SP4701-25-R-0001 - JAMA IV IDIQ Pilot Parts Program.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE 17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

RFQ IFB RFP

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF.

DATED . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 3/2005)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITON IS

UNRESTRICTED OR

NAICS:

SIZE STANDARD:

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

OFFER

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED VETERAN-

OWNED SMALL BUSINESS

EMERGING SMALL

BUSINESS

8(A)

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

541715

DEBORAH P. LOMBARDI

CONTENTS

PART I – THE PURPOSE FOR THE PILOT PROGRAM…………………………………….. 7

SECTION A: INDEFINITE DELIVERY INDEFINITE QUANTITY CONTRACTS………... 7

SECTION B: SUPPLIES OR SERVICES FOR IDIQ CONTRACTS………………………….. 8

B.1 Firm-Fixed Price Contract ……………………………………………………………… 8

B.2 Guaranteed Minimum ………….…………………………………………………

SECTION C: STATEMENT OF WORK (SOW) ……………………………………………….. 9

C.1 Introduction ……………………………………………………………………………... 9

C.2 JAMA IV Objective and Parts Requirements .………………………………………….. 9

C.2.1 AM Parts Description and Quality …………………………………………… 11

C.2.2 Required Parts References ……………………………………………………. 11

C.3 Place of Performance ……………………………………………………………

C.4 IDIQ Ordering Period ...………………………………………………………………

C.5 Other Direct Costs (ODCs) ……………………………………………………………... 12

C.5.1 Other Direct Costs (ODCs) ……………………………………………

C.6 Vendor Management Personnel...……………………………………………………….. 12

C.6.1 Point of Contact ……………………………………………………………….. 12

C.6.2 Data Management …………………………………………………………….. 12

C.7 Compliance Requirements………………………………………………………………. 12

C.7.1 Privacy Act Requirements…………………………………………………….. 12

C.7.2 Proprietary Markings for Technical Proposals…………………………………13

C.7.3 Public Release…………………………………………………………………. 14

SECTION D: PACKAGING AND MARKING …………………………………………………..14

SECTION E. INSPECTION AND ACCEPTANCE ……………………………………………...14

FAR 52.246-9 Inspection of Research & Development …………………………………….. 14

E.1 IDIQ Contract Oversight …………………………………………………………………14

SECTION F. DELIVERIES OR PERFORMANCE ……………………………………………...15

F.1 Time of Delivery Or Performance ………………………………………………………..15

F.2 Deliverables ……………………………………………………………………………… 15

F.3 Inspection and Acceptance Criteria ………………….…………………………………. 15

F.3.1 Contracting Officer …………………………………………………………… 15

F.3.2 Contracting Officer’s Representative ………………………………………….15

F.3.3 Fixed Price Contract Payments ……………………………………………….. 15

F.4 FAR 52.242-15 STOP WORK ORDER (AUG 1989) ALT I (APR 1984) …………….. 16

SECTION G. CONTRACT ADMINISTRATION DATA ……………………………………

G.1 Contract Administration …………………………………………………………

G.2 Contracting Officer’s Representative (COR) ……………………………………………16

G.3 Invoices ………………………………………………………………………………… 16

SECTION H. SPECIAL CONTRACT REQUIREMENTS …………………………………

H.1 Proposal Evaluation/IDIQ Award Determination ……………………………………… 16

H.2 Acknowledgement of Sponsorship ………………………………………………………16

H.3 Organization Conflict of Interest ……………………………………………………….. 17

H.3.1 Organizational Conflict of Interest Mitigation Plan ………………………….. 18

H.3.2 Notice of Potential Organization Conflicts of Interest ………………………...18

H.3.3 Disclosure of Organizational Conflict of Interest after Contract Award ………20

H.3.4 Limitation of Future Contracting ………………………………………………20

H.4 Government Right To Audit …………………………………………………………….. 21

H.5 Proprietary Information …………………………………………………………………. 22

H.6 Section 508 Accessibility Standards …………………………………………………….. 23

H.7 Period of Performance ……………………………………………………………………23

H.8 Subcontracting Plan ………………………………………………………………………23

PART II – CONTRACT CLAUSES ………………………………………………………………. 24

SECTION I. SOLICITATION PROVISIONS AND CLAUSES …………………………………24

PART III – LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS …………51

SECTION J: LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS ………. 51

IDIQ Proposal Requirement Submission ………………………………………………………... 51

J.1 ATTACHMENT 1: JAMA IV Capability Questionnaire (Exhibit A) …………………… 51

J.2 ATTACHMENT 2: Quality Management Systems Standards (QMS) (Contractor generated document) …………………………………... 51

J.3 ATTACHMENT 3: JAMA IV NAVSUP Site Survey, Section 10 (Exhibit B)……………51

J.4 ATTACHMENT 4: DLA Enhanced – Joint Certification Program (eJCP)

Certification Number………………………………………………….51

J.5 ATTACHMENT 5: Accessing the DLA Internet Bid Board (DIBBS) and the Collaboration Folders (cFolders)……………………………………..51

J.6 ATTACHMENT 6: Welcome to the Product Data Management Initiative – SAP c Folders system. User Agreement – Standard Mandatory Notice and Consent Provision………………………………………..51

