Task Order Deliverables.xlsx
XLSX spreadsheet 15 KB Posted
- Solicitation number
- W81XWH21R0001
- Issued by
-
Department of the Army Medical Command
About this file
This document outlines deliverables and due dates for a task order supporting biomedical research application evaluation and scientific peer review. Key deliverables include compliance reviews for pre-applications and full applications within 10 to 48 hours or 2 to 7 business days depending on volume; recruited reviewer reports and materials 15 to 20 days after receipt of pre-applications and full applications; summary statements and administrative notes 15 days prior to programmatic review meetings; and monthly helpdesk and system metrics reporting. Response times are specified for each deliverable with most due within 5 business days or less. The related federal contract opportunity is to award a support contract to USAMRDC and CDMRP to manage electronic receipt and review of research applications through the government-owned eBRAP portal, including application handling, peer review, portal enhancement and maintenance.
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Deliverables
| Item | PWS Reference | Title | Dist | Initial |
| Deliverable 1 | 4.2.3 | Compliance Specification Sheets/ Checklist | Per DRTS | Within 10 Business Days after FOA release |
| Deliverable 2 | 4.2.4 | Listing of pre-applications with compliance issues and administrative modifications in eBRAP | Per DRTS | 1) Within 24 hr for automated compliance; 2) NLT 2 business days for < 250 pre-applications; 3) NLT 4 business days for >250 pre-applications. |
| Deliverable 3 | 4.2.5 | Listing of full applications with compliance issues and administrative modifications in eBRAP | Per DRTS | 1) Within 48 hr for automated compliance; 2) NLT 3 business days for < 100 applications; 3) NLT 5 business days for 101-250 applications; 4) NLT 7 business days for >250 applications |
| Deliverable 4 | 4.2.6 | Programmatic panel member identification report (pre-applications) | Per DRTS | NLT 1 business days after compliance review is complete |
| Deliverable 5 | 4.2.6 | Programmatic panel member identification report (full applications) | Per DRTS | 1 business day after application compliance completion |
| Deliverable 6 | 4.2.7 | Multiple Submission Report (eBRAP) | Per DRTS | Same day as application compliance completion |
| Deliverable 7 | 4.2.8.1 | Annual Template Letter for non-compliant notification | Per DRTS | Within 20 Business Days following release of the first fiscal year FOA |
| Deliverable 8 | 4.3.7 | Summary of Program Deliverables Report | Per DRTS | Quarterly |
| Deliverable 9 | 4.5.3 | Pre-application Screening: Panels/SROs/Chairs | Per DRTS | NLT 5 business days after preapplication receipt |
| Deliverable 10 | 4.5.3 | Pre-application Screening: Recruited reviewers report | Per DRTS | 10 business days after preapplication receipt |
| Deliverable 11 | 4.5.3 | Pre-application Screening: Preliminary score report | Per DRTS | 2 days prior to initiation of moderated online discussion (if applicable) |
| Deliverable 12 | 4.5.3 | Pre-application Screening: Final score report | Per DRTS | 1 business day after completion of moderated online discussion |
| Deliverable 13 | 4.5.3 | Pre-application Screening: Concantenated reviewer critiques | Per DRTS | If requested by PM, 3 business days after completion of moderated online discussion |
| Deliverable 14 | 4.5.4.1 | Deliverables/Receivables Tracking Sheet (D/RTS) | COR/PM | NLT 10 business days after the last FOA of the cycle release |
| Deliverable 15 | 4.5.4.2 | Review specification sheets (RSS) by mechanism | Per DRTS | NLT 10 business days prior to preapplication receipt |
| Deliverable 16 | 4.5.5 | Recruited Reviewers Report I | Per DRTS | 15 business days after application receipt |
| Deliverable 17 | 4.5.5 | Recruited Reviewers Report II | Per DRTS | 10 business days prior to peer review meeting |
| Deliverable 18 | 4.5.5.4 | Consumer Nomination materials | Per DRTS | Annually |
| Deliverable 19 | 4.5.5.5 | Consumer Outreach Plan | Per DRTS | NLT 20 Business Days following Vision Setting or Strategic Planning Meeting |
| Deliverable 20 | 4.5.5.17 | Reviewer demographics report | Per DRTS | NLT 15 business days after peer review meeting, if requested; optional deliverable at the task order level |
