Attachment_001_SEMA_PWS

W58RGZ-15-R-0045 Attachment 001

PERFORMANCE WORK STATEMENT (PWS)

FOR

US ARMY SPECIAL ELECTRONICS MISSION AIRCRAFT (SEMA)

FIXED WING LIFE CYCLE SERVICES

6 August 2015 Revision A

Prepared by:

Project Manager, Fixed Wing

Redstone Arsenal, AL

NOTE: Procuring Contracting Officer’s (PCO) Authority. The PCO is the only person authorized to approve changes in any of the requirements under this PWS and any provisions contained elsewhere in this contract. In the event the Contractor implements any such change at the direction of any person other than the PCO, the change will be considered to have been made without Government authority.

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CHANGE RECORD

REVISION DESCRIPTION PARAGRAPHS

AFFECTED DATE

Basic Initial Release All 30 Jul 15

A Terminology corrections, quantity change, added requirement task, and added CDRL

1.0, 3.1.1, 4.7.10.3, 4.8.3.2,

5.3.1 and 5.3.3

6 Aug 15 ii

Table of Contents

1.0 SCOPE

1.1 Background

2.0 APPLICABLE DOCUMENTS

3.0 MANAGEMENT

3.1 Program Management

3.1.1 Services Managed

3.1.2 Program Manager and Workforce

3.1.3 Organization Authority and Communication

3.1.4 Program Management Exchanges

3.1.5 Supplementary Program Management Criteria

3.1.6 Key Program Considerations and Parameters

3.1.7 Program Management Elective Improvement Support

3.1.8 Management of Aircraft Adjustments

3.2 Conferences and Meetings

3.2.1 Post Award Conference

3.2.2 Program Management Reviews (PMRs)

3.2.3 Status Meetings

3.2.4 Subcontractor Reviews

3.3 Contingency Operations

3.3.1 Role

3.3.2 Planning

3.3.3 Implementation

3.4 Manpower

3.4.1 Manning and Personnel Requirements

3.4.2 SEMA Mission Support

3.4.3 SEMA Pilot Support

3.4.4 Location and Hours of Work

3.4.5 Travel or Temporary Duty (TDY)

3.4.6 Contractor Manpower Reporting (CMR)

3.4.7 Contractor Census Reporting

3.4.8 Contractor’s Personnel Roster

3.5 Training and Training Support

3.5.1 Objective

3.5.2 Type and Mode

3.5.3 Certification

3.5.4 Focus Areas

3.5.5 Ground Support Equipment (GSE) Training

3.5.6 Documentation and Tracking

3.5.7 Unique Government Provided Training

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3.6 Facilities and Infrastructure

3.6.1 Contractor Provided

3.6.2 Contractor Locations

3.6.3 GFP Storage

3.6.4 Relocation

3.6.5 Facility Information Technology (IT) Provisions

3.6.6 Facility Administration

3.7 Management Controls

3.7.1 Program Management Plan

3.7.2 Contract Funds Status Report (CFSR)

3.7.3 Cost and Software Data Reporting (CSDR) Plan (DD Form 2794)

3.7.4 Contract Work Breakdown Structure (CWBS) and CWBS Dictionary

3.7.5 Cost Data Summary Report and Contractor Sustainment Report

3.7.6 Functional Cost-Hour Report

3.7.7 Contractor Business Data Report

3.8 Government Provided Databases

3.8.1 FFIT Data Input

3.9 System Safety

3.9.1 System Safety Management

3.9.2 Accident or Incident Notifications

3.9.3 Aviation and Missile Command (AMCOM) Message Compliance

3.10 Security Requirements

3.10.1 Security Classification

3.10.2 Anti-Terrorism (AT) Level I Training

3.10.3 Access to General Protection/Security Policies and Procedures

3.10.4 Contractors Requiring Common Access Card (CAC)

3.10.5 AT Awareness Training for Contractor Personnel Traveling Overseas .. 16

3.10.6 Army Training Certification Tracking System (ATCTS) Registration for Contractor Employees Who Require Access to Government Information Systems

(IS)

3.10.7 Operations Security (OPSEC) Training

3.10.8 Information Assurance (IA)/Information Technology (IT) Training

3.10.9 Contractor Authorized to Accompany the Force

3.10.10 Contract Requiring Performance or Delivery in a Foreign Country

3.10.11 Contracts that Require Handling or Access to Classified Information ... 17

3.10.12 Threat Awareness Reporting Program (TARP)

3.11 Information Assurance (IA)/Cybersecurity

3.11.1 Contractor Owned Information Systems

3.11.2 Disposition of Government Data

3.11.3 Platform Information Technology (IT)

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3.11.4 Department of Defense Information Assurance Certification and Accreditation Process (DIACAP) or Risk Management Framework (RMF)- Accredited Information Systems

3.12 Hazardous Material Management

3.12.1 Hazardous Material Management Program (HMMP)

3.12.2 Class I Ozone Depleting Chemical/Ozone Depleting Substance

(ODC/ODS)