J.7 ATTACHMENT 7: Source Approval Information Brochure for Additive

Manufacturing………………………………………………………...51

J.8 ATTACHMENT 8: Air Force Materiel Command Instructions 23-113…………………...51

J.9 ATTACHMENT 9: JAMA IV Quantities Destination CDRLs workbook –

Parts Projected to be included in Task Order 0001…………………...52

PART IV – REPRESENTATIONS AND INSTRUCTIONS …………………………………….. 52

SECTION K: REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS

OF OFFERORS OR RESPONDENTS …………………………………………… 52

SECTION L: SPECIAL INSTRUCTIONS, CONDITIONS, AND NOTICES TO

OFFERORS …………………………………………………………………………..57

L.1: Proposal Instructions ……………………………………………………………………. 57

L.2: Submission Instructions …………………………………………………………………. 58

L.3: Documentation Requirements …………………………………………………………… 58

L.4: Electronic Response ……………………………………………………………………... 60

L.5: Proposal Content ………………………………………………………………………….61

L.5.1 Volume I: Business Proposal – Signed Offeror Cover Letter for RFP and Executive Summary

L.5.2 Volume 1I: Non-Price Proposal …………………………………………………….62

Non-Price Evaluation Factors ………………………………………………………62

Factor 1: Based IDIQ Required Capabilities …………………………………….62

Factor 2: Future Required Capabilities ………………………………………

L.6 IDIQ Proposal Requirement Submission ……………………………………………….. 63

L.7 Task Order Requirement Information…………………………………………………… 63

SECTION M: EVALUATION FACTORS FOR AWARD …………………………………

M.1 Basis for Contract Award ………………………………………………………………. 64

M.1.1 Exclusions of Significantly Deficient Proposals ……………………………... 64

M.1.2 Discussions …………………………………………………………………… 65

M.2 Evaluation for Award ……………………………………………………………………65

M.2.1 Volume II: Non-Price Evaluation Factors ……………………………………. 65

Factor 1: Base IDIQ Required Capabilities …………………………………….. 65

Factor 2: Future Performance Capabilities ……………………………………….66

ATTACHMENTS:

ATTACHMENT 1: JAMA IV Capability Questionnaire (Exhibit A)

ATTACHMENT 2: Quality Management Systems Standards (QMS)

ATTACHMENT 3: JAMA IV NAVSUP Site Survey, Section 10 (Exhibit B)

ATTACHMENT 4: DLA Enhanced – Joint Certification Program (eJCP)

Certification Number

ATTACHMENT 5: Accessing the DLA Internet Bid Board (DIBBS) and the Collaboration Folders (cFolders)

ATTACHMENT 6: Welcome to the Product Data Management Initiative – SAP c Folders system. User Agreement – Standard Mandatory Notice and Consent Provision

ATTACHMENT 7: Source Approval Information Brochure for Additive

Manufacturing

ATTACHMENT 8: Air Force Materiel Command Instructions 23-113

ATTACHMENT 9: JAMA IV Quantities Destination CDRLs workbook –

Parts Projected to be included in Task Order 0001

TASK ORDER REQUIREMENTS (XAMPLE TASK ORDER (TO) 0001 …………………68

SECTION C: STATEMENT OF WORK (SOW) – TASK ORDER 0001 ………………………..68

ATTACHMENTS:

ATTACHMENT 1: IDIQCDRL 3221AS925-1.xlsx ……………………………………….74

ATTACHMENT 2: IDIQCDRL 3221AS1139-1.xlsx ……………………………………...74

ATTACHMENT 3: IDIQCDRL 4124AS1137-1.xlsx ……………………………………...74

ATTACHMENT 4: IDIQ CDRL 4124AS1153-1.xlsx ……………………………………..74

PART I – THE PURPOSE FOR THE PILOT PROGRAM

SECTION A: INDEFINITE DELIVERY INDEFINITE QUANTITY CONTRACTS

The Defense Logistics Agency (DLA) Research & Development (R&D) Program Office is requesting this Request for Proposal (RFP) be issued to conduct a part(s) production pilot, using Additive Manufacturing (AM) to establish the processes and AM supplier base for DLA. DLA will provide the selected additive manufacturing Technical Data Packages (TDPs) (DLA AM TDPs) of approved parts submitted by Military Services to be produced for this contract with Enhanced Joint Certification Program (eJCP) certified vendors via Internet Bid Board System (DIBBS). The IDIQ contract(s) will include product definition, special instructions and acceptance criteria.

Offerors are required to follow the instructions identified in Section L and Section M of this Request for Proposal (RFP) to be considered for an IDIQ Contract.

SECTION B: SUPPLIES OR SERVICES FOR IDIQ CONTRACT(S)

B.1 FIRM FIXED PRICE (FFP) CONTRACT

This solicitation will result in the award of Indefinite-Delivery/Indefinite Quantity (IDIQ) contracts to all offerors whose proposal is acceptable based on the evaluation criteria identified in the Request for Proposal (RFP). Offerors will not be required to submit pricing with their initial offer, since the contract is to create a flexible, rapid contract vehicle to acquire additively manufactured components.

Individual Task Order(s) (TOs) will be solicited to all offerors who are awarded IDIQ Contracts, requesting them to produce a variety of parts identified in a Statement of Work (SOW). Based on the evaluation criteria contained in the Request for Quotation (RFQ), TOs will be awarded to the offerors to manufacture the parts. Each TO issued to an IDIQ Contract Holder will be Firm Fixed Price (FFP) TOs.

In addition, Time and Material (T&M) and FFP CLINs will be utilized for travel and other direct cost (ODC) expenses on Firm-Fixed Price TOs. Because commercial and non-commercial services will be acquired, all applicable clauses (for commercial and non-commercial services) will be included in the RFP. The appropriate CLINS will be established for each individual task order.

The total amount of all orders placed against all IDIQ contracts resulting from this solicitation shall not exceed $10M over a five (5) year period (i.e., one-year base period, and four one-year option periods).

