IC-OUM-07032_B3.pdf

IC-OUM-07032 Rev 1.0 2/3/2018

Operator User Manual for the Administrative Communications Center

Date: 3 February 2018

Prepared by: Michael James

Operator User Manual for the Administrative Communications Center

CHANGE LOG

CHANGE / REVISION RECORD

Revision Page(s) Description of Change Made By Date Approved By

1.0 All Initial Release Michael James

02/03/2018 James

DePersis

Operator User Manual for the Administrative Communications Center

Table of Contents

1. Introduction

1.1 General Information

1.1.1 Scope

1.1.2 Safety

1.1.3 Security

1.1.4 List of Abbreviations/Acronyms

1.2 Equipment Description

1.2.1 Equipment Characteristics, Capabilities, and Features

1.2.2 Equipment Data

1.3 Principles of Operation

2. Operating Instructions

2.1 Description and Use of Operator’s Controls and Indicators

2.2 Operation under Usual Conditions

2.2.1 Preparation for Operation

2.2.2 Operation

2.2.3 Termination

2.2.4 Removal

2.2.5 Preparation for Storage

2.2.6 Preparation for Shipment

2.3 Operation under Unusual Conditions

2.3.1 Unusual Environment

2.3.2 Emergency Procedures

3. Operator Maintenance Instructions

3.1 Troubleshooting

3.2 Maintenance Procedures

4. Special Tools/Installation Equipment

5. Appendix

Table of Figures Figure 1. Circuit Breaker Panel ………………………………………………………………………………………………….……………8

Operator User Manual for the Administrative Communications Center

1. Introduction

1.1 General Information

1.1.1 Scope

The operator’s manual for the Administrative Communications Center (ACC) focuses on the functionality of the ACC within the FlexTrain system.

1.1.2 Safety

Use caution when handling or operating the ACC, which contains sensitive electronic components.

1.1.3 Security

Not Applicable

1.1.4 List of Abbreviations/Acronyms

AED Automated External Defibrillator

ACC Administrative Communications Center

COTS Commercial Off The Shelf

HVAC Heating Ventilation Air Conditioning

1.2 Equipment Description

1.2.1 Equipment Characteristics, Capabilities, and Features

The ACC is a dual purpose semi-trailer used to transport FlexTrain Communications equipment and provide a working office for the Radio Frequency Technicians. It has a pre-installed 7ft network rack complete with networking patch panels that are wired to the pre-installed desks. The ACC also has installed storage cabinets for storing consumable material. The ACC also has Lighting and Air Conditioning and Heating installed using installed duct work throughout the trailer.

1.2.1.1 Functions of the Administrative Communication Center

The ACC function is first and foremost primarily storage and transportation of all Network Operations Communications equipment, but it can also be used as rolling office for all the Network Operations Team in the absence of portable office structures. This trailer is cable of maintain a set temperature using an HVAC unit that can operate Air Conditioning or Heating.

Operator User Manual for the Administrative Communications Center

1.2.2 Equipment Data

Not Applicable

1.3 Principles of Operation

The ACC is setup to operate through a power distribution system that is powered by one external 208V, 3-phase AC generators. The ACC is equipped with an emergency shutdown system. Each ACC is equipped with Fire Extinguishers and an Automated External Defibrillator (AED).

2. Operating Instructions

2.1 Description and Use of Operator’s Controls and Indicators The ACC may be accessed via an external electric lift gate and roll door or a side staircase leading to a personnel door. The personnel door staircase is secured in a compartment underneath the side access door during transport. After the ACC is deployed, the staircase and associated hand rails shall be properly secured to the attachment points on the exterior of the trailer prior to any personnel utilizing this entry point.

The rear electric lift gate is powered by a pair of automotive 12v batteries located underneath the trailer.

The lift gate control panel is located adjacent to the rear lift gate. After the lift gate has been lowered, the rear roll-up door may be unlatched and opened to grant access to the rear cargo hold of the ACC Stay clear of the lift gate when it is in operation.

2.2 Operation under Usual Conditions

2.2.1 Preparation for Operation

1. The ACC must be connected to the power source by a certified electrician.

2. The rear lift ramp should be deployed and in the down position or retracted and in the down position on rear of ACC when not in use.

3. The roller door should be closed or fully open position.

4. Open and secure side door on right front of ACC and install the stairs, platform, and all safety handrails for the side door entrance.

5. Enter the trailer and turn on both Emergency Lights located in the front and rear of the trailer.

6. Check that all portable fire extinguishers are tagged, and seals not broken.

7. Check fire T handle on each bank of chargers for missing seals and safety pins.

8. Check that both the front and rear Master Electrical Shutoff switches are Reset/On. (Turn the red knob clockwise until it pops out to the Reset/On

Operator User Manual for the Administrative Communications Center position.)

9. Locate the four circuit breaker panels and insure that all main and branch circuit breakers are in the OFF position.

10. Check and ensure that both red emergency shutdown switches on each charging module are in the ON position on all modules to be used.

2.2.1.1 Installation of the Administrative Communications Center The ACC should be delivered and placed on level, firm ground in a predetermined location per the Instrumentation Communications Chief. All entrance stairways and handrails should be securely setup before extended operations inside the ACC.

2.2.1.2 Power-up and Initialize

1. Ensure both circuit breakers on each of the two-ground load-center panels located near the generators are in the ON position.

2. Conduct a Preventive Maintenance and Service Check on all generators by checking oil, antifreeze, and fuel levels to ensure they are within limits.

