Amd 5 Attach 1 Q and A.pdf

ATTACHMENT 1

QUESTIONS AND ANSWERS

SPE603-22-R-0506

NAS SOUDA BAY, GREECE

QUESTIONS & ANSWERS

NSA Souda Bay

SPE603-22-R-0506

QUESTION #1.

QUESTION: Please confirm if the quantity of refueler equipment shown during the pre-proposal conference was three (3) each 5,000 gallon refueler/defuelers and one (1) each dual-product ground fueler, and if this equipment currently meets product demand.

ANSWER: The offeror must provide aviation, ground, utility vehicles, and equipment in necessary quantities to meet the aircraft and ground refueling/defueling workload requirements, including surge demands and simultaneous operations (cold and hot refueling and defueling).

See PWS C-7.2.1 Vehicles and Equipment.

QUESTION #2.

QUESTION: Reference Section C-7.0 Base Specific Performance Requirements, Table 3a:

Please clarify average monthly (if not indicate daily) Ground Product fueler refills. The information on Table 3a. graphic conflicts with pre-proposal site visit discussion as there are no Ground Fuels refills of refueler at “fillstand”. Ground Fuels are delivered by another contractor.

The activity is said to be sequenced with the delivery to UST’s at the automated fueling facility.

ANSWER: Appendix M Table 3a has been updated to reflect truck to truck transfer via delivery vendor; on average ground fuel receipts are 3000 USG of diesel and 3000 USG of ULG. There is no ground fuel truck fillstand. All receipts are accomplished by truck to truck transfer.

QUESTION #3.

QUESTION: Please confirm if a resume needs to be provided for the role of Assistant Site Manager in the proposal.

ANSWER: Yes, see Appendix D-PERSONNEL.

QUESTION #4: REFERENCE: PWS C-7.2.29

STATEMENT: The Contractor must provide all hand/power tools, test/measurement/calibration devices, and powered/non-powered equipment required and necessary to inspect, test, calibrate, maintain, and repair Contractor-furnished vehicles and equipment. Sufficient tools must also be available for (operational, system, scheduled, unscheduled and corrective) maintenance of Navy facilities and equipment.

QUESTION: Will a complete list of Navy-furnished Equipment and Facilities be provided that the Contractor is also required to maintain?

ANSWER: See PWS Appendix M Table (4) INCIDENTAL PROPERTY, (5) AVIATION FUEL STORAGE TANKS, and (6) Permanent Lead Detection System (PLDS), (7)

INCIDENTAL EQUIPMENT (IE), (8) INCIDENTAL EQUIPMENT INFORAMTION

TECHNOLOGY EQUIPMENT (ITEC NAVY), AND (10) INCIDENTAL EQUIPMENT

LAND MOBILE RADIOS (LMR).

QUESTION #5: REFERENCE: PWS C-7.2.29

STATEMENT: The Contractor must provide all hand/power tools, test/measurement/calibration devices, and powered/non-powered equipment required and necessary to inspect, test, calibrate, maintain, and repair Contractor-furnished vehicles and equipment. Sufficient tools must also be available for (operational, system, scheduled, unscheduled and corrective) maintenance of Navy facilities and equipment.

QUESTION: Will spare and repair parts required to fully maintain Navy-furnished Equipment and Facilities be provided through Government supply or purchased by the Contractor for reimbursement?

ANSWER: Repair parts for Navy furnished equipment will be provided by the Navy under the Recurring Maintenance and Minor Repair contract. Facilities are listed in PWS Appendix M table 4 and 5. All the Navy provided incidental equipment and facilities are listed in PWS Appendix M table (4,5,6,7,8,10).

QUESTION #6: REFERENCE: PWS C-7.1.4.1

STATEMENT: The Navy furnished pantographs must be maintained and operated by the contractor in accordance with NATOPS 00-80T-109 Aircraft Refueling NATOPS Manual, UFC 03-460-03 Operations and Maintenance: Maintenance of Petroleum Systems, and manufacturer’s recommendations.

QUESTION: Will spare and repair parts required to fully maintain the Navy furnished pantographs and associated equipment be provided through Government supply or purchased by the Contractor for reimbursement?

ANSWER: Repair parts for the Navy furnished pantographs are supplied by the Navy.

QUESTION #7: REFERENCE: PWS C-7.1.4.1

STATEMENT: The Contractor shall furnish tow tractors in sufficient numbers for transporting hydrant pantographs to the aircraft refueling site and return.

QUESTION: Does the site currently have Navy-furnished tow tractors for shared use?

ANSWER: No. Tow tractors are to be provided by the contractor.

QUESTION #8: REFERENCE: PWS C-7.1.4.1

STATEMENT: The Contractor shall furnish tow tractors in sufficient numbers for transporting hydrant pantographs to the aircraft refueling site and return.

QUESTION: Request clarification on the appropriate number of tow tractors needed to support operations.

ANSWER: The offeror must provide aviation, ground, utility vehicles, and equipment in necessary quantities to meet the aircraft and ground refueling/defueling workload requirements, including surge demands and simultaneous operations (cold and hot refueling and defueling).

See PWS C-7.2.1, C-5.8.1.3.