3.12.3 Hazardous Material Management Program (HMMP) Report

4.0 LOGISTICS

4.1 Logistics Performance Metrics

4.1.1 Source and Timetable

4.1.2 Mission Capable (MC) Rate

4.1.3 Perfect Order Fulfillment (POF)

4.1.4 Issue Effectiveness Rate

4.1.5 Inventory Accuracy

4.1.6 Partially Mission Capable (PMC)

4.1.7 Not Mission Capable Maintenance (NMCM)

4.1.8 Not Mission Capable Supply (NMCS)

4.2 Diminishing Manufacturing Sources and Material Shortages (DMSMS)

4.2.1 Program

4.2.2 Obsolescence Reporting

4.3 Supply Support, Packaging, Handling, Storage and Transportation (PHS&T)

4.3.1 Procurement and Certification

4.3.2 Reporting Compliance

4.3.3 DoD System Orders

4.3.4 Management Standards

4.4 Government Furnished Property (GFP)

4.4.1 GFP Stipulations

4.4.2 Government-Furnished Spare Parts

4.4.3 Government-Furnished Ground Support Equipment (GSE), Tooling, and Test Equipment

4.4.4 Inventories and Reporting

4.5 Item Unique Identification (IUID)

4.6 Warranty Management

4.7 Maintenance Planning and Management

4.7.1 Conditions

4.7.2 Controlled Exchange

4.7.3 Maintenance Standards

4.7.4 Corrosion

4.7.5 Compliance Process

4.7.6 Ground and Flight Operations

4.7.7 Aircraft Induction to Heavy Maintenance (Vendor and Non-vendor) v

4.7.8 Beechcraft Aircraft Return to Service Flights

4.7.9 Forms and Records

4.7.10 OEM Special Inspections

4.7.11 Recovery Operations

4.7.12 Transient Aircraft at Beddown Bases (BB)

4.7.13 Army Unique Equipment

4.7.14 Weight and Balance

4.7.15 Servicing and Cleaning

4.7.16 Engine Maintenance

4.7.17 Interior Maintenance or Repair

4.7.18 Test, Measurement and Diagnostic Equipment (TMDE) and Load Test . 30

4.8 Heavy Maintenance

4.8.1 Planning and Execution

4.8.2 Service Life Extension Program (SLEP)

4.8.3 Strip, Inspect, and Re-Paint

4.8.4 Interior Refurbishment

4.8.5 Engine Overhaul

4.8.6 SEMA Modification

4.9 Technical Manual (TM) Data

4.9.1 Government Publications

4.9.2 Avionics and Equipment Database Update Subscriptions

4.9.3 Publications Updates

4.9.4 Technical Manual (TM) Library

4.9.5 OEM and FAA Directives

5.0 TECHNICAL

5.1 Airworthiness

5.1.1 Government Airworthiness Release

5.1.2 Mandatory Technical Criteria for Continued Airworthiness

5.1.3 Non-Standard Repairs

5.1.4 Airworthiness Test & Evaluation

5.2 Configuration Management (CM)

5.2.1 CM System

5.2.2 Configuration Status Accounting (CSA)

5.2.3 Request for Variance (RFV)

5.2.4 Data Management

5.3 Quality Assurance (QA)

5.3.1 Quality Program System and Accreditation

5.3.2 Quality Program Plan

5.3.3 Quality Reporting

5.3.4 Quality Analysis

5.3.5 Quality Assurance Surveillance

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5.3.6 Reliability, Availability, and Maintainability (RAM)

5.3.7 RAM Predictions, Allocations and Modeling

6.0 OVER AND ABOVE (O&A) REQUIREMENTS

6.1 O&A Occurrences

6.2 Non O&A Occurrences

7.0 ENGINEERING SERVICES FOR ELECTIVE IMPROVEMENT

7.1 Program Management

7.2 Technical

7.3 Configuration Management (CM)

7.3.1 Engineering Change Proposal (ECP)

7.4 Logistics

8.0 TRANSITION

8.1 Phase-In

8.1.1 Implementation

8.1.2 Update to Government

8.1.3 Coordination and Reporting

8.1.4 Transition BB Provisioning

8.2 Phase-Out

8.2.1 Coordination

8.2.2 Phase-Out Planning

8.2.3 Transition Support

8.2.4 Transition Inventory

PERFORMANCE WORK STATEMENT (PWS) FOR

US ARMY SPECIAL ELECTRONICS MISSION AIRCRAFT (SEMA)

FIXED WING LIFE CYCLE SERVICES

1.0 SCOPE

This Performance Work Statement (PWS) identifies the tasks the contractor shall perform in the areas of programmatic, business, technical, and logistical services to support the intelligence, surveillance, reconnaissance (ISR) fixed wing special electronics mission aircraft (SEMA) throughout their life cycle. The Army SEMA commercial derivative aircraft (CDA) systems currently performing ISR missions include Beechcraft, de Havilland, Viking, and Bombardier lines of original equipment manufacturer (OEM) products. The Government may add other types/series of SEMA CDA aircraft during the contract performance period; however, the maximum quantity will not exceed 60 SEMA. These aircraft are classified in accordance with (IAW) the Army and Federal Aviation Administration (FAA) weight classes. A complete listing of the SEMA by quantity, type, and location may be found in Appendix C.

The US Army standards for aircraft servicing and maintenance are OEM-approved procedures with exception of Airline Transport Association (ATA) Chapter 5 Time Limits/Maintenance Checks which is FAA approved, unless otherwise identified by the Fixed Wing Project Office (FW PO). The Government is the airworthiness authority for the public use CDA fixed wing SEMA aircraft cited in this PWS. The US Army Aviation Engineering Directorate (AED), Aviation and Missile Research, Development, and Engineering Center (AMRDEC), Redstone Arsenal, Alabama, will issue airworthiness certifications.

The FW PO is responsible for the “A” Kit installation configuration management of the CDA aircraft primary mission equipment (PME) such as communications navigation surveillance (CNS), aircraft survivability equipment (ASE) and ISR mission equipment package (MEP) airframe integrated, conformed, and adapted components.