The entire pilot program will have a $9.8M maximum ceiling, meaning no more than $9.8M will be obligated against all of the IDIQ Task Orders (TOs) awarded.

B2. GUARANTEED MINIMUM

The guaranteed minimum amount is $2,500.00 for the life of each contract. The aggregate value of task orders issued during the contract will be applied to the guaranteed minimum for each IDIQ awardee.

When the aggregate of task orders for each awardee equals or exceeds the guaranteed minimum, the guaranteed minimum will have been met and the Government’s obligations with regard to the guarantee will have been satisfied.

SECTION C: STATEMENT OF WORK

STATEMENT OF WORK FOR

JOINT ADDITIVE MANUFACTURING ACCEPTABILTY (JAMA) IV

INDEFINITE DELIVERY INDEFINTE QUANTITY (IDIQ) PILOT PARTS PROGRAM

C.1 INTRODUCTION

The intent of this contract is to enable the Defense Logistics Agency (DLA) to conduct a part(s) production pilot, using Additive Manufacturing (AM) to establish the processes and AM supplier base for DLA. DLA will provide the selected additive manufacturing Technical Data Packages (TDPs) (DLA AM TDPs) of approved parts submitted by Military Services to be produced for this contract with Enhanced Joint Certification Program (eJCP) certified vendors via Internet Bid Board System (DIBBS) (See directions in Section J for eJCP & DIBBS account creation). The contract will include product definition, special instructions and acceptance criteria.

C.2 JAMA IV OBJECTIVES AND PARTS REQUIREMENTS

The purpose of this contract is to create/establish a flexible, rapid contract vehicle to acquire additively manufactured components. Individual IDIQ Contracts will be awarded to each vendor whose proposal is acceptable based on the evaluation criteria identified in the Request for Proposal (RFP). Request for Proposals (RFP’s) will be solicited from all vendors who are awarded IDIQ Contracts. Offerors will be requested to produce parts from a list identified in the Statement of Work (SOW). Based on the evaluation criteria contained in the RFP, Task Order’s (TOs) will be awarded to the offerors to manufacture the parts. Successful contract performance will support the generation of an approved AM supplier list for sourcing parts.

Supplier approval will be determined based upon vendors demonstrated AM capability. The intent is to produce parts with high levels of complexity, criticality and size, utilizing different AM modalities, materials, post-processing requirements, and levels of acceptance testing. AM modalities required include the following capabilities: Laser Powder Bed Fusion (LPBF), Directed Energy Deposition (DED), Material Extrusion (MEX), cold spray and binder jetting.

The government will provide the technical data and acceptance guidance to the suppliers through production technical interchange meetings. The government will respond within 10 working days providing feedback to the suppliers.

While this SOW identifies the initial parts to be manufactured, the suite of resulting contracts and subsequent task orders are intended to satisfy the full range of part-related requirements that may further be added to the initial list of parts identified below. It is difficult to anticipate how the Government’s requirements will evolve over the life of these contracts.

All Task Orders (TOs) issued off the Indefinite Delivery Indefinite Quantity (IDIQ) Contract(s) will be Firm Fixed Price (FFP) Contracts.

Following the award of the IDIQ contracts, the specific scope of each Task Order issued will be based on a parts list the government will identify in each SOW. The SOW may include one or more parts to be developed. The list as identified below is an initial list that may be issued for Task Order 0001, as follows:

Part Name AM NSN MILSVC Material Mode

Intake Cap, 4-pin (BAWS) 5340-01-604-3811 Army Nylon 12 Multi-Jet Fusion

Intake Cap, 3-pin (Collector) 5340-01-604-3814 Army Nylon 12 Multi-Jet

Fusion

C-5 Handle-Seal, AFT Pressure Door

1680-01-720-9278 USAF AlSi10Mg LPBF

Dust Cap 5340-01-722-8508 USMC AlSi10Mg LPBF

Cease Fire Alarm Horn Cover 5340-01-725-1451 NAVSEA PETG Polymer FDM

Helo Hangar Door Proximity Switch Bracket

5340-01-724-1760 NAVSEA 316L Stainless Steel

LPBF or

DED

Ventilation Louver / AC

Diffuser 4520-01-724-8283 NAVSEA AlSi10Mg LPBF

Example Parts List for Task Order Two:

Part Name MILSVC Criticality Material Mode

CH-53E E-Bay Handle NAVAIR CAI 17-4PH Stainless Steel LPBF

E-6B Fuel Cell Interconnector Fitting Assy

NAVAIR CAI AlSi10Mg LPBF

Cargo Link AMPED Army

Ti 64 LPBF

Cross Shaft Arm, Fuel Control USAF CAI/CSI Cobalt-Chromium- Molybdenum

LPBF

C.2.1 AM PARTS DESCRIPTION & QUALITY

The AM parts that will be procured in JAMA IV include various metal and polymer parts (see Table 1 in section B) provided by each of the Military Services (MILSVCs). Metal parts may consist of 17-4PH Stainless Steel, 316L Stainless Steel, AlSi10Mg (Aluminum-Silicon-Magnesium), Copper Nickel (CuNi) and CoCr (Cobalt-Chromium-Molybdenum). Polymer parts may consist of Polyetherimide (PEI), and Nylon 12. The parts will need to meet their respective MILSVC quality requirements. Vendor qualifications will be evaluated to determine if the vendor will be able to perform the manufacture of parts (Reference Section J & Exhibit A & B Capability Questionnaires). Vendor qualifications will be evaluated using questionnaires for the award of an IDIQ Contract, and via a site survey for the task order. Vendors intending to submit proposals should possess the accreditation to produce AM parts of varying risk categories. Vendors may be selected to produce critical safety parts, if capable.

