W81XWH21R00010001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to extend the proposal due date and drop-off request date.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 13

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 05-Aug-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W81XWH21R0001

X 9B. DATED (SEE ITEM 11)

14-Jul-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

05-Aug-2021

CODE

USA MED RESEARCH ACQ ACTIVITY

820 CHANDLER ST

FORT DETRICK MD 21702-5014

W81XWH 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W81XWH21R0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 16-Aug-2021 11:00 AM to 27-Aug-2021 11:00 AM.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

SECTION L

Instructions to Offerors

L.1 General Instructions

This section provides general guidance for preparation of proposals as well as specific instructions on the format and content of the proposal. The Offeror’s proposal must include all data and information requested and must be submitted in accordance with these instructions. The proposal shall also be compliant with all requirements as stated in the Performance Work Statement (PWS).

The Government intends to award a Single Award Indefinite Delivery/Indefinite Quantity (SA-IDIQ) contract to the Offeror that represents best value as determined by the Government. The SA-IDIQ contract will utilize firm fixed price (FFP) and cost plus fixed fee (CPFF) Task Orders based on the requirements of the task order PWS.

The use of contractor teaming arrangements (as defined in FAR 9.601(2)) is acceptable. Any subcontracting/teaming arrangements contemplated by the Offeror must be presented in detail. The details should disclose those portions of the task which will be subcontracted and the anticipated organizations with which subcontracting is planned. Since there is a direct relationship from the Cost/Price proposal to the Management Approach, teaming and functional capabilities, and Past Performance proposal, the Offeror shall include enough information on subcontracting/teaming arrangements to allow for a thorough proposal review from a technical and management perspective.

The Offeror shall include evidence (e.g., statement of intent to enter into a teaming agreement) of all subcontractor relationships (with both large and small businesses) in Volume IV of their proposal.

The Offeror shall submit documentation illustrating its approach for satisfying the requirements of this solicitation.

Proposals must be clear, coherent, and prepared in sufficient detail for effective evaluation of the Offeror’s proposal against the evaluation criteria. This documentation shall cover all aspects of this solicitation. Elaborate brochures or other presentations beyond those sufficient and/or requested herein to present a complete effective response to the solicitation are not desired.

The Government will evaluate only one proposal from each prime Offeror. The Government will not accept alternate proposals. Offeror's proposals must include a statement that the proposal shall remain valid for a minimum of 160 days from the date of submission.

The Government intends to award without discussions. Therefore, the Offeror’s proposal is presumed to represent the Offeror’s best effort in response to the Solicitation. If discussions are required they will be conducted with Offerors in the competitive range to the extent deemed necessary by the Contracting Officer in accordance with FAR 15.306. Discussions will be conducted on the content of the proposal and, if discussions have been conducted, a Final Proposal Revision (FPR) will be solicited from those Offerors within the competitive range. A common cut-off date will be established for receipt of all FPRs.

Offerors are prohibited from modifying any documents, printed or electronic, associated with this solicitation and any amendments in any way, shape or form, unless specifically authorized to do so. The electronic solicitation documents posted on https://sam.gov/ shall be the official documents for this solicitation.

All proposal information is subject to verification by the Government. Falsification of any proposal submission, documents, or statements may subject the Offeror to civil or criminal prosecution under Section 1001 of Title 18 of the United States Code.

All Offerors must comply with FAR Clause 52.204-7 System for Award Management (SAM). In complying with this clause, the Offeror must ensure that ALL representations and certifications contained in Solicitation Section K are completed and uploaded to its SAM record at http://www.sam.gov by the date specified for receipt of proposals.

Any Offeror that does not have an active SAM record or has a record that does not include all representations and certifications required in Section K may be found non-responsive and may not be considered for award.

Any data previously submitted in response to another solicitation to USAMRAA or another agency shall be assumed to be unavailable during this proposal evaluation and source selection process. Proposal data shall not be incorporated into this proposal by referring to another proposal or other source.

The Government will not reimburse any Offerors for costs incurred as a result of preparation and submission of a proposal in response to this solicitation.