The Project Manager, Sensors-Aerial Intelligence (PM-SAI), located at Aberdeen Proving Ground, MD is responsible for the “B” Kit installation configuration management of the aircraft ISR PME and MEP package components.

The Project Manager, Aircraft Survivability Equipment (PM ASE), located at Redstone Arsenal AL, is responsible for the “B” Kit installation configuration management of the aircraft ASE components.

The life cycle services requirements stated in this PWS are categorized and structured as follows:

PWS Paragraphs Beddown Base (BB) Operations 3.0 through 5.0

Over and Above Requirements PWS Paragraph 6.0

Elective Improvements PWS Paragraph 7.0

Transition (Phase-in and Phase-Out) PWS Paragraph 8.0

Any reference to “aircraft” contained throughout this PWS is construed to read “SEMA Aircraft.” All acronyms used in this PWS are further defined in Appendix A. A glossary of definitions of terms used in this PWS may be found in Appendix B.

1.1 Background

The US Army uses a variety of fixed wing aircraft systems to support multiple worldwide mission sets that include high priority SEMA. Since 1974, the Army’s SEMA have primarily been CDA that were militarized in support of unit and customer missions, such as ISR; testing; training; and quick reaction capability (QRC). By its nature a military mission includes the likelihood for deployment in support of wartime, contingency, exercise and training operations.

The Government considers aircraft services, aircraft PME and MEP system integration support critical to the success of the SEMA ISR mission. The US Army divested its organic fixed wing services capability in 1996 and now relies solely on contractor logistics support (CLS) services for servicing, inspection, maintenance, repair, overhaul, modification of SEMA. This new Government requirement encompasses the total life cycle services of; inspection, maintenance, repair, refurbishment, modification, integration; aircraft storage, divestment, retirement; equipment, servicing, maintenance, repair; worldwide integrated logistics support, warehouse support, operational support (to include pilot services on an intermittent basis); technical data, configuration, diminishing manufacturing sources, and supply chain management.

2.0 APPLICABLE DOCUMENTS

Documents to be used in the performance of this PWS are listed by number, title, and date in the Document Summary List (DSL), Contract Attachment 002. Tailoring of individual data requirements documents will be called out in the DSL. The document versions in the DSL take precedence over the generic references (without revision letters) cited in this PWS.

3.0 MANAGEMENT

3.1 Program Management

3.1.1 Services Managed

The contractor shall furnish all services, data, personnel, materiel, parts, supplies, technical and operator publications, transportation, special tooling, special test equipment, ground handling equipment, and facilities necessary unless otherwise provided by the Government, that are required to perform life cycle services in support of a maximum quantity of 60 SEMA CDA aircraft identified in Appendix C.

3.1.2 Program Manager and Workforce

The contractor shall assign a single Program Manager (PM) who has the responsibility, accountability, and authority to manage the contractor’s program management office (PMO) and the cost, schedule, and technical performance needed to fulfill the contract.

The contractor shall provide personnel possessing the knowledge, skills, abilities, and training to perform the required services at locations designated in Appendix C. The contractor shall notify the Procuring Contracting Officer (PCO) in advance of Program Office management and BB Lead personnel changes.

3.1.3 Organization Authority and Communication

The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to each performance requirement. The contractor shall maintain communications between the support operations at the BB, deployed locations, and the contractor's corporate offices.

3.1.4 Program Management Exchanges

The contractor’s program management office shall interface with the FW PO, the PCO, Administrative Contracting Officer (ACO), Contracting Officer's Representatives (COR), FW PO Onsite Government Representative (OSGR), FW PO support contractors, Government Flight Representative (GFR), the Unit Commander or any other Government or military personnel.

3.1.5 Supplementary Program Management Criteria

The contractor shall comply with FAA standards required for small and large aircraft weight classifications. The contractor shall comply with applicable OEM life cycle requirements. The contractor shall acquire engineering services from the aircraft OEM to perform sections 4.0 and 5.0, of the PWS. When directed by the Government the contractor shall acquire engineering services to support requirements of sections 6.0 and 7.0 of the PWS.

3.1.6 Key Program Considerations and Parameters

The SEMA platforms onboard PME and MEP “A” and “B” Kit components require intensive, cooperative oversight among contractor and government program management. The contractors Program Management Team and FAA licensed mechanics shall be responsible for the PME and MEP “A” Kit (to include airframe interfaces) equipment component servicing, troubleshooting, fault isolation, removal, installation, connection, airworthiness inspection, and replacement. The FAA licensed mechanics shall be responsible for ensuring and signing off the proper fastening of all “A&B” Kit components prior to aircraft flight. As further defined and illustrated in Appendix D.

3.1.7 Program Management Elective Improvement Support

When directed by the PCO the contractor program management team shall facilitate installation, integration, and modification of additional airframe PME and ISR MEP equipment under the contract elective improvement CLIN’s.

3.1.8 Management of Aircraft Adjustments

At the direction of the Government and PCO the contractor shall support the adding to and divesting of SEMA from this contract. Divesting aircraft may include placing aircraft into storage and applying the appropriate preservation for the length of storage.

3.2 Conferences and Meetings

3.2.1 Post Award Conference

The contractor shall participate in the Government-conducted post award conference no later than 30 working days after contract award. At this conference, the contractor shall introduce its program management team and provide a comprehensive overview of the contractor’s strategy to execute and manage the services IAW the contract.