C.2.2 REQUIRED PARTS REFERENCES

MIL-HDBK-61B

7 April 2020

Configuration Management.

MIL-STD-130N (w/Change 1) 19 November 2012

Identification Marking of U.S. Military Property.

MIL-STD 31000 Latest Revision DoD Standard Practice Technical Data Packages.

DoD Instruction 5200.39 28 May 2015

Critical Program Information (CPI) Protection within the Department of Defense.

American Society for Quality

ASQ/ISO Q9001:2015 (01

October 2015)

Quality Systems - Model for Quality Assurance in Design Development, Production, Installation, and Servicing.

AS9100 Quality Systems – Aerospace – Model for Quality

Assurance in Design, Development, Production, Installation and Servicing

NADCAP AC7131 Nadcap Audit Criteria for Laser and Electron Beam

Metallic Powder Bed Additive Manufacturing.

ISO/ASTM 52900 AM General Principles Terminology.

DODM 4140.01 v11 DoD Supply Chain Material Management Procedures.

C.3 PLACE OF PERFORMANCE

The place of performance will be the site where the parts will be manufactured.

C.4 IDIQ ORDERING PERIOD

The total ordering period for the IDIQ Contracts shall be five (5) years (Twelve-Month Base Period and Four Twelve-Month Option Periods) from the date of the award. Task Orders issued against the IDIQ Contracts will identify the performance period for the award.

C.5 OTHER DIRECT COSTS (ODCs)

C.5.1 OTHER DIRECT COSTS (ODCs)

ODCs include incidental materials associated with services that do not exceed the micro purchase threshold, such as hardware and software.

C.6 VENDOR MANAGEMENT PERSONNEL

C.6.1 POINT OF CONTACT

The Offeror’s proposal shall identify all resources performing on the project in the following areas:

Program Management (PM), Contracts, and Engineering and Logistics.

C.6.2 DATA MANAGEMENT

All required deliverables, milestones, and Contract Data Requirements Lists (CDRLs) will be thoroughly identified in and may vary based on parts identified in the SOW to be developed for each TO issued against the IDIQ Contracts. For planning purposes, an example CDRL table listed below in Table 1 reflects an anticipated sample of required CDRLs in support of this IDIQ.

C.7 COMPLIANCE REQUIREMENTS

The Offeror shall comply with all security clauses (FAR, DLAD, Parts, First Article Tests (FATs), Controlled Unclassified Information (CUI), and any other requirements identified in this RFP, and Task Orders (TOs), when issued.

C.7.1 PRIVACY ACT REQUIREMENTS

FAR 52.224-1 (Privacy Act Notification) and FAR 52.224-2 (Privacy Act) are included in this solicitation by reference. If the offeror is required to design, develop, or operate a system of records on individuals to accomplish an agency function, then the offeror is subject both to the Privacy Act of 1974 as amended (5 U.S.C. 552a), the Defense Logistics Agency privacy program regulation (32 CFR 323), and the Department of Defense Privacy Regulation (32 CFR 310). Offeror personnel with access to Privacy Act data shall be subject to the DLA Privacy Safeguards and Responsibilities. Offeror failure to comply with the requirements of the Privacy Act of 1974 as amended (5 U.S.C. 552a) may have civil and/or criminal penalties.

C.7.2 PROPRIETARY MARKINGS FOR TECHNICAL PROPOSALS

Information in the technical proposal that is deemed by the offeror to be proprietary must be clearly marked as proprietary information. Research & Development is considered Controlled Unclassified Information (CUI). In accordance with the Department of Defense (DoD) phased CUI Program, any form of communication or documentation containing CUI must carry the appropriate markings, i.e., header and footer identifying the document as “CUI” and a completed CUI Designation Indicator.

Document as follows:

CUI marking to be centered as header on page 1 of Offeror’s proposal:

CUI

Information to be placed on page two, on the lower right side of Offeror’s proposal:

Controlled by: Offeror’s Name CUI Category: SSEL Distribution/Dissemination Controls: Offeror’s Name POC: Offeror’s POC Information (Email address, and phone number

Information to place as footer on Offeror’s proposal:

Controlled Unclassified Information (CUI) Source Selection Information – See FAR 2.101 and 3.104

(1) Proposals shall include all proprietary claims to results, prototypes, or systems supporting or necessary for the use of the research, results, or prototypes. If there are no proprietary claims, then the proposal must include a statement to that effect. Do not put proprietary data or markings in the Statement of Work (SOW). Proposals containing data that is not to be disclosed to the public for any purpose or used by the Government except for review purposes shall include the following sentences in accordance with FAR 52.215-1e (1) and (2) on the cover page) Mark the title page with the following: proprietary legend:

This proposal includes data that shall not be disclosed outside the Government and shall not be duplicated, used, or disclosed-in whole or in part-for any purpose other than to evaluate this proposal. If, however, a contract is awarded to this offeror as a result of or in connection with the submission of this data, the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the Government's right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction are contained in sheets [insert numbers or other identification of sheets]; and

(2) Mark each sheet of data it wishes to restrict with the following legend:

Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.

C.7.3 PUBLIC RELEASE

Any Controlled Unclassified Information (CUI) pertaining to this contract shall not be released for public dissemination, including posting to any social media sites such as Facebook or X (formally Twitter), unless it has been approved for public release by appropriate U.S. government authority.

