ATTACHMENT 5 - Accessing the DLA Internet Bid Board (DIBBS) and the Collaboration Folders (cFolders).pdf

Accessing the DLA Internet Bid Board (DIBBS) and the Collaboration Folders (cFolders)

03/25/2025

This guide will walk Vendors through:

• How to create both a DIBBs and cFolders account.

• How to search in both DIBBs and cFolders.

• How to access Export Controlled or License Agreement controlled data in cFolders

• How to search for a Long-Term Contract (LTC) Technical data packages (TDPs) in cFolders.

DIBBS: The DLA Internet Bid Board System (DIBBS) is a web-based application that provides the capability to search for, view, and submit secure quotes on Requests For Quotations (RFQs) for Defense Logistics Agency (DLA) items of supply. DIBBS also allows users to search and view Request For Proposals (RFPs), Invitations For Bid (IFBs), Awards and other procurement information related to DLA.

cFolders: Collaboration Folders (cFolders) is a web-based platform that brings together all business partners who are participating in a collaboration – internal users, engineering and design partners, suppliers, manufacturers and customers. To access cFolders, suppliers will need to obtain a DLA Internet Bid Board (DIBBS) account. Upon creation of a DIBBS account, suppliers can then establish a cFolders account.

Contents DIBBS Terms of Use

DLA Internet Bid Board (DIBBS) Registration

Accessing DLA Technical Data Repository (cFolders)

Searching cFolders for Request for Proposal (RFP) non-LTC

Accessing DLA Export Control and License Agreement controlled Technical Data

Searching cFolders for Long Term Contracts (LTC)

Document Viewers cFolders Points of Contact

Useful Links

ATTACHMENT 5

DIBBS Terms of Use To avoid disrupting accessing DIBBS be aware of the DIBBS Terms of Use:

• Reasonable suspicion that a vendor’s account has been compromised or is being used to adversely impact the automated procurement system.

• Sharing account information with unregistered and/or unauthorized users.

• Any violation of these terms and conditions.

• Use of data, accessed through DLA systems, in violation of the Export Administration Regulations

(EAR) and/or International Traffic in Arms Regulations (ITAR).

• Material misrepresentation made in DIBBS.

• A vendor fails to comply with the requirements, when applicable, regarding controlled technical information and covered defense information as set forth in DFARS clauses 252.204-7008, 525.204-7009, 252.204-7012, 252.204-7019, 252.204-7020, and 252.204-7021.

• A vendor fails to provide required documentation requested by a contracting officer under any purchase order (e.g., FAR 52.246-2, Procurement Note C03), necessary to validate contractor information submitted in DIBBS.

DLA Internet Bid Board (DIBBS) Registration DIBBS Registration Steps

Access to DIBBS can be found at https://www.dibbs.bsm.dla.mil//

1. Register in System for Award Management (SAM) (www.sam.gov)

2. DIBBS CAGE code entry (DIBBS will prefill company data entered in SAM)

3. Physical mailing address verification (post card mailed to address entered in SAM)

4. User personal data entry for the DIBBS account administrator/Super User

5. Email Personal Identification Number (PIN) verification

6. Physical address verification number request and entry

7. Accept DIBBS user agreement

8. Create password

9. Create challenge questions & responses

10. Complete supplier information

11. Review and submit

12. Completion of registration

E-mail dibbsbsm@dla.mil for questions https://www.dibbs.bsm.dla.mil/

Accessing DLA Technical Data Repository (cFolders)

• Technical data (i.e. technical drawings) for open DLA solicitations are posted to DLA’s Collaboration Folders (cFolders)

• To access cFolders, suppliers will need to first be obtained a DLA Internet Bid Board (DIBBS) account. Upon creation of a DIBBS account, suppliers can then establish a cFolders account

• To establish a cFolders account go to the

DIBBS Home Page, select the DLA Collaborations Folder link https://pcf1x.bsm.dla.mil/cfolders/ and follow the instructions for establishing a cFolders password and user ID

Upon cFolders account creation, suppliers have access to non-restricted tech data https://pcf1x.bsm.dla.mil/cfolders/

Searching cFolders for Request for Proposal (RFP) non-LTC

Accessing DLA Export Control and License Agreement controlled Technical Data

• Have an approved CAGE Code.

• Have an approved DIBBS account with an enabled DLA technical data distribution system

(cFolders) account https://pcf1x.bsm.dla.mil/cfolders/.

• Have National Institute of Standards and Technology (NIST) Special Publication (SP) 800-171 cybersecurity assessment documented on the Supplier Performance Risk System (SPRS) at https://www.sprs.csd.disa.mil/

• Have an approved Joint Certification Program (JCP) certification (DD Form 2345) JCP Home (dla.mil).

• Obtain Enhanced JCP (EJCP) approval https://www.dla.mil/HQ/LogisticsOperations/EnhancedValidation/.

• Complete the “DLA Introduction to Proper Handling of DoD Export-Controlled Technical Data Training.”

• Complete the “DLA Export-Controlled Technical Data Management Questionnaire.”

• Return the training certificate and completed questionnaire to the JCP Office at JCP-

ADMIN@DLA.MIL.

• E-mail DLAJ344DataCustodian@dla.mil for questions.

https://pcf1x.bsm.dla.mil/cfolders/ https://www.sprs.csd.disa.mil/ https://www.dla.mil/Logistics-Operations/Services/JCP/ https://www.dla.mil/Logistics-Operations/Services/JCP/ https://www.dla.mil/HQ/LogisticsOperations/EnhancedValidation/ mailto:JCP-ADMIN@DLA.MIL mailto:JCP-ADMIN@DLA.MIL mailto:DLAJ344DataCustodian@dla.mil

Searching cFolders for Long Term Contracts (LTC) LTCs are stored differently in cFolders vs other Solicitations which have a direct link to TDPs.

Getting back to the cFolders home page

Document Viewers cFolders Points of Contact

Useful Links

• GSA System for Award Management: https://sam.gov/SAM/

• DoD CAGE Code Program: https://cage.dla.mil/

• DLA Internet Bid Board (DIBBS): https://www.dibbs.bsm.dla.mil/

• DLA Export Control Data Program Instructions:

https://www.dla.mil/HQ/LogisticsOperations/EnhancedValidation/

• Joint Certification Program Office: JCP Home (dla.mil)

• SPRS Supplier Performance Risk System (disa.mil) https://sam.gov/SAM/ https://cage.dla.mil/ https://www.dibbs.bsm.dla.mil/ https://www.dla.mil/HQ/LogisticsOperations/EnhancedValidation/ https://www.dla.mil/Logistics-Operations/Services/JCP/ https://www.sprs.csd.disa.mil/