3.2.2 Program Management Reviews (PMRs)

The contractor shall conduct a PMR semi-annually to apprise the Government of all issues and problems associated with the cost, schedule, and technical performance of the contract. The contractor and the Government shall agree upon meeting dates and locations 45 working days prior to each meeting. The contractor shall coordinate with the Government on the agenda topics and review all the briefing material with the Government a minimum of seven (7) working days prior to the PMR.

3.2.3 Status Meetings

The contractor shall participate in daily or weekly program status meetings, or on an “as required” basis, with FW PO personnel.

3.2.4 Subcontractor Reviews

The Government reserves the right to attend subcontractor reviews. The contractor shall coordinate with the FW PO at least fifteen (15) working days prior to each subcontractor review.

3.3 Contingency Operations

3.3.1 Role

The contractor shall actively plan for essential DoD contractor services during crises, as defined in DoD Instruction (DoDI) 3020.37. The contractor shall brief the Government on this basic planning during one PMR each year.

3.3.2 Planning

The contractor shall prepare a site and operation specific plan IAW DI-MGMT-81837, contract data requirements list (CDRL) A001, that clearly identifies the contractor’s methodology to support a contingency operation to include personnel, material, parts, facilities, International Traffic in Arms Regulation (ITAR), transportation and shipping, communications, and customs. The contractor shall also include, as an appendix to the plan, a rough order of magnitude (ROM) for the relocation and continuation of operations. See http://www.defense.gov/ucc/ for an illustration of Areas Of Operations (AORs).

3.3.3 Implementation

When directed by the PCO to execute a specific contingency operation, as described in paragraph 3.3.2, Planning and CDRL A001, the contractor shall establish and maintain life cycle support services at any worldwide location beyond the BB and shall ensure all employees meet the unique requirements directed by the Unified Command’s in the assigned AORs. The contractor’s BB staff shall support this contingency operation as directed by the PCO. In the event an employee resigns or is terminated in the AOR, the contractor shall replace the employee at no increase in contract price to the Government.

3.4 Manpower

3.4.1 Manning and Personnel Requirements

3.4.1.1 The contractor shall provide manning for all functional areas of programmatic, business, technical, and logistics support. The contractor shall ensure centralized control and overall management of all personnel. The contractor shall ensure that all required federal, state, and local licenses, permits, and certifications are acquired prior to contract personnel performing any services. The contractor shall require its personnel to adhere to all rules, regulations, directives, and requirements issued by the Installation Commander that pertain to the conduct of personnel on the military reservation.

3.4.1.2 The contractor shall provide trained, qualified, and certified personnel to maintain aircraft and ground support equipment (GSE) to support readiness and operations tempo (OPTEMPO) requirements. The contractor shall maintain http://www.defense.gov/ucc/ airworthiness using certified airframe and powerplant (A&P) licensed technicians or technicians who possess other appropriate certifications (e.g., avionics technician, FAA Regulation (FAA Reg) Part 65 Inspection Authorization (IA)) for support to the BB. The contractor shall provide A&P licensed technicians who are qualified to perform sheet metal repairs and aircraft fiberglass and composite repairs.

3.4.1.3 The contractor shall ensure no less than two certified aircraft technicians IAW PWS 3.4.1.2 are assigned and available on site at all times during aircraft servicing, maintenance, repair, modification, ground operation, towing, preflight, launch, recovery, during operations at the BB.

3.4.1.4 The contractor shall ensure that the manning level at the BB does not drop below the level that was submitted and evaluated by the Government as part of the contractor’s proposal. Should the manning level remain below the proposed level for more than 40 working days, the contractor shall brief the FW PO on their recovery plan.

3.4.1.5 The contractor shall support surge operations as directed by the PCO. The PCO will approve any and all actions that increase the overall manning point for BB and associated operations.

3.4.1.6 Contractor personnel assigned to the BB shall wear distinctive attire to allow easy identification from a distance. This attire shall be of a uniform color for all personnel with the contractor’s name or emblem which clearly identifies the contractor.

The contractor shall ensure the use of safety apparel IAW Occupational Safety and Health Administration (OSHA) or other Government regulations and policies.

3.4.2 SEMA Mission Support

The contractor shall provide trained and qualified aircrews to direct, coordinate, conduct, and support mission operations as required and at the direction of the PCO.

Government requested SEMA Mission support may consist of the following activities:

(a) SEMA Flight operations;

(b) Mission planning of flight operations through tactical control (TACON) staff elements;

(c) Pre- and post-mission operations;

(d) Pre-flight operations (planning and checks);

(e) In-flight operations;

(f) Post-flight operations (debrief and checks);

(g) Ground and flight operations IAW Army Regulation (AR) 95-20; and

(h) Mission tasking.

3.4.3 SEMA Pilot Support

The contractor shall provide qualified pilots for conduct of flight operations IAW AR 95- 20 on an “as required” basis at the direction of the PCO. Government requested SEMA pilot duties may comprise the following activities:

(a) Ferry flights;

(b) Maintenance test flights (MTF);

(c) Functional check flights (FCF); and

(d) Return to service flights per applicable Army operator manual, MTF checklist, or OEM operator and maintenance manual procedures.

(e) Duties in support of 3.4.2 above.

3.4.4 Location and Hours of Work

The contractor shall support mission requirements on a 24-hour basis, seven (7) days per week at multiple worldwide locations. Contractor personnel shall utilize flextime to support the SEMA mission(s). This support includes “outside of normal duty” hours, holidays, and weekends. The contractor shall schedule employees in conjunction with the unit’s requirements to provide on-call service and maintenance outside typical “normal duty” hours, as required. The contractor shall adjust working hours of BB personnel who maintain the aircraft to meet unit requirements.