QUESTION #9: REFERENCE: Solicitation Section L, g. Proposal Volumes, Volume II:

Past Performance, i – Past Performance Questionnaires (PPQ)

STATEMENT: Past Performance Questionnaires (PPQs) (See Section J, Attachment II): (no page limit) Offerors are responsible for distributing the PPQs to their references. The Government will accept no more than three PPQs when received directly from the offeror’s reference, due by the solicitation closing date on the SF1449. The Government will not accept any PPQ responses submitted directly by the offeror. If no past performance is available, the offeror must affirmatively submit a statement.

QUESTION: Request that the most recent CPARS for each reference be acceptable instead of a

PPQ.

ANSWER: CPARS Reports from the last three years can be included as part of Offeror’s Proposal Volume II Past Performance. Please refer to Solicitation Section M, FAR 52.212-2, Table A-4 for the documents that will be utilized for Past Performance Evaluation. The Government will rate the submitted documents based on the Section M, FAR 52.212-2 Factor 2 Past Performance.

QUESTION #10: REFERENCE: RFP, p. 124 of 138, “Proposal Content” paragraph

STATEMENT: The RFP states, “Offerors shall submit the following” and then lists items a through g, followed by instructions for Volumes I and II.

QUESTION: Does the Government have a preferred proposal placement of a through g, or is this left up to the offerors’ discretion?

ANSWER: The offeror’s proposal shall include the items listed under Request for Proposal Page 124 of 138 item a through g followed by Volumes I and II.

QUESTION #11:

STATEMENT: Paragraph H-0001 of Section H discusses potential for additional guard services to be provided as part of the contract.

QUESTION: Does the Government anticipate additional guard services being required?

ANSWER: No, the government does not anticipate additional guard service being required.

QUESTION #12:

STATEMENT: Section M defines Deficiency, Significant Weakness, and Weakness.

QUESTION: Will the offeror be deemed unacceptable in a subfactor if it receives any of these ratings? Will a weakness require an unacceptable rating by the Government?

ANSWER: Yes, if any of the technical subfactors contain a Deficiency the subfactor will be rated as UNACCEPTABLE. As a result, the overall technical factor rating will be UNACCEPTABLE. Significant weakness and weakness are identified in the technical evaluation. However, offerors are not required to address significant weaknesses or weaknesses nor will it affect the overall rating of the sub-factor.

QUESTION #13:

STATEMENT: In Section M, the Government defines Relevant as “Performance on Government or commercial contracts similar in nature, magnitude, and scope as described in the Performance Work Statement.”

QUESTION: Can the Government provide clarification on the word “similar?” For example, does this include number of gallons pumped and number of aircraft serviced? If so, does the PP have to be at least what is being serviced on the current contract?

ANSWER: In order to be determined as relevant, the past performance contracts should have involved most or all the services listed under Performance Work Statement.

QUESTION #14:

STATEMENT: C.3.2 Contract Turnover states: “The Contractor will receive, during the ten working days prior to the start of contract performance, assistance from current Contractor/military/Government personnel, representatives from DLA Energy, and the Contracting Officer’s Representative (COR) to accomplish a joint facilities turnover inspection, product testing, and inventory.”

QUESTION: Is the Government’s transition period 10 days? If so, due to the requirement to provide COCO vehicles and equipment on the island of Crete, can the Government provide a transition period that would allow for offerors to ship vehicles and equipment to the island post award of the contract. If the Government will not provide adequate transition time, the only offeror that can meet the current turnover requirement(s) is the incumbent.

ANSWER: The contract turnover period is 10 days. It is anticipated that the contract will be awarded a minimum of 12 months before the period of performance start date to allow for the procurement of equipment.

QUESTION #15:

STATEMENT: C-5.2.6 states: “Prepare and ship samples to area laboratories or commercial laboratories as required and document process for tracking purposes/results. Shipping costs shall be the Contractors responsibility and be included in the fixed monthly price.”

QUESTION: What is the location of the local laboratories being used?

ANSWER: Correlation samples are shipped to the Regional Fuel Laboratory at NSA Rota, Spain. at the following address:

N62863 NSA ROTA

NAVSUP FLCSI ROTA DET

BLDG 55 ATTN: FUELS LAB

ROTA, CADIZ, SPAIN 11530

DSN: 727-4215/4012

QUESTION #16:

STATEMENT: C-5.2.6 states: “Calibration of laboratory test equipment, replacement of standards, and material necessary for daily operations must be provided by the Contractor.”

QUESTION: Is the required calibration equipment GFE?

ANSWER: Yes. Please see PWS Appendix M Table 7, Incidental Equipment, laboratory equipment is listed there.

QUESTION #17:

STATEMENT: C-5.3 states: “Parts, supplies, and material needed to perform maintenance will be provided at Contractor expense without additional Government funding.”

QUESTION: Does this statement include repairs for unserviceable GFE? For example, if a GFE pump fails, is it the contractor’s responsibility to pay for the purchase of a replacement pump or will the USG reimburse the contractor for the expense after the replacement has been authorized by the USG?

