SAMPLE TASK ORDER 0004 - eBRAP.docx

Attachment 04 SAMPLE Task Order Statement of Work Fiscal Year 2022 (FY22) Electronic Biomedical Research Application Portal (eBRAP) To Support the Medical Research and Development Command, Congressionally Directed Medical Research Programs (CDMRP) and Other Organizations

Overview: The Contractor shall provide complete work necessary to support operations and maintenance, development of eBRAP as well as utilize the system to perform aspects of the performance work statement. A Task Order shall be issued annually based on assumptions outlined below.

Defense Business Certification Requirements: Subject to change, all costs and levels of effort under this Task Order shall be clearly divided into Project Management, Development/Enhancements, Program support, Helpdesk and Operations/Maintenance to support annual Defense Business Certification and reporting requirements.

Anticipated Task Order Period of Performance: 12 Months

Project Management

· Analyze the Government’s requirements for new or enhanced system functions and features in order to plan, design, develop and implement such functions.

· Provide project management plans including timelines and milestones that describe how new or enhanced system functions and features shall be developed.

· Provide technical requirements document with detailed breakdown of requirements into tasks/work units/user stories to be completed with level of effort.

· Coordinate activities related to Program Support tasks identified in PWS

Operations and Maintenance

· Support for ongoing RMF process: provide maintenance of controls, POA&M and documentation with delivery or entry into eMASS every month.

· Ensure proper DoD IM/IT security procedures and protocols/Security Technical Implementation Guidelines (STIGs) are followed and ensure system is in compliance with Information Assurance Vulnerability Alerts (IAVA).

· Maintain web services for transfer of files and data monitoring ensuring functionality of all system-to-system interfaces.

· Maintain Government-owned servers including providing for system administration and database functioning (to include production and all non-production environments).

· Track and maintain up-to-date hardware and software inventories including monitoring of expiration, licensing and warranties and manage and maintain SSL certificates.

· Maintain release plan management for coordination of IT resources.

· Maintain eBRAP code repository.

· Make the necessary changes to the eBRAP application and/or database to fix errors, defects and issues.

· Update, install and test as needed any DOD approved third party plugins and software.

· Support transition of eBRAP to alternative hosting site to meet Government standards to include RMF certification support as needed.

Development and Enhancements

· Using an Agile development process, implement development efforts, which may include modified workflows, data entry forms, enhance user interfaces, create custom reports. Development processes must provide capability to support parallel development efforts.

· Write application code and make the necessary database changes, test, integrate and evaluate new or enhanced system functions and features. Utilize industry best practices for application development methodologies (agile, continuous integration, etc…).

· Design and develop test procedures (manual and scripted) based on software requirements, standards and usability.

· Prepare test case and test plan documentation; execute tests (manual and automated), analyze testing results and manage test script library for re-use; Communicate/coordinate with application development team as needed.

· Provide automated and manual testing of new or enhanced system functionality.

· Monitor the performance of new or enhanced features; make any necessary changes to adjust for defects, errors and performance issues. Document new or enhanced system functions and features in a system design document.

· Perform a minimum of 20 sprints resulting in sprint demonstrations, reports and potential deployable products.

· Prepare and maintain Agile artifacts such as product backlog and sprint backlog.

Program Support

· Prepare eBRAP and Grant Application Processor for Program Announcements and Broad Agency Announcements (BAA) (estimated up to 150) and FY22-23 USAMRDC Intramural Lab Solicitations (estimated 50). List of current programs for these opportunities is listed below. Additional programs may be added.

· Send out email requests to update organizational data, including any new USAMRAA requirements/regulations; request DoD organizations provide UIC and DODDAC.

· Process pre-application and full application receipt, computer-automated and manual compliance for all open program announcements, BAAs, and Intramural solicitations.

· Post invitation status, invitation letters, funding notification letters (and associated summary statements, and other letters/information (including draft award charts for the RFF), and e-mail the Principal Investigators.

· Provide helpdesk support 8am to 5pm ET. All helpdesk support shall be billed to this task order.

· Prepare, QC and deliver all files, reports and data per deliverables schedule from eBRAP processes.

Estimates of pre-applications/proposals and full applications below are for estimation purposes only; more accurate estimates shall be provided in each program task order PWS.

· Anticipated number of funding opportunity announcements: 120-150

· Anticipated number of pre-applications to Program Announcements (PAs): 15,000-20,000

· Anticipated number of full research applications to PAs: 8,000-12,000

· Anticipated number of pre-applications to intramural solicitations: 650-800

· Anticipated number of research applications to intramural solicitations: 300-500

· Anticipated number of Broad Agency Announcements (BAAs): 5-10

· Anticipated number of pre-applications submitted to BAAs: 2,400-3,000

· Anticipated number of full applications submitted to BAAs: 550-750