Attachment I - Statement of Work_7 Apr 20 Final.doc

Statement of Work

Multiple Award Task Order Contract (MATOC)

7 April 2020

Table of Contents

CONTRACT DESCRIPTION

OBJECTIVE

GENERAL

Work Hours

CONTRACTOR RESPONSIBILITY

Task Order Coordination

Commencement

Deliverables

Work Execution

ORDERING PROCEDURES

Responsiveness

PROPOSALS

Contingency …………………………………..4 Cost Estimating Requirements

Project Schedules

Liquidated Damages

TASK ORDER DOCUMENTS

Task Order Work Files

Notice of Completion of Task Order

Real Property Documents Required Before TO Close-Out

PERSONNEL

Key Personnel

On-Site Staff

Personnel Qualifications

Training, Physical Requirements, or Other Expertise Required

PRE-CONSTRUCTION ORIENTATION

REQUIRED CONTRACTOR PLANS

Accident Prevention Plan

Asbestos and Lead Management Plan

Contractor Quality Control (CQC) Plan

Management Plan

Site Safety and Health Plan (SSHP)

Spill Plan

Traffic Control Plan

CONTRACTOR QUALITY CONTROL SYSTEM

Quality Control (QC)

Coordination Meeting

Inspections

Performance Evaluation Meetings

Notification of Noncompliance

QCM’s Completion Inspection

Pre-Final Inspection

Final Acceptance

Testing Procedures

FACILITIES

Closure Inspections

Secure Areas

Conditions of Occupancy

Elevators

Equipment on the Site

Office Trailer

Construction Site Maintenance

Permits, Fees, and Licenses (Non-Environmental)

Vehicular Access to Construction Sites

Discovery of Unexploded Ordnance (UXO)

Historical, Architectural, and Landscaping Requirements

Site Security

Security Awareness

Construction Project Site Sign

SAFETY

………………………………...29 Pre-Construction Safety Meeting

Safety Hazards

Materials and Equipment

Safety Data Sheets (SDS)

Medical Surveillance

Confined Space Entry Procedures

Required Seatbelt Use

Trucking

Construction Hazard Communication

Fire Prevention and Protection

Radiation Permits and Authorizations

Hazardous Materials

Polychlorinated Biphenyl (PCB)

ENVIRONMENTAL…………………………………………………………………..36

Environmental Protection Considerations

Environmental Compliance

Record of Environmental Consideration (REC)

Citations

Sampling

Land Resources

Water Resources

Biological Resources (Fish and Wildlife)

Air Resources

Cultural Resources

Waste Disposal

Recycling

Wastewater Discharges

Contamination Discovery

Construction Cleanup

Restoration of Landscape Damage.

Maintenance of Pollution Facilities

Sustainable Acquisition Requirements

Applicable Laws, Regulations, Statutes, and Acts

Chain of Custody Procedures

CLEAN-UP AND WASTE MANAGEMENT

Construction & Demolition (C&D) Debris

Salvageable and Unsalvageable Materials

Disposal of Asbestos

Disposal of Hazardous Materials

SPECIFICATIONS

MATOC Technical Specifications.

Documents

SUBMITTALS

Material Approval Submittals

Environmental Compliance

Drawings

Equipment Data Sheet

CONTRACTOR REPORTS

………………………………...56 Abatement Report

Accident Reporting

Construction and Demolition Debris Reports

Damage Reports

Environmental Compliance Reporting

Progress Charts

Quality Control Reports (QCR)

Solid Waste Management Report

Warranty Item Report

Adverse Weather Log

Special Contract Requirements

Government Furnished Material (GFM), Property (GFP), and Equipment (GFE)

Contractor-Furnished Property (CFP) and Equipment (CFE)

Warranty Issues

ACRONYMS AND DEFINITIONS

Acronyms

Definitions

APPLICABLE DIRECTIVES AND PUBLICATIONS

General

Technical Publications, Codes, and Standards

Codes and Standards

Federal Environmental Statutes

Federal Standard (Fed. Std.)

Army Regulations (AR)

Other Documents

Building Codes

ADDITIONAL CONTRACT TERMS AND CONDITIONS

SAMPLE EXHIBITS

NOTE: The use of red font in parentheses (Red) indicates a fill in.

1.0 CONTRACT DESCRIPTstatesION

This is a Firm Fixed Price (FFP) Indefinite Delivery-Indefinite Quantity (IDIQ) Multiple Award Task Order Contract (MATOC) contract for construction work as defined under NAICS 236220.

2.0 OBJECTIVE

This contract is for a broad range of real property repair and construction at Fort Jackson. Potential projects include, but are not limited to, administrative facilities, maintenance shops, child development centers, physical fitness centers, maintenance shops, food service facilities, airfield structures (including rigid and flexible paving), roads, athletic fields, bridges, underground utilities, overhead utilities, gates, warehouses, and auditoriums. Projects may include incidental design, testing, studies, surveys, and abatement for lead-based paint (LBP) or asbestos containing materials (ACM). Projects may need to be developed from a conceptual idea. Facility repairs, renovations, and construction shall conform to the requirements of the technical criteria described in the task order (TO).