ANSWER: Repair parts for Navy furnished equipment will be provided by the Navy under the Recurring Maintenance and Minor Repair contract. Facilities are listed in PWS Appendix M table 4 and 5. All the Navy provided incidental equipment and facilities are listed in PWS Appendix M table (4,5,6,7,8,10).

QUESTION #18:

STATEMENT: Appendix M provides the list of GFE

QUESTION: Can the USG provide the maintenance records for all GFE?

ANSWER: Yes, the annual report from Sept 2021 and semi-annual report from March 2022are attached as Attachment 9 and Attachment 10, respectively, to the Q&A.

QUESTION #19:

STATEMENT: C-5.3 states: “The contractor shall be responsible for obtaining all inspections by state and local authorities for any maintenance performed by the contractor (or other commercial vendors completing the maintenance or repair for the contractor) as required.”

QUESTION: Since this contract is on a US Base in the country of Greece, is the contractor required to obtain inspections from the USG or the Greek Government?

ANSWER: Offeror must meet ADR certifications with EU endorsement, must follow both US and Greek licensing/certification requirements to perform work on NSA Souda Bay.

QUESTION #20:

STATEMENT: C-5.3 states: “The contractor and its subcontractors shall furnish proof of licensure and certifications at the request of DLA Energy.”

QUESTION: What are current license requirements? Are they U.S. requirements, Greek requirements, or both?

ANSWER: Offeror must meet ADR certifications with EU endorsement, must follow both US and Greek licensing/certification requirements to perform work on NSA Souda Bay.

QUESTION #21:

STATEMENT : C-5.3.4 states: “The Contractor will be responsible for mowing and weed control using Base approved methods where those services are not currently provided by the Base.”

QUESTION: What are the “Base approved methods?”

ANSWER: The offeror may use lawnmowers and weed eaters to control vegetation. The use of pesticides is not authorized. No mowing/weed eater use during quiet hours 2200-0600.

QUESTION #22:

STATEMENT: C-5.3.6 states: “The Contractor will provide necessary information when requested to justify vehicle authorizations or replacements.”

QUESTION: Can the Government please clarify the intent of this statement? Does this refer to GFE or CFE?

ANSWER: This refers to Contractor furnished vehicles (refueler replacement).

QUESTION #23:

STATEMENT: C-5.8.1.3 states: “Contractor will provide necessary information when requested to justify vehicle authorizations or replacements.”

QUESTION: Can the Government provide the number and types of vehicles currently being provided to support requirements? Are there any age or mileage requirements for the vehicles?

ANSWER: The offeror must provide aviation, ground, utility vehicles, and equipment in necessary quantities to meet the aircraft and ground refueling/defueling workload requirements, including surge demands and simultaneous operations (cold and hot refueling and defueling).

The Contractor provided vehicles must be serviceable to meet mission requirements. See PWS C-5.8.1.3, C-5.8.1.4, C-7.2, C-7.2.1,C-7.2.2, C-7.2.3.

QUESTION #24:

STATEMENT: C-8.1.4 states: “Where required, the Contractor shall provide sufficient special purpose vehicles with appropriate capability to meet the contract requirements for aviation and ground product service.”

QUESTION: Can the Government provide the number and types of vehicles currently being provided to support requirements? Are there any age or mileage requirements for the vehicles?

ANSWER: The offeror must provide aviation, ground, utility vehicles, and equipment in necessary quantities to meet the aircraft and ground refueling/defueling workload requirements, including surge demands and simultaneous operations (cold and hot refueling and defueling).

The Contractor provided vehicles must be serviceable to meet mission requirements. See PWS C-5.8.1.3, C-5.8.1.4, C-7.2, C-7.2.1,C-7.2.2, C-7.2.3.

QUESTION #25:

STATEMENT: C-4.1.7 states: “If required, aviation and ground fuel deliveries over public roads to off station locations must be accomplished using equipment that is configured and licensed/permitted for use on public roads.”

QUESTION: Can the Government provide the number of times this has occurred on the current contract?

ANSWER: The only off station ground fuel delivery is to the Marathi pier. There are on average 6-8 runs per month. See Section C-7.0 Base Specific Performance Requirements Table 3b.5 Ground Fuel Customer Deliveries for all the customers and the historical data.

QUESTION #26:

STATEMENT: C-4.2.1 states: “The vehicles provided in the Contractor’s proposal must be on-site and operationally ready - on commencement of performance and must not be replaced or removed from the base/station without written notification to and documented approval by the Contracting Officer.”

QUESTION: What is the transition period between contract award and FOC?

ANSWER: The contract turnover period is 10 days. It is anticipated that the contract will be awarded a minimum of 12 months before the period of performance start date to allow for the procurement of equipment and the recruitment of qualify employees.

QUESTION #27:

STATEMENT: C-4.2.2 states: “The contractor will include in their technical proposal the make, model, manufacture date, capabilities relevant to this PWS, specifications, and maintenance/inspection records of contractor-furnished vehicles and equipment.” Additionally, Section M, Volume I, ii states: ii. “Contractor Furnished Vehicles - (No page limit) Offerors shall include in its technical proposal the make, model, manufacture date, capabilities (relevant to the PWS), specifications, and maintenance/inspection records of Contractor-furnished vehicles and equipment.”