3.4.5 Travel or Temporary Duty (TDY)

The contractor shall perform travel or TDY in support of this PWS. Contractors are authorized to fly in Government aircraft when such flights are in the best interest of the Government. The contractor shall establish travel policies and procedures that address the following types of travel:

(a) Contractor-directed travel: The contractor shall make all travel arrangements and bear all expenses; and

(b) Government-directed travel and no Government transportation provided:

With prior PCO approval, the contractor shall make all travel arrangements and the Government will reimburse the contractor IAW the Joint Travel Regulation for Government Civilians.

3.4.6 Contractor Manpower Reporting (CMR)

3.4.6.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor shall completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on "Department of the Army CMRA (Contractor Manpower Reporting Application)" or the icon of the DoD organization that is receiving or benefitting from the contracted services.

3.4.6.2 The contractor’s reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While the contractor may report inputs any time during the FY, the contractor shall report all data no later than October 31 of each calendar year.

Contractors may direct questions to the help desk by clicking on "Send an email" which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component's CMR website.

3.4.7 Contractor Census Reporting

The contractor shall provide employee census information to the PCO, by country or province, for this contract. The contractor shall submit employee census information IAW DI-MISC-81419, CDRL A002. The contractor shall provide the following information for each province in which work was performed:

(a) The total number (prime and subcontractors at all tiers) of employees;

(b) The total number (prime and subcontractors at all tiers) of U.S. citizens;

(c) The total number (prime and subcontractors at all tiers) of local nationals

(LN);

(d) The total number (prime and subcontractors at all tiers) of third-country nationals (TCN);

(e) Name of province in which the work was performed; and

(f) The names of all company employees who enter and update employee data in the Synchronized Pre-deployment & Operational Tracker (SPOT).

3.4.8 Contractor’s Personnel Roster

The contractor shall provide employee information for this contract for all employees working outside the continental United States (OCONUS) IAW DI-MGMT-81834, CDRL A003 and Appendix O. The contractor shall highlight in yellow changes made relative to the previous report. If an employee has left the country of deployment, the contractor http://www.ecmra.mil/ shall highlight in red his or her name and then remove his or her name from subsequent reports.

3.5 Training and Training Support

3.5.1 Objective

The contractor shall prepare and implement a training program for all personnel to ensure employees are properly trained and possess certifications required to perform the requirements of this PWS including any changes to maintenance practices and procedures. The contractor shall train all maintenance personnel in the event that maintenance manuals change during the contract performance period. The contractor shall ensure that training includes the training required for support to the MEP “A Kit” such as antennas, radomes, equipment pods, wave links, fixed mounts, and cockpit/cabin changes that are an exclusive component of the SEMA aircraft system.

The contractor shall complete all training within 60 working days of hiring the employee.

3.5.2 Type and Mode

The contractor shall require all SEMA aircraft maintenance personnel to receive hands-on training and classroom instruction on SEMA systems, engines, engine rigging, electrical systems, avionics components, and avionics systems both initially and on a reoccurring basis.

3.5.3 Certification

The contractor shall require all BB personnel to possess an operator’s license substantiating their qualification for operation of all flight line vehicles, motorized equipment, and GSE. The contractor shall ensure that personnel handling GFP are selected, trained, tested, and licensed IAW local guidance utilizing the guidance provided in AR 600-55. The contractor shall require all personnel performing aviation ground operations be authorized and trained to conduct those operations IAW the GFR approved AR 95-20 ground procedures.

3.5.4 Focus Areas

The contractor shall establish a training program that provides mechanics with practical experience on engine performance and propeller rigging requirements. This shall be an initial requirement for all new mechanics and an annual recurring requirement for experienced mechanics.

3.5.5 Ground Support Equipment (GSE) Training

The contractor shall require all designated GSE technicians to receive documented hands on training for the maintenance and servicing of all GSE both initially and on a reoccurring basis.

3.5.6 Documentation and Tracking

The contractor shall establish and maintain a method to document and track recurring training requirements and require their personnel to remain current in their training. The contractor shall make all records of employee training available for GFR review within 5 working days of training completion.

3.5.7 Unique Government Provided Training

The contractor shall support Fixed Wing Fleet Information Tracker (FFIT) training as outlined in Appendix F. Initial training shall be coordinated with the FFIT POC as indicated in Appendix F. If additional Government training is required on FFIT software the contractor shall coordinate it with the FW PO.

3.6 Facilities and Infrastructure

3.6.1 Contractor Provided

The contractor shall provide infrastructure at BB (other than Government-furnished), required to perform servicing, maintenance, supply, and back shop operations for SEMA and GSE. The Government facilities and infrastructure supplied by the individual BB customers are addressed in the SMEA Aircraft BB Government Facility Support List Appendix H.

3.6.2 Contractor Locations

The contractor shall provide infrastructure at any location other than BB (other than Government furnished) required to perform maintenance and supply operations at the direction of the PCO.

3.6.3 GFP Storage

The contractor shall provide off site (away from BB) facilities to protect and store GFP to meet readiness, mission requirements, airworthiness and compliance with Federal Acquisition Regulation (FAR) 52.245-1, AS9100, and host nation requirements.

3.6.4 Relocation

The BB locations are subject to change during the performance period of the contract.

The contractor shall support relocation when directed by the PCO.

3.6.5 Facility Information Technology (IT) Provisions

The contractor shall provide and maintain their own (IT) hardware and software to support all contractor operations. The contractor shall provide and maintain connectivity to the internet, both internal and external, for each BB unless otherwise provided by the

Government. This does not apply during temporary access outages of government provided access.

