SP330020R5001 Amend 0001 (w tracked changes).docx

PART 1 – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

PERFORMANCE YEAR: ONE

1 November 2020 through 31 October 2021

Fixed Price Incentive Firm (Applicable to CLIN 0001)

PoP: Nine Months (1 February 2021 – 31 October 2021)

Ceiling Price (115% of Target Cost)

Share Formula: Government/Contractor

Over & Under Target (%) See Section B Narrative

Cost Reimbursement (Applicable to CLINs 0002, 0003, 0004 & 0005)

Estimated Cost

$132,000.00

Not-to-Exceed (NTE) G&A Rate ____%

Estimated Cost

$18,750.00

Not-to-Exceed (NTE) G&A Rate ____%

Estimated Cost

$1,237,500.00

Not-to-Exceed (NTE) G&A Rate ____%

Estimated Cost

$15,000.00

Not-to-Exceed (NTE) G&A Rate ____%

Cost-Plus Fixed Fee (Applicable to CLIN 0006)

Estimated Cost

$187,500.00

Fixed Fee ____%

A001 - Transition Plan and Weekly Reports

A003 - Electrostatic Discharge (ESD) Control Program

A004 -– MissionSurge, Sustainment, and Disaster Recovery Plan (SSDRP) Essential Contractor Services Plan

A005 - Internal Order Number (ION) Reporting

A007 - Customer Service Support (CSS) Procedures-On-Call Response Roster

A008 - Location Survey Schedule

A009 – Management Plan

A010 – Monthly Cost Report for FPIF CLIN X001

A011 Cost Report for Scheduled & Unscheduled Equipment Maintenance CLIN X002

A012 Cost Report for Non-Capital Equip New or Replacement CLIN X003

A013 Cost Report for Material Support CLIN X004

A014 Cost Report for Travel for Training and Conferences CLIN X005

A015 Cost Report for Special Projects – Surge and Sustainment CLIN X006

A016 Open and Unconfirmed Material Release Orders (MRO)

A017 Government Cargo Recovery Effort (GOCARE) Program

A018 – DOT Exemption Usage Report

A019 – Storage Space Management Report (SSMR)

A020 – Shipment to Restricted Country Approval Necessary

A021 – Training Report

A022 – RPO Quarterly Audit Checklist

A023 – Storage and Warehousing Plan

A024 – Physical Security Plan

A025 – Container Reclamation Report

A026 – Wood Packaging Material (WPM) Report

A027 – Monthly Contractor Employee CAC Report

A028 – Floor to Book Report (Portfolio)

A029 – Reserved

A030 – Phase-out Plan

A031 -– MPC Cargo Status ReportNon-Accountable Engine Issue Report

A032 – A034 - Reserved

A035 – Daily Boat Movement Report

A036 – Local Delivery Refusal Log

A037 – MPC Non-Delivery Log

A038 – Small Business Participation Quarterly Progress Log

Firm-Fixed Price (Applicable to CLIN 0008)

PoP: 3 Months (1 Nov 2020 – 31 Jan 2021)

TOTAL ESTIMATED COST – YEAR ONE

PERFORMANCE YEAR: TWO

1 November 2021 through 31 October 2022

Fixed Price Incentive Firm (Applicable to CLIN 1001)

Ceiling Price (115% of Target Cost)

Share Formula: Government/Contractor

Over & Under Target (%)See Section B Narrative

Cost Reimbursement (Applicable to CLINs 1002, 1003, 1004, & 1005)

Estimated Cost

$175,000.00

Not-to-Exceed (NTE) G&A Rate ____%

Estimated Cost

$25,000.00

Not-to-Exceed (NTE) G&A Rate ____%

Estimated Cost

$1,650,000.00

Not-to-Exceed (NTE) G&A Rate ____%

Estimated Cost

$26,400.00

Not-to-Exceed (NTE) G&A Rate ____%

Cost-Plus Fixed Fee (Applicable to CLIN 1006)

Estimated Cost

$250,000.00

Fixed Fee ____%

A001 - Transition Plan and Weekly Reports

A003 - Electrostatic Discharge (ESD) Control Program

A004 -– Mission Essential Contractor Services PlanSurge, Sustainment, and Disaster Recovery Plan (SSDRP)

A005 - Internal Order Number (ION) Reporting

A007 - Customer Service Support (CSS) Procedures-On-Call Response Roster

A008 - Location Survey Schedule

A009 – Management Plan

A010 – Monthly Cost Report for FPIF CLIN X001

A011 Cost Report for Scheduled & Unscheduled Equipment Maintenance CLIN X002

A012 Cost Report for Non-Capital Equip New or Replacement CLIN X003

A013 Cost Report for Material Support CLIN X004

A014 Cost Report for Travel for Training and Conferences CLIN X005

A015 Cost Report for Special Projects – Surge and Sustainment CLIN X006

A016 Open and Unconfirmed Material Release Orders (MRO)

