Att_0007_-_Maintenance_and_Utilities_PWS_-_FINAL_2017-07-27.pdf

MAINTENANCE & UTILITIES

PERFORMANCE WORK STATEMENT (PWS)

(INDIRECT)

1. OBJECTIVE: This PWS provides the Maintenance of Government Furnished Property (GFP) and Utilities, Energy and Water Management Program requirements and responsibilities of the contractor at the Scranton Army Ammunition Plant (SCAAP) as prescribed by FAR 45.5. GFP is Government owned property that is provided for Contractor use and includes but is not limited to; land, buildings, structures and equipment. Utilities include but are not limited to; compressed air, electric generation and distribution, steam generation and distribution, water distribution, wastewater treatment, and communication systems.

2. MAINTENANCE REQUIREMENTS:

2.1 The contractor shall ensure that GFP is properly maintained and Utilities are properly managed in a state to meet production requirements at SCAAP.

2.2 Maintenance Plan:

2.2.1 The contractor shall submit a Maintenance Plan as part of its bid proposal for this Property Management contract. This plan shall address all types of required maintenance of GFP, as described by the Definitions Section of this PWS. Additionally this plan shall describe how the contractor intends to meet the requirements and conditions described in Section 3 of this document.

2.2.2 For the maintenance of GFP where no specific reference documents or guidelines are provided by this PWS, the contractor shall cite the basis used in preparation of its Maintenance Plan. Examples of the basis for the Maintenance Plan include, but are not limited to; historical documentation, manufacturer recommendations or industry guidance.

2.2.3 The contractor shall update its Maintenance Plan at a minimum each calendar year prior to the start of the year and as otherwise required.

The Maintenance Plan shall be submitted for Government review and approval. (CDRL A001)

2.2.4 Maintenance and repair costs as a result of contractor negligence are the contractor’s responsibility.

2.2.5 The contractor shall maintain all files and records of all activities required throughout this PWS until completion of the contract and any executed extensions. The Government shall obtain Unlimited Rights to any documents created as a result of this PWS as described by DFARS 227.7103-5(a) and 252.227-7013. Copies of all documents shall be provided to the Government upon request. Electronic record keeping format is acceptable; the preferred electronic format is a searchable

PDF.

2.2.6 All work shall be performed in accordance with (IAW) any applicable requirements of the Property Management contract, its associated PWSs and all applicable state, local and federal regulations. The contractor shall ensure that all subcontractors comply with these requirements.

2.2.7 The contractor is responsible for the development and administration of maintenance procedures including a Preventive Maintenance Plan which is to be included as part of the Maintenance Plan. At a minimum, this shall include an annual scheduled work plan for active equipment receiving preventative maintenance. The Contractor shall submit a quarterly progress report of (a) completed preventative maintenance inspections and completed maintenance work orders, (b) scheduled inspections, and planned scheduled and normal maintenance for the next quarter to the SCAAP Government staff no later than the beginning of each quarter. (CDRL A002)

2.2.8 The contractor shall maintain detailed preventive maintenance instruction for each active piece of equipment and each active facility.

This includes schedules for systematic inspection and service of equipment based on equipment manuals, lubrication orders, or other maintenance publications. These instructions shall be reviewable by the ACO staff upon request.

2.2.9 The contractor shall include lifting devices, petroleum aboveground storage tanks, railroad tracks, retaining walls, and drainage structures in the Maintenance Plan.

2.2.10 The Maintenance Plan shall be thoroughly integrated with the Integrated Cultural Resources Management Plan (ICRMP), as described in the Environmental PWS.

2.3 The contractor shall manage all maintenance activities for real property and personal property in a computer program. An Operational Status of Equipment shall be delivered to the Government Property Administrator in a format provided by the Government.

2.4 The ACO can direct expedited completion of work that is required to correct a security, environmental, or safety concern.

2.5 The contractor shall notify the Government immediately if there is maintenance required due to a rare act of Nature, weather related damage or other isolated/peculiar events.

3. STANDARDS OF MAINTENANCE:

3.1 Maintenance shall be performed to recognized industrial standards and manufacturers recommendations.

3.2 Maintenance and maintenance planning shall be performed in a manner to stress preventative and normal maintenance over repair or replacement.

3.3 The requirement for these maintenance standards are contained in Army Facilities Management, AR 420-1 and applicable Unified Facilities Criteria

(UFC).

3.4 The Contractor shall be responsible for maintaining equipment in a safe and serviceable condition.

3.5 Active facilities and equipment shall be maintained to a degree to ensure continued utilization during the anticipated period of operation.

3.6 Areas around buildings shall be maintained in a condition which shall eliminate fire hazards. Removal of debris and tree trimming shall be performed when they present a hazard.

3.7 Custodial services shall be performed to the satisfaction of the onsite Government Staff.

3.8 Corrective maintenance shall be performed any time a visual or operation inspection determines that continued use of equipment without repair shall cause further damage or that the equipment is unsafe to operate.