QUESTION: Since these types of vehicles are not readily available on the island of Crete, other than the incumbent’s vehicles, will the Government consider providing an extension to allow offerors to gather this information? Also, will the Government consider providing a defined transition timeline that will allow offerors to procure and ship vehicles to the island?

ANSWER: If the offeror chooses to purchase incumbent’s vehicles or lease vehicles, the offeror must provide the information required IAW PWS C-7.2.2. Contract award is anticipated to be 12 months prior to the period of performance start date, which will allow ample time to procure vehicles.

QUESTION #28:

STATEMENT: Section L states: “Questions relating to the solicitation should be submitted, no later than 3:00 p.m. EST on Jun 1, 2022 to the above contacts. Offerors must reference the Solicitation Number in the subject line of the email. All responses will be provided via an amendment to the solicitation.”

QUESTION: Proposals are due on 8 JUN 2022. Due to the date of the Site Visit and the deadline for questions, as well as the requirement to provide detailed vehicle information, would the Government consider an extension for proposal turn-in?

ANSWER: Please refer to Amendment 0003 for the new deadline. Amendment 0003 is published under Beta.sam.gov.

QUESTION #29:

STATEMENT: Section L, Volume I, I states: ii. “Contractor Furnished Vehicles - (No page limit) Offerors shall include in its technical proposal the make, model, manufacture date, capabilities (relevant to the PWS), specifications, and maintenance/inspection records of Contractor-furnished vehicles and equipment.”

QUESTION: Since new vehicles will not have “maintenance/inspection records,” what information will the USG require if the offeror is proposing new vehicles?

ANSWER: No maintenance records required for “New (2022)” Vehicles.

QUESTION #30:

STATEMENT: It was mentioned during the site visit that a Status of Forces Agreement (SOFA) may apply to this contract.

QUESTION: Can the Government please provide a copy of the SOFA in the solicitation package?

ANSWER: Yes, the Status of Forces Agreement is Attachment 3 of the Q&A.

QUESTION #31:

QUESTION: Are local nationals authorized on this contract? Are there any positions that require U.S. citizens to perform the work? If so, please identify those positions.

ANSWER: IT Contractors must meet the security requirements in accordance with DoD Directive 8500.1, Information Assurance; DoD 5200.2-R and DLAR 5200.11, Personnel Security Program security requirements. See Solicitation clause H-0002 H14.

IT I contractors must have a favorable Single Scope Background Investigation (SSBI).

IT II must have a favorable National Agency Check with Law and Credit Checks (NACLC).

IT III contractors must have a favorable National Agency Check (NAC).

Contractor shall ensure all personnel possess and retain requirements for background checks meeting National Agency Check and Inquiry (NACI) standards or higher as required.

QUESTION #32:

STATEMENT: It was stressed during the site visit that the contractor must perform maintenance on any COCO vehicles/equipment, however, no area was identified suitable to perform the maintenance.

QUESTION: Would the USG consider identifying an area for the contractor to perform maintenance on its vehicles?

ANSWER: There is no identified area to perform maintenance besides the refueler parking area.

QUESTION #33:

STATEMENT: It was mentioned during the site visit that the hydrants on the flight line are a relatively new addition to the site. Also, the fuel distribution information provided to the Government seems to predate the installation of the hydrants.

QUESTION: Can the USG please provide the latest fuel distribution information (i.e. truck, hydrant) to allow offerors to accurately propose the number of vehicles and personnel?

ANSWER: See PWS Appendix M Table 3b.2 Breakdown of aircraft servicing by refuelers and hydrant pits by calendar year for the latest fuel distribution information. Calendar year 2021 was not included due to the global pandemic and the fuel hydrant system being under construction and those numbers do not provide a clear picture of work being performed.

QUESTION #34:

STATEMENT: It was mentioned during the site visit that, “the contractor must be able to deliver Diesel and MOGAS to customers on base and that is mostly the fire department and the Wing.” The numbers for the wing are listed in the PWS.

QUESTION: Can the USG provide the ground fuel distribution information to the Fire Department and any other users not already listed in the PWS?

ANSWER: See PWS Appendix M Table 3b.5 Ground Fuel Customer Deliveries for all the customers and the historical data.

QUESTION #35:

STATEMENT: Table 3a in the PWS identifies 2 confined spaces. However, during the site visit I believe the USG identified 3 confined spaces.

QUESTION: Can the USG please clarify the number of confined spaces and the requirements for working in those spaces?

ANSWER: PWS Appendix M Table 3a General workload information has been updated to reflect 3 confined spaces.

QUESTION #36:

STATEMENT: PWS Paragraph C-5.8.1.3 Contractor Furnished General Purpose Vehicles states: “The Contractor shall provide sufficient general purpose vehicles with appropriate capability to meet the contract requirements including but not limited to escorting fuel deliveries where required, towing bowsers, transporting personnel, and performing expeditor duties as needed.”

QUESTION: During the site visit, it was mentioned that contractors will NOT escort fuel deliveries. Can the USG please clarify?

