Att_0016_-_MIF_PWS_-_FINAL_2017-06-29.pdf

MAINTENANCE OF INACTIVE FACILITIES (MIF)

PERFORMANCE WORK STATEMENT (PWS)

(DIRECT)

1. OBJECTIVE: This PWS provides the Maintenance of Inactive Facilities (MIF) requirements and responsibilities of the contractor at the Scranton Army Ammunition Plant (SCAAP). The term MIF refers to activities performed on Government Furnished Property (GFP) that has been placed into a layaway status. These activities can include, but are not limited to: maintenance, storage, repair, exercising, and inspection. This PWS will detail the Government requirements for a contractor’s MIF plan.

2. ENCLOSURES:

Enclosure 1: GFP Currently in Layaway at SCAAP (Attachment 0024) Enclosure 2: Active GFP (Attachment 0025) Enclosure 3: GFP Prohibited from Layaway (Attachment 0026) Enclosure 4: GFP Prohibited from Relocation (Attachment 0027)

3. MIF SCENARIOS:

3.1. The purpose of this section is to provide the contractor with a list of likely production scenarios that will affect the scope of MIF at SCAAP. The scenarios will help to determine which GFP shall be included in the contractor’s MIF plan.

Contractor shall reference the Government Property PWS to ensure GFP accountability.

3.2. It is recommended that the contractor’s plan take into account one of these scenarios but the contractor will not be limited to them. The provided scenarios are as follows:

Active (Status Quo) Partial Layaway Full Layaway

3.3. ACTIVE (STATUS QUO): This scenario would assume full occupation and production at SCAAP utilizing the GFP listed on Enclosure 2. The contractor’s full MIF responsibilities are limited to the items in Enclosure 1. If the contractor submitted a LIF plan for unutilized GFP, those items shall be included along with the items in Enclosure 1 in the MIF plan. Costs associated with the indirectly funded PWSs and utilities should be spread across all products and services, for both Government and commercial customers, using the SCAAP facility.

3.4. PARTIAL LAYAWAY: This scenario takes into account a hybrid production approach where the contractor would be performing certain activities at an alternate location and certain activities at SCAAP (i.e. utilizing only a portion of SCAAP). This scenario allows for the transfer of some GFP, at the contractor’s expense, from SCAAP to an alternate place of performance. In this scenario the contractors MIF plan shall include all GFP that was laid away with the approved LIF plan. Any GFP which is not included in the MIF plan, must be maintained as prescribed in the Maintenance PWS, even if it is relocated to another facility. Any GFP that is transferred must be returned and installed at SCAAP at the end of this contract, at the contractor’s expense. As previously noted, certain GFP at SCAAP is needed to fulfill environmental or safety requirements and shall remain active regardless of the status of the facility.

GFP meeting these requirements can be found in Enclosure 3: GFP Prohibited from Layaway. Costs associated with the indirectly funded PWSs and utilities should be spread across all products and services, for both Government and commercial customers, using the SCAAP facility.

3.5 FULL LAYAWAY: This scenario would assume full layaway of SCAAP and its associated GFP. The contractor’s MIF plan shall include all GFP that was laid away with the approved LIF plan. Any GFP which is not included in the MIF plan, must be maintained as prescribed in the Maintenance PWS, even if it is relocated to another facility. Any GFP that is transferred must be returned and installed at SCAAP at the end of this contract, at the contractor’s expense. As previously noted, certain GFP at SCAAP is needed to fulfill environmental or safety requirements and shall remain active regardless of the status of the facility. GFP meeting these requirements can be found in Enclosure 3: GFP Prohibited from Layaway. If there is no production at SCAAP for either the Government or commercial customers, the costs associated with the indirectly funded PWSs and utilities should be included in the MIF plan.

4. REQUIREMENTS:

4.1. The contractor shall ensure that GFP at SCAAP is properly protected, stored, inspected and maintained to permit timely reactivation to meet Surge or future production requirements.

4.2. MIF PLAN:

4.2.1. The contractor shall submit an annual MIF plan which shall describe how the contractor intends to meet the requirements and conditions set by this PWS, its enclosures and any applicable documents. The MIF plan shall align with the contractor’s LIF Plan. The contractor shall submit all requests for changes to its MIF plan for Government review and approval. (CDRL A001)

4.2.2. Where no specific reference documents or guidelines are cited, the contractor shall cite the basis, e.g. manufacturer or industry guidance, used in preparation of its plans.