3.9 All lifting devices shall be maintained and inspected as prescribed in TB 43- 0142.

3.10 All petroleum aboveground storage tanks shall be inspected and maintained IAW all Federal, State and local regulations, to include all piping above and below ground. A written record of the inspection shall be maintained for the life of the tank, and be available for SCAAP Government staff review and inspections. (CDRL A003)

3.11 Railroad tracks shall be maintained and inspected IAW UFC 4-860-03 for the specified class of trackage. The U.S. Army Engineer Research and Development Center (ERDC) is the recommended inspector for 5-year inspections.

3.12 Retaining wall and drainage structure inspections shall be made annually, and maintenance and repair performed IAW the Maintenance Plan. This inspection shall include the outlets and concrete structure, looking for seepage, cracking, scour, graffiti, the presence of burrowing animals and brush or tree growth on embankments. The use of an inspection checklist and dated photographs is recommended. Results of the annual inspection shall be provided to SCAAP Government staff for review. (CDRL A004)

4. UTILITIES REQUIREMENTS:

4.1 The Contractor shall meet the requirements established in the Energy Independence and Security Act of 2007; the Army Energy and Water campaign Plan for Installations, Dec 2007; AR 420-1, Executive Order, the Energy Policy Act of 2005, or appropriate applicable documents.

4.2 The contractor shall be responsible for SCAAP’s Utilities, Energy, and Water Management Program and maintain compliance with AR 420-1 (Chapters 2, 22, and 23).

4.3 The contractor shall, if needed, provide support to an Energy Savings Performance Contract (ESPC) Program and ensure that personnel involved with ESPC are properly trained and resourced.

4.4 The contractor shall engineer, price, justify, and submit Energy Conservation Investment Program projects as requested utilizing the Programming, Administration, and Execution (PAX) 1391 system.

4.5 The contractor shall work towards meeting the Army Energy Security Goals and will provide justification when goals cannot be met.

4.6 The contractor shall use the Army Energy and Water Reporting System (AEWRS) to report monthly consumption and cost data for facilities Energy and Water consumption per AR 420-1, Army Facilities Management.

4.7 The contractor shall perform all activities and operations to achieve and maintain energy conservation IAW EPACT (Environmental Policy Act). Energy efficient motors and equipment shall be utilized in any replacement or new procurement activity when economically feasible. When any replacement equipment is planned for in-plant improvements, documentation shall be provided upon request of energy efficiency with comparable equipment and calculations to indicate any increases or decrease in energy demands. The Contractor shall have an active Energy Conservation and Energy Management Program that reports and measures progress on a semiannual basis. Reports shall be provided to the Government upon request. Progress toward energy reduction and efficiency goals shall be reported to SCAAP Government staff and HQ JMC. Further, the Contractor shall identify future energy projects on the basis of energy reduction, efficiency, and security.

4.8 The SCAAP Government staff and any tenants shall be notified 24 hours prior to any planned utility outage that will affect operations.

4.9 The Contractor shall provide support to the SCAAP Government staff and Corps of Engineers with metering implementation IAW all applicable State and Federal laws concerning metering. Installation of meters shall be proposed as direct funded/project costs. Whenever metering is not feasible, alternate methods shall be developed using engineering principles.

MAINTENANCE & UTILITIES PWS - ATTACHMENT

(INDIRECT)

1. DEFINITIONS: The terms defined are used throughout the Maintenance and Utilities PWS. Should there be a conflict between Government and industry’s usage, the Government shall decide, define, or clarify the conflict. The terms used herein have been adapted and established as common definitions for local usage.

1.1. "Maintenance" - Any action required to preserve and maintain current facilities in such condition that it may be safely and effectively utilized for its designated or designed purpose.

1.2. Corrective Maintenance" - Maintenance requiring immediate attention which, if not corrected, shall have a serious effect in the safety and efficiency of plant operations or to halt further deterioration of the facility. “Production Base Support (PBS)” – Funding is intended for use to upgrade, recapitalize, or sustain necessary equipment and infrastructure to meet ammunition mission requirements of the Single Manager for Conventional Ammunition (SMCA).

Further explanation for the use of PBS funding can be found AR700-90, paragraph 6-9. A PBS project has a minimum funding threshold of $250,000.

1.3. Building/Equipment Status:

1.3.1. Active" - Active facilities and equipment are defined as all GFP not included on the contractor’s approved LIF and MIF plans or as otherwise designated by the Government.

1.3.2. “Laid away” - Equipment or facility required under the Government emergency planned mission for the facility. Equipment and facilities that are not expected to be utilized for over one year may be submitted to the Government to request approval for layaway. Any equipment or facilities that the Government has not approved for layaway must be maintained as active.

1.3.3. “Excess” - Equipment determined by the Government as not required for mission and is in the disposal process.