ANSWER: The Navy will escort delivery trucks on the installation. PWS C-5.2.2 has revised to reflect: ”For tank truck deliveries, the Navy shall escort tank trucks to and from base gate and appropriate storage facilities as required.”

QUESTION #37:

STATEMENT: The current contract has a Fuel Operating Cost provision stating: “Cost of fuel used in fuel servicing vehicles, tanker trucks. and refueling tractor trailers will be reimbursed.”

However, the current solicitation does not include such a provision.

Question: Will the Government reimburse the contractor for the cost of fuel used in their fuel servicing vehicles? If not, please provide the average cost of fuel under the current contract.

ANSWER: Contractor must request a Fuel Purchase Agreement. For FY21 the average annual fuel usage for contractor provided vehicles (general purpose and fuel truck side tanks) is MOGAS 600 USG and Diesel (SFD) 1400 USG. The fuel cost is provided by the offeror and must be included in the monthly use charge CLIN 0001 through CLIN 0009.

However, the Government do not track the average cost of fuel consumed under the current contract. The provision FAR 52.251-1 GOVERNMENT SUPPLY SOURCES (APR 2012) and

DFAR 252.251-7000 ORDERING FROM GOVERNMENT SUPPLY SOURCES (AUG 2012)

(Incorporated By Reference) have included in the solicitation.

QUESTION #38:

STATEMENT: Regarding information provided at the Site Visit about employee security clearances and positions they will qualify to work for with said clearance(s):

Question: Please provide specifics on a Homeland Security Directive (or other regulation) referenced by Mr. Freeman indicating revised security clearance requirements for new contract (if other than H-0002 H14, Contractor Personnel Security Requirements (2021)).

ANSWER: Answer: IT Contractors must meet the security requirements in accordance with DoD Directive 8500.1, Information Assurance; DoD 5200.2-R and DLAR 5200.11, Personnel Security Program security requirements. See solicitation clause H-0002 H14

IT I contractors must have a favorable Single Scope Background Investigation (SSBI).

IT II must have a favorable National Agency Check with Law and Credit Checks (NACLC).

IT III contractors must have a favorable National Agency Check (NAC).

Contractor shall ensure all personnel possess and retain requirements for background checks meeting National Agency Check and Inquiry (NACI) standards or higher as required.

QUESTION #39:

Question: Will Local Nationals/Other Country Nationals be eligible to support work under the new contract, if so, for what positions?

ANSWER: Yes, FDSO, DSO, Lab Tech are eligible to support work under the new contract.

QUESTION 40:

Question: What security-level/tier-level investigation is required for Local Nationals and Ex Pats?

ANSWER: IT Contractors must meet the security requirements in accordance with DoD Directive 8500.1, Information Assurance; DoD 5200.2-R and DLAR 5200.11, Personnel Security Program security requirements.

IT I contractors must have a favorable Single Scope Background Investigation (SSBI).

IT II must have a favorable National Agency Check with Law and Credit Checks (NACLC).

IT III contractors must have a favorable National Agency Check (NAC).

Contractor shall ensure all personnel possess and retain requirements for background checks meeting National Agency Check and Inquiry (NACI) standards or higher as required.

QUESTION #41:

QUESTION: Will the Contractor be provided a postal box on the installation?

ANSWER: Yes, the contractor will be able to set up a postal box at the installation post office for official business mail only.

QUESTION #42:

STATEMENT: Reference PWS 5.2.4.3, Retail Service Station Issues: “….The Contractor shall issue and maintain Vehicle Identification Link (VIL) keys and Quick Response (QR) codes…….”

QUESTION: Please confirm that the Contractor does not issue VIL keys and/or QR codes as stated at the site visit.

ANSWER: The contractor is not responsible for VIL Keys, this is a Navy provided function.

PWS 5.2.4.3 Retail Service Station Issues has revised to replace CONTRACTOR to

GOVERNMENT.

QUESTION #43:

STATEMENT: Reference PWS 5.7.2, Contractor Provided Training and Site Visit, the PWS indicates contractor will provide recurring training to active duty, Guard and Reserve military personnel.

COMMENT: Please provide the frequency of this training and average number of personnel who participate.

ANSWER: There is no historical data to provide. Contractor should plan on providing training quarterly to 3-5 Navy personnel.

QUESTION #44:

STATEMENT: Reference PWS Appendix M, Table (3) Workload Information

QUESTION: Please provide 2021 and 2022 workload for Tables 3b.1 and 3.b.2. and updates to 3(a) reflecting the increased number of hydrants and simultaneous operations.

ANSWER: PWS Appendix M table 3b.2 Breakdown of aircraft servicing by refuelers and hydrant pits by calendar year has been updated to include data for 2022.

QUESTION #45:

QUESTION: Please confirm that as stated during the Site Visit, hot refueling is not currently being performed at Souda Bay but that over the course of the next 9 years, it may be enacted.

ANSWER: Yes, hot refueling is not currently being performed however it may be required in the future. A contract modification with PWS revision will be issued if hot refueling is required.

QUESTION #46:

STATEMENT: Reference PWS Appendix M, Table (6), Incidental Equipment (IE)

QUESTION: Will the government be furnishing fuel sample bottles for contractor use?

