3rd_Set_of_SEMA_Questions_25_May_2016.pdf

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R-0045

RFP

Reference / Section

Para Page Issue or Reason Question or Discussion

RFP

Revision Required

Y/N

Gov Response

Attachment

Transition & Base B1 Matrix WS

NA NA The PWS states that 'the current number of SEMA CDA aircraft supported is 80." Attachment 0035 indicates that 7 of these aircraft are deployed on contingency operations and are not included in the BASE Year CLIN 1001 FFP.

Please confirm that only 73 aircraft are to be included in the CLIN 1001 pricing effort for Base Effort in CLIN 1001. Where are standard non-contingency hours for the other 7 aircraft captured? N

All aircraft shall be included in CLIN 1001 pricing, during the base period. The 7 Model 300 contingency aircraft will be included in the CLIN 1001 price, any additional cost associated with the Deployed aircraft, shall be submitted as an Over and Above on CLIN 1008 Attachment 0035 has been revised to include these aircraft in the base period.

Attachment 0045 H Narrative

H-40 First and last

24 and 27 H-40 states "While deployed, contractor personnel will be authorized danger pay and post differential pay as defined in the Department of State Standardized Regulation (DSSR), and it shall be paid toward the base salary at the percentage authorized for the duration of travel and work assignment in the designated hostile area. Any overtime labor, services, parts and materials, provided in support of contingency or hostile deployment that are not included in CLIN X001, X002, X003, X005 shall be billed under CLIN X008." Additionally, the last sentence in H-40 states;

"Normal, routine labor cost associated with deployments shall not be charged under Over and Above."

Are all labor costs associated with the personnel utilized for the 7 aircraft deployed on contingency operations (consistent with previous question) to be captured in CLIN 1008?

N

The standard labor price for the BB maintenance of the Model 300 aircraft shall be included in CLIN 1001 and reflected on attachment 0035. Any additional cost associated with the Deployed aircraft, shall be submitted as an Over and Above on CLIN 1008

Attachment 0024 Section L

L-27 3.3II 10 Section H-40 states "Any overtime labor, services, parts and materials, provided in support of contingency or hostile deployment that are not included in CLIN X001, X002, X003, X005 shall be billed under CLIN X008." CLIN X008 is currently a Cost Reimbursable/No Fee CLIN. This does not provide the contractor the opportunity to apply fee to overtime labor and services that are provided for Contingency operations.

Will the government consider allowing fee on additional expenses required to support deployed operations?

Y

The standard labor price for the BB maintenance of the Model 300 aircraft shall be included in CLIN 1001 and reflected on attachment 0035. Any additional cost associated with the Deployed aircraft, shall be submitted as an Over and Above on CLIN 1008. Additional expenses required to support deployed operations will not include fee.

Attachment 0024 Section L

L-27 3.3.VI 19 Does the Government want Section B Supplies or Services and Prices/Costs table submitted with Volume IV with Section A -

SF33?

N

The offerors section B Supplies or services and Prices/Costs table should be included in Volumne II. Attachment 0024 L-27 3.3VI states that the offereor shall provide specific sections of the solicitation.

III. Volume III - Past Performance Attachment

1.i) 13 Sentence appears to be incomplete as written:

i) Final or projected final

Please clarify what "final or projected final" item(s) are required.

Y

Attachment 0024 has been revised.

Site Transition Attachment

Table 2 12 PWS states that immediately at contract award the contractor shall conduct transition activities IAW its transition plan. Table 2 describes the percentage of performance incentive that can be earned per the number of days that the team completes the transition effort.

Please clarify when the Transition period begins for performance incentive calculations.

If transition begins on 9/28/2017 in accordance with the PWS and concludes at the earliest 12/8/2017 then that represents 71-day transition period and a maximum incentive of 67%. Is this correct? If not, please provide corrected formula.

Y

No. 100% of the transition incentive can be earned, if the contractor transitions 85% of the sites (Attachment 0026, page 12, REV I) IAW the transition schedule, Attachment 0037, REV I.

**112

Site Transition Attachment

SEMA Contract Award Technical Data Interchange Contract Incremental Transition Kick Off Meeting FFIT Training

We assume that these activities are pre-transition activities and are not considered a part of or captured in the calculation for the performance incentive. Please confirm. Is this a correct assumption? If not, how should the offeror include these activities in their submitted IMS?

N

This is an incorrect assumption. These activities are part of the 90 day transition and should be considerd in the IMS. Incentive will be calculated IAW Attachment 0026.

Attachment

Att 50 (Zero flying hour) lists 73 aircraft, but Att 51 lists 80 aircraft, and appendix C lists a 3rd number of aircraft.

Since CLIN X002 is based on Att 50 and includes props overhaul, landing gear overhaul, and nav database updates, the cost bid in CLIN X002 will not cover the fleet indicated in Att 51 or appendix C. Please confirm this understanding.

Attachment 0050 has been revised to identify that 7 Model 300 aircraft are currently deployed and not included in CLIN X002, all costs associated with these aircraft will be negotiated and billed under CLIN X008.

PWS 3.1.1 3 PWS 3.1.1 states to provide all equip, facilities, personnel, etc to support all aircraft in Appendix C.

Will the Government verify that support to all deployed sites listed in Appendix C are not to be priced at this time and will be part of a future O&A request?

N

Yes IAW PWS Par 6.1 these would be O&A.

PWS 4.4.3 22 PWS 4.4.3 states that when government furnished GSE becomes uneconomically repairable that the Contractor responsible for acquiring, replacement GSE, tooling, or test equipment to meet PWS.