3.6.6 Facility Administration

The contractor shall secure, clean, and maintain assigned work areas. The contractor shall repair damage caused by contractor employees.

3.7 Management Controls

3.7.1 Program Management Plan

The contractor shall not revise the contractor’s program management plan (to be appended to the contract at time of contract award) without execution of a bilateral contract modification.

3.7.2 Contract Funds Status Report (CFSR)

The contractor shall prepare a CFSR IAW DI-MGMT-81468, CDRL, A004. This does not relieve the contractor of the requirement to submit invoices through the Wide Area Workflow (WAWF) system.

3.7.3 Cost and Software Data Reporting (CSDR) Plan (DD Form 2794)

The contractor shall prepare a cost and software data reporting (CSDR) plan (DD Form 2794) IAW the Defense Cost and Resource Center (DCARC) required format set forth in Appendix E. The contractor shall prepare the initial CSDR plan at time of contract award and submit the plan via the DCARC portal identified in Appendix E. After contract award, DCARC will notify the contractor to submit a final plan.

3.7.4 Contract Work Breakdown Structure (CWBS) and CWBS Dictionary

3.7.4.1 The contractor shall prepare the contract work breakdown structure (CWBS) and CWBS dictionary IAW DI-MGMT-81334, CDRL A005. The CWBS provides the basis for further extension during contract performance. The contractor shall extend the CWBS to a minimum of Level 4, to provide adequate internal management, surveillance, and performance measurement. The contractor shall prepare the technical elements of the extended CWBS. The contractor shall prepare a separate CWBS for each aircraft type.

3.7.4.2 The contractor shall flow-down requirements to all subcontractors at all tiers that meet reporting thresholds. Depending upon the specific contractual relationship, prime contracts and subcontracts may have similar requirements regarding report type, frequency, and method of transmission. The contractor shall be required to work with the Government and all appropriate subcontractors to prepare separate subcontract submissions to the DCARC for approval.

3.7.5 Cost Data Summary Report and Contractor Sustainment Report

3.7.5.1 The contractor shall prepare the cost data summary report (CDSR) IAW DI- FNCL-81565, CDRL A006. The contractor shall prepare a separate CDSR for each aircraft type. The contractor shall also complete the resource distribution table located in Appendix E. For additional information on WBS reporting elements, reference the Cost Assessment and Program Evaluation (CAPE) Operating and Support Cost- Estimating Guide.

3.7.5.2 The contractor shall flow-down requirements to all subcontractors at all tiers that meet reporting thresholds. Depending upon the specific contractual relationship, prime contracts and subcontracts may have similar requirements regarding report type, frequency, and method of transmission. The contractor shall be required to work with the Government and all appropriate subcontractors to prepare separate subcontract reports for submissions to the DCARC for approval.

3.7.6 Functional Cost-Hour Report

3.7.6.1 The contractor shall prepare the functional cost-hour report IAW DI-FNCL- 81566, CDRL A007. The contractor shall prepare a separate functional cost-hour report for each aircraft type.

3.7.6.2 The contractor shall flow-down requirements to all subcontractors at all tiers that meet reporting thresholds. Depending upon the specific contractual relationship, prime contracts and subcontracts may have similar requirements regarding report type, frequency, and method of transmission. The contractor shall be required to work with the Government and all appropriate subcontractors to prepare separate subcontract reports for submissions to the DCARC for approval.

3.7.7 Contractor Business Data Report

The contractor shall prepare the contractor business data report IAW DI-FNCL-81765, CDRL A008.

3.8 Government Provided Databases

The contractor shall utilize both the Government-furnished FFIT database and the TopVue portal to deliver technical and non-technical data supporting management of the Government’s PWS requirements.

3.8.1 FFIT Data Input

Both the contractor and the Government will employ the FFIT database for all logistics activities. The contractor shall enter all data into FFIT to support the Government’s monitoring of logistics actions, location and status of aircraft, systems, and Government Furnished Property (GFP). The contractor shall enter data on a daily “near real time” basis. Data entered into FFIT will be utilized to support metric (Section 4.0, paragraph 4.1) performance, determination of reduced payment and calculation of any earned performance incentive. The Government will provide additional information and instructions regarding FFIT during its training sessions. Appendix F contains contractor requirements, student information, and the types of information that will be required to be entered and covered during the training.

3.9 System Safety

3.9.1 System Safety Management

The contractor shall establish a system safety program to provide a basis of understanding between the contractor and the Government on how the safety hazard management effort will be integrated into the systems engineering process.

3.9.1.1 System Safety Working Group

The contractor shall attend semi-annual system safety working group (SSWG) meetings at the FW PO location unless otherwise directed by the PCO. For “ad hoc” SSWG meetings, the contractor shall participate telephonically upon request by the FW PO.

3.9.1.2 System Safety Program Plan

The contractor shall prepare a system safety program plan IAW DI-SAFT-81626, CDRL A009, and implement the program IAW MIL-STD-882, Task 102. The contractor’s system safety program plan procedures shall comply with AR 385 series of safety regulations and pamphlets, AR 95-20, AR 420-1 Chapter 25, Section VII, OSHA regulations, National Fire Protection Association (NFPA) regulations, and local regulations for the prevention of accidents involving personnel, equipment and property.

3.9.2 Accident or Incident Notifications

3.9.2.1 The contractor shall immediately report accidents or incidents, identified as Class A, B, or C in AR 385-10, to the PCO and FW PO and follow up in writing NLT 24 hours after occurrence IAW DI-SAFT-81563, CDRL A010.

