Attachment 0023-General Publications Requirements for Page-Based Manuals.doc

General Publications Requirements for Page-Based Manuals

1.0 Preparation for storage or shipment.

1.1 Actions to be taken to process the system to Level A and Level B protection are defined below. Include special preservation requirements for outside storage, Controlled Humidity Storage and any unique non-cyclic exercising requirements. If there are any unique mechanisms such as, hydraulic systems, pumps, electric motors, engines, transmissions, etc., requiring exercising at a frequency level other than the specified maintenance cycle, develop and include these requirements.

1.1.1 Level A protection is processing of the system for outside storage for a period of up to 2 years in any environment and for storage up to 48 months in an unheated warehouse environment without any exercising or maintenance. Systems processed to Level A are not authorized for deck loading on ships without additional protection. Systems processed to Level A may require disassembly and tarping.

1.1.2 Level B protection is processing of the system for controlled humidity storage for a period of up to 48 months and temporary outside storage not to exceed 90 days without any exercising or maintenance. Vehicles processed to Level B must be processed for shipment and shall be operational with drive-on drive-off capabilities. Vehicles processed to Level B are not authorized for deck loading on ships and may require additional care of supplies in storage to maintain the system or equipment.

1.2 Develop instructions for environmental deterioration (includes corrosion, rust, UV attack, mold, mildew, rodent, and insect damage) prevention processing of systems and related equipment for shipment and storage in the following conditions:

1.2.1 Level A. Instructions shall include special preservation, packaging, packing, marking, electrostatic discharge (ESD) protective and control measures, shelf-life, instructions on special use of corrosion-preventive compounds, moisture barriers, and desiccant materials. Instructions are required for both placing the equipment into storage and for the removal from storage. Instructions shall be developed for shipment and storage worldwide in an unfavorable, non-humidity controlled environment, such as the weather deck of an ocean going vessel, for a period up to 24 months from the date of processing, preferably without exercising, inspection, or maintenance.

1.2.2 Level B. Instructions shall provide for all fluids and lubricants to be at operating levels and fuel tanks to contain enough fuel to permit loading, off loading, and movement of 10 miles at the receiving point (detail amount of fuel). All batteries are to be activated and fully charged. Battery cables are to be disconnected from battery terminals and protective wrapped/secured from movement while vehicle is in storage or transit mode.

1.2.3 For Level A & Level B. Prepare processing instructions for mounted equipment and attachments of the system at a preservation level equal to that of the system. Processing instructions shall include direction for environmental, physical protection and security against pilferage of the mounted equipment and attachments.

1.2.3.1 Prepare instructions for the preservation, packaging, packing, marking and shelf-life of the Basic Issue Items, Initial Service Package and Components of End Item shall be in accordance with MIL-STD-2073. BII shall be packed separately from the COEI. Provide for environmental, physical protection and security against pilferage of these items.

General Publications Requirements for Page-Based Manuals

1.2.3.2 Include de-preservation instructions for all levels of preservation.

1.2.3.3 Large items that cannot withstand exposure to the elements shall be consolidated into containers. Examples of consolidation containers include ISO and MILVAN containers. Packing lists shall be included and developed IAW MIL-STD-129P.

1.3 Compliance with Federal and Industry Transportation Requirements: The Government ships using truck, rail, plane, and ship. The contractor shall develop shipment and storage instructions for each mode of transportation and identify their unique requirements. This will allow the Government to process each shipment based on the intended mode of transport. The contractor shall comply with the following applicable codes and standards: (1) Code of Federal Regulation Titles 29, 40 and 49, (2) International Maritime Dangerous Goods Code, for vessel transport, and (3) AFMAN 24-204, Preparing Hazardous Materials for Military Air Shipments. The contractor shall include disassembly procedures to meet the requirements of the aforementioned codes and standards.

1.4 MIL-STD-3003 (available at http://quicksearch.dla.mil/ ) is the Standard Practice for the Preparation for Shipment and Storage of Wheeled Vehicles and can be used as a guiding document.