Will the replacements of government furnished GSE be reimbursed by the government? Y

Replacement of uneconomically repairable Government Furnished GSE, Tooling, and test equipment will be reimbursed as necessary.

PWS 4.7.3.1 24 PWS 4.7.3.1 states that contractor will perform scheduled maintenance and servicing on “A-Kit” items that include AC/DC conversion equipment, antennas, radomes, pods, waveguides, etc that are exclusive components of the SEMA systems.

Will the Government provide a list of what these items are and any associated scheduled maintenance requirements?

N

The government does not have a total overall listing of A kit items, however the "A Kit" items include system mounts and frames, as well as all wiringing for data and power required to support the "B Kit" Line Replaceable Units. All "A Kit" items are part of the host system (aircraft)

Attachment

Will the Government provide the number of aircraft and flight hours that this usage is based on? N

Attachment 0034 is the known usage of parts associated with all SEMA aircraft and attachment 0033 provides the known aircraft flight hour historical data. EO-5 and RO-6A usage data is not available.

Attachment

Please update the attachment for all aircraft types that are required to be bid as part of

SEMA? N

Attachment 0034 is the known usage of parts associated with all SEMA aircraft and attachment 0033 provides the known aircraft flight hour historical data. EO-5 and RO-6A usage data is not available.

Attachment

N/A N/A Attachment 0037 indicates the transition of the King Air Warehouse at Fort Bliss, TX

Please confirm that the contractor has 28 days to pack, ship, receive and set up the Madison inventory?

Y

Out going contractor will pick, pull, package, and transport to the In-Coming Contractor locations IAW the timeframe identified in the transition schedule. Upon arrival at In- Coming Contractor warehouse a joint Government and Contractor inventory will be completed.

B & 7.

Proposal Consideration s RFP, Section B, Attachment

11 Plug #s - d) As illustrated in the CLIN Structure above, plug amounts are being provided for the Cost Reimbursable CLINs, the Performance Incentive CLINs, and the Elective Improvement CLINs. The actual values for these CLINS will be based on firm operational requirements and will be defined during the course of contract performance.

As stated in Section L and as understood by the Offeror, the plug #s in CLINs 1004, 1006, 1007, 1008, 1010, 1011, 1012, and 1013 are provided for evaluation purposes only. We do not construe the plug numbers for the various CLINs and contract types as cost/price ceilings for purposes of meeting the operational requirements. Please confirm.

N

Plug numbers were provided for proposal/evaluation purposes only and they are not cost/price ceilings.

Section H Attachment

N/A 28 & 29 H-45 & H-46 Please clarify if the following clauses are for future contingency operations and are not part of the anticipated OCONUS locations identified in Attachment 0035. "H-45, Technical Expert Status Accreditation (TESA) Requirements and H-46, Invited Contractor or Technical Representative Status – Japan (Applicable to US Firms only)"

N

Clauses H-45 and H-46 are required at anytime should the government move the aircraft to the applicable locations.

Section H Attachment

N/A 29 H-46 & H-47 Japan SOFA – Can offeror assume it will get necessary approvals?

ROK SOFA – Can offeror assume it will get necessary approvals?

N

Yes

Section H Attachment

N/A 15 H-28 Reduced Payments (a) Manning H-28, Reduced Payments

a. Is the rate a one-time charge, or a daily charge?

N

Daily

RFP

Attachment

N/A Performance Incentive Payment CLIN 1014 states payment is in accordance with "the Incentive performance payment IAW with Performance Incentive Plan (Attachment 0026) and Section H". Attachment 0026 paragraph 9.0 does not indicate the payment methodology. Please clarify how the offeror will get paid for the quarterly and annual incentives specified in Attachment 0026.

N

SEMA Incentive Plan Section 6.6 indicate the process for payment for incentives.

OY1 & OY2

Attachment

Aircraft model RO-6A at Camp Humphreys is listed as zero aircraft, but with 90 flying hours a month.

Since these aircraft are shown to arrive in OY3, is it the governments intention to obtain pricing two years early, or will Attachment 35 be updated to remove the listed flying hours?

Y

Attachment 0035 has been revised.

OY3 & OY4

Attachment

Aircraft model EO-5C at Ft. Bliss Humphreys is listed as One (1) aircraft, but with zero flying hours a month.

Will the government please clarify if these aircraft are indeed expected to have zero flying hours for those years, or if the aircraft quantity, hours, or both need to be updated.

Y

Attachment 0035 has been revised.

RFP, L-22 225 Section L-22 incorporates the DFARS EVMS clause 252.234-7001 which identifies submission requirements dependent on the proposed value threshold of $100M.

Will the government please clarify its expectations for satisfying this clause?

Contractor developed proposed costs fall under FFP CLINS while the cost reimbursable CLINS are govt provided plugs. Which CLINs should be included in calculating the proposal value that this requirement is based on?

N

EVMS reporting will not be required at the time of award, however EVMS may be required in the unlikely event the government exercises CLINs X012 , X013, X014, and X015 should an option that exceeds the $100M threshold.

removing evms h clause

H-12, Attachments 0037 and

1 Transition as defined in Attachment 45 is a 3-month activity, while the phase-in schedule is a ~70 days.

Will the government adjust the Base period CLINS to run concurrently with Phase-in, or should the contractor propose site execution costs related to the incremental assumption of site missions throughout the phase-in period within the Transition CLIN?

N

Transition CLIN 0001 shall cover all efforts during the first 90 days.

H-12, Attachments 0037 and

1 Transition as defined in Attachment 45 is a 3-month activity, while the phase-in schedule is a ~70 days.

How will the government evaluate differing contractor phase-in estimates based on achieving earlier or later mission assumptions within the 90 days allotted? Will the government make should cost adjustments based on costs avoided under the incumbent contract?

