Attach0002__IPT_Charter.pdf

W31P4Q-19-X-XXXX

Attachment #0002

31 January 2018

Charter

2.75 Inch Hydra 70 Rocket Program

All Up Round, Payload and Propulsion

Integrated Product Teams

I. Purpose:

This charter establishes and identifies the mission, role, membership, responsibilities and authority of the Integrated Product Teams (IPTs). This charter is established to foster effective teamwork and leverage combined Government and Industry resources and expertise in the production of Hydra 70 rockets.

II. Charter Authority:

This charter is established by the Product Manager Aviation Rockets and the Hydra Program

Manager for the Industrial Partner. By signature to this charter, the IPT co-leads are empowered by their Product/Program Manager to make decisions within the IPT for their respective organizations, and to direct IPT program activity while adhering to contract requirements, internal organizational procedures and the tenants of this charter.

III. Mission and Role:

The overarching mission of the Hydra 70 program team is to deliver a quality Technical Data Package (TDP) compliant product on time in accordance with contract requirements while improving the process/product capabilities to provide the best product to the warfighter.

The role of the All Up Round (AUR) IPT is to coordinate resources and apply technical expertise as required for effective, timely resolution of issues related to production and delivery of the Hydra 70

AUR rocket configuration.

The role of the Payload IPT is to coordinate resources and apply technical expertise as required for effective, timely resolution of issues related to production and delivery of warhead assets (the payload) of the Hydra 70 rockets.

The role of the Propulsion IPT (Prop IPT) is to coordinate resources and apply technical expertise as required for effective, timely resolution of issues related to production and delivery of the Hydra 70 rocket motor.

The role of the Program Management (Senior) IPT is for the Industry Partner to provide a weekly informal status on relevant issues that may have a potential impact to contractual deliveries.

IV. Membership / Organization:

AUR, Propulsion and Payload IPT membership has two groups: Core and Expanded. Core and expanded members consists of individuals who serve as technical/functional representatives from Hydra 70 Stakeholder organizations:

- Joint Attack Munition Systems (JAMS)

- Industry Partner

- Armament Research Development and Engineering Center (ARDEC)/Picatinny Arsenal

- Naval Surface Warfare Center (NSWC)/Indian Head Division (IHD)

- Users (Army /Ft Rucker; Air Force / Hill Air Force Base; Navy / PMA 242, IHD)

- Joint Material Command (JMC) / Rock Island Arsenal

- Defense Contracts Management Agency (DCMA)

- Edgewood Chemical and biological Center (ECBC) / Aberdeen Proving Ground

- Pine Bluff Arsenal (PBA)

Core and expanded members serve as representatives from the following functional areas:

- Production

- Product Assurance/Quality

- Systems Engineering/Engineering

- Logistics

- Test

- Configuration Management

JA

M

S

In d u st ry

P ar tn er

A R

D E

C

N

W

U se rs

JM

D

M

E

B

P B af et y

Propulsion C C x C C x x x

Payload C C C C C x x x x x

AUR C C C C C C x x x x

Key: C = core members x = expanded members

Table 1: IPT

Membership

Core members will attend every meeting (or send a designated representative). These members are empowered to make decisions/recommendations for their functional area.

Included in the core IPT memberships are two individuals, one each from the JAMS and from the Industry Partner who, in addition to their technical/functional roles are designated to serve as program co-leads of the IPT.

While Product Assurance/Quality is a core member to the IPT, Product Assurance/Quality is independent and shall ensure acceptance of product is performed in accordance with the contractual requirements.

The Program Management (Senior) IPT membership includes:

- Joint Attack Munition Systems (JAMS) Product Manager

- Joint Attack Munition Systems (JAMS) Deputy Product Manager

- Joint Attack Munition Systems (JAMS) Performance Management Director

- Industry Partner Management Equivalent

V. Responsibilities:

AUR, Propulsion & Payload IPT Responsibilities:

The IPTs are responsible to provide program/technical support of rocket load, assembly, packaging, shipping, storage containers and delivered product acceptance testing (AUR IPT), fuze and warhead activities (Payload IPT), and rocket motor production and delivered product acceptance testing (Propulsion IPT). IPT support will encompass the following activities:

Assessment of product performance/safety and program cost/schedule risk

Recommendation and determination of inspection/test changes and validation

Addressing supplier issues

Development and technical approval of Engineering Change Proposals (ECPs)

Discussion of design change recommendations and qualification

Discussion of Request for Deviations (RFDs) / Technical approval of RFDs

Discussions of Material Review Boards (MRBs)

Discussions of manufacturing process changes

Performance of failure analysis, root cause investigation, and suspect population disposition

Characterization of defects and their impact on product performance and safety

Support of Audits

IPT Co-Leads Responsibilities:

Setting agenda, ensuring needed functional representation at the meetings, conducting the bi-weekly meetings, and ensuring path forward to resolution.