Offers submitted in response to this solicitation shall be in the English language. Offers received in other than English shall be determined non-responsive.

L.1.2. PROPOSAL DUE DATE

Proposals are due no later than 27 August 2021 11:00AM EASTERN TIME. The required proposal submission method is highlighted in section L.2 (below). Please read entire section for complete submission details.

L.1.3. TECHNICAL QUESTIONS

Questions shall be submitted to the USAMRAA (Primary and Secondary POC) identified in Section C of this solicitation. Technical questions shall be submitted no later than 23 July 2021 11:00AM EASTERN TIME, but interested contractors are encouraged to submit questions at any point prior. The Government will do its best effort to provide responses in a timely manner. All responses will be provided via amendments to the solicitation. No telephone calls or telephonic bidder’s questions will be accepted.

L.2. PROPOSAL FORMAT AND CONTENT INSTRUCTIONS

Failure to submit all documents concurrently, and in accordance with these instructions, may render a proposal unacceptable. The Government will not consider pages submitted in excess of the stated page limitations.

L.2.1. MEDIA

The Government will count the electronic copy as the original copy.

All electronic submissions, with the exception of Volume V, shall be submitted as “Read Only” and be compatible with Microsoft Windows, Microsoft Excel, Microsoft Word, Microsoft Project, and Adobe Acrobat Reader.

a. Offerors are invited to submit a proposal in accordance with Paragraph L.2.4, Offeror’s Proposal, to arrive electronically through the DOD Secure Access File Exchange (SAFE) website no later than the proposal due date for this solicitation. The Government does not authorize submission of telegraphic, facsimile, paper or CDROM offers via hand carry or mail carrier for this solicitation.

https://sam.gov/ http://www.sam.gov/

b. The proposal due date is identified earlier in solicitation.

c. All proposals submitted in response to this solicitation shall be submitted electronically via the DOD SAFE website. No paper copies or electronic copies submitted outside of the SAFE website (i.e., emailed directly to the USAMRAA POC or other USAMRAA email inbox) will be accepted.

d. Submitting your proposal:

The DOD SAFE application is used to send large files to individuals which would normally be too large to send via email. There are no user accounts for SAFE - authentication is handled via email and Common Access Card (CAC).

The application is available for use by Offerors.

The DOD SAFE application can be accessed via https://safe.apps.mil/.

Offerors shall email the USAMRAA (Primary and Secondary POC) to request a drop-off code for submission of proposal no later than 25 August 2021 11:00AM EASTERN TIME.

The primary or secondary USAMRAA POC will provide receipt of email, within 2 hours and additional instructions for proposal submission in DOD SAFE.

Please include the following information in the email request for Drop-off code:

Email Subject: DROP OFF CODE REQUEST - Solicitation # W81XWH21R0001 BRAES

Personal Information:

Your Name - Your name Your Email address - Your email address Secondary Email address – Email for second POC

Note- Your Company Name

L.2.2. PROPOSAL EVALUATION

To aid in evaluation, proposals shall be practical, specific and complete as well as being indexed (cross-indexed, as appropriate) and logically assembled. The proposal shall be in a clear, concise form. All pages of each proposal Volume shall be numbered and include the solicitation number.

L.2.3. COST/PRICE INFORMATION. Cost/Price information shall be included in the cost/price proposal Volume V only. The proposed cost/price shall not be discussed or exhibited in any other Volume of the Offeror’s proposal.

L.2.3.1. INNOVATIVE APPROACHES. Wherever the Contractor is proposing an innovative approach that may significantly impact the cost/price, the Contractor shall identify this within the technical proposal, without actually referencing the labor rates or labor costs. Any significant inconsistency between the cost/price proposal and any other section of the proposal, if unexplained, may be interpreted as a lack of the Offeror’s understanding of the nature and scope of the requirement and the Offeror’s ability to perform the contract within the financial restraints therein.

