Final_-_NSRWA_CLS_Industry_Day_Brief_14_Sep_16_v9.pdf

UNCLASSIFIED

UNCLASSIFIEDNSRWA Worldwide Logistics Support Services - CLS Industry Day Brief, 14 September 2016

NON-STANDARD ROTARY WING AIRCRAFT

PROJECT MANAGEMENT OFFICE

14 SEPTEMBER 2016

NSRWA Worldwide Logistics Support Services – Contractor Logistics Support (WLSS-C) Industry Day

Agenda

NSRWA

WLSS-C Industry Day

14 September 2016

• 0830 – 0835 Welcome and Announcements

• 0835 – 0845 Introduction from NSRW Leadership

• 0845 – 0915 Program Overview

• 0915 – 0930 Break

• 0930 – 1030 Source Selection and Contracting Strategy

• 1030 – 1045 Break

• 1045 – 1145 Overview of Industry Questions

• 1145 – 1200 Industry Day Closing Remarks

Announcements

• Non-smoking campus

• Please silence all cell phones

• One on one and/or breakout sessions will not be conducted

• Please hold all questions during the brief and submit new questions on Questionnaire forms available inside the venue

• Please place badges and completed Questionnaire forms in the drop boxes located near the exit or with Administrative Team

• Industry Day briefing will be available on FedBizOpps following conclusion of the event

• Last day to submit questions will be 21 Sep 16. Use the questionnaire from Draft RFP and send to: usarmy.Redstone.peo-avn.list.pmnsrwa-industrydayadmn@mail.mil.

mailto:usarmy.Redstone.peo-avn.list.pmnsrwa-industrydayadmn@mail.mil

Facility Layout

Registration

Coffee

RestroomsCafé Government Office

Security

Question Box

Badge Box

Security

Stage

NSRWA PMO at a Glance

Mi-17

UH-1 &

Huey II

AH-6i

Bell Armed 407

MD-530F

Armed

MD-530F

OH-58

24 Countries

>100 Active FMS Cases

16 Platforms

9 Mission Sets

NSRWA PMO at a Glance

Three Multiple Award ID/IQ Contracts

Training

(WLSS-T)

• Train all skill sets in the Aviation

Enterprise

(pilots, maintainers, flight ops, back shops)

• Provide training devices and support of training devices

Depot Level

Services

(WLSS-D)

• Aircraft overhaul

• Modifications

• Battle Damage

Repair

Contractor

Logistical

Support

(WLSS-C)

• Sustainment of aircraft

• Sustainment of Ground

Support

Equipment

• Parts procurement for CLS

Worldwide Logistics Service and Support (WLSS) Contract

Suite of Contracts to provide

• Aircraft Components

• Aircraft Maintenance

• Aircraft Modifications

• Aircraft Sustainment

• Airworthiness

• Overhauls

• Spares

• Training/Training Aids

Purpose

Provide interested industry partners a draft overview of the planned acquisition to be awarded as best value, in order to refine and solidify the WLSS-C acquisition strategy.

Program Overview

WLSS-C Scope

This acquisition is to provide Worldwide Contractor Logistics Support

(CLS) with performance predominantly Outside the Continental United

States (OCONUS) in support of the US Army NSRWA PMO, the DoD, other Federal Agencies or Authorities, allied countries and partner nations.

Program Overview (cont.)

• Multiple Award Task Order Contract

• Hybrid Contracting; Will use both Fixed Price and Cost Type CLINs

• Anticipate Two Competitive Pools; Restricted and Unrestricted

• Market Research indicated there is sufficient competition to support two pools: Restricted (Small Business Set Aside) and Unrestricted

(Large Business Full and Open)

• Small Business set aside based upon Task Order complexity

CLS Overview

• Maintenance Support

– CLS/Hybrid CLS

– Field Level

– Authorized Depot Level (on site)

– Contractor Field Team

• Engineering and Modifications

– Engineering Services

– Systems Engineering

– Government Acceptance Testing

– Contractor Acceptance Testing

• Aircraft Operations

– Flight Operations

– ALSE

CLS Overview (cont.)

• Supply Support

– Field and Depot Level

– Parts Authentication

– Repair of Repairables

– Obsolescence

– Packaging, Handling, Storage and Transportation

• Training Support

– Mentoring/On the Job Training

– Sustainment

– Aircrew

CLS Overview (cont.)