The Contractor shall purchase the most current Government approved software for use to support the contract requirements. The Contractor shall provide as-built drawings which conform to the electronic computer-aided design and drafting (CADD) software currently utilized by the Directorate of Public Works (DPW). The Contractor shall perform in accordance with (IAW) local policies, National Fire Protection Association (NFPA) codes, and industry and trade organization standards.

The services covered by this contract are for real property repair and construction. Construction and repair include, but are not limited to, the following systems and disciplines:

Project development from concept

Other site work includes site grading, drainage, exterior irrigation systems, and retaining walls incidental to the construction.

The Government will implement the process set forth in the Scope of Work (SOW) to develop and issue individual TOs. Individual SOWs will vary in size depending on the nature of the work. The Contractor shall provide sufficient technical support, project management, realistic estimates, and accommodate a number of concurrent active projects. The Contractor shall handle rapid increases in work volume, perform according to schedule without delay, and complete submittals and payrolls in a timely manner.

3.0 GENERAL

The Contractor shall perform repair and construction as defined in each TO. The Government will provide the requirement to the Contractor describing the task to be accomplished. The Contractor shall provide all labor, material, and equipment to meet all approved requirements. The Contracting Officer (KO) will issue to the Contractor a Request for Task Order Proposal (RTOP). In accordance with FAR 16-505(b) the Contracting Officer will give all awardees a “fair opportunity” to be considered for each order. The Contractor shall be responsible for estimating the level of effort required to perform the requested work. The Contractor shall submit a detailed proposal of items required to accomplish the work within the time frame stated in the RTOP. The proposal shall be of sufficient detail and broken out by item, so the Government can readily identify the estimated quantities and level of effort for each task and subtask. The Contractor shall provide supervision, labor, materials, equipment, and supplies, unless otherwise specified as Government-furnished in each TO.

The KO will identify any security training required before the start of work. The Contractor’s key personnel shall be responsible for ensuring the training all Contractor personnel at the Contractor's expense, and maintaining the employee training records, according to applicable policy.

The MATOC will include a combination of repair and construction task descriptions and/or specifications and units of measure.

3.1 Work Hours

Normal work hours are from 0700 to 1600, Monday through Friday. However, the Contractor may be required to work outside of the normal work hours. Projects outside of normal work hours include, but are not limited to, Command Group Interest, troop mobilizations and demobilizations, or as indicated in the RTOP.

4.0 CONTRACTOR RESPONSIBILITY

The Contractor shall assume full responsibility and liability for non-compliance with all Federal, State and local laws, regulations, codes, policies, and directives pertaining to the health and safety of personnel during the execution of work, and shall hold the

Government harmless. The Contractor shall perform all related Contractor administrative services, planning, programming, and management necessary to perform the work, to include but are not limited to, supply, quality control (QC), and maintenance of accurate and complete records, files, and libraries of documents.

The Contractor shall provide related services to include, but are not limited to, pre-award project development, project management, QC, and submission of required deliverables necessary to satisfy requirements specified under this contract and individual TOs. The Contractor shall visit the job site prior to the start of any work. The Contractor shall list any damaged areas and turn them into the Contracting Officer’s Representative (COR), so as to preclude any responsibility for damages present that are not a result of the performance of work required in the TO. In the absence of the COR, the Alternate COR (ACOR) will assume responsibility.

4.1 Task Order Coordination

Prior to scheduling work for a TO, the Contractor shall coordinate with the KO and COR to agree on a sequence of procedure, means of access to premises and building, space for storage of materials and equipment, delivery of materials, and use of corridors, stairways, elevators, eating spaces, and restrooms for Contractor personnel.

4.2 Commencement

The Contractor shall be required to commence work IAW the date specified in the contract award. Upon TO receipt, the Contractor shall be required to physically start work as indicated on all individual TOs.

4.3 Deliverables

The Contractor shall submit to the KO (with copies furnished to the COR) a complete package of pre-construction deliverables which includes: notices of award of subcontracts, performance schedules, and material or product submittals no later than (NLT) fourteen (14) calendar days after TO award. The Government will make every attempt to respond to the pre-construction deliverables within seven (7) calendar days after the Contractor’s submissions are received.

Post-completion deliverables such as completed warranties certificates, Operation and Maintenance (O&M) manuals, payrolls, and environmental closure documents shall be submitted to the KO prior to requesting final payment.

4.4 Work Execution

The Contractor shall begin work NLT the time specified on the TO Notice to Proceed (NTP). The time stated for entire completion of work specified in the TO shall include final cleanup of the premises and submission of all deliverables. TOs shall be considered separate projects, and any decision by the Contractor to utilize a limited number of subcontractors on multiple orders shall not constitute grounds for non-performance, time extensions, avoidance of liquidated damages, or other reductions for cause. The Contractor shall work, so far as practicable, in definite sections or divisions and confined to limited areas which shall be completed before starting on other sections or divisions.