A017 Government Cargo Recovery Effort (GOCARE) Program

A018 – DOT Exemption Usage Report

A019 – Storage Space Management Report (SSMR)

A020 – Shipment to Restricted Country Approval Necessary

A021 – Training Report

A022 – RPO Quarterly Audit Checklist

A023 – Storage and Warehousing Plan

A024 – Physical Security Plan

A025 – Container Reclamation Report

A026 – Wood Packaging Material (WPM) Report

A027 – Monthly Contractor Employee CAC Report

A028 – Floor to Book Report (Portfolio)

A029 – Reserved

A030 – Phase-out Plan

A031 - MPC Cargo Status ReportNon-Accountable Engine Issue Report

A032 – A034 - Reserved

A035 – Daily Boat Movement Report

A036 – Local Delivery Refusal Log

A037 – MPC Non-Delivery Log

A038 – Small Business Participation Quarterly Progress Log

TOTAL ESTIMATED COST – YEAR TWO

PERFORMANCE YEAR: THREE

1 November 2022 – 31 October 2023

Fixed Price Incentive Firm (Applicable to CLIN 2001)

Ceiling Price (115% of Target Cost)

Share Formula: Government/Contractor

Over & Under Target (%) See Section B Narrative

Cost Reimbursement (Applicable to CLINs 2002, 2003, 2004, & 2005)

Estimated Cost

$175,000.00

Not-to-Exceed (NTE) G&A Rate ____%

Estimated Cost

$25,000.00

Not-to-Exceed (NTE) G&A Rate ____%

Estimated Cost

$1,650,000.00

Not-to-Exceed (NTE) G&A Rate ____%

Estimated Cost

$26,400.00

Not-to-Exceed (NTE) G&A Rate ____%

Cost-Plus Fixed Fee (Applicable to CLIN 2006)

Estimated Cost

$250,000.00

Fixed Fee ____%

A001 - Transition Plan and Weekly Reports

A003 - Electrostatic Discharge (ESD) Control Program

A004 - Mission Essential Contractor Services PlanSurge, Sustainment, and Disaster Recovery Plan (SSDRP)

A005 - Internal Order Number (ION) Reporting

A007 - Customer Service Support (CSS) Procedures-On-Call Response Roster

A008 - Location Survey Schedule

A009 – Management Plan

A010 – Monthly Cost Report for FPIF CLIN X001

A011 Cost Report for Scheduled & Unscheduled Equipment Maintenance CLIN X002

A012 Cost Report for Non-Capital Equip New or Replacement CLIN X003

A013 Cost Report for Material Support CLIN X004

A014 Cost Report for Travel for Training and Conferences CLIN X005

A015 Cost Report for Special Projects – Surge and Sustainment CLIN X006

A016 Open and Unconfirmed Material Release Orders (MRO)

A017 Government Cargo Recovery Effort (GOCARE) Program

A018 – DOT Exemption Usage Report

A019 – Storage Space Management Report (SSMR)

A020 – Shipment to Restricted Country Approval Necessary

A021 – Training Report

A022 – RPO Quarterly Audit Checklist

A023 – Storage and Warehousing Plan

A024 – Physical Security Plan

A025 – Container Reclamation Report

A026 – Wood Packaging Material (WPM) Report

A027 – Monthly Contractor Employee CAC Report

A028 – Floor to Book Report (Portfolio)

A029 – Reserved

A030 – Phase-out Plan

A031 - MPC Cargo Status ReportNon-Accountable Engine Issue Report

A032 – A034 - Reserved

A035 – Daily Boat Movement Report

A036 – Local Delivery Refusal Log

A037 – MPC Non-Delivery Log

A038 – Small Business Participation Quarterly Progress Log

TOTAL ESTIMATED COST–YEAR THREE

PERFORMANCE YEAR: FOUR

1 November 2023 – 31 October 2024

Fixed Price Incentive Firm (Applicable to CLIN 3001)

Ceiling Price (115% of Target Cost)

Share Formula: Government/Contractor

Over & Under Target (%) See Section B Narrative

Cost Reimbursement (Applicable to CLINs 3002, 3003, 3004, & 3005)

Estimated Cost

$175,000.00

Not-to-Exceed (NTE) G&A Rate ____%

Estimated Cost

$25,000.00

Not-to-Exceed (NTE) G&A Rate ____%

Estimated Cost

$1,650,000.00

Not-to-Exceed (NTE) G&A Rate ____%

Estimated Cost

$26,400.00

Not-to-Exceed (NTE) G&A Rate ____%

Cost-Plus Fixed Fee (Applicable to CLIN 3006)

Estimated Cost

$250,000.00

Fixed Fee ____%

A001 - Transition Plan and Weekly Reports

A003 - Electrostatic Discharge (ESD) Control Program

A004 - Mission Essential Contractor Services PlanSurge, Sustainment, and Disaster Recovery Plan (SSDRP)