• Program Support

– Program Management

• PMRs

• Contract/TO Management

• Personnel Management

• Risk Management

– Program Reporting

• Cost and Schedule

• Integrated Program Management

• Funds Status

• Contractor/TO Management

• Data Management

– Tech Data

• Deliverables

• On-line Access

– Certifications

• Airworthiness

• Modifications

– Publications

Source Selection

• Source Selection Process will establish two Competitive Pools

– Unrestricted Pool for Full and Open Competition

– Restricted Pool for Small Business Set Aside

• Task Order Request for Proposal (RFP) to be released with Base RFP

– Task Order RFP #1 – MD530

– Task Order RFP #2 – Mi17

– Task Order RFP #3 – IA407

– Draft Task Order RFPs are anticipated for release to Industry in Oct 2016

• To compete in the Unrestricted Pool, all offeror’s must submit proposal for Base RFP and Task Order RFPs #1-3

• To compete for Restricted Pool, Small Business offeror’s must submit proposals for Base RFP and Task Order RFP #3

• Small Business - must be registered under NAICS 488190 to compete in Restricted Pool

Source Selection

Pool Establishment 2-Step process

• Step 1; Entry-Gate Criteria (Go/No Go)

– AS 9100 Certification

– Approved DCAA Cost Accounting System

– Technical Experience

– Key Personnel

• Step 2; Best-Value Tradeoff (Base and TO PWS)

– Factor 1: Technical

• Technical Approach and Risk Management;

• Program Support and Contract Management;

– Factor 2: Past Performance

– Factor 3: Cost/Price

– Factor 4: Small Business Participation

Source Selection (cont.)

Entry Gate Criteria

• AS9100

– Prime Offeror’s Certification

– Provides for Project Mgt, Product and Process Integrity

• DCAA Approved Cost Accounting System

– USG anticipates use of Cost Type CLINs

• Technical Experience

– Rotary Wing CLS Experience – similar size/scope

• 36 months within last 5 years

• 24 of 36 months performed by Prime

– OCONUS CLS Experience

• 24 months within last 5 years performed by Prime

• Key Personnel: Meet/Exceed Education/Experience in Labor Category

– Program Manager

– Contracts Manager

– Logistics Manager

Source Selection (cont.)

Technical Factor (Base and TO PWS)

• Subfactor 1: Technical Approach and Risk Management

– Maintenance, Supply and Training Approach to PWS requirements

– Risk Mitigation Plan

• OCONUS Maintenance Risks

• OCONUS Supply Risks

• OCONUS Rotary Wing Training Risks

• Subfactor 2: Program Support and Contract Management

– Task Order Management Plan

– Subcontract Management Plan

– Initial Staffing and Personnel Management Plan

– Org Chart to include all “key subs” (20% of the work)

– Proof of reach back to OEM’s with NDA’s or LOA’s

– Host Nation Entry/Exit requirements

– Data Management

Source Selection (cont.)

Past Performance Factor

• Summary of relevant experience is minimum of three years within five years of the RFP release

• Contract Descriptions and Subcontracts

• New Corporate Entities

• Risk Assessment Questionnaire

– Tied to contracts identified in Summary of Relevant Experience

– Must complete Attachments 0003 and 0004

• Small Business Participation

– Only “other than small businesses” are required to submit

– FAR 52.219-8 must be addressed

• Confidentiality of Sources

– Sources of information are confidential

– Attempts by offerors to contact or learn sources are PROHIBITED and may affect the performance rating

Source Selection (cont.)

Cost – Price Factor

• Requires other than cost or pricing data FAR Part 15.403-3

• Labor Matrix Workbook

– JVs must propose only ONE set of rates for the effort

– Complete Attachment 0011

• Crosswalk offeror labor categories to solicitation labor categories

• Summary of indirect rates

• Labor rate build-ups

• Escalation

– Must show formulas for how rates and burdens are applied – DO NOT change the USG provided formulas in the workbook!

– FPRAs and DCAA audits

Source Selection (cont.)

Cost – Price Factor (cont.)

• Task Order RFPs

– Address uncompensated overtime

– Use rates proposed in Attachment 0011

– Complete Attachment 0011

– Labor – include hours by category

• Must track with technical proposal

• Identify and support subcontract costs

• Identify, support and break out material / supplies / equipment

• Propose projected travel IAW the Federal Travel Regulation

Source Selection (cont.)