4.4.1 Construction Related Changes

The Contractor shall document and obtain authorization from the KO before making any requirement changes to the SOW. Construction-related requests from building occupants shall be directed to the KO prior to taking any action. Any job site changes made by construction employees, either direct or subcontracted, shall be subject to removal and corrected at no additional cost to the Government. Contractor shall inform all employees to include the subcontractor of this requirement.

4.4.2 Correspondence Identification

The Contractor shall use a contract number and TO number on all correspondence sent to the KO or COR. The Contractor shall provide two (2) original and two (2) duplicate copies of all correspondence.

5.0 ORDERING PROCEDURES

The Government will issue and furnish a RTOP to the Contractor. The Contractor shall then prepare a proposal for the accomplishment of the task within the time limit specified in the RTOP. The RTOP will identify an existing requirement based on designs provided by the Government, and will include as-builts or sketches as applicable for the SOW to be accomplished.

5.1 Responsiveness

As specified in the RTOP, the Contractor shall respond to the needs of the Government. The Contractor shall perform a site visit with the COR. The Contractor shall review the construction requirements and discuss problems, unclear items, access, etc. The contractor shall prepare a site visit memorandum listing pertinent items discussed at the site visit. The site visit is considered essential to the preparation of a complete and competitive proposal of the project desired by the DPW. The site visit memorandum shall be submitted with the contractor’s proposal. Failure to visit the site and discuss the project requirements with the COR, shall not constitute an acceptable excuse for omissions or errors in proposals. The Contractor shall review the drawings, sketches, and any changes in the SOW that resulted from the site visit. The Contractor shall then prepare a proposal for the TO and deliver as agreed with Government.

6.0 PROPOSALS

The E4Clicks Premier Project Estimator (e4Clicks) shall be utilized for all proposals under this contract. The software will be used for formatting of proposals, there will not be any pre-negotiated pricing. The Contractor shall purchase the most current E4Clicks Premier Project Estimator (e4Clicks) to support the contract requirements within seven (7) calendar days of contract award. The Contractor and the Government shall both have the most current version of the software and databases at all times.

The Contractor shall not alter, append, delete, or otherwise modify the programming or, except for Government-issued changes, unless otherwise directed by the KO. Upon the Government’s request, the Contractor shall be prepared to provide a detailed breakdown of the proposal, to include all pricing documentation to demonstrate that it is fair and reasonable.

If necessary in the development of a price proposal, site visits will be considered as incidental to the work.

Each proposal submitted by the Contractor shall contain a printout of all proposed line items, quantities, extended prices, and total proposed costs. Significant components of work shall be identified in the price proposal.

The Contractor’s proposal shall include, but not be limited to, product submittals, TO project schedule, special conditions, proposed completion period, name of the Project Manager (PM), copy of the initial RTOP form with notation as to any items changed through negotiation (this will become the description of work defining the quality and SOW), and the TO proposal cost estimates.

6.1 Project Schedules

The Contractor shall prepare and submit a Project Schedule for approval, as specified in each TO. Schedules shall be provided at no additional cost to the Government. The schedule shall indicate all work activities, milestones, and clearly show the critical path of the job. The schedule shall include activities for submittal approval, as-built drawings, final cleanup and inspection, correction of punch list items and final payroll submittal, and operation and maintenance manuals. The schedule shall indicate the sequence in which the Contractor proposes to perform the work and dates on which the Contractor proposes to start and complete all scheduled activities. The Contractor shall schedule the entire project from the award date. The Contractor shall use the approved project schedule to measure the progress of the work.

Revisions of the schedule shall be re-submitted with each modification proposal for approval. The revised TO schedule shall clearly indicate the added and deleted items of work and shall reflect the increase or decrease in time required to execute the project and the modification. The Contractor shall immediately contact the KO for further direction if a Government representative requests a change to the SOW.

Construction project schedules shall be built using the software Primavera P6. Electronic copies of the files and pdf files shall be submitted. Construction schedules shall be updated every month to coincide with invoicing.

Time extensions for TO modifications will be awarded if the additional work required by the modification delays on-going construction activities or if additional time is required to accomplish the added work requirements. Time shall not be extended to correct insufficient progress prior to the modification. (FAR 52.211-13, Time Extensions)

Weather Related Delays

Time extensions may result from unusually severe weather for exterior projects. The KO may award a time extension only if the following conditions are satisfied:

a. The weather experienced at the project site during the contract period must be found to be unusually severe, that is, more severe than the adverse weather anticipated for the project location during any given month.

b. The unusually severe weather must actually cause a delay to the completion of the project. The delay must be beyond the control and without the fault or negligence of the Contractor.

Anticipated weather delays

Anticipated weather delays are typically based on National Oceanic and Atmospheric Administration (NOAA) or similar data for the project location and shall constitute the base line for monthly weather evaluations as specified in the TO. The Contractor’s progress schedule shall reflect justification for anticipated adverse weather delays for weather- dependent activities.

7.0 TASK ORDER DOCUMENTS

The Contractor’s proposal will be reviewed by the Government for reasonableness, accuracy, and completeness. The Government will negotiate all items with the Contractor. A TO will then be issued by the KO using DD Form 1155, Order for Supplies or Services.