A005 - Internal Order Number (ION) Reporting

A007 - Customer Service Support (CSS) Procedures-On-Call Response Roster

A008 - Location Survey Schedule

A009 – Management Plan

A010 – Monthly Cost Report for FPIF CLIN X001

A011 Cost Report for Scheduled & Unscheduled Equipment Maintenance CLIN X002

A012 Cost Report for Non-Capital Equip New or Replacement CLIN X003

A013 Cost Report for Material Support CLIN X004

A014 Cost Report for Travel for Training and Conferences CLIN X005

A015 Cost Report for Special Projects – Surge and Sustainment CLIN X006

A016 Open and Unconfirmed Material Release Orders (MRO)

A017 Government Cargo Recovery Effort (GOCARE) Program

A018 – DOT Exemption Usage Report

A019 – Storage Space Management Report (SSMR)

A020 – Shipment to Restricted Country Approval Necessary

A021 – Training Report

A022 – RPO Quarterly Audit Checklist

A023 – Storage and Warehousing Plan

A024 – Physical Security Plan

A025 – Container Reclamation Report

A026 – Wood Packaging Material (WPM) Report

A027 – Monthly Contractor Employee CAC Report

A028 – Floor to Book Report (Portfolio)

A029 – Reserved

A030 – Phase-out Plan

A031 - MPC Cargo Status ReportNon-Accountable Engine Issue Report

A032 – A034 - Reserved

A035 – Daily Boat Movement Report

A036 – Local Delivery Refusal Log

A037 – MPC Non-Delivery Log

A038 – Small Business Participation Quarterly Progress Log

TOTAL ESTIMATED COST–YEAR FOUR

PERFORMANCE YEAR: FIVE

1 November 2024 – 31 October 2025

Fixed Price Incentive Firm (Applicable to CLIN 4001)

Ceiling Price (115% of Target Cost)

Share Formula: Government/Contractor

Over & Under Target (%) See Section B Narrative

Cost Reimbursement (Applicable to CLINs 4002, 4003, 4004, & 4005)

Estimated Cost

$175,000.00

Not-to-Exceed (NTE) G&A Rate ____%

Estimated Cost

$25,000.00

Not-to-Exceed (NTE) G&A Rate ____%

Estimated Cost

$1,650,000.00

Not-to-Exceed (NTE) G&A Rate ____%

Estimated Cost

$26,400.00

Not-to-Exceed (NTE) G&A Rate ____%

Cost-Plus Fixed Fee (Applicable to CLIN 4006)

Estimated Cost

$250,000.00

Fixed Fee ____%

A001 - Transition Plan and Weekly Reports

A003 - Electrostatic Discharge (ESD) Control Program

A004 - Mission Essential Contractor Services PlanSurge, Sustainment, and Disaster Recovery Plan (SSDRP)

A005 - Internal Order Number (ION) Reporting

A007 - Customer Service Support (CSS) Procedures-On-Call Response Roster

A008 - Location Survey Schedule

A009 – Management Plan

A010 – Monthly Cost Report for FPIF CLIN X001

A011 Cost Report for Scheduled & Unscheduled Equipment Maintenance CLIN X002

A012 Cost Report for Non-Capital Equip New or Replacement CLIN X003

A013 Cost Report for Material Support CLIN X004

A014 Cost Report for Travel for Training and Conferences CLIN X005

A015 Cost Report for Special Projects – Surge and Sustainment CLIN X006

A016 Open and Unconfirmed Material Release Orders (MRO)

A017 Government Cargo Recovery Effort (GOCARE) Program

A018 – DOT Exemption Usage Report

A019 – Storage Space Management Report (SSMR)

A020 – Shipment to Restricted Country Approval Necessary

A021 – Training Report

A022 – RPO Quarterly Audit Checklist

A023 – Storage and Warehousing Plan

A024 – Physical Security Plan

A025 – Container Reclamation Report

A026 – Wood Packaging Material (WPM) Report

A027 – Monthly Contractor Employee CAC Report

A028 – Floor to Book Report (Portfolio)

A029 – Reserved

A030 – Phase-out Plan

A031 - MPC Cargo Status ReportNon-Accountable Engine Issue Report

A032 – A034 - Reserved

A035 – Daily Boat Movement Report

A036 – Local Delivery Refusal Log

A037 – MPC Non-Delivery Log

A038 – Small Business Participation Quarterly Progress Log

TOTAL ESTIMATED COST -YEAR FIVE

TOTAL ESTIMATED COST– FIVE YEARS

SECTION B – SUPPLIES OR SERVICES INSTRUCTIONS

This requirement is solicited as a full and open competition (unrestricted) for Warehousing and Distribution Services at DLA Distribution, San Diego, California. Any contract resulting from this solicitation will be awarded as an Indefinite Delivery, Indefinite Quantity contract with a five year ordering period. The resultant contract will be a hybrid contract with Fixed-Price-Incentive-Firm, Cost Reimbursement No Fee, Cost-Plus-Fixed-Fee, and Firm-Fixed-Price line items. The place of performance is DLA Distribution, 3581 Cummings Road, San Diego, California 91950.