4.2.3. Given the historical nature of the buildings and structures at SCAAP, compliance with the National Historic Preservation Act and when necessary consultation with the State Historical Preservation Office are required. The MIF plan shall be thoroughly integrated with the Integrated Cultural Resources Management Plan (ICRMP), as described in the Environmental PWS, as applicable.

4.2.4. Based upon the contractor’s production plan and place of performance, it shall use the scenarios found in Section 3 of this PWS, as the basis for its MIF plan. The appropriate scenario shall affect which items shall be included in its MIF plan and which shall remain on its maintenance plan.

4.2.5. Certain GFP at the Facility is needed to fulfill environmental or safety requirements and shall remain active regardless of the status of the facility. Any GFP meeting these requirements can be found in Enclosure 3: GFP Prohibited from Layaway.

4.2.6. The contractor’s MIF plan shall include a detailed schedule broken out by month of inspections, preventative maintenance, equipment exercise, building maintenance, and all MIF activities included in this PWS. This schedule shall be provided to the Government upon request. (CDRL A002)

4.3. The costs associated with requirements found within this PWS and the approved MIF plan will be directly funded by the Government pending availability of funds. If SCAAP is in Full Layaway, as described in the scenarios, substantiated utility costs associated with these requirements will be directly funded by the Government pending availability of funds.

4.4. Any MIF costs as a result of contractor negligence shall be the responsibility of the contractor.

4.5. The contractor shall maintain all files and records of all activities required throughout this PWS until completion of the contract and any executed extensions. The Government shall obtain Unlimited Rights to any documents created as a result of this PWS as described by DFARS 227.7103-5(a) and 252.227-7013. Copies of all documents shall be provided to the Government upon request. Electronic record keeping format is acceptable; the preferred electronic format is a searchable PDF.

4.6. All work shall be performed in accordance with any applicable requirements of the Property Management contract, its associated PWSs and all applicable state, local and federal regulations. The contractor shall ensure that all subcontractors comply with these requirements.

4.7. MIF STANDARDS OF MAINTENANCE:

4.7.1. Desiccant bags, preservatives or volatile corrosion inhibitor blocks shall be replaced according to the manufactures recommendation or when issues are discovered. The condition of these materials are to be assessed monthly until an appropriate inspection and replacement frequency has been determined.

4.7.2. GFP shall be stored in a secure, weather tight and Government approved location. This location shall be kept at a minimum temperature of 50 degrees Fahrenheit year round.

4.7.3. Electrical control boxes shall be examined for evidence of rust/corrosion on contact points, existence of desiccant bag or volatile corrosion inhibitor block, and ensure the boxes are free of debris.

4.7.4. Pneumatic control panels shall be examined for cracked or broken lines and ensure the boxes are free of debris.

4.7.5. Tooling and Gauges shall be kept in secure and weather tight rooms.

Access to these rooms shall be limited to help with accountability and traceability.

4.7.6. No Chloride chemicals shall be used for deicing surface areas.

4.7.7. MIF FOR BUILDINGS AND REAL PROPERTY:

4.7.7.1. Building and Real Property shall be maintained according to the appropriate industry standards and/or the standards cited below.

Buildings identified as Historic in the ICRMP, shall be inspected and maintained according to CERL TM 99-97 Layaway Procedures for U.S. Army Facilities: Inspection, Maintenance and Repair of Historic Buildings, as well as those applicable below.

4.7.7.2. Roofing and roof drainage systems shall be inspected and maintained according to CERL TR M-91/23, Appendix B, Inspection and M&R Checklists for Roofs, as well as CERL Technical Report M 90-04 for bituminous built up roofs, ERDC TR 12-15 for metal panel roofing, and CERL TR FM 93-11 for single ply membrane roofs.

4.7.7.3. Building exteriors shall be inspected and maintained according to

CERL TR M-91/23, The Brick Industry Association Technical Note

46 and/or other appropriate standard. Exterior closure consist of the architectural and structural elements of the building envelope, plus the exterior elements immediately adjacent to the building. Its subcomponents are Exterior Perimeter, Exterior wall, Windows and Louvers, and Doors.