Some circumstances such as change in work or funding priorities may prohibit the Government from issuing a TO after the receipt of the Contractor's proposal. If such circumstances arise, the Government shall not be obligated to reimburse the Contractor for any costs incurred in the preparation of the proposal. The Government reserves the right to cancel a proposed TO before or after receipt of the Contractor’s proposal.

All TOs are subject to the terms and conditions of this contract. In the event of a conflict between a TO and this contract, this contract shall prevail. If the Contractor is awarded multiple TOs, the work shall be completed concurrently unless otherwise specified in a TO.

7.1 Task Order Work Files

The Contractor shall maintain individual files on each TO. The Contractor shall retain the working file on each TO for the duration of the contract period and shall make these files available for the KO's review. All forms submitted shall be accurately filled out. The Contractor shall retain copies of any material including, but not limited to, receipts, TOs, sales slips, and invoices relating to the TO. The Contractor shall provide the KO access to the Contractor maintained files during the term of the contract.

7.2 Notice of Completion of Task Order

The Contractor shall notify the KO and COR upon completion of each individual TO. The Contractor shall give the Government five (5) calendar days’ minimum advance notice of the date the work will be fully completed and ready for final inspection.

7.3 Real Property Documents Required Before TO Close-Out (As indicated per TO) Prior to final acceptance of TO work, the Contractor shall contact the KO or COR for any project-specific information necessary to complete DD Form 1354, Transfer and Acceptance of Military Real Property.

Interim DD Form 1354

At a minimum of fourteen (14) calendar days prior to final acceptance of the work or as specified on each TO, the Contractor shall complete and submit an accounting of all installed property. Refer to Unified Facilities Criteria (UFC) 1-300-08, Criteria for Transfer and Acceptance of DOD Real Property, for instruction on completing the DD Form 1354.

Final DD Form 1354

There is only one (1) final project DD Form 1354, even if multiple interim DD Forms 1354 are used. The Contractor shall furnish the final DD Form 1354 to the Government, or as specified in the TO, after final costs of construction are accrued.

8.0 PERSONNEL

The Contractor shall provide the necessary personnel to accomplish all work within the time frames specified for each TO. The Contractor’s staff shall meet or exceed the position requirements as stated in the SOW. The Contractor shall provide experienced and knowledgeable personnel in civil, structural, architectural, mechanical, and electrical engineering disciplines. If staff has to be replaced, the replacement staff shall meet or exceed the same minimum qualifications as stated in the SOW. The Contractor’s staff shall be able to understand, speak, read, and write the English language fluently.

8.1 Key Personnel

Key personnel include the Program Manager, Quality Control Manager (QCM), and Site Safety and Health Officer (SSHO). The Contractor shall provide key personnel resumes to the KO for review and acceptance. The Contractor shall designate these individuals in writing and provide cell phone numbers to the KO prior to performance. The Government has the right to reject the Contractor’s choice of key personnel for failure to meet the qualification standards incorporated into the contract. If a key personnel is to be replaced, the Contractor shall notify the KO within 24 hours and the alternate Program Manager or QCM shall be identified. The alternates shall meet or exceed the same qualifications as the initial Program Manager and QCM.

8.1.1 Program Manager

The Contractor shall provide a Program Manager with full authority to contractually commit the Contractor for prompt action on matters pertaining to Contractor administration of the contract. The Contractor shall provide a Program Manager with a minimum of five (5) years of experience supervising construction projects similar to those required by this contract.

8.1.2 Quality Control Manager (QCM)

The Contractor shall provide a QCM to implement and enforce the Contractor Quality Control (CQC) Plan. The QCM is required at the TO level. The QCM shall be responsible for the overall quality of work performed under this contract and shall certify that all submittals are in compliance with the contract requirements. The QCM shall have the authority to act in all CQC matters for the Contractor. The QCM shall remain autonomous and not be influenced by other on-site staff members.

The QCM shall be physically present on-site at the project office/site at all times throughout the construction period during the hours of 0700 – 1600, Monday through Friday, except on Federal Government holidays. The QCM is required whenever work is being done on-site. This individual shall be a full-time, dedicated employee of the prime Contractor, and be directly accountable to the corporate level QCM only. The Contractor QCM shall report to someone in the company higher than the on-site Program Manager and shall not have duties other than Contractor QC.

8.1.3 Quality Control Staff

The Contractor shall provide a QC staff that shall be maintained under the direction of the QCM to perform all QC activities. The actual strength of the staff during any specific work period may vary to cover work phase need, shifts, and rate of placement. The personnel of this staff shall be fully qualified by experience and technical training to perform their assigned responsibilities and shall be directly hired by and work for the prime contractor.

The inspectors shall have no duties other than QC. However, the inspector may perform other than CQC duties related to Task Orders or work elements for which he/she is not assigned QC functions. (In other words, an inspector shall not conduct QC for work he/she has accomplished.) Each TO shall be inspected daily by the QC staff if work is being performed. The contractor will submit the proposed staff, including their expertise areas and qualifications, to the KO/COR for review.