CLINs X001 – LABOR SUPPORT – FIXED PRICE INCENTIVE FIRM

WORKLOAD FLUCTUATION:

A Fixed Price Incentive Firm structure is utilized for this requirement due to the potential for increases and/or decreases to the workload and other requirements identified in this solicitation. While historical and projected workload is provided, the projected workload is based upon current information and is subject to change based upon surges in need, customer demand shifts, changes in support approaches, changes in regulation, and worldwide events. The Government monitors fluctuations based upon overall workload contained in the projected workload and utilizes more than 10% fluctuation in the overall receipts and issues for more than six (6) months as the benchmark for recalculating current and projected workload.

FIXED PRICE INCENTIVE FIRM SHARE RATIO:

The incentive share for CLINs X001 is tiered with consideration to performance and costs incurred against the target cost. An under-run is identified as actual, incurred total costs less than the Target Cost identified in CLIN X001. An over-run is identified as actual, incurred total costs greater than the Target Cost identified in CLIN X001. The structure is tiered as follows:

Under-Run = Share (Government / Contractor) 0-2 Letters of Concern* = 20 / 80 * 3-5 Letters of Concern = 50 / 50 6-9 Letters of Concern = 80 / 20 10 or more Letters of Concern = 100 / 0

Over-Run = Share (Government / Contractor) 0-2 Letters of Concern = 80 / 20 3-5 Letters of Concern = 50 / 50 6-9 Letters of Concern = 20 / 80 10 or more Letters of Concern = 100 / 0

*The definition and administration of Letters of Concern are contained in Section F-5.

Offerors shall invoice CLIN X001 in accordance with Section G-4.

Reconciliation will be in accordance with Section I-181.

SERVICE CONTRACT ACT:

CLINs X001 include labor subject to the Department of Labor, Service Contract Act (SCA). Offerors must pay at least the direct wage and benefits identified in the attached Wage Determination; however, Offerors are encouraged to propose rates and benefits necessary to perform in accordance with the Offeror’s overall proposal. DIRECT LABOR RATES AND FRINGE BENEFITS IN EXCESS OF WAGE DETERMINATION MINIMUMS AS WELL AS ESCALATION FOR SCA LABOR MAY BE PROPOSED. If higher direct labor rates, fringe rates/benefits, or escalation are proposed, offerors may not receive increases when wage determinations are modified. Offerors are encouraged to review FAR 52.222-43(d) which outlies how wage determination changes are incorporated.

The Government aims to enable Offerors to propose realistic prices to perform as proposed. Offerors should clearly identify the increases in the cost proposal to enable adequate review and analysis.

CLINS X002, X003, X004, X005, AND X006 INVOICING AND EXCESS FUNDS

Offerors shall invoice CLINs X002, X003, X004, X005, and X006 in accordance with Section G-4. Offerors shall invoice all costs, including supplier and subcontractor costs, within 90 days from the period of performance completion date identified in the Task Order. Any contract expenses not invoiced within this timeframe may be determined unallowable by the Contracting Officer.

At 90 days, the Government will evaluate all costs billed and allowable for the CLINs. Any excess funds will be removed via unilateral modification by the Government.

IDIQ MINIMUM AND MAXIMUM QUANTITIES:

As referred to in paragraph (b) of FAR Clause 52.216-22 Indefinite Quantity (reference Section I), the minimum value of the services is $250,000.00 for the entire contract. The maximum value of the services is $72,500,000.00.

IDIQ TASK ORDERS

The Government intends to issue a Task Order for a full year of performance.

Task Orders issued under the resultant contract may be issued unilaterally or bilaterally and determined by the Contracting Officer.

If requirements remain as identified in the basic contract, a Request for Proposal will not be issued and a Task Order will be utilizing the pricing in the basic contract. If requirements vary from the basic contract, a Request for Proposal will be issued and the Contractor will propose the number of hours for each applicable labor type. The Government and Contractor will negotiate pricing for the Task Order based on the number of hours agreed to by both parties. The labor rate, fringe benefits, G&A, and profit will remain as proposed for the basic contract. The proposal shall contain a consistent approach to staffing as identified in the Contractor’s proposal which is incorporated into the basic contract.

LIMITATIONS ON INDIRECT COST RATES –CLINs X001, X002, X003, X004, X005, and X006:

(a) Pursuant to FAR 42.707, an indirect cost rate ceiling is incorporated into the contract. "Indirect cost" is defined as set forth at FAR 31.001 and 31.203. "Indirect cost rate" is defined as set forth at FAR 42.701.