N

Question #1: Phase-In Plan will be evaluated against the Government schedule. Question #2: No

Attachment

Attachment 48 requests the number of personnel and hours by labor category by site.

Will the government please identify if this information should be provided based upon a specific year, or a cumulative value across all years?

Y

Attachment 0048 has been revised to add a sheet for each year of performance.

Attachment

Attachment 49 identifies the number of days required to perform site turn-over activities with the follow-on contractor.

Will the government please review the listed timelines. The subtotals of days appear to be inaccurate.

Y Attachment 0049 has been revised to clarify.

Attachment

Attachment 49 identifies the number of days required to perform site turn-over activities with the follow-on contractor.

Will the government please specify the expected total duration of phase-out activities that contractors should bid to in each contract year.

Y

Attachment 0049 has been revised to clarify.

Attachment

III. Volume III - Past Performan ce

Intro paragrap h

12 The paragraph states: "This volume shall not exceed 25 pages...excluding Past Performance Questionnaire Forms, and all letters."

This statement seems to indicate the Past Performance Questionnaire Forms are required to be attached to the Past Performance Volume. Paragraph 5. Section 5- Past Performance Questionnaire does not specifically say to attach the forms. Please clarify.

N

No. The past performance questionares shall be e-mailed to the PCO/Contract Specialist as identified in Attachment 0024.

III. Volume III - Past Performan ce

Intro paragrap h

12 The paragraph states: "This volume shall not exceed 25 pages plus three pages for each major subcontractor (up to 5 subcontractors),...."

Please describe how you will determine which pages will be attributed to each major subcontractor. N

The contractor should identify each major subcontractor by including markings to identify the subcontractor in the pages allotted.

Attachment 0026 and

H Narrative Performan ce Incentive Plan

H-26 (a) Logistics Measure s Intro Paragrap h

7 &11 In attachment 26, Annex B states “80% MC rate per month long reporting period as an entry gate” It should read … "an MC rate greater than or = 80% for all three months the MC rate "entry gate" as cited in H-26 a.

Offeror requests an update to Attachment 26 to reflect the identical language as stated in Attachment 0045.

Y

Incentive plan has been corrected to read "equal to or greater than 80%"

PWS PWS 8.1.5 The contractor shall submit the O&A Request associated with transition of GFE and GFP, that require overhaul, repair, or replacement within 30 days of site transition to full performance. The contractor shall submit O&As for each BB separate from other BBs and include justification for the O&As identified.

In the event of delay during transition due unavailability of GFE and GFP, what is the process for communicating and securing relief from the penalties and liquidated damages?

N

Letter to the PCO requesting relief due to issues beyond their control.

RFP N/A H-2 160 5152.225-5908 GOVERNMENT FURNISHED

CONTRACTOR SUPPORT

There services/blocks are not checked in the clause. What services/support will be provided to the offeror for each location cited in B-1 and Attachment 0037?

N

Support is location dependent. Prior to the employees departure the Government will verify and coordinate any available or required GFS with the contractor. 2. The GFS in each AOR changes frequently the actual AOR's will be confirmed at time of award and GFS will be identified at that time. All cost associated with support the contractor is responsible for and not made available by the Government in the AOR will be processed as an O&A.

RFP Section B

N/A B CLIN 1006 & 1007 CLINs 1006 & 1007 does not include propeller for C12/Model 300/B300 and landing gear is not included with any aircraft types. Should Propellers and Landing Gear be included?

N

No. Landing Gear and Propeller Overhauls are performed as a part of the CLIN X002 flying hour program.

Attachment

Paragraph 2.

Proposal Submissio n Requirem ents

Para 2 2 Offeror understands that the requested Tables of Contents for each volume are included in the page count restriction.

We respectfully request the Government reconsider this inclusion; detailed Tables of Contents provide the evaluator valuable reference and guidance for proposal deliverables and are typically excluded from page limitations. For ease of evaluation, the Government should also consider the inclusion of an Abbreviations & Acronym List, List of Figures, and/or Requirements Cross-Reference Matrix.

Since these products are for the benefit of the Government evaluator, would the Government exclude them from the page limitation?

Y

Revised attachment 0024 Section L to exclude Table of Contents, Abbreviations & Acronym List, and List of Figures from the page count.

Attachment

Paragraph 1.

Introductio n

Para 1 1 In Attachment 024, L Narrative, Section 1.5, the Government references a Cover Letter.

Would the Government please exclude the Cover Letter from page count? N

The Cover Page is not excluded from the page count.

Attachment

Paragraph 3.1

Para 3.1 4 Attachment 024, L Narrative Section 3.1 states that “organizational diagram(s) and information required to support proposed prices (included in Volume II – Price) may be submitted on page size 11x17.”

Will the Government allow Offerors to use 11x17 pages for other tables and graphics such as PWS reference tables, detailed transition schedules, or concept of operations graphics? Are 11x17s counted as one or two pages?

Y

Revised Attachment 0024 Section 3.1 has been revised to add a note to allow the use of 11X17 pages for organizational diagrams, detailed schedules, and concept of operational graphics (in Volume I). The 11X17 pages allowed, are counted as one page.

Attachment 0025 Section M

Paragraph (7)

Para 7 4 The Offeror's proposed profit dollars will be utilized in the Government's evaluation.

Does the Government intend to evaluate the profit under the FFP and FPIF CLINs with plug numbers?

N No. The Government will not evaluate profit in CLIN's containing plug numbers.