3.9.2.2 The contractor shall report all other accidents or incidents IAW DI-SAFT-81563, CDRL A011, including any incidents resulting in over and above costs due to damage to any property or impeding the contractor’s ability to meet performance schedules or contractual obligations.

3.9.2.3 The contractor shall support all mishap or accident investigations involving Government owned property as required IAW DA PAM 385-40. The contractor shall, on behalf of the Government, collect and secure specific data related to the accident as described in DA PAM 385-40 to support the investigation teams and resulting accident incident reports.

3.9.2.4 The contractor shall perform semi-annual aviation safety surveys at each BB. The contractor shall utilize the Guide to Aviation Resources Management Survey (ARMS) for Aviation Accident Prevention Surveys (AAPS), to complete the survey.

3.9.2.5 The contractor shall conduct an annual Standard Army Occupational Health Inspection (SASOHI) of all contractor-occupied facilities in support of the contract.

The contractor shall utilize the SASOHI checklist to conduct annual inspections.

3.9.3 Aviation and Missile Command (AMCOM) Message Compliance

The contractor shall comply with all messages generated IAW AR 750-6, within the timeframe specified in the messages. Those messages are frequently referred to as safety of flight (SOF), aviation safety action message (ASAM), aviation maintenance action message (AMAM), or maintenance instruction message (MIM). The contractor is not responsible for any of the reporting requirements listed in the messages which utilize the AMCOM Message Tracking System (AMTRACKS). Upon compliance with the message, the contractor shall report compliance, along with any findings, in FFIT IAW guidance and training in Appendix F.

3.10 Security Requirements

3.10.1 Security Classification

3.10.1.1 The contractor shall comply with the requirements of the DoD Contract Security Classification Specification (DD Form 254) and shall utilize the Security Classification Guides (SCG) provided by the Government for classification guidance. SCG’s will be provided after contract award. The contractor shall maintain a SECRET facility clearance and have sufficient number of employees with a Personnel Security Clearance at the SECRET level, to meet the requirements of the tasks requested. Some contractor personnel shall require access to Communications Security (COMSEC) Information and For Official Use Only Information (FOUO). The contractor is authorized to store up to SECRET classified material in an approved General Services Administration (GSA) container.

3.10.1.2 The contractor shall comply with all unique SEMA ISR mission security operations that include handling of COMSEC, controlled cryptologic items (CCI), keying devices, etc. The contractor shall be familiar with and understand the security classification guide processes as they apply to the management of SEMA aircraft. The contractor shall comply with all unique security requirements in support of SEMA organizations. The contractor shall assign at least one certified, Army-approved COMSEC custodian on their program management staff to support the SEMA mission requirements.

3.10.1.3 When directed by the Government, the contractor shall obtain a TOP SECRET facility clearance and acquire the number of employees with a personnel security clearance at the TOP SECRET level to meet the requirements of this contract. Some contractor personnel shall require access to sensitive compartmented information (SCI) and Non-SCI intelligence information in order to identify current system vulnerabilities and develop solutions. With PCO direction, the contractor is authorized to store up to TOP SECRET classified material in an approved General Services Administration (GSA) container.

3.10.2 Anti-Terrorism (AT) Level I Training

All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within 90 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable.

The contractor shall maintain certifications of completion for inspection purposes.

AT Level I awareness training is available at http://jko.jten.mil.

3.10.3 Access to General Protection/Security Policies and Procedures

Contractor and all associated sub-contractor employees shall, upon request, provide all information required for background checks to meet installation access requirements to be accomplished by authorized Government personnel. The contractor workforce shall comply with all personal identification verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DoD, HQDA, and local policy. In addition to the changes otherwise authorized by the changes clause in this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

3.10.4 Contractors Requiring Common Access Card (CAC)

Before CAC issuance, the contractor employee shall, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation IAW Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following:

(a) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely;

(b) Remote access, via logon, to DoD networks using DoD approved remote access procedures; or http://jko.jten.mil/

(c) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more.

At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the Federal Bureau of Investigation (FBI) fingerprint check and a successfully schedule NACI at the Office of Personnel Management.

3.10.5 AT Awareness Training for Contractor Personnel Traveling Overseas

All contractor employees, including subcontractor employees required to travel overseas as a condition of this contract will receive Government provided AT awareness training, specific to the destination countries. Additionally, all contractor employees, including subcontractor employees stationed or deployed in OCONUS contingency operations areas or designated combat zones will receive Government provided AT awareness training specific to the area of responsibility (AOR) at their overseas location. Specific AOR training content is directed by the combatant commander, with the unit Antiterrorism Officer (ATO) being the local point of contact.

3.10.6 Army Training Certification Tracking System (ATCTS) Registration for Contractor Employees Who Require Access to Government Information Systems

(IS)

All contractor employees with access to a Government IS shall be registered in the ATCTS at commencement of services, and shall successfully complete the DoD Information Assurance Awareness training prior to access to the IS, then annually thereafter.

3.10.7 Operations Security (OPSEC) Training

Per AR 530-1, the contractor employees shall complete Level I OPSEC Awareness training. New employees shall be trained within 30 calendar days of their reporting for duty and annually thereafter.