(b) Notwithstanding the clause of this contract entitled "ALLOWABLE COST AND PAYMENT" (FAR 52.216-7), the allowable indirect cost under this contract shall be obtained by applying limitations on indirect cost rates to bases agreed upon by the parties, as specified below.

(c) Allowability of costs and acceptability of cost allocation methods shall be determined in accordance with FAR Subpart 31.2 in effect on the date of this contract, as limited by the indirect cost rates established by this requirement.

(d) The indirect cost rates contained in the Contractor's and Subcontractor’s accepted contract proposal shall be incorporated into the contract schedule as limitations on indirect cost rates for each Contractor fiscal year of contract performance. The basis to which the indirect cost rates apply shall be those contained in the Contractor's and Subcontractor’s accepted contract proposal and hereby, incorporated into the contract schedule, in accordance with the Contractor's and Subcontractor’s accounting system upon which its proposal was based.

(e) The Government will not be obligated to pay any additional amount should any final indirect cost rates for any Contractor fiscal year (or for any different period agreed to by the parties) exceed the indirect rates incorporated into the contract schedule. In the event any of the Contractor's or Subcontractor’s final indirect cost rates are less than the indirect cost rates incorporated into the contract schedule, the incorporated rates shall be reduced to conform with the lower rates.

(f) The limitations on indirect cost rate shall not change any monetary ceiling, contract obligation, or specific cost allowance or disallowance provided for in this contract. If facilities capital cost of money is proposed as an allowable cost, the rates proposed shall be subject to the limitations imposed by this requirement.

(g) The limitations on the indirect cost rate shall apply to all work performed under the contract, and to all change orders and supplemental agreements, including changes due to growth, supplemental, emergent and new work.

(h) Notwithstanding any of the terms of this requirement, should the Contractor initiate a change to its accounting systems which would alter the composition of any overhead base or pool effected by this requirement, the Contracting Officer and Contractor shall negotiate to determine the rate ceilings to be applied to the overhead pools, provided that no agreement shall be made which would increase the costs paid by the United States under this contract. Only those rates proposed and incorporated at the time of award will be considered, no new rates will be added, and no increase in costs will be accepted.

***The Limitations on Indirect Cost Rates applies to CLINs X001 as well as the cost type CLINs. Rates subject to the limitation include fringe, overhead, material handling, and/or General and Administration (G&A).

END OF SECTION B

SECTION C – DESCRIPTION/SPECS/WORK STATEMENT

See Section J – List of Attachments

Attachment J.1: Section C – Performance Work Statement Attachment J.2: DDDC Site Specific Requirements

END OF SECTION C

SECTION D – PACKAGING AND MARKING

No Applicable Clauses

END OF SECTION D

SECTION E - INSPECTION AND ACCEPTANCE

CLAUSE(S) INCORPORATED BY REFERENCE

Clause(s) Applicable to Fixed Price CLINs X001 and X008:

Clause(s) Applicable to Cost-Reimbursement CLIN X002-X006:

CLAUSE(S) INCORPORATED BY FULL TEXT

Text Applicable to All CLINs

E-5 Quality/Performance Evaluation

(a) The Government will use a Quality Assurance Surveillance Plan (QASP) IAW FAR 46.401, to monitor compliance with contract terms and conditions, identify conforming and non-conforming services to determine appropriate action under the terms of the contract. This plan sets forth the method and manner by which the Government intends to conduct surveillance of work under the contract, identifies the significance level of each performance requirement according to the definitions for critical, major, and minor non-conformances IAW FAR 46.101, and is subject to unilateral change by the Government without modification of the contract. All work required by the contract is subject to surveillance. The Government will use a web-based Quality Management Tool (QMT) application to schedule, document, report findings, observations, and recommendations, and file surveillance results. The QMT will also be used to provide completed surveillance documentation to the contractor. The Contractor shall use the QMT to respond to all nonconforming surveillance results. The Government will correspond with the Contractor regarding surveillance activities via the QMT to ensure a full and complete history of the surveillance is retained in a single source. The Contractor shall identify contractor personnel who have the authority to review, acknowledge, and respond to surveillance results and findings in the QMT.

(b) The Contractor shall acknowledge all surveillance results through the QMT within one (1) working day. In addition, and in the event of a nonconformance, the Contractor shall provide a corrective action plan that includes preventive actions and timelines to mitigate future non-compliance when requested by the Contracting Officer’s Representative (COR) in the QMT by the date requested. The Contractor shall update their Quality Control Plan (QCP) IAW CDRL A006 as applicable with actions taken and methods to prevent future occurrences.

