless the KO has opted to terminate the TO. If an acceptable rating is not achieved the Government may reduce the contract price to reflect the reduced value of the services.

C.8.2 TRAVEL

C.8.2.1 Based on the requirements of the technical approach for each TO, travel may be required. The

Contractor shall incorporate travel costs necessary to execute their TO technical approach into the fixed price of the milestone…