ANSWER: All laboratory consumables (sample bottles, filters, Millipore filters etc.) are provided by the offeror and must be included in the monthly use charge CLINs 0001 through

CLIN 0009.

QUESTION #47:

STATEMENT: Reference PWS C-6.1.3, Product Quality Surveillance Plan (PQSP) and Site Visit.

COMMENT/QUESTION:

a. Please clarify the shipping of product samples will be to the regional fuel laboratory located at NAS Rota, Spain.

ANSWER: Correlation samples are shipped to the Regional Fuel Laboratory at NSA Rota, Spain at the following address:

N62863 NSA ROTA

NAVSUP FLCSI ROTA DET

BLDG 55 ATTN: FUELS LAB

ROTA, CADIZ, SPAIN 11530

DSN: 727-4215/4012

b. Who bears the cost to ship the samples, contractor, or government?

ANSWER: The contractor is responsible for the cost to ship samples. See PWS C-5.2.6.

c. Assuming the samples are shipped by air, and the contractor bears the cost- please provide historical shipping costs (2020, 2021 e.g.).

ANSWER: Samples are shipped via air cargo, however, the government does not track shipping costs.

QUESTION #48:

STATEMENT: Reference PWS C-5.2.2, Product Receipt and Site Visit discussion regarding Contractor escort responsibilities: “For tank truck deliveries, the Contractor shall escort tank trucks to and from base gate and appropriate storage facilities as required.”

COMMENT: Please confirm that Contractor does not provide escort to tank trucks to and from base gate and to appropriate storage facilities as stated during the Site Visit.

ANSWER: The Navy will escort delivery trucks on the installation. PWS C-5.2.2 has revised to reflect “For tank truck deliveries, the Navy shall escort tank trucks to and from base gate and appropriate storage facilities as required”.

QUESTION #49:

STATEMENT: Reference slide 27 in Pre-Proposal Conference briefing, Section K Representations, Certifications, and Other Statements of Offerors or Quoters.

QUESTION: Typically, in a proposal, Contractor completes and submits Reps and Certs that are not otherwise included in their SAM.gov company information. Is the Government asking for Contractor to submit all Reps and Certs included in this solicitation with their proposal, regardless of whether they are already included in their SAM profile?

ANSWER: If the Reps and Certs is not included in the SAM.gov, please include it with the proposal.

QUESTION #50:

QUESTION: Is there a building/garage/bay available on base for the Contractor to perform maintenance on their vehicles?

ANSWER: No, there is no building available.

QUESTION #51:

QUESTION: Please clarify if the correct terminology for the installation is NSA or NAS Souda Bay.

The PWS and solicitation documents use both NSA and NAS to refer to the installation.

ANSWER: Naval Support Activity Souda Bay – NSA Souda Bay

QUESTION #52:

QUESTION: Although we understand a DoL Wage Determination is not applicable for this contract, there is often an Employment Agreement in place detailing any wage and fringe benefits that deviate from the national minimum requirements. Is such an agreement in place? If so, please provide a copy of the most recent agreement.

ANSWER: The employee agreement is proprietary information to the incumbent contractor.

QUESTION #53:

STATEMENT: During the site visit, it was mentioned that this contract was covered under the SOFA and an appropriate clause was included in the solicitation; however, there doesn’t appear to be any reference to SOFA in the document.

ANSWER: Yes, The Status of Forces Agreement is Attachment 3 of the Q&A.

QUESTION#54:

a. Is SOFA applicable?

ANSWER: Yes, The Status of Forces Agreement is Attachment 3 of the Q&A.

b. Are US contractor employees granted SOFA status while working on this contract?

ANSWER: Yes, The Status of Forces Agreement will be provided and US contractor employees are granted SOFA status while working under this contract.

QUESTION #55:

QUESTION: Reference Clause 252.225-7040. These paragraphs appear to apply to persons deployed under contingency operation conditions. As this contract seems to be supporting in-garrison operations, is the SPOT system applicable to this contract?

ANSWER: Yes, Synchronized Predeployment and Operational Tracker (SPOT) system will apply to NSA Souda Bay, Greece. SPOT will be used to monitor the employment status and the contact information of the contractor’s employees.

QUESTION #56:

STATEMENT: Performance Work Statement Section C-3.0 Scope, C-3.1. References states that the Contractor shall refer to Appendix M, Table 1 to determine which paragraphs under Section 5.0 are not applicable to this contract. However, the table in Appendix M only lists paragraphs in Appendix D and the C-7 subparagraphs.

QUESTION: Please include a table showing which paragraphs in Section 5.0 are applicable for this contract.

ANSWER: PWS has been updated to reflect non-applicable sections of section 5.0.

QUESTION #57:

STATEMENT: Since there is no Accountant required for this contract, please revise paragraph C-5.2.5.2 Accounting/Auditability to show which responsibilities are for the Contractor and which tasks are performed by the Government Accountant Section 5.0 Performance Requirements

ANSWER: PWS C-5.2.5.2 is not applicable for the contractor and the PWS 5.2.5.1 has been updated to show the Navy accountant responsibility.