8.1.4 Cost Estimator

The Cost Estimator shall have a minimum of 10 years of estimating experience creating estimates for multi-discipline projects in excess of $500,000.00. The schedule of submission of proposals shall be strictly adhered. If the workload increases beyond the capacity of the Cost Estimator’s ability to meet the deadlines, it shall be the responsibility of the Contractor to supplement the Cost Estimator with additional staff or through sub- contracting the additional work load. The Contractor shall submit to the Government all Sub-contracted Cost Consultant for review, prior to use. The Cost Estimator shall complete a final quality review and sign approval of all estimates prior to submission to the Government.

8.2 On-Site Staff

Ten (10) days prior to commencing work, the Contractor shall provide to the address below, a roster of all personnel that will be on-site at Ft. Jackson. The Contractor shall notify the KO immediately in writing of any changes in personnel information furnished resulting from hiring, discharge, termination or employee action or other personnel changes shall be reported immediately in writing to the below address.. The Contractor shall, subject to concurrence of the KO, promptly replace personnel with equal ability and qualifications, within thirty (30) days. These individuals shall visit project sites daily and are responsible for all construction and related activities including quality and production.

MICC – Fort Jackson 4340 Magruder Avenue

Fort Jackson, SC 29207-6810 Phone: (803) 751-4343

The information required for each employee is as follows:

· Employee’s full name

· Social Security Number

· Date and Place of Birth

· Naturalization Number (if applicable)

· Citizenship

· Alien Registration Number shall be provided for each employee who is not a citizen of the United States

· Date of Visit: From To

· Purpose of Visit

· Ft. Jackson Point of Contact (POC)

Project Manager or designated Site Superintendent

The Contractor shall provide a qualified on-site Project Manager (PM) responsible for the overall management, coordination, and performance of all work under the TO. The PM shall resolve construction problems in addition to coordinating with subcontractors, construction personnel, and Government personnel. The PM shall have full authority to order supplies, to direct Contractor employees to enter or leave job sites, sign all TO submittal transmittal sheets, and to contractually commit the Contractor for prompt action. On a temporary basis only, another individual may be designated to act for the on-site PM. However, one (1) work day advanced written notice of such change shall be provided to the KO.

Any replacement PM shall meet the criteria stated in the Contractor’s proposal that was evaluated for award of the contract.

The PM shall maintain a file at the job site and available to the KO upon request. The file shall include, but not be limited to, current project documents, executed TO, RTOP, contract drawings, contract specifications, Quality Control Plan (QCP), as-built drawings, and modifications.

The Contractor shall provide a dedicated Superintendent and QC staff on every worksite when contractor work is being performed. For these purposes, a worksite is defined as the area under each Task Order. Unless approved by the COR, in writing, on a case by case basis, such as when multiple task orders are being executed in the same building/immediate vicinity, a separate dedicated Superintendent will be required whenever work is being performed on each task order. The Task Order Superintendent shall not serve a dual role as QC or SSHO.

8.2 Personnel Qualifications

The PM or designated Site Superintendent shall have the following:

a. The applicable skills and qualifications as specified in each TO.

b. A minimum of five (5) years of experience in building construction and PM experience with MATOC supervisory positions, e.g., PM or construction superintendent, five (5) years of which are experience as a PM for MATOC.

c. The ability to direct work requiring extensive understanding of and intimate familiarity with the principles, methods, and techniques of architectural, civil, mechanical, fire sprinkler, alarms, and electrical engineering, with no one discipline predominating.

d. Sufficient technical capabilities to coordinate, acquire, and respond to the Government’s requirements for technical design as it relates to the production of final record drawings.

e. The ability to negotiate and manage multiple projects at the same time.

f. The ability to recruit and manage qualified subcontractors in all construction disciplines.

g. The ability to respond in a timely manner to all contractual agreements, instructions, and inquiries from authorized Government personnel.

h. Demonstrated success in Government construction requirements, completely familiar with Federal, State, and local laws, policies, procedures, and regulations pertaining to construction.

i. The ability to prepare project proposals and authorized to negotiate.

The QCM, at a minimum, shall have the following:

a. A minimum of five (5) years of experience in managing and inspecting construction projects.

b. Formal QC education or training in building construction inspection.

c. A minimum of five (5) years of experience in construction QC with Department of Defense (DOD) agency.

d. The minimum experience for the Contractor’s QC Manager without an engineering degree is five (5) years of experience in the construction industry and five (5) years as a QCM.

e. A minimum of five (5) years of experience as a QCM or senior QC inspector in the building construction industry.

f. Experience with construction industry standards and codes.

g. The ability to establish and maintain an effective QC system.

h. The ability to perform daily QC inspections on all active construction projects and send a daily report to the COR on all active projects.

i. The ability to assist the PM in preparing critical path construction schedules.

j. Completed a total of thirty (30) hours in OSHA General Construction training courses. Proof of completed OSHA training shall be provided to the KO.

k. Environmental training and the capability of preparing State Erosion Prevention and Sediment Control, enforcing Asbestos, Lead and Mold remediation IAW Federal, State, and local codes, rules, and practices.