Proposed public releases shall be submitted for approval prior to release through HQ DLA Public Affairs Office, 8725 John J Kingman Road, Ft Belvoir, VA 22060.

SECTION D: PACKAGING AND MARKING

The Offeror shall provide packaging for products and deliverables, which shall afford adequate protection against corrosion, deterioration, and physical damage during shipment. The offeror shall package all demonstration devices and parts for shipment in accordance with the best commercial practices.

SECTION E: INSPECTION AND ACCEPTANCE

FAR 52.246-9 INSPECTION OF RESEARCH AND DEVELOPMENT

(Short Form) (APR 1984)

The Government has the right to inspect and evaluate the work performed or being performed under the contract, and the premises where the work is being performed, at all reasonable times and in a manner that will not unduly delay the work. If the Government performs inspection or evaluation on the premises of the Offeror or a sub-offeror, the Offeror shall furnish and shall require sub-offerors to furnish all reasonable facilities and assistance for the safe and convenient performance of these duties.

E.1 IDIQ CONTRACT OVERSIGHT

The Contracting Officer’s Representative (COR) will be designated as the point of final inspection and acceptance by the Government of all deliverable items required under the contract. The Contracting Officer in DLA Contracting Services Office in Philadelphia reserves the right to change the COR or to appoint an alternate COR(s) as the need for technical administration of the contract dictates. Such changes or new appointments will be made by modification to the contract. In addition, the offeror will be provided with copies of the letter(s) of COR designation detailing the responsibilities of authority assigned by the Procuring Contracting Officer (PCO). (See Section H for the designation of COR).

SECTION F – DELIVERIES OR PERFORMANCE

F.1 TIME OF DELIVERY OR PERFORMANCE

The place of performance will be the site where the parts will be manufactured.

F.2 DELIVERABLES

The deliverable requirements will be identified under each Task Order issued against the IDIQ Contract.

F.3 INSPECTION AND ACCEPTANCE CRITERIA

Actual deliverable requirements will be detailed under each resultant Task Order(s). Final inspection and acceptance for all work performed reports and deliverables will reside with a designated government representative.

F.3.1 CONTRACTING OFFICER:

The primary function of the Contracting Officer, with regard to the surveillance activity, is to authorize changes to the SOW or a task order PWS. The Contracting Officer is responsible for ensuring the completion of all work in accordance with the SOW and task order PWS. The Contracting Officer will rely on the COR (as delegated by the CO) to provide information and recommendations.

F.3.2 CONTRACTING OFFICER’S REPRESENTATIVE (COR):

The COR’s responsibility (as delegated by the CO) is to monitor and inspect, report, and make recommendations to the Contracting Officer regarding the quality of offeror work performed, or not performed. When necessary, the COR will solicit feedback from the customer regarding the quality of the work performed.

F.3.3 FIXED PRICE CONTRACT PAYMENTS

The following procedures will apply to each resultant task order(s) issued against the IDIQ Contract(s):

The offeror shall submit a monthly invoice for the 100% monthly amount for each task order. As part of the COR’s monthly certification process, the COR will indicate on the invoice submitted the amounts authorized for payment for each task based on the performance measures described in the task order.

Payments may also be made on an other than monthly basis, such as when a milestone event or deliverable is completed; this shall be specified in the individual task orders.

F.4 FAR 52.242-15 STOP WORK ORDER (AUG 1989) ALT I (APR 1984)

SECTION G: CONTRACT ADMINISTRATION

G.1 CONTRACT ADMINISTRATION

The DLA Defense Contracting Services Office Philadelphia (DCSO-P) will perform Contract Administration actions.

G.2 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

A Task Order Contracting Officer’s Representative (COR) will be assigned by the Contracting Officer at time of each Task Order award.

G.3 INVOICES

Invoicing procedures will be specified in the individual task orders awarded. See clause below:

DFARS 252.232-7003 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

AND RECEIVING REPORTS (DEC 2018)

SECTION H: SPECIAL CONTRACT REQUIREMENTS

H.1 PROPOSAL EVALUATION / IDIQ AWARD DETERMINATION

The Offeror’s Non-Price proposal will be used in negotiating IDIQ Contracts for awards. The acquisition will allow for individual task orders to be set aside for small businesses in accordance with FAR 16.505(b)(2)(i)(F). Requirements at the task order level may be set-aside, for all Small Businesses, Woman-Owned Small Business, Service-Disabled Veteran-Owned Small Business, HUBZone Small Businesses, and Large Businesses.

All vendors awarded IDIQ Contracts will be eligible to compete based on parts certifications approvals, on task orders issued, regardless of their business size. The maximum potential contract-ordering period for large and small businesses will be three years (one year base period and two one-year option periods). Also, individual task orders may contain option periods at the discretion of the Research & Development (R&D) Program Manager (PM).

H.2 ACKNOWLEGDMENT OF SPONSORSHIP

(a) The offeror agrees that in the release of information relating to this contract such release shall include a statement to the effect that the project or effort depicted was or is sponsored by DLA Troop Support, Philadelphia, PA and the Defense Logistics Agency, Ft. Belvoir, VA.

(b) For the purpose of this clause “Information” includes but is not limited to, new release articles, manuscripts, brochures, advertisements, still and motion pictures, speeches, trade association meetings, symposiums, etc.

(c) The offeror further agrees to include this provision in any subcontract awarded as a result of this contract.

