TE D DID A001 Monthly Progress- 20200603 doc.pdf

DD Form 1664, APR 89 Previous editions are obsolete Page 1 of 7

DATA ITEM DESCRIPTION Form Approved

OMB NO. 0704-0188

Public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports, 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA 22202-4302, and to the Office of Management and Budget, Paperwork Reduction Project (0704-0188), Washington, DC 20503.

1. TITLE

A001, Monthly Progress & Financial Report

2. IDENTIFICATION NUMBER

3. DESCRIPTION/PURPOSE

This requirement summarizes the Contractor’s activities for the preceding month and cumulative totals for the fiscal year.

4. APPROVAL DATE (YYMMDD)

5. OFFICE OF PRIMARY RESPONSIBILITY (OPR)

USAOTC G4

6A. DTIC APPLICABLE

6B. GIDEP APPLICABLE

7. APPLICATION/INTERRELATIONSHIP

This Data Item Description contains the content requirements for the data products generated by the specific and discrete task requirements for this data included in this contract.

8. APPROVAL LIMITATION

9A. APPLICABLE FORMS

9B. AMSC NUMBER

10. PREPARATION INSTRUCTIONS

10.1 EXECUTIVE SUMMARY. Contractor format is acceptable.

(a) Highlights of reported month's activities, including problems encountered and efforts to improve performance.

(b) Projected activities.

10.2 PROGRESS AND HISTORICAL.

(a) Task Order (TO) Summation. Provide the cumulative information for all requirements that were issued during the fiscal year.

(1) TO Number

(2) TO Title

(3) Government POC

(4) Contractor POC

(5) Purchasing POC

(6) Date TO Issued

(7) TIP Due Date

(8) TIP Submitted

(9) Amount Estimated

(10) Amount Approved

(11) Remarks

(12) Amount Funded

(13) Date Approved

11. DISTRIBUTION STATEMENT

DISTRIBUTION STATEMENT A: Approved for public release; distribution unlimited.

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(b) TO Status Report. Provide the following information for each tasking that was active during reporting period.

(1) Number and title of TO.

(2) Government initiator.

(3) Contractor point of contact.

(4) Date tasking was initiated.

(5) Date of TIP submission.

(6) Date of TIP approval.

(7) Synopsis of Task/Deliverables.

(8) Date of closure/projected completion.

(9) Current Activities and Accomplishments.

(10) Problems encountered and action taken. Identification and explanation of significant costs and schedule variances on a cumulative and projected at completion basis.

(11) Actions requiring a government response or action.

(12) Projected progress.

(c) Provide the following information in real time via the Contractors Property Management System using the Governments GCSS-Army System.

(1) Resources Scheduling and Tracking. Provide a list of GFP that is available, scheduled or being used to support testing. Also, provide the average total cost (repair parts + labor to maintain that equipment). Equipment that is not available for use, i.e., loaned, in maintenance etc shall be noted on this list. This list shall be treated as a living document reflecting what equipment and instrumentation is being used to support tests.

The filters shall be placed in the approved share drive/repository to view:

(a) Instrumentation

(b) Communication equipment

(c) Technology, Computer Software, Computer Hardware, Simulations, Stimulations, and other technical systems

The list shall reflect the following information:

(1) Nomenclature

(2) Mode

(3) Quantity on the GFP list plus items returned to the OTC PBO to support loans

(4) Quantity in maintenance

(5) Total quantity available for test support

(d) Instrumentation Usage Report. Provide the number of hours for each system operated during test support activities including any associated pre/posttest even rehearsals and system checkouts.

10. 3. Purchasing

(a) Purchases. Provide the information listed below for all purchases requiring government approval that were initiated or active during the month of record.

(1) Identification number of the purchase.

(2) Class of Supply

(3) When the purchase was initiated.

(4) When the purchase was approved by the government.

(5) Cost

(6) Current status of the purchase.