3.3 Comprehe nsive Plan

N/A 5 Attachment 0024, Section L states "The proposed teaming and subcontracting arrangements shall be identified and shall demonstrate the capability to provide engineering service support and reach back and FAA Part 145 compliance at contract award. The proposal shall include all FAA Part 145 certifications with ratings and limitations and operation specifications including capabilities list."

Is it the Government’s intent for the Offeror to provide all FAA Part 145 certifications with ratings, limitations, and operation specifications for the prime and each subcontractor at contract award or with the proposal? If with the can these be excluded from page count, as they can be lengthy?

Y

L-27.3.3.l has been revised.

RFP Section B N/A N/A 52.215-8 Order of Precedence—Uniform Contract Format. Offer requests the following FAR Clause to be included in the RFP - 52.215-8 Order of Precedence—Uniform Contract Format.

Y The RFP has revised to include FAR 52.215-8

PWS 8.0

Transition

39 8.0 Transition "Immediately after contract award, the contractor shall conduct transition activities IAW its transition plan including integrated schedule that was submitted, evaluated, and accepted by the Government as part of the contractor’s proposal. The contractor shall not modify the transition plan without bilateral agreement and approval by the PCO. The contractor shall minimize interruptions or delays to work in progress that would impact the local commander’s mission. The contractor shall coordinate with the Government and update the milestone schedule provided in its proposal for the transfer of work control, delineating the method for processing and assigning tasks during the phase-in and phase-out periods."

In the event of delay during transition due unavailability of GFP/GFE, what is the process for communicating and securing relief from the penalties and liquidated damages?

What is the process for adjusting the performance metrics and schedule based on the delay? Please provide the process and procedures to allow relief in the event of a delay.

N

1. Letter to the PCO requesting relief due to issues beyond their control. 2. The Government does not forsee delays to transition based on availability of GFP/GFE therfore the transition schedule and transition metrics will remain unchanged. 3.Letter to the PCO requesting relief due to issues beyond the contractors control.

Attachment

Attachmen t 0037

N/A In reviewing the Government’s Transition Schedule, there does not appear to be adequate time for unknown conditions of Aircraft Condition, GFP condition, Logbook condition, GSE Condition, Number of Cores not returned, etc.

If conditions are reported to FW PO, is this adequate to show the contractor has complied with the Transition Phase-in Plan? N

Adequacy of the transition cannot be addressed until the end of the transition.

Attachment

Attachment 0024 L-27 Section L--Proposal Instructions, Attachment 0025 Section M--Evaluation Factors for Award, Paragraph L3.3 III Past Performance, Paragraph MM- 6.3,Past Performance Factor.

Will the government permit classified contracts as part of its evaluation of the Offerors past performance for this solicitation?

Will the government provide guidance for submission?

N

The Government will not allow any classified contracts to be submitted.

Attachment

3 Printing should be single spaced. Each paragraph shall be separated by at least one blank line. A standard,12-point minimum font size applies. Either Aerial or Times New Roman fonts are required. Tables and illustrations may use a reduced font size, but no less than 8-point, and may be in landscape orientation.

Government provided excel attachments appear to be in either Arial 10 or Arial 8. For excel proposal attachments and Price Volume cost tables is 8 point font the minimum allowed?

N

Yes

RFP Section I N/A N/A FAR 52.222-41 Service Contract Act Offeror kindly requests FAR 52.222-41 Service Contract Act to be inserted in Section I. Also, please include the Wage Determinations (WDs) for the specific CONUS locations.

Y

SF33 Section I has been revised to include

FAR 52.222-41

RFP Section I N/A N/A FAR 52.250-1 Offeror kindly requests FAR 52.250-1 Indemnification Under Public Law 85-804 to be inserted in Section I.

N

FAR Clause 52.250-1 will NOT be included in the RFP. Subsequent to contract award, the successful offeror may request that the indemnification clause at FAR 52.250-1 be added to the contract by following the instructions specified at FAR 50.104-3 (Special Procedures for Unusually Hazardous or Nuclear Risks). Note that the request, if submitted, is subject to agency head approval.

RFP, B &

Attachment

N/A N/A Bidding FFP ( CLIN 1001) Base support, with A/C quantity ( variable: 80 max ) and A/C type subject to change during the 1 year POP.

Please confirm B-1 Matrix (attachment 35 ) does include "variable work scope" for a Fixed Price effort.

N

No. Should a B1 matrix revision result in a change in aircraft type or location (not currently listed in attachment 0035) after contract award then a contract modification will be negotiated and executed.

N/A N/A N/A Interdependency / Concurrency issues There does not appear to be a contract process to address interdependency or concurrency issues involving the aircraft and the USG or third parties in a timely manner, specifically with regard to LCCS parts receipt during transition and sensor contractor(s) effect on mission capability. This is needed to mitigate potential risk to the Contractor’s performance. It is requested that the USG include special provisions, designated points of contact at each location, and process and procedures for communicating and documenting interdependency/concurrency issues concerning the aircraft.

N

There will be a COR/FW Tech Rep POC at each SEMA location for issues relative to interdepencies. If the issue is with aircraft maintenance or GFP, NRT relief is requested from the KTR to the COR, and NRT will be documented in FFIT.

Attachment

Section L-

3.1 Format states: “Organizational diagram(s) and information required to support proposed prices (included in Volume II- Price) may be submitted on page size 11X17.”

Can the government please clarify if the 11X17 sheets count as one page or two?

Y

Revised Attachment 0024 Section 3.1 has been revised to add a note to allow the use of 11X17 pages for organizational diagrams, detailed schedules, and concept of operational graphics (in Volume I). The 11X17 pages allowed, are counted as one page.

Attachment

Section L-

3.1 Format states: “Organizational diagram(s) and information required to support proposed prices (included in Volume II- Price) may be submitted on page size 11X17.”