Maintaining a current list of the core and expanded membership of the IPT. Each IPT co-lead will apprise their counterpart of respective membership updates.

Convening supplemental meeting as necessary as a means to increase focus on specific issues and facilitate progress to resolution. The co-leads will agree on the format/location of supplemental meetings and include relevant program stakeholders and subject matter experts from within and outside the IPT as deemed necessary.

Documenting issues that cannot be resolved at IPT level, and jointly presenting the issues to the Hydra 70 Program Management (Senior) Management IPT.

IPT Government Lead Responsibilities:

Ensuring representation at the Payload and Propulsion IPTs (AUR).

Providing a significant act notice (via e-mail) to the DPM weekly.

Coordinating with JAMS contracts and Acquisition Center for technical recommendations made at the IPT level and other contract actions as required.

Performing technical evaluations and support negotiations of contractor’s proposals.

IPT Contractor Lead Responsibilities:

Scheduling, coordination, and IPT notification of acceptance and validation testing.

Coordinating supplier representation at appropriate IPT meetings.

Developing, maintaining and posting or distributing the bi-weekly meeting agenda, minutes, and action item list to members of the IPT.

IPT Members Responsibilities:

Providing subject matter expertise and technical recommendations to the IPT co- leads.

Evaluating design, quality, production, producibility, obsolescence, and performance issues.

Identifying resources needed to meet program objectives.

Raising awareness and analyzing the risks associated with cost, schedule, safety and performance issues that impact the Hydra 70 program.

Developing and executing action plans that incorporate appropriate risk mitigation measures to resolve issues.

Reviewing documentation generated by the IPT and providing comments and/or concurrence in a timely manner.

Preparing for the meetings by reviewing the agenda, action items, and supplemental documentation. IPT members also need to be prepared to discuss issues at the meetings.

Maintaining professional working relationships conducive to collaboration and teamwork through open dialog and mutual respect.

VI. Procedures:

The IPT co-leads will maintain electronic communications for all activities associated with the IPT. The co-leads will be responsible for keeping members informed of program changes.

Other means of communication will be used as required.

The co-leads will schedule meetings and will ensure members are notified. If there is travel required to the prime, suppliers, or to a Government facility, the co-leads will ensure their counterpart is notified in a timely manner.

The IPT meeting will be held bi-weekly by teleconference unless otherwise agreed to by the co-leads. Supplemental meetings to focus on specific issues and facilitate progress to resolution will be held as required. Documentation requiring a decision is required to be submitted to the IPT members as early as possible prior to the meeting.

In the event of a safety incident involving energetics and/or serious injury, the flow of notification will adhere to contractual requirements. In addition, the IPT co-lead will notify their counterpart and then notify the Hydra 70 Industry Partner Program Manager. The Hydra

70 Industry Partner Program Manager will then notify the Product Manager Aviation Rockets and the JAMS Product Assurance Director. All official information should flow through the

Hydra 70 Industry Partner Program Manager.

Failure analysis, root cause investigation, and corrective action planning will be performed in the IPTs as needed for field failures, incidents reported during training, and failures during

Ammunition Stockpile Reliability Program (ASRP) as well as failure during LATs. It will be determined if the incidents require further investigation and root cause analysis. If so, these failure incidents will be tracked on the agenda and discussed during the bi-weekly meetings.

Activities included in this are creation and maintenance of fault trees, root cause investigations, and design and conduct of tests to eliminate variable from fault trees. A failure package will also be developed once a final determination has been made.

VII. Decisions:

IPT decisions will be reached by achieving IPT co-lead consensus on issues. Issues that cannot be resolved at this level will be addressed by the Hydra 70 Program Management (Senior) IPT.