4.7.7.4. Building interiors shall be inspected and maintained according to

CERL TR M-91/23, Appendix D, Inspection and M&R Checklists for Interior Construction. The interior construction component consists of the architectural and structural elements contained within the building envelope. Its subcomponents are Walls, Floors and Bases, Ceilings, Doors, Specialties, and Exposed Structural Elements. This component does not include furniture, furnishings, or equipment.

4.7.7.5. Personnel and Freight Elevators shall be inspected and maintained IAW Local, State and Federal regulations. They shall be inspected semi-annually for safety and proper operation, records of these inspections shall be kept onsite. Elevators shall be repaired, as required.

4.8. INSPECTION SCEHDULE:

4.8.1. Annually, 100 percent of laid away GFP (including tools and gages) shall be inspected, utilizing the processes specified below. Equipment shall not be inspected more frequently than annually. External examinations are not needed on GFP that have undergone internal examinations during the same performance period.

External Examination - 50 percent of all GFP Internal Examination - 50 percent of all GFP

4.8.2. The inspection schedule shall be arranged to allow internal examination of all equipment once during a 2 year cycle.

4.8.3. TYPE OF INSPECTION:

4.8.3.1. External Examination: Remove shrouds/dust covers and visually examine the machined precision surfaces such as ways, slides, spindles, etc., to detect evidence of rust/corrosion, rub-off, or evaporation of preservatives. It is not necessary to remove any preservatives during a periodic inspection. Preservatives inadvertently removed during the inspection process shall be immediately replaced with a like preservative.

4.8.3.2. Internal Examination: Internal mechanisms which can be observed through available access holes, hatches, panels, and covers designed to be easily accessible shall be observed for evidence of rust corrosion, rub-off, or evaporation of preservatives. Electrical or pneumatic control boxes, gear boxes, shafts, etc., are to be similarly inspected.

4.9. PREVENTATIVE MAINTENANCE AND EQUIPMENT EXERCISE

SCHEDULE:

4.9.1. Bridge Cranes and hoist shall be kept active and exercised every three

(3) months.

4.9.2. Hydraulic and Mechanical Presses are to be cycled for 4 hours every three (3) months. Each press shall be removed from preservation, cycled for 4 hours and placed back in preservation.

4.9.3. Mild Steel Tanks and rollers to be inspected every three (3) months and if needed, cleaned and coated with preservative.

4.9.4. Maintain the conveyor systems (main system and support systems) per manufactures specifications, including exercising and lubricating every six (6) months.

4.9.5. Rotary screw and turbine air compressors shall be rotated through two full turns twice a month.

4.9.6. Fans and motors shall be manually rotated during inspections to ensure smooth rotation.

4.10. DOCUMENTATION REQUIREMENT:

4.10.1. When necessary the contractor’s MIF plan shall be updated to include any Government approved changes in the status of GFP moved from the maintenance plan to the MIF plan.

4.10.2. A tagging and recordkeeping system shall be developed based upon the layaway equipment tags as found in the LIF PWS to ensure critical components and systems are identified, inspected, and maintained.

4.10.3. Tags shall be attached to all GFP on the contractors MIF plan showing when and by whom, inspections, and/or exercising were performed;

and showing what, if any, corrective action was taken and the date that action was taken.

4.10.4. Real property inspection records showing inspection dates, inspector name, what was inspected, defects found, and what, if any, corrective action was taken and the date corrective action was taken shall be maintained.

4.10.5. All inspections shall be recorded and reported to the Government via submission of a completed Storage Quality Control Report, DD Form 1225 within 30 days of completion of the inspection. During all inspections, the laid away GFP shall be inspected for missing parts, damage and degradation. All deficiencies due to missing parts, damage, corrosion, or degradation shall be indicated on the inspection record tag affixed to the GFP, as well as in Block 35 of DD Form 1225 for correction via a separately funded project. All non-urgent projects shall be added to the following year’s MIF plan. Urgent projects shall be submitted to the Government as needed. Efforts to correct all defects shall be initiated within 30 days after receipt of appropriate funding. (CDRL A003)