H.3 ORGANIZATIONAL CONFLICT OF INTEREST

The provisions of FAR Subpart 9.5, Organization and Consultant Conflicts of Interest, concerning organizational conflicts of interest govern task orders issued under this contract. Potential conflicts may exist in accordance with FAR 9.505-1, Providing Systems Development and Engineering and Technical Direction, through 9.505-4, Obtaining Access to Proprietary Information. The contractor is responsible for identifying any actual or potential organizational conflict of interest to the Contracting Officer that would arise as the result of the issuance of a task order under this contract. The Contracting Officer will determine on a case-by-case basis, task order by task order, whether a conflict of interest is likely to arise. To avoid or mitigate a potential conflict, the task order Contracting Officer will impose appropriate constraints, such as the following:

a. The contractor agrees that if it provides, under a contract or task order, systems engineering and technical guidance for systems and programs, but does not have overall contractual responsibility, it will not be allowed to be awarded a contract or task order to supply the system or any of its major components or be a subcontractor or consultant to a supplier of the system or any of its major components (FAR 9.505-1).

b. The contractor agrees that if it prepares specifications for non-developmental items or assists in the preparation of work statements for a system or services under a contract or task order, it will not be allowed to furnish these items, either as a prime contractor, a subcontractor or as a consultant (FAR 9.505-2).

c. The contractor agrees that if it gains access to proprietary data of other companies, it will protect such data and it will not use such proprietary data in supplying systems or components in future competitive procurements (FAR 9.505-4). In addition, the contractor agrees to protect the proprietary data and rights of other organizations disclosed to the contractor during performance of any task order with the same caution that a reasonably prudent contractor would use to safeguard highly valuable property. The contractor also agrees that if it gains access to the proprietary information of other companies, it will enter into an agreement with the other companies to protect their information from unauthorized use or disclosure for as long as it remains proprietary and refrain from using the information for any purpose other than that for which it was furnished.

d. The contractor agrees that it will not distribute reports, data or information of any nature arising from its performance under this contract, except as provided by the task order or as may be directed by the task order contracting officer.

e. The contractor agrees that it will neither evaluate nor advise the Government with regard to its own products or activities. The contractor will objectively evaluate or advise the Government concerning products or activities of any prospective competitors.

f. The contractor agrees that it will include the above provisions, including this paragraph, in agreements with teaming partners, consultants or subcontractors at any tier which involve access to information covered above. The use of this clause in such agreements shall be read by substituting the word "consultant" or "subcontractor" for the word "contractor" whenever the latter appears.

The contractor shall effectively educate its employees, through formal training, company policy, information directives and procedures, in an awareness of the legal provisions of FAR Subpart 9.5 and its underlying policy and principles so that each employee will know and understand the provisions of that Subpart and the absolute necessity of safeguarding information under a task order from anyone other than the contractor's employees who have a need to know, and the U.S. Government.

The term contractor herein used means: (1) the organization (hereinafter referred to as "it" or "its") entering into this agreement with the Government; (2) all business organizations with which it may merge, join or affiliate now or in the future and in any manner whatsoever, or which hold or may obtain, by purchase or otherwise, direct or indirect control of it; (3) its parent organization if any and any of its present or future subsidiaries, associates, affiliates, or holding companies, and; (4) any organization or enterprise over which it has direct or indirect control now or in the future.

In connection with a particular constraint, the contractor may submit a response to the task order contracting officer for the purpose of indicating potential measures to avoid or mitigate a conflict. In the event the task order contracting officer determines that a conflict exists which cannot be effectively mitigated the provision in FAR 9.5 must be followed.

H.3.1 ORGANIZATIONAL CONFLICT OF INTEREST MITIGATION PLAN

The Government requires that an offeror-provided Organizational Conflict of Interest (OCI) mitigation plan be submitted if a perceived or actual OCI exists. Further, all personnel must receive company sponsored OCI training within 30 days of performing this contract.

H.3.2 NOTICE OF POTENTIAL ORGANIZATIONAL CONFLICTS OF INTEREST

a. Notice. The Contracting Officer has determined that this acquisition may give rise to an organizational conflict of interest (OCI). Accordingly, the attention of prospective Offerors is invited to FAR Subpart 9.5 - Organizational Conflicts of Interest. The Contracting Officer shall not award a contract until the Government determines any conflict of interest is reasonably resolved. The Contracting Officer has the sole authority to determine whether an organizational conflict of interest exists and to determine whether the organizational conflict of interest has been reasonably resolved. The OCI plan will not be evaluated as part of mission suitability. However, before being eligible to receive an award, the Offeror shall submit an acceptable OCI plan (including mitigation plans for any identified OCIs). As such, the Government may communicate with any Offeror at any time during the evaluation process concerning its OCI plan.

b. Description of Potential Conflict. The nature of this potential organizational conflict of interest is the existence of conflicting roles that might bias a offeror’s judgment or the existence of an unfair competitive advantage. At this time, no organizational conflict of interest is identified.

c. Responsibility of Offeror:

1) Applying the principles of FAR Subpart 9.5, each Offeror shall assess whether there is an organizational conflict of interest associated with the proposal it submits. The Offeror must explain the actions it intends to use to resolve any organizational conflicts of interest it finds in the Government‘s assessment and its own assessment. If its proposed resolution involves a proposed limitation on future contracts, the Offeror shall include the limitation in its proposal. If the proposed resolution involves use of mitigation techniques, the Offeror shall include the mitigation techniques in its proposal. Offerors may include the limitation of future contracting as well as a mitigation plan when their proposed resolution involves both techniques to address conflicts.

2) Offerors are encouraged to inform the Contracting Officer of any potential conflicts of interest, including those involving contracts with other Government organizations, in their proposal. The contracting officer will use this information to determine whether resolution of those conflicts will be required.