3. Check that all ground and electrical connections are secure.

4. The main circuit breaker on each generator should be in the OFF position.

5. Conduct a visual inspection of the Emergency Shutoff switch on each generator is in the Reset/On position.

6. Follow all Generator operators start and stop procedures provided with the generator.

7. After starting the generator and waiting for two minutes for warmup, verify the correct voltage for each of the 3 phases indicates 208V.

8. Switch the main circuit breaker on each generator to the ON position.

9. Switch the main breaker, located inside the ACC, on each of the four circuit breaker panels to the ON position.

Figure 1. Circuit Breaker Panel

10. Turn on all remaining branch circuit breakers on each of the four circuit breaker panels inside the trailer.

2.2.2 Operation

When external power generators are used to supply power to the ACC, the following procedures should be followed.

1. Ensure the generators are grounded

2. Ensure the lights are on

3. Ensure the HVAC is working correctly

2.2.3 Termination

1. Turn off the main and all branch circuit breakers in the four circuit breaker panels inside ACC.

Main Circuit Breaker

Operator User Manual for the Administrative Communications Center

2. Turn off both emergency lights located in the front and rear of the trailer.

3. Shutdown the cooling system by placing the Start/Run switch (On/Off) located on the system control panel to the OFF position.

4. Place the main circuit breaker on all generators in the OFF position.

5. Shutdown each generator by placing the Start/Run switch on each generator to the OFF/STOP position.

6. Remove the handrails, stairs, and platform for the side entrance and stow.

7. Close side door and secure.

8. Close rear roller door and secure.

9. Make sure lift ramp is deployed and in the down position, (or fully stowed) on rear of ACC.

2.2.4 Removal

The ACC is removed by a contracted trucking company.

2.2.5 Preparation for Storage

Ensure that all cabinets are closed and secured. Utilization of cargo netting on suspected items that or could shift around during transportation. Secure the rear lift gate and ensure it is in the fully closed position. Ensure all latches are secure and locked on the rear roll up door. Properly remove and store the personnel entrance staircase and handrail into the underneath storage compartment. Secure the staircase and handrail with the appropriate locking mechanisms to ensure it does not become loose during transport.

2.2.6 Preparation for Shipment

1. Follow the shutdown procedures section 2.2.3 steps 1 through 5.

2. Disconnect the grounding cable from the grounding rod.

3. Disconnect Prime power cables from power source and secure cabling in storage box located in the underbelly of the trailer.

4. Ensure all equipment located inside the trailer is secure to and will not move when the trailer is in transit.

5. If pallets are placed inside trailer, ensure the pallet load is secure and will not damage the charging racks.

6. Remove the handrails, stairs, and platform for the side entrance and stow.

7. Close side door and secure.

8. Close rear roller door and secure.

9. Place the rear lift ramp to the Stowed position for travel.

2.3 Operation under Unusual Conditions

Caution should be used when operating the rear electric lift gate in wet or hazardous conditions.

Safe proximity should be kept away from the lift gate whenever it is in operation. When entering or exiting the ACC via the side personnel entrance, take caution that any debris or weather may cause slippery footing both inside and outside the ACC. During severe electrical or lightning storms, operations inside the ACC should be conducted only if necessary.

2.3.1 Unusual Environment

2.3.1.1 Lightning

The ACC and any connected electrical generators should be properly grounded during setup. Avoid working inside the ACC during severe lightning storms unless necessary. If lightning damage is suspected, immediately power down the ACC and any connected generators and thoroughly check for lightning damage.

2.3.1.2 Strong Winds

The ACC is used at ground level and should not be affected by strong wind conditions.

2.3.1.3 Cold

Not Applicable

2.3.2 Emergency Procedures

In case of fire, smoke or burnt electrical smell activate the red master disconnect switches by pressing them in and exit the ACC immediately. Notify everyone near the ACC about the emergency instruct them to stay clear of the area around the ACC.

3. Operator Maintenance Instructions

3.1 Troubleshooting

a. Observation

Electrical outlets are non-functioning. Lights do not work with electricity connected.

b. Solutions

Operator User Manual for the Administrative Communications Center

Open circuit breaker panel and check for any breakers in the off or disconnected position. Ensure the power service selector switch is in the proper position, either Generator or Land Power.

Contact a licensed electrician if problems persist

a. Observation HVAC unit does not activate with power connected.

b. Solutions

Open circuit breaker panel and check for any breakers in the off or disconnected position.

Contact a licensed HVAC technician if problems persist.

a. Observation

Toggling the control panel for the rear lift gate does not produce any motion in the lift gate.

b. Solutions

The battery for the rear lift gate has likely run out of charge. Attach an appropriate 12v or car battery charger to the battery and let sit until fully charged. Ensure all electrical connections between the batteries and the lift gate are functioning properly. Check the lift gate fuse.

a. Observation

Charger has power and red LED indicator appears

b. Solutions

Try a different battery, if the problem persists mark the charger with a piece of tape and discontinue use of the affected slot or charging unit. Report to supervisor for repair process. If the other battery takes a charge discontinue use of battery and fill out the proper maintenance form for the battery.

3.2 Maintenance Procedures

Not Applicable

4. Special Tools/Installation Equipment

Fire Extinguishers, AED and First Aid kit should be readily available and secure at the front entry way on the trailer wall with easy access always.

Operator User Manual for the Administrative Communications Center

A thermometer is needed to monitor the ACC interior temperature during operation.

5. Appendix Not Applicable

1.2.2 Equipment Data

1.3 Principles of Operation

2.3.2 Emergency Procedures