IPT Decisions do not have the authority to direct the contractor in any way to alter the contractual obligation. Further, if the Government, as a result of the information obtained during IPT meetings, does desire to alter the requirements, changes will be issued in writing and signed by the Contracting

Officer. The contractor should take no action on any change unless and until such a contract modification is received.

VIII. Effective Date:

This charter is effective immediately and remains in effect until modified or rescinded by the Product/Program Managers.

Charter

Hydra 70 System Engineering

Integrated Product Team (SEIPT)

I. Purpose:

This charter establishes and identifies the mission, role, responsibilities and authority of the Systems

Engineering (SE) Integrated Product Team (SEIPT). This charter is established to foster effective teamwork and leverage combined Government and Industry resources and expertise in support of

Hydra 70 production and the development/transition to production of Safety, Reliability, and

Producibility (SRaP) hardware.

II. Mission and Role:

The mission of the Hydra 70 SEIPT is to manage system performance characteristics to ensure on time

Technical Data Package (TDP) compliant hardware in accordance with contract requirements while improving the process/product capabilities to provide the best product to the warfighter over the life of the system. The Hydra 70 SEIPT manages technical risk, as framed by cost, and schedule objectives for the Hydra 70 system requirements, development, integration, and production to include Foreign

Military Sales (FMS) programs.

The role of the System Engineering IPT is

1. To support and integrate the system engineering activities of the IPT’s (All Up Round(AUR), Payload, Propulsion) and working groups.

2. To coordinate resources and apply technical expertise as required for effective, timely resolution of technical design issues related to production and delivery of Hydra 70 as well as planning and coordination of program items.

3. Support requirements development, as applicable, and updates to specifications.

4. Support timely resolution of all design issues discovered during the production and testing of the Hydra 70.

5. Support timely resolution of reported field issues and questions.

6. Identify and manage all technical risks for the Hydra 70 Program.

7. Support timely resolution of FMS issues.

8. Manage resolution of all SRaP Technical Interchange Meeting (TIM) action items. Responsible to review overall status of activities and actions items.

9. Support obsolescence design activities.

10. Ensure adequate scope, budget and task descriptions for all Engineering Services (ES) activities.

III. Scope of SEIPT:

1. Team is empowered to make decisions at the lowest possible level while:

a. Considering approaches that best meet the defined rocket specification and requirements.

b. Ensuring compliance with Federal, Department of Defense (DOD), and Army engineering regulations and policies.

c. Mitigating cost, schedule, and performance risks for the Government.

2. Ensure adequate testing is performed to ensure compliance with all specified requirements

3. Define, monitor and track ongoing rocket contractor and AMRDEC engineering activities to verify efforts are within scope and schedule.

4. Identify rocket improvement efforts needed for performance, maintenance and/or future performance enhancement.

5. Participate in Engineering Change Board (ECB) and Requests for Deviation (RFD) Reviews.

6. Conduct TIMs when necessary.

IV. Leader’s Responsibilities:

1. Provide strategic vision, guidance and direction.

2. Provide management with an accurate and timely assessment of team’s progress.

3. Mediate issues between team members.

4. Keep team progressively moving toward the team’s objectives.

5. Prioritize activities and resources.

6. Document and ensure minutes accurately reflect the team‘s discussion.

7. Maintain well organized and current electronic files and products.

V. Member’s Responsibilities:

1. Maintain open and honest discussions.

2. Cooperate with all members to resolve differences.

3. Completing assigned actions in a timely manner.

4. Identify to the team all areas of concern and risk; develop and propose solutions.

5. Maintain well organized and current electronic files and products.

VI. Decisions:

IPT decisions will be reached by achieving IPT co-lead consensus on issues. Issues that cannot be resolved at this level will be addressed by the Hydra 70 Program Management (Senior) IPT.

IPT Decisions do not have the authority to direct the contractor in any way to alter the contractual obligation. Further, if the Government, as a result of the information obtained during IPT meetings, does desire to alter the requirements, changes will be issued in writing and signed by the Contracting

Officer. The contractor should take no action on any change unless and until such a contract modification is received.

VII. Effective Date:

This charter is effective immediately and remains in effect until modified or rescinded by the Product/Program Managers.