(c) The Contractor shall ensure all correspondence with the COR regarding surveillance activities is performed using QMT. When the Contractor fails to achieve acceptable performance and such nonconformance is clearly the fault of the contractor, the COR may, at their discretion, document the performance issues and forward it to the Contracting Officer (KO) for consideration of a Letter of Concern (LOC) IAW F-5. In response to the LOC, the contractor shall explain within the suspense timeframe in the LOC, in writing, why performance was unacceptable, how performance will be returned to acceptable levels and how recurrence of the problem will be prevented in the future. The KO will evaluate the contractor’s explanation and determine the appropriate action. If additions or changes are made for the Contractor’s Quality Control Inspections as a result of the LOC, the Contractor shall update their QCP IAW CDRL A006.

(d) Government contract quality assurance actions described above in no way limits the Governments’ available contractual remedies for nonconformance under any other provisions of the contract.

(End of Text E-6)

END OF SECTION E

SECTION F - DELIVERIES OR PERFORMANCE

Clause(s) Applicable to All CLINS

F-3 Period of Performance

Services shall be performed as prescribed by the basic contract and all attachments. Primary services are identified in Attachment J.1 – Performance Work Statement and Attachment J.2 – Supplement to Attachment J.1 - Site Specific Requirements.

The ordering period for the contract is from the effective date of contract for a period of 60 months (5 Years).

(End of Text F-3)

F-4 Acceptable Performance Levels

The Contractor is responsible for ensuring performance meets or exceeds Acceptable Performance Levels as identified in Technical Exhibit 5.0. In the event one or more Acceptable Performance Levels are not met, the Contractor must provide analysis and information to the Contracting Officer or designee by the 3rd working day of the following month. Information shall include root cause analysis and corrective actions to ensure the Acceptable Performance Level returns to the required level.

If the Contractor identifies that one or more Acceptable Performance Levels were not met due to circumstances outside the Contractor’s control, the Contractor shall include details and a request for a waiver of the Acceptable Performance Level. This request shall be provided to the Contracting Officer or designee with a copy to the Acquisition Specialist by the 3rd working day of the following month. The information and request will be considered with disposition provided to the Contractor by the 10th working day of the following month. Late Contractor requests will not be considered and may be subject to a Letter of Concern.

(End of Text F-4)

F-5 Letters of Concern

The Government utilizes Letters of Concern to relay contractual compliance issues that require attention and formal resolution. They are sent to address serious concerns with performance including, but not limited, to the following:

-Safety or Security violations -Quality Non-Compliances: Critical, Major, Repeat Minor, or any combination thereof -Failure to implement Corrective Actions as proposed -Missed Acceptable Performance Levels -Failure to deliver or implement Contract Data Requirements List (CDRLs) deliverables -Staffing (in excess or below what is proposed) -Failure to fill key positions -Continued turnover -Non-APL contractual requirements (e.g. Customer Service, Untimely equipment maintenance, etc.)

-Audit Readiness non-compliances -Lost Inventory -Accounting System Issues (CAS non-compliances, lack of responses to DCAA, mischarging, etc.)

-Invoicing Issues -Unapproved or uncoordinated overtime -Department of Labor and/or Wage Determination violations -Untimely proposal, modification, or correspondence responses -Failure to implement proposal solutions (proposal incorporated into the contract by reference) -Other Items as determined by the Contracting Officer

The Contracting Officer determines when an issue rises to the level of this type of correspondence. If the Letter of Concern will address multiple non-compliances, the letter will identify how many of the items are subject to this clause. A Letter of Concern may be sent more than once for an issue if initial corrective actions are not completed timely or there are repeat issues.

Letters of Concern will be sent to the Contractor’s contracting point of contact and will include a response due date and time. If a response is not received or the Contractor concurs with the assessment, the Government will finalize the Letter of Concern and consider it toward the quantity utilized for calculation of the Fixed Price Incentive Firm share ratio. If the Contractor does not concur with the assessment, the Contractor will respond by the set date and time with rationale why the Letter of Concern should not be considered for the Fixed Price Incentive Firm share ratio. The Contracting Officer will review the response and make the final determination of whether the Letter of Concern is assessed against the Share Ratio. Once the Contracting Officer has made the final determination regarding the Letter of Concern, the Contractor will be notified of the decision, the contract will be documented accordingly, and the issue will not be subject to further consideration.

Letters of Concern regarding Acceptable Performance Levels will be automatically be assessed if the Contractor responds with an untimely waiver request. Timeframes for waiver consideration are identified in F-4.

This clause and the FPIF structure do not limit the Government’s ability to pursue deductions and/or consideration for egregious non-compliances or overall failure to meet contract terms and conditions.

(End of Text F-5)

F-6 Deductions

In accordance with FAR clause 52.246-4 Inspection of Services - Fixed Price, all deductions as a failure to meet performance requirements as established in the Contract will be deducted from the total target cost and ceiling cost, and will be accomplished either through negotiations, through issuance of a bi-lateral modification, or through issuance of a unilateral modification by the Contracting Officer.