QUESTION #58:

STATEMENT: C-5.2.6. Please include the location of the Area Lab for NSA Souda Bay. Also include historical data for shipping costs to send samples to the Area Lab.

ANSWER: Correlation samples are shipped to the Regional Fuel Laboratory at NS Rota, Spain at the following address:

N62863 NSA ROTA

NAVSUP FLCSI ROTA DET

BLDG 55 ATTN: FUELS LAB

ROTA, CADIZ, SPAIN 11530

DSN: 727-4215/4012

QUESTION: Please include historical data showing costs for calibrating lab equipment.

ANSWER: The government does not track calibration costs for lab equipment.

QUESTION #59:

STATEMENT: C-5.3. Reference states that “parts, supplies and material needed to perform maintenance will be provided at Contractor expense”. Since System Maintenance is not required for this contract, please revise to show this statement applies for parts, supplies and material needed for Operational Maintenance are provided by the Contractor.

ANSWER: PWS C-5.3 has been updated to reflect “Parts, supplies, and material needed to perform operational maintenance will be provided at Contractor expense without additional Government funding”.

QUESTION #60:

QUESTION: C-5.3.7. Paragraph includes statement “the Contractor will provide necessary information when requested to justify vehicle authorizations or replacements”. Since special purpose vehicles are provided by the Contractor, is this statement relevant for this solicitation?

ANSWER: General statement, contractor is authorized to have special purpose vehicles.

QUESTION #61:

QUESTION: C-5.6.1. The reference lists Government provided environmental documents.

Please confirm if these U.S. documents are applicable in Greece and if there is a Final Governing Standard and/or any specific host nation environmental requirements applicable to this solicitation. If so, please provide a copy.

ANSWER: Greek law & regulations are reconciled with DOD/US law & regulations through the "Greek Final Governing Standards" or FGS. The DoD summarized Overseas applicable US requirements in the "Overseas Environmental Baseline Guidance Document" or OEBGD. Fuel contractors would need requirements in both the FGS and OEBGD since the FGS is being updated to new OEBGD requirements this year.

The following base specific plans will be provided as attachments:

-Spill Prevention, Response Plan (SPRP)

-Hazardous Waste Management Plan

-Storage Tank Management Plan (STMP)

-Storm Water Pollution Prevention Plan (SWPPP)

-Solid Waste Management Plan (SWMP)

QUESTION #62:

QUESTION: C-5.6.2. Please confirm if NSA Souda Bay is a location with a Permanent Leak Detection System (PLDS). The locations with PLDS are not included in Appendix M.

ANSWER: Yes, there is a Permanent Leak Detection System (PLDS) at NSA Souda Bay as noted in PWS Appendix M, Table 6. Last test results from 2021 are listed below.

QUESTION #63:

QUESTION: C-5.7. Reference states that all special purpose vehicle operators will have a valid state CDL license. Please confirm if a U.S. State CDL applies or if there are specific Greek licensing requirement for drivers of general purpose and special purpose vehicles on and off-base.

ANSWER: All contractor employees must be ADR certified with EU endorsement, must have either a US CDL or EU CDL and will obtain a flight line license, class is provided by NSA Souda Bay Security Department.

QUESTION #64:

STATEMENT: C-5.7.2. Please clarify if there are any active duty, Guard and Reserve military personnel units assigned at NSA Souda Bay and if applicable, frequency of training classes for Active duty, Guard and Reserve personnel.

ANSWER: Active Duty Military only. No Guard or reserve personnel units are assigned to NSA Souda Bay. There is no historical data to provide. Contractor should plan on providing training quarterly to 3-5 Navy personnel.

QUESTION #65:

STATEMENT: C-5.8.1.3. Reference mentions expeditor duties and escorting fuel deliveries.

Please clarify if there is a requirement to perform expeditor duties or escorting fuel deliveries.

ANSWER: No expeditor duties under this solicitation. PWS has been updated. The Navy will escort delivery trucks on the installation. PWS 5.2.2 revised to Navy escort tank trucks to and from gate.

a. Please clarify vehicle registration/licensing requirements for Contractor provided general purpose vehicles as it relates to Greece and historical cost data for licensing/registration of vehicles.

ANSWER: Vehicles are registered and Greek license plates are issued through NSA Souda Bay Vehicle Control Center at no cost to the contractor. Contractor must obtain insurance coverage in Greece or insurance coverage through a US based insurance company that offers coverage in Greece. Current cost is on average between $18,000.00 to $20,000.00 per year per vehicle.

b. Please provide historical fuel cost data for Contractor provided general purpose vehicles.

ANSWER: Contractor must request a Fuel Purchase Agreement. For FY21 the average annual fuel usage for contractor provided vehicles (general purpose and fuel truck side tanks) is MOGAS 600 USG and Diesel (SFD) 1400 USG. The fuel cost is provided by the offeror and must be included in the monthly use charge CLIN 0001 through CLIN 0009.

However, the Government do not track the average cost of fuel consumed under the current contract. The provision FAR 52.251-1 GOVERNMENT SUPPLY SOURCES (APR 2012) and

DFAR 252.251-7000 ORDERING FROM GOVERNMENT SUPPLY SOURCES (AUG 2012)

(Incorporated By Reference) have included in the solicitation.