L.2.4. OFFEROR’S PROPOSAL

The overall proposal shall consist of five (5) separate Volumes, individually titled. All copies of each Volume shall be appropriately titled.

https://safe.apps.mil/

Proposal Volumes Volume Title Page Limitation

Volume I Executed Solicitation Documents (Section K) and SF

N/A

Volume II Executive Summary, Technical Approach, Management Approach, and Experience

80 Pages

Volume II (a) (video portion)

Demonstration video of contractor-owned, contractor-operated electronic system

30 Minutes

Volume III Past Performance Questionnaires and References (with Narrative)

N/A

Volume IV Small Business Participation Plan, Small Business Subcontracting Plan (as applicable)

N/A

Volume V Cost/Price Proposal N/A

Volume II (excluding video portion), shall not exceed the referenced number of pages, including appendices, matrices, and tables. Fold-outs (either 8 ½” by 14” or 11” x 17”) shall count as two (2) pages each. Proposals shall be double-sided, typed in 12-point, Times New Roman font using 1” margins on the top, bottom and sides.

Graphics, tables and matrices are exempt from the 12-point font requirement; however, any materials not legible to the evaluators will be disregarded. Cover pages containing plain names (example - title pages) will not be include in total page counts.

Volume II (a) video portion of the Offeror’s proposal shall be provided electronically via the DOD Safe site. Video file formats include standard WMV, MP4, MOV or other, which can be played in Windows Media Player. Please reference “Video Submission Instructions” below in paragraph L.4.2.2.1 for more information.

L.3. PAGE LIMITATIONS

L.3.1. There are page limitations associated with each proposal Volume. If the Offeror’s proposal Volume exceeds the defined page limitations, the pages exceeding the limit will be removed and will not be evaluated.

L.3.2. The Table of Contents will not be counted toward the page limit.

L.4. CONTENT OF PROPOSAL PARTS

L.4.1. VOLUME I Executed Solicitation Documents (Section K) and SF 33

The Offeror shall fill out page 1 of the Solicitation Form (SF) 33, Solicitation, Offer and Award. The Offeror shall fill out blocks 12 through 19 accordingly:

The Government requires a minimum acceptance period of not less than 160 calendar days. The Offeror shall complete Block 12 with full cognizance of the minimum acceptance period of 160 calendar days. “Acceptance Period” means the number of calendar days available to the Government for awarding a contract from the date specified in this solicitation for receipt of an offer. The offer may specify for a longer acceptance period than the Government’s minimum requirement but shall not specify a shorter period.

If any amendments to the solicitation are issued, the Offeror must acknowledge each amendment number and date in Block 14 of the SF 33. Failure to acknowledge all solicitation amendments may render the Offeror non-responsive.

The Offeror’s legal name and address in Block 15A on the SF33 must match the information for the Offeror in SAM.gov at http://www.sam.gov including the corresponding Commercial and Government Entity (CAGE) code number and Data Universal Numbering System (DUNS) number (Note: the address listed in Block 15A will be the official mailing address used by the Government for letter correspondence, if necessary).

The name, title, signature and date identified in Block 16, 17 and 18 must be an authorized representative with legal authority to commit the Offeror to contractual obligation.

http://www.sam.gov/

L.4.2. VOLUME II – Executive Summary, Technical Approach, Management Approach, Experience

All sections of the Offeror’s proposal shall make direct reference to the PWS specification paragraph numbers.

Proposed approach and methods shall be presented in a clear and logical order. Statements such as “will comply”, “meets the intent of”, or “we intend to meet the requirements” and the like, will not suffice for evaluation purposes.

Volume II shall be divided into five (5) sections: Executive Summary, Technical Approach, Management Approach, Experience, and resumes of Key Personnel. Note that the resumes of Key Personnel shall follow the Experience section, but are not included in the page limits.

L.4.2.1. EXECUTIVE SUMMARY

The Executive Summary shall not exceed 1 page.