The QCM shall not have duties other than QC. If the QCM fails to be dedicated solely to QC functions identified herein, or be otherwise directed to perform outside these boundaries, this shall be construed as a contract violation. The contractor will submit the QCM qualifications to the KO/COR for approval.

8.3 Training, Physical Requirements, or Other Expertise Required The Contractor shall ensure all employees are certified or licensed in the specific areas required for each TO. The Contractor shall ensure all required documentation of certification or licensure for Contractor personnel are filed with the COR within thirty (30) calendar days prior to employees commencing performance.

9.0 PRE-CONSTRUCTION ORIENTATION

After each TO award, the KO will schedule a pre-construction conference which the Contractor shall attend. The KO will inform the Contractor of significant matters of interest, to include statutory matters, such as labor standards (FAR 22.4, Labor Standards for Contracts Involving Construction), subcontracting plan requirements (FAR 19.7, The Small Business Subcontracting Program), and other matters of significant interest such as individuals with decision authorities concerning: contractual, administrative, security, fire, safety, environmental protection, and construction responsibilities. (FAR 36.212, Preconstruction Orientation).

The KO will complete the following as part of the pre-construction orientation: (1) Conduct the conference prior to the start of construction at the work site, (2) Notify the Contractor of the date, time, and location of the conference (FAR 36.522), and (3) Inform the Contractor of the proposed agenda and any need for attendance by subcontractors.

10.0 REQUIRED CONTRACTOR PLANS

The Contractor shall submit plans, at the master contract level, to the KO/COR for review and approval within the time specified in the contract. These plans shall clearly demonstrate an understanding of all tasks and describe a sound approach to satisfy these requirements. The Contractor shall implement, maintain, and follow these plans during the term of the contract. The Contractor shall update these plans as changes occur or as directed by the KO or COR. The Contractor shall provide the KO/COR with an electronic copy of the updated plan within fourteen (14) calendar days after a change of conditions. Changes shall not be implemented prior to approval of the KO/COR.

10.1 Accident Prevention Plan

The Contractor shall furnish to the KO/COR a complete accident prevention plan, including a hazard analysis of all operations to be performed by construction trade, as specified in the TO. The hazard analysis shall be updated and submitted to the KO/COR on an ongoing basis as required prior to start of new work. The accident prevention plan and hazard analysis documentation shall be forwarded to the KO/COR and the Occupational Safety and Health Office for approval prior to start of contractual operations. The Site Safety and Health Plan (SSHP) may serve as the Accident Prevention Plan provided it addresses all requirements of both 29 Code of Federal Regulations (CFR) 1910 and Engineer Manual (EM) 385-1-1 Appendix A. The Contractor shall review the accident-prevention clauses of the contract, EM 385-1-1, as amended, referred to therein, and the special and technical provisions applicable to safety. The SSHO qualifications shall be as those listed in EM 385-1-1. The contractor shall submit the SSHO for approval by the KO/COR. Daily safety and health inspections shall be conducted to determine if site operations are conducted IAW the approved SSHP and contract requirements.

10.2 Asbestos and Lead Management Plan

If asbestos or lead-containing materials are to be disturbed, the Contractor shall submit a Draft Asbestos and Lead Management Plan for review and approval by the DPW NLT fourteen (14) calendar days after the effective date of the TO. No work shall begin until after the Contractor’s Draft Asbestos and Lead Management Plan is approved. The Contractor shall take this time into account to accommodate the submittal and approval for their Asbestos Management Plan and for the Government to make the appropriate notifications to the State.

10.3 Contractor Quality Control (CQC) Plan

The Contractor shall submit, in writing, to the KO/COR a draft copy of the QC plan within thirty (30) calendar days of contract award. The QC plan shall include a separate section to address the Contractor’s proposed method of managing quality of the TO. The Government reserves the right to require the Contractor to make changes in its CQC plan and operations as necessary to obtain the quality specified. The Contractor shall submit any proposed changes in the CQC plan to the KO for written approval fourteen (14) working days prior to implementation.

The CQC plan with which the Contractor proposes to implement the requirements of Clause 52.246-12, Inspection of Construction, shall identify personnel, procedures, instructions, records, and forms to be used.