Is the use of 11X17 sheets in the proposal limited to Volume II – Price? N

No

Attachment

Section L-

2.3 States: “Pages that exceed the required page limitations

will not be evaluated. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government. Manning charts, Small Business commitment documentation, and the Small Business Subcontracting Plan for large business Offerors are excluded from the page count. Letters of Commitment, Consent, Cure Notice and Show Cause are excluded from the page count.”

Would the Government consider added the following exclusions to the page count?

• Table of Contents

• List of Figures

• Cover Letter and/or Submittal Letter

• Pages intentionally left blank

Y

Revised attachment 024 Section L to exclude Table of Contents, Abbreviations & Acronym List, and List of Figures from the page count.

Attachment

Section L 2.3 Paragraph 2.3 includes a table that identifies six volumes of material for submittal and identifies “maximum pages” for Volumes one, three and four. Specifically, Volume one, Technical is limited to 250 pages maximum. Below the Table, there is an asterisk note that further explains the comprehensive plan is limited to 100 pages maximum, each of two scenarios is limited to 25 pages (50 pages combined for both scenarios) and the SEMP is limited to 100 pages, for a total maximum of 250 pages. Subsequent Section L-27 Paragraph 3.3 I Technical Volume describes the contents of the Technical Volume. Under the sub-heading Comprehensive Plan, which is limited to 100 pages, it appears offerors are directed to provide a SEMP within the Comprehensive Plan.

1. Since the SEMP appears to be included as the 4th major item (sub-paragraph) within the description of the Comprehensive Plan content, may offerors combine the Comprehensive Plan and SEMP into a document of no more than 200 total pages in aggregate for Volume 1? OR

2. Is the 100 page limit for the SEMP (sub-paragraph four) and the 100 page limit for the remaining elements of the Comprehensive Plan (Sub-Paragraphs one through three and five through eight) independent. Bidder is concerned that separation of the page count requirements to sub-sections of the plan (SEMP vs other elements) will limit the ability to describe all essential Life Cycle Services in a comprehensive manner and recommends that the page count for the entire Plan be 200 pages and distributed in the response as appropriate to each bidder’s offer.

Y

Attachment's 001 PWS, 024 Section L, and 025 Section M have been revised to adjust the SEMP evaluation criteria to better address the required elements however, the page counts for VOL I and the SEMP will not be adjusted.

Section L-

1. VI. Volume VI – Solicitations, Offer and Award Documents, and Certifications/Representations paragraph 1.0 states: “Each offeror shall complete (fill-in and signatures)the solicitation sections indicated below using the file (without modification to the file) provided with the solicitation. An authorized official of the firm shall sign the SF 33 and all certifications requiring original signature. An Acrobat PDF file shall be created to capture the signatures for submission.

• Section A – Standard Form 33 (SF 33), Solicitation, Offer and

• Section G – Contract Administration Data, and

• Section K – Representations, Certification and Other Statements of Offerors”

The section L paragraph (referenced above) requirement for Volume VI, requires proposal responses to include only three major sections of the contract provided in the RFP. Is this the government’s intent for this volume submittal or does proposal include return of the other contract sections similar to a “model contract” format for the submittal? Y

Attachment 0024 has been revised.

1. VI. Volume VI – Solicitations, Offer and Award Documents, and Certifications/Representations paragraph

1.0 states: “Each offeror shall complete (fill-in and signatures)the solicitation sections indicated below using the file (without modification to the file) provided with the solicitation. An authorized official of the firm shall sign the SF 33 and all certifications requiring original signature. An Acrobat PDF file shall be created to capture the signatures for submission.

• Section A – Standard Form 33 (SF 33), Solicitation, Offer and • Section G – Contract Administration Data, and

• Section K – Representations, Certification and Other Statements of Offerors”

Are RFP Amendments (if released) required to be signed by offerors and included in the Section A as they occur or at submittal?

N

A conformed copy of the RFP will be provided which incorporates all amendments.

The SF33 from the conformed copy shall signed and submitted with page two of the conformed copy in volume VI section A of the Offerors proposal.

1. VI. Volume VI – Solicitations, Offer and Award Documents, and Certifications/Representations paragraph

1.0 states: “Each offeror shall complete (fill-in and signatures)the solicitation sections indicated below using the file (without modification to the file) provided with the solicitation. An authorized official of the firm shall sign the SF 33 and all certifications requiring original signature. An Acrobat PDF file shall be created to capture the signatures for submission.

• Section A – Standard Form 33 (SF 33), Solicitation, Offer and • Section G – Contract Administration Data, and

• Section K – Representations, Certification and Other Statements of Offerors”

Which Volume of the Proposal will include a copy of Section B of the RFP? Shall this be filled in with pricing data and included in the Price Volume II, or Solicitation Volume VI, or both?

All of the proposal documents containing pricing information shall be submitted in the Price Volume II.

PWS 4.7.3.1; Mission Equipment and Airframe Interface and Servicing states: “The contractor shall perform scheduled and unscheduled maintenance, servicing, inspection, repair, troubleshooting, and replacement of aircraft PME/MEP for the ISR, CNS, and ASE interior/exterior airframe fitted “A Kit” items only, items such as but not limited to electronic and mechanical devices, AC/DC conversion equipment, antennas, radomes, pods, waveguides, wiring harness, terminus links, contact (hard) points, fixed mounts, and cockpit/cabin modifications that are exclusive components of the SEMA systems and sub-systems.”

What is the extent (number of LRUs or Systems) and frequency (daily, weekly, monthly) of trouble-shooting, inspection, and general interface support envisioned for this task?