L.4.2.2. TECHNICAL APPROACH

L.4.2.2.1 The Offeror shall submit a technical approach that demonstrates techniques, methods, and processes that will successfully accomplish the objectives specified in the Performance Work Statement (specifically “how” the objectives will be accomplished), namely:

(a) Providing helpdesk support

(b) Conducting application/proposal compliance

(c) Recruiting appropriate subject matter experts

(d) Conducting in person peer review panels

(e) Conducting video/telephonic peer review panels

(f) Conducting online-only peer review panels

(g) Conducting online individual peer reviews

(h) Evaluating scientific research applications

(i) Completing and delivering summary statements

(j) Delivering data and files and meeting the highest level of data integrity, consistency, and accuracy

(k) Providing training to peer reviewers

(l) Completing all peer review logistical requirements

(m) Providing IT project management (eBRAP)

(n) Performing Information System development and enhancements (eBRAP)

(o) Operating and maintaining a government system to include hosting and hardware/software management (eBRAP). Please reference Section J ATTACHMENTS for – eBRAP Helpdesk Slides.

(p) Providing program support in the area of funding opportunity setup and application receipt/processing in eBRAP

(q) Providing a contractor-owned, contractor-operated electronic system as evidenced by a demonstration video (see additional submission instructions below).

VIDEO SUBMISSION INSTRUCTIONS:

Video file submitted to DOD Safe site must conform to site requirement including file size limit of 8GB. Length of video may not exceed 30 minutes. Acceptable video file formats include standard WMV, MP4, MOV or other, which can be played in Windows Media Player.

Video submission shall address the following areas:

• Individual reviewer views and functionality

• Panel review scoring process and views

• Program staff access and functionality

• Demonstrations of any differences in review modality (in person, virtual, teleconference)

• Reviewer demographics and panel makeup views

• Reporting/Import/export capabilities

• Access control by user role

• Conflict of interest identification/restrictions functionality

• Data protections and Security functionality

L.4.2.2.2 Offerors shall submit a Transition-In Plan for 30 days of incoming transition support from contract to contract. The Offeror shall submit this plan within Volume II. The transition-in plan is not subject to the page limitations.

The Offeror shall submit a Transition-In Plan that demonstrates full performance (as outlined by the tasks in the PWS) on the day after the end of the transition-in period. The Transition-In Plan shall address the following tasks:

• Obtaining Ft. Detrick ID and Common Access Card (CAC) for appropriate personnel, scheduling and completing Government required training and certification in accordance with the AT/ OPSEC requirements listed in PWS Section 3.1.2;

• Orientation phase and program to introduce Government personnel, programs, and users to the Contractor's team, tools, methodologies, and business processes;

• Coordination with Government representatives, Review, evaluation, and transition of incumbent support services;

• Transition of historic data to new Contractor system;

• Transfer of hardware warranties and software licenses (if applicable);

• Transfer of all necessary business and/or technical documentation;

• Distribution of Contractor purchased Government owned assets, including facilities, equipment, furniture, phone lines, computer equipment, etc.;

• Transfer of Government Furnished Equipment (GFE) and Government Furnished Information (GFI), and GFE inventory management assistance.

L.4.2.2.3 Individual Technical Execution Plans (TEP) for each of the sample task orders (Attachment 0001 – Attachment 0004) shall be included with the Offerors Technical Approach. Each of the sample task orders shall have a separate TEP. Each TEP shall not exceed 3 (three) pages. All cost/price information for each TEP shall be submitted in accordance with the instruction provided below in section L.4.5 COST/ PRICE PROPOSAL.

L.4.2.3 MANAGEMENT APPROACH

L.4.2.3.1 The Offeror shall submit a management approach (including an approach to staffing) that will lead to the successful accomplishment of the requirement.

L.4.2.3.1.1 Recruitment and Retention Strategy: The Offeror shall submit a Recruitment and Retention Strategy that will accomplish the requirements in the PWS, specific to staffing and managing qualified personnel, recruitment of scientific and consumer reviewers, and handling unanticipated personnel issues.

L.4.2.3.1.2 Management Plan: The Offeror shall submit a Management Plan that describes the Offeror’s organizational structure and subcontracting relationships. The management plan shall address the Offeror’s chain of command practices that will contribute in a positive manner to ensuring the completion of all objectives on schedule and flexibility in allocating resources. The management plan shall address methods for managing subcontracts and mitigating organizational conflicts of interest and the degree to which these methods will successfully ensure continuity and completion of all PWS tasks.