3.10.8 Information Assurance (IA)/Information Technology (IT) Training

Contractors requiring access to Government IT systems shall adhere to the requirement of AR 25-2, Rapid Action Revision (RAR), on Government installations. All contractor employees and associated subcontractor employees shall complete the DoD IA awareness training before issuance of network access and annually thereafter. Contractor access to SIPRNET via Government accounts is restricted to only sites directly related to meeting the requirements of this contract as validated by the COR IAW the Performance Work Statement (PWS). The contractor shall not access INTELLINK-S while on the SIPRNET without formal access authorization of the COR and AMSAM-ISI. SIPRNET access via Government accounts shall may not be subcontracted without prior written authorization of the PCO, COR and AMSAM-ISI IAW DoD 5220.22-M.

3.10.9 Contractor Authorized to Accompany the Force

While deployed in support of Army force requirements, the contractor shall comply with DFARS 252.225-7040, Contractor Personnel Authorized to Accompany U.S. Armed Forces Deployed Outside the United States.

3.10.10 Contract Requiring Performance or Delivery in a Foreign Country

While deployed to a foreign country in support of Army force requirements, the contractor shall comply with DFARS 252.225-7043, Antiterrorism/Force Protection for Defense Contractors Outside the United States.

3.10.11 Contracts that Require Handling or Access to Classified Information

Contractor shall comply with FAR 52.204-2, Security Requirements, which requires contractors to comply with the Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual, DoD 5200.22-M, and any revisions notice of which has been furnished to the contractor.

3.10.12 Threat Awareness Reporting Program (TARP)

Per AR 381-12, all contractor employees with a security clearance, shall receive annual TARP training.

3.11 Information Assurance (IA)/Cybersecurity

3.11.1 Contractor Owned Information Systems

3.11.1.1 The contractor shall protect unclassified controlled technical information IAW DoDI 8582.01.

3.11.1.2 The contractor shall report IA or cybersecurity incidents involving compromise of DoD or Army data on contractor-owned systems or networks IAW DODI 8582.01.

3.11.1.3 The contractor shall report IA or cybersecurity incidents IAW DI-SAFT-81563, CDRL A012. The contractor shall include the following information in each report: data universal numbering system (DUNS) number; commercial and Government entity (CAGE) code; point of contact; affected systems or platforms; location of compromise;

type of compromise; date discovered; description of technical information compromised;

and any relevant information such as follow-up actions.

3.11.2 Disposition of Government Data

The contractor shall ensure the DoD-owned information is:

(a) Destroyed or sanitized from contractor-owned media;

(b) Reported IAW the National Institute of Standards and Technology Special

Publication (NIST SP) 800-88; and

(c) Returned to the owning organization upon the completion of the contract or as directed by the PCO.

3.11.3 Platform Information Technology (IT)

3.11.3.1 Platform IT is defined in AR 25-2, and DoDI 8500.01, Enclosure 3, paragraph 9.a(2). The contractor shall operate and maintain platform IT equipment IAW DoDI

8500.01 and AR 25-2.

3.11.3.2 IA Continuous Monitoring

The contractor shall continue or complete any ongoing IA continuous monitoring activities, such as: updating and maintaining the POA&M; adhering to configuration management (CM) processes; maintaining and evaluating audit logs and audits;

performing all monthly, quarterly, and annual IA requirements; and evaluating and implementing information assurance vulnerability messages (IAVMS). The contractor shall flow this requirement down to its subcontractor(s).

3.11.4 Department of Defense Information Assurance Certification and Accreditation Process (DIACAP) or Risk Management Framework (RMF)- Accredited Information Systems

3.11.4.1 The contractor shall comply with Government-furnished DIACAP or RMF accreditation documentation for each accredited platform.

3.11.4.2 The contractor shall implement Committee on National Security Systems Instruction (CNSSI) No. 1253, NIST SP 800-53, IA or cybersecurity controls, and management principles including information assurance vulnerability management (IAVM), and continuous monitoring IAW the accreditation documentation.

3.11.4.3 The contractor shall support annual IA or cybersecurity assessments IAW the Federal Information Systems Management Act (FISMA) of 2002.

3.11.4.4 All contractor employees with administrative IA and IT rights for these accredited ISs shall comply with DoD and Army training requirements in DoDD 8570.01, DoDD 8570.01-M, and AR 25-2 within six months of employment.

3.12 Hazardous Material Management

3.12.1 Hazardous Material Management Program (HMMP)

All contractor and subcontractor activities shall be in compliance with applicable federal, state, local, and host nation environmental laws and regulations. The contractor shall ensure that design, maintenance, operation, manufacturing, programmatic decisions and trade-off studies strive to eliminate or reduce hazardous materials and waste. The contractor shall implement a Hazardous Material Management Program (HMMP) IAW National Aerospace Standard (NAS) 411. The contractor shall prepare an HMMP Plan IAW DI-MGMT-81398, CDRL A013. The contractor shall provide immediate notification of any proposed hazardous material mitigation/elimination efforts that may adversely impact schedules, cost and performance.

3.12.2 Class I Ozone Depleting Chemical/Ozone Depleting Substance (ODC/ODS)

The contractor shall not use any Class I Ozone Depleting Chemical/Ozone Depleting Substance (ODC/ODS) (identified at http://www.epa.gov/ozone/ods.html), Class II ODC/ODS (identified at http://www.epa.gov/ozone/science/ods/classtwo.html), or any ODC/ODS solvents (identified at http://www.epa.gov/ozone/snap/lists/index.html) in the manufacture or support of items required by this PWS unless a waiver is obtained from the Army Acquisition Executive. Any ODC/ODS refrigerant alternatives used shall appear in the EPA’s Significant New Alternatives Policy (SNAP) list (identified at http://www.epa.gov/ozone/snap/lists/index.html) and have received a toxicity clearance from the U.S.