Small Business Participation

• Small Business Participation Plan (SBPP)

– Required by both Small and Large Businesses

– Anticipated dollar value and percentage of total contract value awarded to Small Businesses

– Include only first tier US Subcontractors

– Extent of Commitment to use Small Businesses

– Supplies/services intended for Subcontractor partners

• Small Business Subcontracting Plan

– Submitted separate from SBPP

– Consistent to commitments made in SBPP

– Requirement for award to a Large Business

– IAW FAR 52.219-9 and DFARS 252.219-7003

– Not to be evaluated but will be incorporated in resultant contract

Source Selection (cont.)

Evaluation Conducted IAW 52.215-1

• This means offerors should propose the best effort

• It is critical to follow all instructions in Section L including format

• Prime Contractors cannot be a subcontractor in the same pool

• Subcontractors can team with multiple Prime Offeror’s

• A Small Business can propose for both pools – must submit two separate, complete proposals

• Explain and justify benefits of the proposed approach

• All non-priced factors when combined are significantly more important than cost/price.

Contracting Strategy

• Multiple Awards Executed by Pool – Unrestricted and Restricted

– Intent is to compete all requirements.

– Small Business Participation and Past Performance will be common factors.

– Prime Contractors in one pool can not perform as a Prime in the other pool; Small Businesses are exception

– Subcontractors can team with multiple Prime Offeror’s

• Three (3) year Base with Two two (2) year Optional Ordering

Periods and One three (3) year Optional Period of Performance

– Must maintain satisfactory performance to be considered for an option period

Acquisition Schedule

Milestone Estimated Completion

Release of RFP 2Q FY17

Proposals Due 3Q FY 17

Contract Award 3Q FY 18

Path Forward

Q: The MATOC has a 10-year period of performance, has a three year base period, two two-year optional ordering periods, a final three year optional period of performance and a maximum ordering period of seven years. Please explain:

A: The Basic IDIQ contract will provide for a Period of Performance (PoP) not to exceed 10 years, if all options are exercised. Task Orders may be placed during any of the open Ordering Periods within the first seven (7) years. Individual Task

Order PoP will be limited to a 12-month base and up to four 12-month options for a maximum of five (5) years. In no event may a Task Order PoP extend the MATOC’s

PoP beyond the 10 year maximum. Example; a TO issued at the end of year 7 can only consist of a 12-month base and two 12-month options.

Q & A (MATOC General)

Q: How will you evaluate a Joint Venture under Entry Gate

A: The Joint Venture (JV) entity will be treated as a Prime Offeror. With regards to the Approved Cost Accounting System criteria, the JV partner that will be responsible for the cost accounting function of the JV must possess the approved system. In those instances where the JV entity has no performance experience the

USG will evaluate the performance of all partners of the JV, or if specifically identified by the offeror, the partner who based on the JV construct will be responsible for performing the function for which the experience is requested.

Q: Please explain requirement for AS9100 Certification

A: The Prime Offeror must hold a current AS9100 Certificate at time of proposal.

AS9100 was selected to ensure Prime Offeror’s Project Management, Product and

Process Integrity is established, certified and maintained.

Q: Why is a DCAA Approved Cost Accounting System required

A: This is a Hybrid contract and will have both Fixed Price and Cost Type CLINs

Q & A (Evaluation Criteria)

Q: Please explain why changes to Team Structure is important

A: Key Subcontractors play a significant role in contract performance and will be part of the initial contract team structure evaluation process. Key Subcontractors are those providing 20% or more of the Task Order value. Changing these team members will need the same level of consideration before approval. Therefore, contract teams may only change Key Subcontractors with the approval of the

Contracting Officer.

Q & A (Evaluation Criteria, cont.)

Q: L-11 states, "The Government contemplates award of a Firm Fixed

Price and Cost Plus Fix Fee contract resulting from this solicitation" but

Section L, paragraph 4.B.2.a states that “Task Orders shall be firm-fixed-price with the exception of cost-reimbursable CLINs for ODCs”, please clarify.

A: The USG will use both Fixed Price and Cost Type CLINs to the extent practicable to support customer requirements and will be further defined by Task Order.

Q: The Draft RFP mentions maximum use of FFP CLINs, why then is a

DCAA Approved Cost Accounting System required

A: The USG will have to ensure Prime Offeror’s have an approved system since this Hybrid contract will have both fixed price and cost type CLINs.