QUESTION #66:

QUESTION: C-5.8.1.4. Please clarify vehicle registration/licensing requirements for Contractor provided special purpose vehicles as it relates to Greece and historical cost data for licensing/registration of special purpose vehicles.

ANSWER: Vehicles are registered and Greek license plates are issued through NSA Souda Bay Vehicle Control Center at no cost to the contractor. Contractor must obtain insurance coverage in Greece or insurance coverage through a US based insurance company that offers coverage in Greece. Current cost is on average between $18,000.00 to $20,000.00 per year per vehicle. The vehicle registration/licensing costs are provided by the offeror and must be included in the monthly use charge CLIN 0001 through CLIN 0009.

QUESTION #67:

QUESTION: Please provide historical fuel cost data for Contractor provided special purpose vehicles.

ANSWER: For FY21 the average annual fuel usage for contractor provided vehicles (general purpose and fuel truck side tanks) is MOGAS 600 USG and Diesel (SFD) 1400 USG. The fuel cost for special purpose vehicles are provided by the offeror and must be included in the monthly use charge CLIN 0001 through CLIN 0009.

QUESTION #68:

STATEMENT: Appendix D – Personnel

QUESTION:

a. Please clarify if the TM and ATM (IAW DLA Policy) positions will be reclassified as Site Manager / Assistant Site Manger and will either position require the successful completion of DLA Energy’s RO/TM course?

ANSWER: Yes, the PWS has been updated to reflect Site Manager and Assistant Site manager.

PWS requires both to attend the DLA Energy RO/TM course.

b. TM/ATM. Position description requires commercial or military experience equivalent to a Military Service Master Level. Since this is a U.S. Navy solicitation, please clarify experience required to obtain a master level for U.S. Navy personnel.

ANSWER: Appendix D identifies the requirements for the Site Manager and Assistant Site Manager.

c. Also, the Dispatcher, Laboratory Technician, Fuel Distribution System Operator and Refueling Unit Operators/Driver System Operator requires experience equivalent to a Journeyman Level. Please clarify experience required to obtain a Journeyman level for U.S.

Navy personnel.

ANSWER: Appendix D identifies the requirements for the positions listed above.

QUESTION #69:

QUESTION: Laboratory Technician. Since this is a Navy solicitation, please confirm if the formal Fuels Quality Control Course or the Original Quality Control Course is applicable for this solicitation.

ANSWER: Appendix D identifies the requirements for the positions listed above. Government does not provide funding and the training for Fuel Quality Control Course. The commercial Fuel Quality Control Course will be acceptable to the Government.

QUESTION #70:

QUESTION: The formal Fuels Quality Control Course is not listed under C-5.7.1, Government Provided Training. Please clarify if the Government provides funding for this course, if applicable for this solicitation.

ANSWER: Government does not provide the fuel quality control training. And the Government does not fund the fuel quality control training. Laboratory Technician can take any commercial fuel quality control training that is equivalent to the military fuel quality control training.

QUESTION #71:

REFERENCE: Appendix M – Military Service Installation Information

QUESTION:

a. Recognized Holidays. Please include any additional recognized Greek holidays.

ANSWER: No Greek Holidays are recognized under the solicitation, only U.S. federal holidays are recognized and listed in PWS Appendix M under Table 2 Hours of Operation.

b. Table 3a General Workload Information.

ANSWER: U.S. federal holidays are recognized and listed in PWS Appendix M under Table 2 Hours of Operation.

QUESTION #72:

QUESTION: The table shows 0 refueler fills at fillstands at Bulk Storage. Please clarify if there are any truck fillstands at bulk storage.

ANSWER: The bulk fuel fillstand is a secondary fillstand, historically all refuelers are being refueled at the hydrant truck fill stand.

QUESTION #73:

QUESTION: Given global inflationary conditions and the potential 9+ year term of this contract, would the Government consider a Fixed Price with Economic Price Adjustment structure for this contract?

ANSWER: No, the Government will not provide Economic Price Adjustment. The monthly price CLIN 0001 through CLIN 0009 should include all the costs including inflation.

QUESTION #74:

REFERENCE: PWS C-7.1.7, Off Station Operation.

QUESTION: Please confirm contractor-provided vehicles must comply with the “Agreement concerning the International Carriage of Dangerous Goods by Road” (ADR) requirements in lieu of U.S. Federal or DOT requirements. If U.S. Federal or DOT requirements apply, please detail which they are.

ANSWER: Offeror vehicles operating off base must meet “Agreement concerning the International Carriage of Dangerous Goods by Road” (ADR) requirements and vehicles operating on the installation must meet Federal and US DOT regulations. So yes vehicles must meet both requirements.

QUESTION #75:

QUESTION: What vehicle inspection(s) will be required to register contractor-provided vehicles on the installation?

ANSWER: Vehicles are registered and Greek license plates are issued through NSA Souda Bay Vehicle Control Center at no cost to the contractor. Contractor must obtain insurance coverage in Greece or insurance coverage through a US based insurance company that offers coverage in Greece. Current cost is on average between $18,000.00 to $20,000.00 per year per vehicle.