The CQC plan shall include, at a minimum, the following information:

a. The Contractor’s organizational structure

b. A description of the QC organization, including a chart showing lines of authority and acknowledgement that the CQC staff shall report to the PM or someone higher in the Contractor’s organization.

c. The qualifications, duties, responsibilities and authorities of each person assigned a QC function. There shall be a named person for each of the major work classifications, i.e., electrical, plumbing, HVAC, civil, etc. The names and minimum acceptable qualifications of individuals tasked to perform inspections and the extent of their authority shall be included in the QC plan. Their functional roles shall be depicted in an organization chart. No lead person or first line supervisor shall be considered a QC Inspector.

d. Address a QC inspection program covering all general and specific jobs included in the contract. It shall specify the manner in which inspections are to be conducted.

e. A copy of the letter to the QCM signed by an authorized official of the firm, which describes the responsibilities and delegates the authorities of the QCM shall be furnished.

f. A matrix that includes the following: items that will be inspected, requiring contract paragraph, performance standard, and method of surveillance.

g. Procedures for scheduling and managing submittals, including those of subcontractors, off-site fabricators, suppliers, and purchasing agents.

h. Procedures for managing equipment and supplies, identifying items are the same as those approved on submittals, new and not damaged, stored properly, and meets contract requirements.

i. Procedures for tracking and documenting construction deficiencies from identification through acceptable corrective action and methods to prevent reoccurrences.

j. Proposed test methods, to include the following:

(1) Control testing procedures for each specific test performed will be submitted and approved prior to start of construction on that TO.

(2) Method of identifying deficiencies in the quality of work to be performed, before the level of performance becomes unacceptable.

(3) Method of documenting and enforcing QC operations of both prime and any subcontractor work, including inspection and testing.

k. Special safety equipment and clothing required. The Contractor shall provide all supplies, tools, and clothing (including personal protective clothing and equipment) for Contractor employees when required by OSHA regulations, 29 CFR 1910 SUBPART I, required to meet the terms of the contract.

l. Detailed specifics as to how the Contractor shall ensure all personnel take required safety precautions working with steam, chemicals, electricity, vehicles, power tools, welding equipment, etc., and entering or working in confined spaces.

m. The Contractor’s reporting procedures including proposed reporting formats and distribution of the documents.

10.4 Management Plan

A current copy of the Management Plan shall be provided to the KO/COR on the contract start date and thereafter as changes occur, at a minimum annually. At a minimum, the plan shall include management of all resources such as equipment and staffing plan.

10.5 Site Safety and Health Plan (SSHP)

The Contractor shall be responsible for preparing, maintaining, and implementing a generic SSHP prepared IAW the following information. The SSHP shall be submitted to the KO and the Safety Office for review and approval within thirty (30) calendar days after TO award. Revisions shall be submitted fourteen (14) calendar days prior to the effective date of change. This plan shall be capable of being adapted to the sites specified on the individual TOs. The Contractor shall have direct responsibility for the overall safety and health program, and for site safety at each site. Site activities in conjunction with this program may require specialized expertise to effectively address or eliminate posed safety hazards.

The SSHP shall be in a form usable by authorized U.S. Government representatives and other authorized on-site visitors during site operations. SSHP shall be prepared IAW the requirements specified in this section and shall comply with all Federal, State, and local health and safety requirements (29 CFR 1910, 29 CFR 1926, and EM 385-1-1).

The program shall consist of plans, procedures, and an organization to ensure compliance with codes, standards, and safety practices. The Contractor shall be responsible for the following: (1) Planning, organizing, implementing, and managing a safety program that complies with regulatory directives, (2) Accident prevention and control, (3) Safety education and promotion, (4) Accident investigation, analysis, and reporting, and (5) Coordination in support of occupational health and sanitation. The SSHP shall address those elements that are specific to the site and have potential for negative effects on the safety and health of workers and other personnel on-site. The plan shall include specific safety requirements, such as lockout or tagout procedures, wearing hardhats, use of ground fault interrupters, etc. The Contractor shall make a negative declaration in the plan to establish that adequate consideration was given to the topic, and a brief justification for its omission shall be given. This SSHP also covers asbestos, fiberglass, and lead paint.

The operational, health and safety responsibilities of each key person shall be discussed. The organizational structure with lines of authority for health and safety and over-all responsibilities of the Contractor and subcontractors shall be provided. An organizational chart showing the lines of authority for safety shall be provided. Each person assigned specific health and safety responsibilities shall be identified including the qualifications and experience documented by resume.

At a minimum, the SSHP shall address the following: purpose, company safety policy, responsibilities, administration, OSHA Requirements, Injury and Accident report procedures, hazard communication information (if applicable), inspections and records, education and training to include safety meetings, incentive awards program for safety and suggestions (if applicable), and fall protection plan. Copies of all safety meeting minutes shall be provided to the KO.

A written Personal Protective Equipment (PPE) Program shall be provided in the SSHP if necessary. Minimum levels of protection necessary for each task or operation to be performed shall be based on the hazard assessment or risk analysis.

As applicable to a TO, the Contractor shall submit to the KO and COR for approval with a project-specific SSHP, a Confined Space Entry Plan tailored for that project, and which meets the regulatory requirements of the references identified. Included in this project- specific plan shall be certification that Contractor employees entering the confined space have received Confined Space Entry training. Work under the TO shall not commence until the Confined Space Entry Plan has been approved by the KO and COR.

10.6 Spill Plan

The Contractor shall submit spill plans for any hazardous material being used to the COR for review and approval prior to use of the material.

Traffic Control Plan

The Contractor shall prepare and submit to the KO/COR a traffic control plan if a road must be closed off to traffic due to repair, construction, or demolition work. The plan shall be approved by the KO before work can begin.