(b) List the number of purchase actions, the number of line items and cost for each category below:

(1) Large purchase (<$25k)

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(2) Medium purchase ($1K - $25K)

(3) Small purchase (<$1k)

(4) Totals

(c) List the dollar amount of purchase for each category below:

(1) Large business

(2) Small business

(3) Total purchase

(4) Small disadvantaged business (SDB)

(5) Small women-owned business (SWOB)

(6) Hub zone

(7) Veteran-owned small business (VOSB)

(8) Service-disabled veteran-owned small business

(9) Other small business

(10) Total small business purchase

(d) List the dollar amount of purchase for each category below:

(1) Non-competitive purchases

(2) Competitive purchases

(3) Categories

a. Software

b. Supplies

c. Services

d. Equipment

(e) List the dollar amount of cost saving monthly and calendar year to date:

(1) Negotiated monthly

(2) Extraordinary monthly

(3) Total (monthly and calendar year to date)

(f) List procurements from Government sources by Task Order, month, and CY totals for committed funds to procure items from GSA, MILSTRIP, and HAZMART.

(g) List procurement from government sources for JPS, and MOGAS etc. fuel by month by FY (Jan-Sep; Oct-Dec) and CY total. List gallons used and fuel cost. Subtotal fiscal year procurements.

10.4. Property Administration.

(a) Property Book Transactions (Both GFP and Incidental Property). List by quarters, by month, the dollar amount, and quantity of receipts, turn-ins, and shipments. Show cumulative totals.

(b) Property List. List in separate tables the following information for these property book transactions: Dispositions ( Found on Installation (FOI) etc.), Receipts, OFF-contracts (calibration, warranty repair, or other repair of equipment), Off-station for test support (GFP on hand receipt in support of a test), Off-station for Loan, (based on government TIL; sent to other contractors as directed by KO.

(c) Turned in:

(1) Part #

(2) Description

(3) Unit

(4) Class of Supply

(5) Total price

(6) Action code

(7) Total quantity

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(d) Property Losses. List by month individual loss, damage, and destruction reports (LDDR's). List Document# (if applicable), LDDR#, Part#, Nomenclature, Quantity, Cost of Loss Property Accountability Action Taken, and Remarks.

(e) The current government furnished property (GFP) list shall match in both the contractors PMS and in GCSS-Army.

(f) Provide battery inventory list to include, type, model number, manufacturer, quantity, and storage location.

(g) Provide life cycle replacement listing of all IT equipment. The listing shall include disposition recommendations of obsolete hardware and software to include lifecycle replacements.

(h) A monthly reconciliation shall be conducted between the Contractors Property Management System and GCSS-A and any differences or discrepancies shall be included in this report.

10.5. Maintenance.

(a) GFP Maintenance Actions. Report the condition (awaiting technical inspection, in repair, repaired, awaiting parts, in service, awaiting service) of all equipment returned from tests or loans. Report instrumentation separately:

(1) TO #

(2) Work order #

(3) Task description

(4) Not Used

(5) Start date

(6) End date

(7) Labor hours

(8) Labor cost

(9) Parts cost

(10) Status code

(b) Report and maintenance work orders in three categories: > 30 days and < 90 days, > 90 days and < 18 0 days, >

180 days. List:

(1) TO #

(2) Work order #

(3) Task description

(4) Not Used

(5) Start date

(6) End date

(7) # days old

(8) Labor hours

(9) Labor cost

(10) Parts cost

(11) Status code

(c) TMDE Calibration Actions. Report the condition (awaiting calibration, in calibration, calibration complete,awaiting parts) of all TMDE equipment as outlined in AR750-43. List:

(1) Work order # if any

(2) Task description

(3) Shop person

(4) Start date

(5) End date

(6) Labor hours

(7) Labor cost

(8) Parts cost

(9) Status Code

(d) Quantity Control Report. Provide the following information for the month:

(1) List monthly and CY cumulative receiving inspection, showing lots inspected, lots accepted, lots rejected, and lots accepted with minor discrepancies.

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(2) List monthly and CY cumulative drawing reviews, showing number reviewed, number approved, and number rejected and corrected.

(3) List Base logistics sampling results, showing department, nomenclature sampled, lot pass/fail results, sample quantity, and reliability rates (monthly and cumulative).

(e) Safety Report Provide the following information for the month:

(1) Discuss safety related training completed during the month.