Q: Could the USG provide clarification on material and ODC CLIN type, narratives say Cost Reimbursable but Section B shows FFP

A: This was in error and has been corrected for the RFP.

Q: Which RFP CLIN's should each CDRL be bid to? They are currently listed as "NSP" on the RFP

A: Deliverables would be bid as a part of the costs incurred by the appropriate

CLIN(s) based on the requirements in the Task Order or MATOC PWS.

Q & A (CLIN Structure)

Q: In the Labor Matrix attachment, what is Crosswalk Skill Classification referring to?

A: The labor matrix attachment crosswalk tab, crosswalk skill classification cell is for the contractor to use to crosswalk proposed labor categories to the USG labor categories provided. No contractor labor categories will be approved unless a clear crosswalk is established. This matrix will be used to validate the Fixed Price labor rates established at contract award.

Q: Will the USG consider revising the requirement for providing fixed price labor rates for the base and all options years to just providing labor rates for the initial three year base ordering period?

A: No. Successful awardees of the MATOCs will be provided an opportunity in the

5th year to provide revised pricing for years 6-10.

Q: Would the USG consider adding a labor category for Interpreters?

A: The USG will provide a labor category for interpreters.

Q & A (Labor)

Q: Section M, E.3.a.i states, "Each labor rate shall be inclusive of all direct and indirect costs, program management, subcontractor handling, overtime as well as profit, but not inclusive of OCONUS differentials." Please clarify how these costs would be compensated if required.

A: The labor rates will be IAW FAR Part 15 and OCONUS differentials, if required will be segregated as a separate cost element.

Q & A (Labor, cont.)

Q: Is the Maintenance Management Information System (MMIS) to be implemented a Government system or a contractor-specified system?

A: The MMIS will be a contractor provided system, based upon best commercial practices. The use of MMIS will be further defined at the Task Order level.

Q: Who defines necessary network infrastructure to allow for a web-based MMIS?

A: The Contractor will have to ensure the access system through the Internet, compliant with USG security parameters to allow PMO personnel to review information from their desk.

Q: Does the system have to interface with local systems for data acquisitions?

A: No, the system should be based upon best commercial practice for file type and compatibility.

Q: What type of network security systems are acceptable?

A: Contractor is required to recommend solution, based upon best commercial practices.

Q & A (MMIS)

Q: Does data have to be migrated from an existing MMIS?

A: Each requirement will be based upon issued Task Order. There will be a possibility for migration if a follow-on effort. The exact support requirements for

MMIS implementation will be further defined at the Task Order level.

Q: Is the baseline data electronic or paper or mixed?

A: Each requirement will be based upon issued Task Order. There will be a possibility for either media type. The exact support requirements for MMIS implementation will be further defined at the Task Order level.

Q & A (MMIS, cont.)

Q: What is the differences between the two award pools and the requirements for the Restricted Competition Pool and Unrestricted

Competition Pool?

A: The Unrestricted Pool is a full and open competition, any business large or small which meets the qualification would be considered qualified. The Restricted

Pool is to support a small business set aside. All offeror’s must have an approved cost accounting system.

Q: May offerors bid as a Prime on both Restricted Competition and

Unrestricted Competition Pools?

A: Only Small Business Offeror’s may bid as a Prime in both pools.

Q: May offerors bid as a Prime in one Pool and a Subcontractor in the other Pool?

A: Yes

Q: Can the USG clarify what limitations or criteria will be placed on Task

Orders to discern which Pool the individual task orders will be competed in?

A: Restricted Pool awards are provided for small business set aside and will be determined during TO development, based upon size/scope and complexity. All other TOs will be competed in Unrestricted Pool.

Q & A (Competitive Pools)

Closing Remarks

• Facility will be available until 1400 for contractor teaming discussions

• Industry Day briefing will be available on FedBizOpps following conclusion of the event

• Last day to submit questions will be 21 Sep 16. Use the questionnaire from Draft RFP and send to: usarmy.redstone.peo-avn.list.pmnsrwa-industrydayadmn@mail.mil.

• All questions submitted will be addressed and posted to

FedBizOpps

• If hand written questions are not legible, no response will be provided mailto:usarmy.Redstone.peo-avn.list.pmnsrwa-industrydayadmn@mail.mil

Thanks for Attending