In accordance with FAR clause 52.246-5 Inspection of Services-Cost-Reimbursement, all deductions as a failure to meet performance requirements as established in the Contract will be taken from fee only and will be accomplished either through negotiations, through issuance of a bi-lateral modification or through issuance of a unilateral modification by the Contracting Officer.

(End of Text F-6)

END OF SECTION F

SECTION G - CONTRACT ADMINISTRATION DATA

ACCOUNTING AND APPROPRIATION DATA

Since this is an IDIQ acquisition, there will be no funding on the base contract. The minimum guaranteed amount will be certified as available and obligated at contract award. It is anticipated that the minimum guaranteed amount will be paid to the contractor under the first task order.

Clause(s) Applicable to All CLINs

G-2 DFARS 252.232-7006 -- Wide Area WorkFlow Payment Instructions (DEC 2018)

(a) Definitions. As used in this clause— “Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

2-in-1 Invoice for the Fixed-Price-Incentive-Firm (FPIF) and Firm-Fixed-Price (FFP) (CLINs X001 and 0008) Cost Voucher (Cost CLINs X002, X003, X004, X005, X006

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

2-in-1 Invoice for the Fixed-Price-Incentive-Firm (FPIF) and Firm-Fixed-Price (FFP) (CLINs X001, and 0008) Cost Voucher (Cost CLINs X002, X003, X004, X005, X006)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Inspect By DoDAAC

Ship To Code

Ship From Code

Mark For Code

To be completed at time of award

LPO DoDAAC

To be completed at time of award

Other DoDAAC(s)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

Julie.kemper2@dla.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

G-3 WAWF INVOICING PROCEDURES

Invoices shall be submitted in accordance with WAWF procedures provided in DFARS Clause 252.232-7006 Wide Area WorkFlow Payment Instructions (DEC 2018). The points of contact for Invoicing are listed below.

WAWF POINT OF CONTACT TABLE FOR INVOICING

DLA Distribution

DODAAC

COR: To Be Completed at Time of Contract Award DLA Distribution Com:

Email:

Invoices shall be submitted monthly in arrears. Invoices shall contain all required price and cost documentation, as applicable. Invoices shall be neat and legible and clearly state the applicable CLINs, date of performance, labor hours, repair parts and associated costs, travel costs, and all other applicable information. Invoices shall include a separate Invoice Summary by month and by CLIN showing the monthly costs and cumulative costs per year. This shall be reviewed by the COR and Contract Specialist to insure that contract requirements as stated in the Schedule of Supplies/Services are being performed within the contract funding totals. iRAPT submission of invoices shall follow CDRL submission and COR approval. The approved CDRL shall be uploaded as an attachment in iRAPT.

(End of Text G-3)

G-4 Invoicing Instruction

(a) Invoices shall be submitted not later than the tenth (10th) working day after the end of the previous month in accordance with instructions provided in DFARS 252.232-7006 Wide Area WorkFlow Payment Instructions (DEC 2018). In accordance with DFARS 252.232-7006 and FAR 52.216-7 Allowable Cost and Payment (AUG 2018). The amount claimed to be due shall be indicated for the Contract and Contract Line Item Numbers (CLINs).

(b) Fixed Price Incentive Firm (FPIF) Target Fee CLINs X001 shall be paid at the unit price of the Total Target Price on a monthly basis. The Contractor shall submit a monthly report as identified in C-6.6, Mandatory Reports, CDRL A010, Monthly Cost Report for CLINs X001. The report shall be included in the Wide Area Workflow system as supporting documentation for the invoice. At the end of the performance period, the Government and Contractor shall negotiate the Total Target Price in accordance with SECTION I, FAR 52.216-16 -- Incentive Price Revision -- Firm Target (Oct 1997) and Alternate I (Apr 1984).

(c) Reimbursement requests for Cost Reimbursement CLINs X002, X003, X004 and X005 shall be documented using the report format in Section C-6.6, Mandatory Reports, CDRLs A011 – A014, CLINs X002, X003, X004 and X005 Monthly Cost Report. The reports shall be included in the Wide Area Workflow system as supporting documentation for the invoice. Documentation shall be provided which fully supports the amount claimed for payment IAW FAR 31.205 such as paid receipts for materials purchased, copies of quotes obtained, paid receipts for travel costs, detailed per diem statements IAW the Joint Travel Regulations, etc. The Government will reimburse the Contractor for actual costs plus applicable indirect costs per Section B of the contract. The prime contractor may include Material Handling expense at TBD% except for subcontractor costs that have already included material handling or G&A costs. No Fee is allowed under these CLINs.

(d) Reimbursement requests for Cost-Plus-Fixed-Fee (CPFF) CLIN X006 shall be fully documented with Contractor payroll records showing name, labor category, labor rate, and hours worked using the report format in Section C-6.6, Mandatory Reports, CDRL A015, Monthly Cost Report for Special Projects – Surge/Sustainment CLINs X006. The report shall be included in the Wide Area Workflow system as supporting documentation for the invoice. The contractor shall invoice at the percentage rates of fixed fee identified in Section B of this contract. Costs shall be reimbursed at actual cost plus applicable indirect costs per Section B of the contract. Fixed Fee for CLIN X006 shall be billed at 1/nth of the fee amount per month where "n" equals the number of months in the period of performance for the CLIN.