N

The level of effort required for SEMA maintenance actions and interface support varies by platform. It has historically occurred within the normal BB A&P allocated work hours and not required additional personnel or hours.

The extent of this effort is not available.

PWS 4.7.3.2 Mission Equipment Technical Interface Support states:

“The contractor shall coordinate with and assist Government technicians, Government field service representatives (FSRs), contractor FSRs (CFSRs), and PME/MEP manufacturers, as well as engineering and sustainment personnel from PM FW, PM-SAI, and PM ASE as necessary to sustain the SEMA and its family of systems.”

Can the government provide historical data on the level of effort required?

N

No - The level of effort required for SEMA maintenance actions and interface support varies by platform.

PWS Mission Equipment Technical Interface Support states:

“The contractor shall coordinate with and assist Government technicians, Government field service representatives (FSRs), contractor FSRs (CFSRs), and PME/MEP manufacturers, as well as engineering and sustainment personnel from PM FW, PM-SAI, and PM ASE as necessary to sustain the SEMA and its family of systems.”

Is this support and assistance to MEP servicing, inspection, repair troubleshooting and replacement included as part of CLIN X001 Labor for Bed-Down base services?

N

Yes

Section L Attachment Given the criticality of each major subcontractor’s role on this effort, we request that the page limit for subcontractor citations be increased to five pages each so as to provide the Government with a comprehensive understanding of our subcontractors’ capabilities.

Y

Attachment 0024 has been revised.

Attachment

Section L, para 3.2 states “All electronic copies shall be submitted on non-rewritable digital versatile disks (DVD- R)…”

Would the government consider DVD-r or CD- R for submission of electronic copies? N

DVD-R are acceptable IAW attachment 0024

Attachment

Attachment 0030 contains serialized items listed as GFP.

In reviewing the data a comparison was made on part numbers and serial numbers.

a. Item No. 383, does not have a serial number listed. Could the government please provide one?

b. Could the government please clarify the correct part and serial numbers for those items (below) which currently have the same part and serial numbers? They are: : Item Numbers Item Numbers Item Numbers 109 – 111 103 – 360 144 – 145 368 – 372 73 – 75 162 – 163 197 – 199 265 – 274 148 – 150 149 – 150 119 – 124 108 – 110 324 – 321 198 – 200 304 – 305 306 – 307

Y

The serial number on item no. 383 has not be verified. Line items 110,360,145,372,75,163,199,274,151,150,110, 321,200,and 123 were changed to read "THIS LINE LEFT INTENTIONALLY BLANK" due to duplication on the attachment 0030. The items on those lines were removed. Line Items 305 and 307 were changed to reflect the correct serial numbers.

Attachment 0042,0043, &

L3 CBA &

M1 CBA

Attachment 0042 L3 CBA Attachment 0043 M7 CBA Attachment 0044 Award Rates for King Air Wage Determination

Can the bidder assume that the labor rates and fringe packages as provided for the skill and seniority level in each CBA (Attachments 0042 and 0043) takes precedence over the labor rates documented in the AWD Attachment 0044 per the Service Contract Act?

N

No.

Attachment

Attachment 0042 L3 CBA Attachment 0043 M7 CBA Attachment 0044 Award Rates for King Air Wage Determination

For Attachment 0043, M1 CBA, can bidder assume that a re-negotiation period will be entered into during transition, and use the SCA AWD determination as the basis of the labor estimates rather than the expired CBA?

No.

Attachment 0042 L3 CBA Attachment 0043 M7 CBA Attachment 0044 Award Rates for King Air Wage Determination

Given that the re-competed SEMA program consolidates several independent contracts, can the government provide the incumbent contract numbers and locations for which the CBAs are in effect?

N

The Government has already provided all CBAs and WDAs (Attachment 0042, 0043, and 0044) to the solicitation.

Attachment

FFIT

Users Guide

FFIT User Guide Will the government provide relief for the contractor should there be an issue with FFIT that requires longer than 48 hours to fix (Sunday through Thursday) or 72 hours (Friday to Saturday)?

N

Training will be provided to indicate contractor actions if FFIT is down.

Attachment

Section L L-3.3.1 Section L-3.3.I, states that “The arrangements shall demonstrate the capability to provide engineering service support and reach back and FAA Part 145 (include all FAA Part 145 certifications with ratings, limitations and operation specifications including capabilities lists) at contract award.

The identified arrangements shall include the primes plan for managing team members and subcontractors.”

Is it the Government’s intent for the Offeror to provide all FAA Part 145 certifications with ratings, limitations, and operation specifications for the prime and each subcontractor at contract award or with the proposal?

Y

L-27.3.3.l has been revised.

If with the proposal, can these be excluded from page count, as they can be lengthy?

Y

L-27.3.3.l has been revised.

Could the government allow the Offeror to provide FAA Part 145 certifications, ratings and required specifications at the time of award?

Y

L-27.3.3.l has been revised.

RFP Section B - CLINs 0002, X006, X007, X009, X010, X011, X012, X013, X014, and X016

Section L -

II

Paper 6 ( Matrix pages 10 and 11)

RFP Plug Values by Section Is it the government’s intent for bidders to extend the “Plug value” as the price to the “AMOUNT” column of Section B, by Sub-CLIN (for instance, Sub CLIN 1006AA) wherever it is provided? Comment: Essentially, government prices are normalized (provided) contractor services covered by CLINs: 0002, X006, X007, X008, X009, X010, X011, X012, X013, X014, and X017. It this assumption correct?

N

Yes, IAW instructions in section L-27, Volume II- Price, paragraph 6 and 7d. Ensure that all CLINS with plug numbers are included in the proposal.