3) If the Offeror‘s proposed action to resolve an organizational conflict of interest is not acceptable, the Contracting Officer will notify the Offeror, providing the reasons why its proposed resolution is not considered acceptable and allow the Offeror a reasonable opportunity to respond before making a final decision on the organizational conflict of interest.

d. Representation. By submission of its offer, the Offeror represents, to the best of its knowledge and belief, that –

1) There are no relevant facts that could give rise to an OCI, as defined in FAR Part 2; or

2) The Offeror has disclosed all relevant information regarding any actual or potential conflicts of interest.

e. Termination for default. If the successful Offeror was aware, or should have been aware, of an OCI before the award of this contract and did not fully disclose that conflict to the Contracting Officer, the Government may terminate the contract for default.

f. Waiver. The agency reserves the right to waive the requirements of FAR 9.5, in accordance with FAR 9.503.

g. Action Taken to Reduce Conflict. At this time, no organizational conflict of interest is identified.

H.3.3 DISCLOSURE OF ORGANIZATIONAL CONFLICT OF INTEREST AFTER

CONTRACT AWARD

a. If the Offeror identifies an actual or potential organizational conflict of interest that has not already been adequately disclosed and resolved (or waived in accordance with FAR 9.503), the Offeror shall make a prompt and full disclosure in writing to the Contracting Officer. This disclosure shall include a description of the action the Offeror has taken or proposes to take in order or resolve the conflict. This reporting requirement also includes sub offerors’ actual, or potential organizational conflicts of interest not adequately disclosed and resolved prior to award.

b. Mitigation Plan. If there is a mitigation plan in the contract, the Offeror shall periodically update the plan, based on changes such as changes to the legal entity, the overall structure of the organization, sub-offeror arrangements, offeror management, offeror ownership, ownership relationships, or modification of the work scope.

H.3.4 LIMITATION OF FUTURE CONTRACTING

a. The Contracting Officer has determined that this acquisition may give rise to a potential organizational conflict of interest. Accordingly, the attention of prospective offerors is invited to FAR Subpart 9.5 - Organizational Conflicts of Interest.

b. The nature of this conflict is: At this time, no organizational conflict of interest is identified.

c. The restrictions upon future contracting are as follows:

1) If the Offeror, under the terms of this contract, or through the performance of tasks pursuant to this contract, is required to develop specifications or statements of work that are to be incorporated into a solicitation, the Offeror shall be ineligible to perform the work described in that solicitation as a prime or first-tier sub-offeror under an ensuing contract. This restriction shall remain in effect for a reasonable time, as agreed to by the Contracting Officer and the Offeror, sufficient to avoid unfair competitive advantage or potential bias (this time shall in no case be less than the duration of the initial production contract). The Government shall not unilaterally require the Offeror to prepare such specifications or statements of work under this contract.

2) To the extent that the work under this contract requires access to proprietary, business confidential, or financial data of other companies, and as long as these data remain proprietary or confidential, the Offeror shall protect these data from unauthorized use and disclosure and agrees not to use them to compete with those other companies.

H.4 GOVERNMENT’S RIGHT TO AUDIT

FAR 52.215-2 AUDIT AND RECORDS – NEGOTIATOINS (Jun 2020)

(a) As used in this clause, "records" include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of whether such items are in written form, in the form of computer data, or in any other form.

(b) Examination of costs. If this is a cost-reimbursement, incentive, time-and-materials, labor-hour, or price re-determinable contract, or any combination of these, the Offeror shall maintain and the Contracting Officer, or an authorized representative of the Contracting Officer, shall have the right to examine and audit all records and other evidence sufficient to reflect properly all costs claimed to have been incurred or anticipated to be incurred directly or indirectly in performance

(c) of this contract. This right of examination shall include inspection at all reasonable times of the Offeror’s plants, or parts of them, engaged in performing the contract.

(d) Certified cost or pricing data. If the Offeror has been required to submit certified cost or pricing data in connection with any pricing action relating to this contract, the Contracting Officer, or an authorized representative of the Contracting Officer, in order to evaluate the accuracy, completeness, and currency of the certified cost or pricing data, shall have the right to examine and audit all of the Offeror’s records, including computations and projections, related to-

(1) The proposal for the contract, subcontract, or modification;

(2) The discussions conducted on the proposal(s), including those related to negotiating;

(3) Pricing of the contract, subcontract, or modification; or

(4) Performance of the contract, subcontract or modification.

(d) Comptroller General.

(1) The Comptroller General of the United States, or an authorized representative, shall have access to and the right to examine any of the Offeror’s directly pertinent records involving transactions related to this contract or a subcontract hereunder and to interview any current employee regarding such transactions.

(2) This paragraph may not be construed to require the Offeror or sub-offeror to create or maintain any record that the Offeror or sub-offeror does not maintain in the ordinary course of business or pursuant to a provision of law.

(e) Reports. If the Offeror is required to furnish cost, funding, or performance reports, the Contracting Officer or an authorized representative of the Contracting Officer shall have the right to examine and audit the supporting records and materials, for the purpose of evaluating-

(1) The effectiveness of the Offeror’s policies and procedures to produce data compatible with the objectives of these reports; and

(2) The data reported.

(f) Availability. The Offeror shall make available at its office at all reasonable times the records, materials, and other evidence described in paragraphs (a), (b), (c), (d), and (e) of this clause, for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in subpart 4.7, Offeror Records Retention, of the

Federal Acquisition Regulation (FAR), or for any longer period required by statute or by other clauses of this contract. In addition-

(1) If this contract is completely or partially terminated, the Offeror shall make available the records relating to the work terminated until 3 years after any resulting final termination settlement; and

(2) The Offeror shall make available records relating to appeals under the Disputes clause or to litigation or the settlement of claims arising under or relating to this contract until such appeals, litigation, or claims are finally resolved.