(2) Discuss fire, safety, and HAZMAT inspections conducted

(3) Not used

(4) Provide synopsis of injuries occurring during the month

(5) Provide synopsis of vehicle accidents occurring during the month

(6) List total lost days for the month caused by injury or accident

(f) Travel Report. List all travel performed during the month in the following format:

(1) TO #

(2) Name of traveler

(3) Job title of traveler

(4) Purpose of travel

(5) Final destination

(6) Start date

(7) End date

(8) Estimate cost

10.6. Hazardous Materials Inventory. The Government will provide a database to be completed by the contractor. The contractor shall provide a current Hazardous Material Inventory in the provided format. The inventory shall include the following information:

(a) NSN

(b) Nomenclature

(c) Manufacturer

(d) Unit of Issue

(e) Quantity at the beginning of the month

(f) Quantity received during the month

(g) Quantity on hand at the end of the month

(h) Material Safety Data Sheet (MSDS) number

(i) Location of the hazardous material

10.7. Financial. This section provides the Government with the status of funds expended by the contractor for the previous month and the cumulative total for the fiscal year. The monthly financial sections shall match the monthly invoices. The following reports shall be submitted:

(a) Summary of Costs by CLIN. Provide the monthly actual and estimated costs by CLIN for each month. Provided subtotals by fiscal years (Jan-Sep Oct-Dec) and total calendar year.

(1) Category. The categories are labor (direct labor, overtime, premium overtime) and reimbursable by CLIN.

(2) Actual Cost (Act). The total dollars committed each month subtotaled by fiscal years (Jan-Sep and Oct-Dec) and totaled by calendar year.

(3) Estimated Costs. The estimated expenditures each month subtotaled by fiscal years (Jan-Sep and Oct-Dec) and totaled by calendar year. Estimated shall be updated not less than quarterly.

(b) Summary of Actual and Estimated Costs by TO. Provided the monthly actual and estimated cost by Task Order for each month. The Base Task Orders shall be divided into Logistics and Instrumentation categories. Provided subtotals by fiscal years (Jan-Sep and Oct-Dec) and total by calendar year.

(1) Category for labor, list direct labor, overtime labor and premium overtime labor by TO and CLIN. Subtotal each category and total each column.

(2) Actual cost (Act). The total dollars committed each month subtotaled by fiscal years (Jan-Sep and Oct-Dec) and totaled by calendar year.

(3) Estimated Cost (Est.). The estimated expenditure each month subtotaled by fiscal years (Jan-Sep and Oct-Dec) and totaled by calendar year. Estimates shall be updated not less than quarterly.

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(c) Summary of Costs by CLIN. Provide a cost by CLIN for each TO. Provide cost by final years (Jan-Sep and Oct-Dec) and total by calendar year.

(1) Category. For labor, list direct labor, overtime labor, and premium overtime labor by CLIN for each TO. Subtotal each category and total each column. For reimbursable, show cost for items >$5K, items <$5K, travel, and reimbursable subtotal.

(2) Actual Cost (Act). The total dollars committed each month subtotaled by fiscal years (Jan-Sep and Oct-Dec) and totaled by calendar year.

(3) Estimated Costs (Est.). The estimated expenditure each month subtotal by fiscal years (Jan-Sep and Oct-Dec) and totaled by calendar year. Estimated shall be updated not less than quarterly.

(d) Labor Allocation by TO. Reports hours expended during the month for each TO. Provided summary cost by labor category for the month

(1) Labor Code. List all labor codes that have worked on TO efforts.

(2) Position Title. List all job titles for personnel supporting the TO.

(3) Hours. Provide the actual and estimated hours worked for each TO for each job category.

(4) Cost. Provide the actual and estimated labor dollars for each TO for each job category.

(e) Commitments by each TO. Report commitments purchased during the month subtotaled for each TO.

(1) TO number

(2) Purchase order (PO) number

(3) Date of purchase.

(4) Item description.

(5) Cost.

10.7. STAFFING for Contract and Task Orders.

(a) Provide the following information for all personnel currently on contract:

(1) Labor code

(2) Position title

(3) Name

(4) Hire date

(5) Loaded hourly rate

(6) Total number of personnel (monthly, and cumulative)

(b) Provided the following information for all personnel hired during the month:

(1) Labor code

(2) Position title

(3) Name

(4) Hire date

(5) Loaded hourly rate

(6) Total number of personnel (monthly and cumulative)

(7) Total number of straight time hours worked (monthly and cumulative)

(8) Total number of overtime hours worked (monthly and cumulative)

(c) Provided the following information for all personnel terminated during the month:

(1) Labor code

(2) Position title

(3) Name

(4) Termination date

(5) Reason for termination

(6) Total number of personnel (monthly and cumulative)

(d) Provided the following information for all personnel changing position during the month.

(1) Old labor code/new labor code

(2) Old position title/new position title

(3) Name

(4) Changing date

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