(e) Firm-Fixed Price (FFP) CLINs and 0008 shall be paid at the unit price on a monthly basis.

(End of Text G-4)

G-5 Designation of COR/Alternate COR

1. The Contracting Officer (KO) will designate a COR/Alternate COR for this contract in writing prior to performance. The COR/Alternate COR is responsible for monitoring progress and overall management of Contractor performance hereunder. In no event, however, shall any understanding or agreement, modification, change order, or other matter deviating from the terms of subject contract between the Contractor and any person other than the KO be effective or binding upon the Government, unless formalized by proper contractual documents executed by the KO prior to completion of this contract.

1. On all matters that pertain to contract terms, the Contractor shall contact the KO. When, in the opinion of the Contractor, the COR/Alternate COR requests effort outside the existing scope of the order or contract, the Contractor shall promptly notify the KO in writing. The Contractor under such request shall take no action unless authorized by the KO that the request is within the scope of the contract or the KO has issued a contractual modification.

(End of Text G-5)

G-6 Payment, Selected Items of Cost Reimbursement Contracts

Travel Costs

(1) Air: The Contractor shall be reimbursed for the actual cost of transportation via air, provided, such costs are the lowest customary standard, coach, or equivalent airfare offered during normal business hours, unless higher fares are justified in accordance with FAR 31.205-46(b).

(2) Privately Owned Conveyance: Reimbursement for the use of privately owned conveyance by the Contractor’s personnel will be at the mileage rate specified in the Joint Travel Regulations plus all necessary tolls when such travel is necessary for performance under this contract and does not constitute non-reimbursable travel as defined below.

(3) Auto Rental: Reimbursement for the use of rental cars (most economical class available consistent with the need) by the Contractor’s personnel will be at actual cost.

(4) Other Public Transportation: The use of other public transportation (Coach/Economy) by the Contractor’s personnel will be reimbursed at actual cost.

Non-reimbursable Travel: The following travel shall not be reimbursed hereunder: travel performed for personal convenience, daily travel to and from the designated work site.

Substantiation of Costs: The Contractor shall submit a summary by trip of actual costs incurred for authorized travel.

In no event will reimbursement exceed the published rates of common carriers unless justified and approved in advance by the Contracting Officer.

Personnel in Travel Status: For personnel on official travel status (i.e. travel required for performance of this contract and authorized by the Contracting Officer or the Contracting Officer’s Representative (COR)), travel shall be considered at time of performance under the contract. However, such reimbursement shall not exceed eight (8) labor hours per individual while in travel status during one (1) calendar day nor shall travel outside regular duty hours be reimbursed except: when travel involves the performance of work while traveling, is carried out under arduous conditions, or results from an event that could not be scheduled or controlled administratively by either the Contractor or Government.

Per Diem

Expenses for subsistence and lodging shall be reimbursed to the Contractor only to the extent where overnight stay is necessary and authorized by the Contracting Officer for performance under this contract. Incurred costs shall be considered to be reasonable and allowable only to the extent that they do not exceed, on a daily basis, the maximum per diem rates in effect at the time of travel as set forth in the Federal Travel Regulations, Joint Travel Regulations and Standardized Regulations set forth in FAR 31.205-46(a)(2).

Cost of Materials

The cost of materials furnished or used under this contract shall be reimbursed in accordance with paragraph (b) of the clause entitled, “Allowable Cost and Payment (FAR 52.216-7)” for cost reimbursement contracts. Expendable material costs for items such as office supplies, report paper, etc. and tools of the trade shall be considered to be included in the contractor’s indirect cost pools. Contractor furnished items, including personal protective equipment (uniforms, steel toed and other work boots, safety glasses, etc.) are to be included in the contractor’s indirect cost pools. The Contractor shall be required to support all material costs claimed.

Credits

The Contractor shall insure that any credits for future travel, free travel, free gifts or rebates on current travel offered by airlines or car rental agencies as part of frequent traveler or similar promotional programs that are accrued as a result of travel necessary for performance under the contract, shall be conveyed to the Government.

(End of Text G-6)

G-7 Contractor Performance Assessment Reporting System (CPARS) Requirements

(a) The contractor, in performing this contract, will be subject to a past performance assessment in accordance with FAR 42.15 and the Contractor Performance Assessment Reporting System (CPARS) User Manual at https://www.cpars.gov/pdfs/CPARS_User_Manual.pdf. All information contained in the assessment may be used by the Government, within the limitations of FAR 42.15, for future source selections in accordance with FAR 15.304 where past performance is an evaluation factor.