L.4.2.3.1.3 Quality Control Plan: The Offeror’s Quality Control Plan shall document how the Contractor will meet and comply with the quality standards established in this PWS. At a minimum, the Quality Control Plan must include a self-inspection plan and an outline of the procedures that the Contractor will use to maintain quality, timeliness, responsiveness, and customer satisfaction. The Offeror’s quality control approach shall identify processes, procedures, and metrics, which are likely to result in successful outcome within cost and on schedule.

L.4.2.1.4 Risk Mitigation Plan: The Risk Mitigation Plan shall document how the Contractor plans to reduce the risk associated with this requirement. The Risk Mitigation Plan shall address Contractor’s planned approach to potentially problematic situations, to include, but not limited to, the unexpected introduction of new research programs, significant increases or decreases to appropriation levels which may affect the scope of work across fiscal years, and delays in funding appropriations.

L.4.2.4 EXPERIENCE

L.4.2.4.1. The Offeror’s experience shall demonstrate performance of tasks identical to, similar to, or related to tasks contained within the Performance Work Statement. The Offeror shall submit experience that reflects the Offeror’s capability to accomplish the tasks in the Performance Work Statement.

The Offeror shall provide evidence of experience performing contracts with comparable risk, and shall demonstrate that the functions, responsibilities, and control exercised by the Offeror are essentially the same as required under this solicitation.

The Offeror shall provide evidence of relevant corporate experience in managing subcontractors and providing personnel with an appropriate mix and balance of education and training that relate to the tasks required in the

PWS.

The Offeror shall provide evidence of Key Personnel with relevant experience, as it relates to the tasks in the PWS.

The Offeror shall propose Key Personnel with experience that will contribute successfully to the execution of the tasks in the PWS. The Offeror shall provide resumes for all individuals proposed to fill Key Personnel positions.

For individuals proposed as Key Personnel who are not current employees of the Offeror’ s company or a subcontractor, a signed letter of intent is required.

The Offeror should propose a team of Key Personnel with identical, similar, or related experience as identified in the Labor Category Descriptions in the Rate Template Attachment for the following positions:

Labor Category: Project Director Specific knowledge and skills: Identified in Labor Category Descriptions

Labor Category: Deputy Project Director Specific knowledge and skills: Identified in Labor Category Descriptions

Labor Category: Scientific Review Managers

Labor Category: Consumer Reviewer Administrative Manager

Labor Category: eBRAP Lead

Labor Category: Information Management/Information Technology Lead

L.4.3. VOLUME III – PAST PERFORMANCE

The Past Performance Evaluation Questionnaire Form (SECTION J, ATTACHMENTS) shall be forwarded by the Offeror to no more than five (5) customers for the prime contractor and three (3) customers for each subcontractor within the last three (3) years for performance that is identical, similar, or related to the performance addressed in this RFP. Completed past performance questionnaires shall be submitted with the Offeror’s proposal by the submission deadline established in paragraph L.1.2.

L.4.3.1. PAST PERFORMANCE REFERENCES

The Offeror shall submit no more than two (2) past performance references from Contractor Performance Assessment Reporting System (CPARS) for itself as the prime contractor of relevant contracts in scope, magnitude of effort, and complexities with this requirement. References should be within the past three (3) years. The contracts may be past or current as long as the performance did not end more than 3 years prior to the due date for the submission of this request for proposal. If the contractor does not submit any contracts to reference, a review of CPARS will be conducted and the two (2) most recent Assessment Date entries will be reviewed.

The Offeror shall list ongoing and previous Government contracts held during the past three years, which are relevant to the PWS, including:

• Past performance utilizing a secure contractor-owned, -operated, and -hosted web-based electronic system that is capable of fully supporting a technical review process.

• Past performance recruiting subject matter experts, to include scientists, clinicians, and consumer advocates, within timeline constraints.

• Past performance in planning and executing large-scale and concurrent review meetings using various modalities.