Attachment

SEMA Historical Parts Usage Data Can the government provide additional usage data by part, by quantity, by location, by Aircraft Tail number that includes individual NSN condition (i.e. repaired, replaced, overhauled etc.) status?

N

No - Available data has been provided.

PWS Attachmen t 0001

Para 4.3 "Supply Support, Packaging, Handling, Storage and Transportation (PHS&T)

Can the successful contractor utilize Army airlift for the movement of parts? N

Army airlift may be permitted on a case by case basis for contingency operations only.

PWS Attachmen t 0001

Para 3.4.1.3

Paragraph 3.4.1.3 States: “The contractor shall ensure no less than two certified aircraft technicians IAW PWS

3.4.1.2 are assigned and available on site at all times during aircraft servicing, maintenance, repair, modification, ground operation, towing, preflight, launch, recovery, during operations at each BB.”

Is the Contracting Officer relieving the Contractor of the 4 personnel requirement for towing Army aircraft?

N

No - Safety requirements will not be waved. It is the contractors responsibility to mitigate risk.

The contractor shall work with unit safety personnel and GFR to preclude issues. The contractor is not being relieved of safety requirement.

PWS Attachmen t 0001

Para 3.4.2

Paragraph 3.4.2 SEMA Mission Support – States: The contractor shall provide trained and qualified aircrews to direct, coordinate, conduct, and support mission operations as required and at the direction of the PCO. SEMA Mission support may consist of the following activities: (a) SEMA Flight operations; (b) Mission planning of flight operations through tactical control (TACON) staff elements; (c) Pre-and post-mission operations; (d) Pre-flight operations (planning and checks); (e) In-flight operations; (f) Post-flight operations (debrief and checks); (g) Ground and flight operations IAW Army Regulation (AR) 95-20; and (h) Mission tasking.”

Will the government clarify whether the services provided for SEMA mission support are provided as Over and Above (per government direction)? If not is the government providing some of the resources for this effort, and to what extent by location?

N

No, see paragraph 3.4.2 of Attachment 0001.

PWS Attachmen t 0001

Para 3.4.2

Paragraph 3.4.2 SEMA Mission Support – States: The contractor shall provide trained and qualified aircrews to direct, coordinate, conduct, and support mission operations as required and at the direction of the PCO. SEMA Mission support may consist of the following activities: (a) SEMA Flight operations; (b) Mission planning of flight operations through tactical control (TACON) staff elements; (c) Pre-and post-mission operations; (d) Pre-flight operations (planning and checks); (e) In-flight operations; (f) Post-flight operations (debrief and checks); (g) Ground and flight operations IAW Army Regulation (AR) 95-20; and (h) Mission tasking.”

What locations require contractor aircrew support for SEMA mission?

N

SEMA Mission Support will be utilized on an "as needed basis", location/requirements will be identified by the PCO prior to execution. All costs will be allocated to CLIN 1008.

PWS Attachmen t 0001

Para 3.4.2

Paragraph 3.4.2 SEMA Mission Support – States: The contractor shall provide trained and qualified aircrews to direct, coordinate, conduct, and support mission operations as required and at the direction of the PCO. SEMA Mission support may consist of the following activities: (a) SEMA Flight operations; (b) Mission planning of flight operations through tactical control (TACON) staff elements; (c) Pre-and post-mission operations; (d) Pre-flight operations (planning and checks); (e) In-flight operations; (f) Post-flight operations (debrief and checks); (g) Ground and flight operations IAW Army Regulation (AR) 95-20; and (h) Mission tasking.”

Is it the Government’s intent for the Contractor to provide SEMA trained pilots to conduct tactical and/or training flight operations as either; a total contactor crew or as a member of a mixed crew at CONUS and/or OCONUS locations? If so; What are the locations

N

SEMA Mission Support will be utilized on an "as needed basis", location/requirements will be identified by the PCO prior to execution.

Requirements for pilots and crew composition will be identified as requirements become known. All costs will be allocated to CLIN 1008.

PWS Attachmen t 0001

Para 3.4.2

Paragraph 3.4.2 SEMA Mission Support – States: The contractor shall provide trained and qualified aircrews to direct, coordinate, conduct, and support mission operations as required and at the direction of the PCO. SEMA Mission support may consist of the following activities: (a) SEMA Flight operations; (b) Mission planning of flight operations through tactical control (TACON) staff elements; (c) Pre-and post-mission operations; (d) Pre-flight operations (planning and checks); (e) In-flight operations; (f) Post-flight operations (debrief and checks); (g) Ground and flight operations IAW Army Regulation (AR) 95-20; and (h) Mission tasking.”

What is the anticipated level of support required?

N

SEMA Mission Support will be utilized on an "as needed basis", level of support will be identified by the PCO prior to execution. All costs will be allocated to CLIN 1008.

PWS Attachmen t 0001

Para 3.4.2

Paragraph 3.4.2 SEMA Mission Support – States: The contractor shall provide trained and qualified aircrews to direct, coordinate, conduct, and support mission operations as required and at the direction of the PCO. SEMA Mission support may consist of the following activities: (a) SEMA Flight operations; (b) Mission planning of flight operations through tactical control (TACON) staff elements; (c) Pre-and post-mission operations; (d) Pre-flight operations (planning and checks); (e) In-flight operations; (f) Post-flight operations (debrief and checks); (g) Ground and flight operations IAW Army Regulation (AR) 95-20; and (h) Mission tasking.”

What is the OPTEMPO?

N

SEMA Mission Support will be utilized on an "as needed basis", level of OPTEMPO will be identified by the PCO prior to execution. All costs will be allocated to CLIN 1008.