11.0 CONTRACTOR QUALITY CONTROL SYSTEM

The Contractor shall provide and maintain an effective QC program or Contractor inspection system, as required by the clause at FAR 52.246.12, Inspection of Construction, which will assure that all supplies and services required under the contract conform to contract requirements whether constructed or processed by the Contractor, or procured from subcontractors or vendors. The QCM system consists of plans, procedures, and organization necessary to provide materials, equipment, workmanship, fabrication, construction, and operations, which comply with, contract requirements. The Contractors shall perform or have performed the inspections or tests required to substantiate that all supplies and services conform to drawings, specifications, and contract requirements, unless the required inspection or test is specifically designated to be performed by the Government.

11.1 Quality Control (QC)

Contractor QC is the means by which the Contractor assures the construction work complies with the requirements of the contract plans and specifications. The controls shall be adequate to cover all construction operations, including both on-site and off-site fabrication, and will be coordinated to the proposed construction sequence. The Contractor’s QC system shall include a minimum of three (3) phases of control for all definable features of work as specified hereinafter. These three phases include the following:

a. Preparatory Phase. This phase shall occur prior to beginning any work on any definable feature of work. This phase shall include, but are not limited to, a review of contract requirements, assurance of materials and equipment (tested, submitted, and approved), assurance provisions have been made to provide required control testing, work area inspection to ascertain all preliminary work has been completed, conformance (of materials, equipment and sample work) to approved shop drawings or submittal data, and assurance all materials and equipment are available. The results of the preparatory phase actions shall be documented by separate minutes prepared by the QCM and attached to the daily QC report.

b. Initial Phase. This phase shall be accomplished at the beginning of a definable feature of work. This phase shall include a check of preliminary work, verify full compliance, establish level of workmanship, resolve all differences, and check safety to include compliance with hazard analysis. Separate minutes of this phase shall be prepared by the QCM and attached to the daily QC report. The initial phase shall be repeated for each new crew at the job site or if the workmanship is not acceptable to the COR.

c. Follow-up Phase. Daily checks shall be performed to assure continuing compliance with contract requirements, including control testing, until completion of the particular feature of work. Final follow-up checks shall be conducted and all deficiencies corrected prior to the start of additional features of work.

11.2 Coordination Meeting

Prior to the issuance of the first TO, the Contractor shall meet with the KO or COR and discuss the CQC system. During the meeting, a mutual understanding of the system details shall be discussed including the forms for recording the CQC operations, control activities, testing, administration of the system for all work performed, and the interrelationship of Contractor’s inspection and control with the Government’s quality assurance (QA). Minutes of the meeting shall be prepared by the Contractor and signed by both the Contractor and the KO. The minutes shall become a part of the contract file. Subsequent conferences may be required to re-confirm mutual understandings.

11.3 Inspections

Technical surveillance of workmanship and inspection of materials for work being performed under this contract shall be the responsibility of the COR. The KO, COR, and DPW personnel may inspect facilities operated by the Contractor. The Contractor shall grant access for inspection upon notice from the KO, COR, or at the request of the DPW.

11.4 Performance Evaluation Meetings

The PM and QCM, shall meet with the KO and COR weekly for the term of this contract when work is being performed.

11.5 Notification of Noncompliance

In accordance with FAR 52.236-5, MATERIAL AND WORKMANSHIP, (c) All work under this contract shall be performed in a skillful and workmanlike manner. The Contracting Officer may require in writing, that the Contractor remove from the work any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable. The Contractor shall, after receipt of such notice, immediately take corrective action. If the Contractor fails or refuses to comply promptly, the KO may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such stop orders shall be made the subject of claim for extension of time or for excess costs or damages by the Contractor.

The Contractor shall comprehensively inspect each TO in progress a minimum of twice a week and upon completion of significant processes, and at hold points. All inspections shall be documented. The Contractor shall document deficiencies discovered during the inspection and the actions taken to correct, whether corrected immediately or not.

11.6 QCM’s Completion Inspection

At the completion of all work or any increment there of established by a completion time stated elsewhere in the specifications, the QCM shall conduct a completion inspection of the work and develop a punch list of items which do not conform to the approved plans and specifications (deficiencies). After all known deficiencies have been corrected, the COR shall be contacted to set up a final inspection. Such a list shall be included in the QCM documentation, and shall include the estimated date by which the deficiencies will be corrected. Payment will be withheld for defective or deficient features until they are satisfactorily corrected. The QCM shall make a second completion inspection to ascertain all deficiencies have been corrected and notify the KO and COR. The completion inspection and any deficiency corrections required shall be accomplished within the time stated for completion of the entire work or any particular increment thereof if the project is divided into increments by separate completion dates. The completion inspection and any subsequent second inspection shall be performed before the project is turned over to the COR as being complete. Correction of punch list deficiencies after the completion date shall be considered as late completion of the work and shall be documented as such in the Government’s official individual TO file and in the Contractor’s Performance Evaluation.

11.7 Pre-Final Inspection

Th…