• Past performance in quality-control of high volume data and file processing and transfer to and from government systems.

• Past performance with managed hosting of applications, servers and related activities including information assurance and security compliance.

In addition, any and all contracts terminated for cause, in whole or in part, during the past five (5) years, to include those currently in the process of such termination are considered relevant and the Offeror shall provide past performance information for those contracts.

The number of past performance references shall be limited to no more than five (5) for the prime contractor and no more than three (3) for each subcontractor. The Offeror shall provide a narrative, which explains the relevance of each of the previous efforts, with respect to the effort described in this RFP.

L.4.4. VOLUME IV –SMALL BUSINESS PARTICIPATION PLAN, SMALL BUSINESS SUBCONTRACTING PLAN (if Applicable)

L.4.4.1. SMALL BUSINESS PARTICIPATION PLAN

L.4.4.1.1 All Offerors (both large and small businesses) are required to complete a Small Business Participation Proposal. Offerors should propose the level of participation of small businesses (as a small business prime and/or small business subcontractors) in the performance of the acquisition relative to the following small business objectives.

The Department of Defense (DOD) has established small business objectives as an assistance to assure small business receives a fair proportion of DOD awards. The objectives for this procurement are as follows:

Small Business: {32.0%} of the total contract value HUBZone Small Business: {3.0%} of the total contract value Service-Disabled Veteran-Owned Small Business: {3.0%} of the total contract value Small Disadvantaged Business: {5.0%} of the total contract value Women-Owned Small Business: {5.0%} of the total contract value

*The Government recognizes that these objectives are stated as a percentage of the total contract value for the small business participation plan; whereas, the objectives included in the subcontracting plan (FAR Clause 52.219-9) are stated in terms of a percentage of total subcontract dollars.

L.4.4.1.2 Check the applicable size and categories for the prime Offeror only -- Check all applicable boxes:

{ } Small Business Prime; also categorized as a { } Historically Underutilized Zone (HUB Zone) Small Business { } Service Disabled Veteran Owned Small Business (SDVOSB) { } Small Disadvantaged Business (SDB) { } Woman-Owned Small Business (WOSB) { } Veteran-Owned Small Business

L.4.4.1.3 Submit the total combined percentage of work to be performed by both large and small businesses (include the percentage of work to be performed both by Prime and Subcontractors):

Example: If Prime proposes a price of $1,000,000 (including all options), and small business(es) will provide $250,000 in services/supplies as a prime or subcontractor, the % planned for small businesses is 25%; and 75% for large business equaling 100%.

Total Percentage planned for Large Business(es) _______% = $ _______ Total Percentage planned for Small Business(es) _______% = $ _______ 100%

L.4.4.1.4 Please indicate the total percentage of participation to be performed by each type of subcategory small business. The percentage of work performed by Small Businesses that qualify in multiple small business categories may be counted in each category:

Example: Victory Prop Mgt (WOSB and SDVOSB) performing 2%; and Williams Group (SDB, HubZ and WOSB) performing 3%. Results equate to: SDB 3%; HubZone 3%; WOSB 5%; SDVOSB 2%;).

HUB Zone Small Business _________% Service Disabled Veteran Owned SB _________%

Small Disadvantaged Business _________% Woman Owned Small Business _________% Veteran-Owned Small Business _________%

L.4.4.1.5 List principal supplies/services to be performed by Small Businesses:

Example: If a Small Business qualifies in multiple small business categories, i.e. as a WOSB and a SDVOSB, and you can add them to each category below in which they qualify.

Name of Company Identify Type of Service/Supply

Small Business (SB):

Historically Underutilized Business Zone (HUB Zone):

Service Disabled Veteran Owned Small Business (SDVO):

Small Disadvantaged Business (SDB):

Women-Owned Small Business (WOSB):

Veteran-Owned Small Business:

L.4.4.1.6 Describe the extent of commitment to use small businesses (for example, what types of commitments if any are in place for this specific acquisition either – small business prime, written contract, verbal, enforceable, non-enforceable, joint venturing, mentor-protégé, etc.)