PWS Attachmen t 0001

Para 3.4.2

Paragraph 3.4.2 SEMA Mission Support – States: The contractor shall provide trained and qualified aircrews to direct, coordinate, conduct, and support mission operations as required and at the direction of the PCO. SEMA Mission support may consist of the following activities: (a) SEMA Flight operations; (b) Mission planning of flight operations through tactical control (TACON) staff elements; (c) Pre-and post-mission operations; (d) Pre-flight operations (planning and checks); (e) In-flight operations; (f) Post-flight operations (debrief and checks); (g) Ground and flight operations IAW Army Regulation (AR) 95-20; and (h) Mission tasking.”

What type of aircraft will be operated?

N

SEMA Mission Support will be utilized on an "as needed basis", the type of aircraft will be identified by the PCO prior to execution. All costs will be allocated to CLIN 1008.

PWS Attachmen t 0001

Para 3.4.2

Paragraph 3.4.2 SEMA Mission Support – States: The contractor shall provide trained and qualified aircrews to direct, coordinate, conduct, and support mission operations as required and at the direction of the PCO. SEMA Mission support may consist of the following activities: (a) SEMA Flight operations; (b) Mission planning of flight operations through tactical control (TACON) staff elements; (c) Pre-and post-mission operations; (d) Pre-flight operations (planning and checks); (e) In-flight operations; (f) Post-flight operations (debrief and checks); (g) Ground and flight operations IAW Army Regulation (AR) 95-20; and (h) Mission tasking.”

How many airframes and what type of airframes need contractor support?

N

SEMA Mission Support will be utilized on an "as needed basis", the type of aircraft and requirements for support will be identified by the PCO prior to execution. All costs will be allocated to CLIN 1008.

PWS Attachmen t 0001

Para 4.7.8

Paragraph 4.7.8 Beechcraft Aircraft Return to Service Flights States: “When a return to service flight is required by the applicable Beechcraft only maintenance manual for the verification of aircraft stall performance, the contractor shall notify the FW PO office and shall place the aircraft in a functional check flight (FCF) due status on the DA Form 2408-13-1 with a dash (-) status symbol. The contractor shall provide a qualified pilot IAW PWS paragraph 3.4.3, SEMA Pilots, to complete the FCF within 30 calendar days of receipt of PCO direction. At completion of the FCF, the contractor pilot shall notify the FW PO and record the following parameters observed on the DA Form 2408-13-1 action line of the correcting information block: (a) Aircraft weight and center of gravity; (b) Aircraft configuration for stall; (c) Altitude stall performed; (d) Predicted stall warning horn activation range; (e) Predicted stall speed; (f) Actual stall warning horn activation (use pilots IAS); (g) Actual stall speed (use pilots IAS); (h) Stall indication (nose break, wing roll off, or similar indication);

and (i) Rate of climb or descent required to achieve deceleration rate of 1 knot per second.”

Is it the Government’s intent to allow an aircraft to set in a FCF Due state for up to 30 days?

N

The PCO direction for FCF is normally associated with a heavy maintenance action and will be given prior to the aircraft being ready for FCF. We do not anticipate aircraft remaining in an FCF Due state up to 30 days.

0045 H Narrative

H Narrative - Special Instruction s

H-28 Paragraph H-28 b. Monthly Aircraft Mission Capable Rate Does the MC rate of 80% per unit grouping referenced in this paragraph represent a calculation based on an Fully Mission Capable Rate of 100%, meaning that 20% is allowable for 20% NMCM, or 20% NMCS, or a theoretical combination of 10% NMCM and 10% NMCS by unit grouping?

N

IAW H-28 "Reduced Payments" section b aircraft are not grouped. MC rates are calculated for each aircraft.

Attachment

SEMA

Phase-in

Reference: SEMA Government Transition Phase-In Schedule which requires a schedule for five transition teams to complete transition actions per the assigned itinerary resulting in “SEMA Contractor Assumes Mission.”

Ref: - RFP Page 3 of 229, Section B, CLIN 0001 Transition Phase-In (3 months) states: “This is an incremental Phase In transition IAW the contract Section J - Attachment 037 SEMA Government Transition Schedule. As each site is transitioned and approved by the government; the contractor shall utilize the associated base year CLINs.”

Ref: -Attachment 0001, PWS Paragraph 4.1.2 Mission Capable (MC) Rate states: “The contractor shall assume responsibility for the MC rate requirements 91 days after contract award, that is, the first day following the required performance completion date of the phase-in effort. The contractor shall ensure each SEMA is available to support missions 24 hours a day, seven days a week. The contractor shall maintain an >80% MC rate as described in Section H.”

What is the meaning or intent of the phrase “SEMA Contractor Assumes Mission” as used incrementally by location in the Attachment 0037?

Y

As each site is transitioned the contractor will implement full performance for that specific location on that day thru to the end of the transition under CLIN 0001. RFP Page 3 of 229, Section B, CLIN 0001 Transition Phase-In (3 months) has been revised to clarify.

Continued from Above: Additional Reference: RFP Attachment 0026 – SEMA Incentive Fee Plan, page 12, Transition Measures which states: “The Performance Incentive for Phase In and Phase Out will be determined by 85% (percent) of site transitions completed successfully within the Government allotted scheduled time per site.

Special attention for Phase In evaluation will be paid to the following task areas (but not limited to): - Execution for recruiting (both locally and nationally), training, qualifying, screening, and certifying employees to provide fully qualified employees, with complete and required background checks to begin assuming responsibility for contract functions by the contract PoP start date. - Acceptance and inventory transfer approach for Government Furnished Property and Facilities. This includes establishment of system(s) for recording and maintaining Government furnished property for the basic PoP and all option periods.