| Deliverable 21 | 4.5.5.18 | Peer Reviewer Debriefing Report | Per DRTS | NLT 15 business days prior to programmatic review meeting, or as specified in task order |
| Deliverable 22 | 4.5.6.2 | Expedited (triage) review report | Per DRTS | 2 business days prior to peer review meeting |
| Deliverable 23 | 4.5.6.3 | Final score report | Per DRTS | 1 business day after peer review meeting |
| Deliverable 24 | 4.5.6.4 | Pre/post score comparison report | Per DRTS | NLT 1 business day after peer review meeting, if requested; optional deliverable at the task order level |
| Deliverable 25 | 4.5.6.5 | Score Distribution Reports | Per DRTS | NLT 2 business days after delivery of Final Score Report |
| Deliverable 26 | 4.5.6.6 | Administrative notes checklist | Per DRTS | NLT 5 business days after peer review meeting |
| Deliverable 27 | 4.5.6.7 | All reviewers for all cycles report for web posting | Per DRTS | NLT 30 business days after last peer review meeting for all cycles |
| Deliverable 28 | 4.6.2 | Draft Summary Statements | Per DRTS | As they become available |
| Deliverable 29 | 4.6.3 | Assigned summary statements | Per DRTS | NLT 15 Business Days prior to the appropriate programmatic review meeting |
| Deliverable 30 | 4.6.3 | All Summary Statements | Per DRTS | Not Assigned Summary Statements: NLT 5 Business Days prior to programmatic review meeting |
| Deliverable 31 | 4.6.4 | Administrative notes Transfer to EGS | Per DRTS | NLT 1 business day after All Summary Statements delivery |
| Deliverable 32 | 4.6.4 | Original pre-application data and files (eBRAP) | Per DRTS | 1 business day after pre-application receipt |
| Deliverable 33 | 4.6.4 | Original Full Application Data and Files (eBRAP) | Per DRTS | 5 business days after application receipt |
| Deliverable 34 | 4.6.4 | Full Application Budget Report | Per DRTS | 6 business days after application receipt |
| Deliverable 35 | 4.6.4 | Compliant version of pre-application data | Per DRTS | 1 business day after compliance report approval and decision |
| Deliverable 36 | 4.6.4 | Compliant version of pre-application files | Per DRTS | 1 business day after compliance report approval and decision |
| Deliverable 37 | 4.6.4 | Compliant version of full application files (Peer Reviewed Application Files I) | Per DRTS | 1 business day after compliance is complete |
| Deliverable 38 | 4.6.4 | Compliant version of full application data | Per DRTS | 20 business days after application receipt |
| Deliverable 39 | 4.6.4 | Application Score Data | Per DRTS | 2 business days after peer review meeting |
| Deliverable 40 | 4.6.4 | Compliant version of full application files (Peer Reviewed Application Files II) (eBRAP) | Per DRTS | 2 business days after peer review meeting |
| Deliverable 41 | 4.7.2 | Reviewer online/webinar orientation briefing | Per DRTS | NLT 10 business days prior to webinar |
| Deliverable 42 | 4.7.6.1 | List of conferences and meetings for reviewer recruitment purposes | Per DRTS | NLT business 60-90 calendar days prior to conference/meeting |
| Deliverable 43 | 4.7.6.1 | Summary of recruitment results from conferences/meeting | Per DRTS | NLT 20 business days following the conference/meeting |
| Deliverable 44 | 4.9.1.1; 4.9.4.2 | Requirements documents (tracibility matrix, SOPs, epic reports mockups, project/sprint plans, backlog) | Per DRTS | Within 5 days of request to support enhancements and new development efforts |
| Deliverable 45 | 4.9.1.3 | eBRAP status report with metrics and roadmap | Per DRTS | 3 business days prior to Monthly Technical Status meeting with the government |
| Deliverable 46 | 4.9.2.1 | Master eBRAP FOA setup document | Per DRTS | To be accessible 24/7 by government personnel as necessary via shared drive or other system access |
| Deliverable 47 | 4.9.3 | eBRAP release notes | Per DRTS | 5 business days prior to updates to Production eBRAP application, required for approval. |
| Deliverable 48 | 4.9.3 | Incident reports | Per DRTS | Within 1 business day after incident (outage, security, equipment issues) |
| Deliverable 49 | 4.9.2.5 | Helpdesk tickets and responses | COR/PM | Monthly metrics report and continuous access to helpdesk system |
| Deliverable 50 | 4.9.3.4 | eMASS monthly updates confirmation with summary | COR/PM | Confirmation via email, 5th of every month |
| Deliverable 51 | 4.9.3.3 | Weekly IAVA review confirmation and scans | COR/PM | Confirmation upon completion or within 24 hrs |
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