L.4.4.1.7 Small Business Subcontracting Plan: If applicable (Offerors under the assigned NAICS code herein), the Offeror shall submit a subcontracting plan in accordance with FAR Clause 52.219-9 and DFARS Clause 252.219- 7003 (for reference see FAR 19.704 and DFARS 219-704). The negotiation of a subcontracting plan shall not be considered discussions or a reopening of this Solicitation. If an apparently successful Offeror fails to negotiate an acceptable subcontracting plan by time of award, they will be ineligible for award. The subcontracting plan requirement is not applicable to small business concerns qualified as such under the NAICS code assigned to this solicitation. Master subcontracting plans can be included as an appendix to the subcontracting plan and will not count towards the page count.

L.4.5 VOLUME V- COST/ PRICE PROPOSAL

L.4.5.1 COST/ PRICE PROPOSAL

The cost/price proposal has no page limitation. Offerors shall provide cost/price information to meet the cost reimbursable and fixed price nature of the contract.

L.4.5.1.1. The Government is not requesting an overall cost/price for all activities to be performed under this requirement. An overall contract ceiling cost/price of $171 million, will be applied to this SA-IDIQ. The anticipated ceiling amount dedicated for CPFF task orders is $110 million. The anticipated ceiling amount dedicated for FFP task orders is $61 million.

ESTIMATED LEVEL OF SUPPORT

Below is a list of estimated figures to assist the contractor with assessing their ability to execute the magnitude of the requirements for this contract. The actual numbers will fluctuate each fiscal year based on appropriations, number of research programs to be managed, number of PA’s and BAA’s released, and complexity of the funding mechanism.

Estimates (each fiscal year):

Anticipated number of FOAs: 120-150 Anticipated number of pre-applications to extramural/intramural PAs: 15,000-20,000

Anticipated number of full research applications to extramural/intramural PAs: 8,000-12,000 Anticipated number of pre-applications to intramural solicitations: 650-800 Anticipated number of research applications to intramural solicitations: 300-500 Anticipated number of BAA’s: 5-10 Anticipated number of pre-applications submitted to BAA’s: 2,400-3,000 Anticipated number of full applications submitted to BAA’s: 550-750

In order to evaluate cost/price, the Offeror shall provide the following:

L.4.5.1.1.1 Labor Categories/ Rates: Rate Template Attachment provides a list of potential labor categories.

Offerors are not bound to propose these labor categories, rather Offerors are expected to provide their best solution citing the labor mix required to accomplish the tasks. If Offerors have determined the labor categories provided are not consistent with their technical solution, Offerors shall replace the provided labor categories with those that more closely match their technical proposal.

Offerors shall complete Rate Template Attachment (CPFF and FFP tab) and include it with the submission of their Cost/Price Proposal. Note that labor rates proposed will be utilized as “ceiling rates” throughout the duration of the awarded contract. Any proposed “fixed fee” on CPFF tab shall be “one” set percentage. The Government will not accept a blended or fluctuating percentage for “fixed fee”. The Government will not accept “fixed fee” applied to ODC’s and Travel. All proposals shall eliminate ODC’s and Travel in fee calculations for cost-type contracts and task orders. The Offeror shall ensure mathematical computations are correct. Errors in addition or multiplication may be considered a reason to be removed from competition.

In addition to providing all proposed labor categories and rates, the contractor shall cross-map each labor category back to the specific tasks from the Performance Work Statement. This cross-mapping shall be submitted as part of Rate Template Attachment or as a separate, clearly labeled document. Offerors may use a matrix similar to the following:

PWS Task Paragraph # Offeror’s Proposed Approach(es) Proposal Page & Paragraph #’s

Offeror’s Proposed Labor Category(ies)

Proposed Level of Effort in Hours

L.4.5.2.1 Sample Task Order Cost/Price Proposals: Offerors shall provide cost or price proposals for each sample task order in accordance with the applicable task order PWS. Offerors may submit their cost or price proposals in a format of their choosing. These proposals shall utilize the rates and categories proposed in response to Section L.4.5.1.1.1 of this document and shall delineate the estimated number of hours for each labor category proposed.