(g) The Offeror shall insert a clause containing all the terms of this clause, including this paragraph (g), in all subcontracts under this contract that exceed the simplified acquisition threshold, as defined in FAR 2.101 on the date of subcontract award, and—

(1) That are cost-reimbursement, incentive, time-and-materials, labor-hour, or price-re-determinable type or any combination of these;

(2) For which certified cost or pricing data are required; or

(3) That require the sub-offeror to furnish reports as discussed in paragraph (e) of this clause.

The clause may be altered only as necessary to identify properly the contracting parties and the Contracting Officer under the Government prime contract.

H.5 PROPRIETARY INFORMATION

(a) Proprietary information of any kind will be protected only if it is clearly identified as proprietary in writing.

(b) All other information used or developed under this agreement will be treated as public information.

https://www.acquisition.gov/far/part-4#FAR_Subpart_4_7 https://www.acquisition.gov/far/part-2#FAR_2_101

H.6 SECTION 508 ACCESSIBILITY STANDARDS

The following Section 508 Accessibility Standard(s) (Technical Standards and Functional Performance Criteria) are applicable (if box is checked) to this acquisition.

Technical Standards.

Software Applications and Operating Systems.

Web Based Intranet and Internet Information and Applications.

Telecommunications Products.

Video and Multimedia Products.

Self-Contained, Closed Products.

Desktop and Portable Computers.

1194.41 – Information, Documentation and Support.

The Technical Standards above facilitate the assurance that the maximum technical standards are provided to the Offerors. Functional Performance Criteria is the minimally acceptable standards to ensure Section 508 compliance. This block is checked to ensure that the minimally acceptable electronic and information technology (E&IT) products are proposed.

Functional Performance Criteria.

H.7 PERIOD OF PERFORMANCE (POP)

Each IDIQ awarded resulting from this solicitation will have a one (1) year base period and two (4), one

(1) year option periods. The maximum total ordering period for large and small businesses will be a 1-year base period with 4 one-year option periods (i.e. a potential 5-year period of performance).

Resultant IDIQ task orders may have option periods. Task order performance periods are permitted to extend up to two years past the IDIQ expiration date depending on the color of money. The estimated PoP for each period is as follows:

One Year Base Period: August 10, 2025, through August 24. 2026 One-Year Option Period One: August 10, 2026, through August 24. 2027 One-Year Option Period Two: August 10, 2027, through August 24. 2028 One-Year Option Period Three: August 10, 2028, through August 24. 2029 One-Year Option Period Four: August 10, 2029, through August 24. 2030

NOTE: The IDIQ PoP start date will commence when the IDIQ Contracts are Bilaterally signed.

H.8 SUBCONTRACTING PLAN

Other Than-Small Business offerors are required to submit a Small Business Subcontracting Plan. The submission of the subcontracting plan is required with the IDIQ proposal. The Subcontracting Plan must be submitted by Other-Than-Small businesses for the proposal to be eligible for award. This is not required for small businesses.

In accordance with FAR 52.219-9, the offeror can submit a Commercial Plan or an Individual Contract Plan. If the offeror does not have a Commercial Plan, an Individual Contract Plan must be submitted.

Failure of Other-than-small Businesses to address the minimum requirements of the Subcontracting Plan, in accordance with FAR 52.219-9, will exclude the offeror from receiving an IDIQ award if not addressed during negotiations (if any).

DLA is committed to assuring that the maximum practicable opportunity is provided to small and small disadvantaged, women owned, service-disabled veteran-owned and HUBZone small business concerns to participate in the performance of the resulting contact. If the offeror is an Other Than-Small Business concern, offerors are required to meet the DLA goals of small business participation for the NAICS code of 541715 Research and Development in the Physical, Engineering, and Life Sciences (except Nanotechnology and Biotechnology) (Business Count: 21,577) to be considered for award.

PART II – CONTRACT CLAUSES

SECTION I: SOLICITATION PROVISIONS AND CLAUSES

I.1 CLAUSES INCORPORATED IN FULL TEXT, AND/OR BY REFERENCE

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

The clauses listed below are incorporated by reference with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. A Clause with an authorized deviation is so marked after the date of the clause. The full text of the listed provisions and clauses may be accessed electronically at the following websites:

Federal Acquisition Regulation (FAR)/DoD Federal Acquisition Regulation Supplement (DFARS)/DLA Directive (DLAD) Clauses: https://www.acquisition.gov/content/regulations

I.2 CLAUSES INCORPORATED BY REFERENCE

I.2.1 FEDERAL ACQUISITION REGULATION (FAR) CLAUSES

52.202-1 Definitions (JUN 2020) 52.203-3 Gratuities (APR 1984) 52.203-5 Covenant Against Contingency Fees (MAY 2014) 52.203-6 Restrictions on Subcontractor Sales to the Government (JUN 2020) 52.203-7 Anti-Kickback Procedures (JUN 2020) 52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activities (May 2014) 52.203-10 Price or Fee Adjustment for Illegal or Improper Activity (May 2014) 52.203-12 Limitation on Payments to Influence Certain Federal Transactions

(JUN 2020)

52.204-2 Security Requirements (MAR 2021) https://www.acquisition.gov/content/regulations

52.204-7 System for Award Management (NOV 2024) 52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011) 52.204-10 Reporting…