The proposed cost or price estimates shall be reflective of the Technical Approach proposed by the Offeror.

L.4.5.2.1.1 SAMPLE TASK ORDER 0001 - Lung Cancer Research Program (LCRP): This will be a CPFF Task Order. The Offeror shall provide estimated costs based on the Government’s anticipated application submissions outlined in the Attachment for Sample Task Order 0001. Offerors shall submit cost information to reflect each of the individual Cycles, as well as cumulative cost estimate for the operating cycle of LCRP. When determining the costs for the onsite panel reviews, the Offeror shall assume a meeting location within the DC Metro region.

L.4.5.2.1.2 SAMPLE TASK ORDER 0002 - Peer Review Medical Research Program (PRMRP): This will be a CPFF Task Order. The Offeror shall provide estimated costs based on the Government’s anticipated application submissions outlined in the Attachment for Sample Task Order 0002. Offerors shall submit cost information to reflect each of the individual Cycles, as well as cumulative cost estimate for the operating cycle of PRMRP. When determining the costs for the onsite panel reviews, the Offeror shall assume a meeting location within the DC Metro region.

L.4.5.2.1.3 SAMPLE ACTUAL TASK ORDER 0003 - Science, Administration, and Management (SAM): This will be a FFP Task Order. The Offeror shall provide pricing based on the Government’s estimates outlined in the Attachment for Sample Task Order. The Government anticipates awarding an actual task order for this sample but reserves the right to make no task order award. If awarded, this task order will be released simultaneously with the base IDIQ contract.

L.4.5.2.1.4 SAMPLE TASK ORDER 0004 - Electronic Biomedical Research Application Portal (eBRAP): This will be a CPFF Task Order. The Offeror shall provide pricing based on the Government’s estimates outlined in the Attachment for Sample Task Order 0004.

L.4.5.3 OFFERORS ACCOUNTING SYSTEM

All Offerors are required to have an adequate accounting system as defined in DFARS Clause 252.242-7006 (Accounting System Administration) to be eligible for an award. All prime Contractors are required have an acceptable purchasing system as defined in DFARS Clause 252.244-7001(Contractor Purchasing System Administration) to be eligible for an award. The Offeror shall provide evidence of its acceptable purchasing system’s compliance with DFARS 252.244-7001. The Offeror shall provide evidence of its accounting system being adequate in accordance with FAR 16.301-3 and 16.306 and in compliance with FAR Part 31 Contract Cost Principles and Procedures. Evidence in the form of (a) Third party audited financial statements to include audit of accounting system and methods, (b) Current Defense Contract Audit Agency (DCAA) cost accounting system audit report, or (c) Current certified DCAA Standard Form 1408 shall be accepted.

Self-certification or unsubstantiated statements of possessing an adequate accounting system or acceptable purchasing system is insufficient and may render the Offeror’s proposal non-responsive.

L.4.5.4. COST/PRICE COMPETITION

The expectation is there will be adequate cost/price competition; therefore, the Offeror is not required to certify pricing data IAW FAR 15.403-1(c). However, if after receipt of the proposals, the Contracting Officer determines that additional data, other than certified pricing data, is required, the Offeror shall provide it at the Government’s request. The Government reserves the right to request DCAA to audit pricing data.

L.4.5.5 QUICK CLOSEOUT PROCEDURES

The Government intends to conduct Quick Closeout Procedures (QCP), in accordance with FAR 42.708 Quick-closeout procedure, on this contract and the resulting Task/Delivery Orders, when QCP is determined applicable.

The Government will utilize rates established by Defense Contract Audit Agency (DCAA), Defense Contract Management Agency (DCMA), Department of Health and Human Services (DHHS), or similar Government agency in QCP.

Offerors shall indicate within their Cost/Price Proposal that they understand and concur with the use of QCP.

Failure of Offeror to provide concurrence with the Government’s use of QCP may result in proposal being considered non-responsive.

(End of Instructions to Offerors)

(End of Summary of Changes)