DLA i6055.01 Aug 10 2018.pdf

DLAI 6055.01

Defense Logistics Agency

INSTRUCTION

Effective: August 10, 2018

Accountable Office: Safety and Occupational Health Office

SUBJECT: Safety and Occupational Health (SOH) Program

REFERENCES. See Enclosure 1.

1. PURPOSE. This Instruction:

a. Updates and reissues DLAI 6055.01 (Reference (a)).

b. Cancels DLAI 6055.02 (Reference (b)), DLAI 6055.04 (Reference (c)), DLAI 6055.05

(Reference (d)), DLAI 6055.08 (Reference (e)), DLAI 6055.10 (Reference (f)), DLAI 6055.14 (Reference (g)), and DLAM 6055.04 (Reference (h)).

c. Implements section 668 of title 29, United States Code (Reference (i)), Executive Order

12196 (Reference (j)), part 1960 of title 29 Code of Federal Regulations (Reference (K)), DoDI

6055.01 (Reference (l)), DoDI 6055.04 (Reference (m)), and DoDI 6055.07 (Reference (n)).

d. Establishes policy and procedures related to Agency SOH program and management system.

2. SUMMARY OF CHANGES. This Instruction makes extensive changes to the Agency SOH program by integrating risk management and SOH management system requirements into the overall SOH program. The document clearly describes SOH responsibilities and the mandatory federal and DoD SOH requirements and forms to document SOH tasks and risk decisions.

3. APPLICABILITY. This Instruction applies to all DLA activities. Use this Instruction with applicable labor agreements. Provisions in a collective bargaining agreement (CBA) that conflict with this policy may take precedence for employees under the agreement. This Instruction applies to active duty military, unless otherwise stated. During mobilization or national emergency, this Instruction remains in effect without change. This Instruction DOES NOT apply to DoD contractor personnel and contractor operations; each contractor is directly responsible for complying with federal and state occupational safety and health (OSH) standards for its employees.

4. DEFINITIONS. See Glossary.

5. POLICY. It is DLA policy to:

a. Eliminate injuries, deaths, and occupational illnesses by using a Risk Management (RM) process focusing on significant annual reductions in all classes of mishaps with the ultimate goal of zero mishaps, while remaining in compliance with all established nationally recognized standards and policies.

b. Comply with Occupational Safety and Health Administration (OSHA) or Host Nation

(HN) standards and requirements in all nonmilitary-unique DoD operations and workplaces, regardless of whether work is performed by Military, DoD Civilian, or contract personnel.

c. Reduce costs and eliminate unnecessary expenditures through the prevention of mishaps and occupational illnesses.

d. Have a safety culture that holds commanders and directors responsible for SOH program performance.

e. Establish and maintain a SOH management system that focuses on increased program effectiveness at each Major Subordinate Command (MSC) and Outside Continental United States (OCONUS) region following DoDI 6055.01 (Reference (l)).

f. Use RM process to supplement not supersede federally mandated standards and regulations.

g. Use the SOH Functional Community to support all aspects of the Agency SOH program.

h. Appoint supervisors as additional duty SOH personnel.

6. RESPONSIBILITIES. See Enclosure 2.

7. PROCEDURES. See Enclosure 3.

8. INFORMATION REQUIREMENTS.

a. Send annual self-assessment of the MSC SOH program and OCONUS regional SOH program to the Agency SOH Office by the last workday in February each calendar year.

b. Send the annual SOH inspection schedule (for Fiscal Year) to the Agency SOH office on the last business day of October with updates provided each quarter.

c. Send quarterly updates for safety metrics in the Strategic Plan, People and Culture Plan and Strategic Plan Implementation Guidance to the Agency SOH Office by the 10th day of October, January, April, and July.

d. Use DLA Form 1591, “Supervisory Mishap Report” only when the Enterprise Safety

Application Management System (ESAMS) is unavailable.

e. Report all hazards and unsafe/unhealthful incidents verbally, or in ESAMS, or on DLA Form 1404 “Near Miss/Hazard Report.”

f. Post OSHA Form 300A, “Summary of Work-Related Injury and Illness” for each DLA geographic location (establishment) annually from February 1 through April 30. This form is generated in ESAMS.

g. Complete DLA Form 7001, “Job Hazard Analysis” to documents task steps, hazards and required controls and personal protective equipment (PPE) associated with a specific task.

h. Complete DLA Form 7001A, “Job Hazard Analysis Review” to document the supervisor and employee Job Hazard Analysis (JHA) review.

i. Attach completed DLA Form 7015, “Mishap and Near Miss Analysis” to the mishap and near-miss investigation record in ESAMS.

j. Attach DLA Form 7016, “DLA Annual Safety and Occupational Health (SOH) Industrial Workplace Inspection Checklist” to the inspection record in ESAMS.

k. Attach DLA Form 7017, “DLA Annual Safety and Occupational Health (SOH) Office

Inspection Checklist” to the inspection record in ESAMS.

l. Attach DLA Form 7018, “DLA Supervisor Industrial Self Safety Inspection Checklist” to the inspection record in ESAMS.

m. Attach DLA Form 7019, “DLA Supervisor Office Self Safety Inspection Checklist” to the inspection record in ESAMS.

n. Use DD Form 2977, “Deliberate Risk Assessment Worksheet” to document risk decisions for operations.

o. Send OSHA Form 2H, “Notice of Unsafe or Unhealthful Working Conditions” to DLA

OSH Manager within 3 days of receipt.

9. RELEASABILITY. Cleared for Public Release. Available on the DLA Issuances Website.

10. INTERNAL CONTROLS. The Agency SOH Office ensures compliance with this Instruction by reviewing the annual self-assessments of the MSC and OCONUS Regional SOH program.

11. EXPIRATION DATE. This Instruction expires on August 10, 2021.

WILLIAM M. BOWERS

Director DLA Transformation

Enclosure(s) Enclosure 1 – References Enclosure 2 – Responsibilities Enclosure 3 – Procedures Enclosure 4 – SOH Risk from Contractor Operations Enclosure 5 – Internal Review Checklist Glossary

CONTENTS

CONTENTS

ENCLOSURE 1: REFERENCES

ENCLOSURE 2: RESPONSIBILITIES

ENCLOSURE 3: PROCEDURES

ENCLOSURE 4: SOH RISK FROM CONTRACTOR OPERATIONS

ENCLOSURE 5: INTERNAL CONTROL CHECKLIST

GLOSSARY

PART I. ABBREVIATIONS AND ACRONYMS

PART II. DEFINITIONS

ENCLOSURE 1

ENCLOSURE 1: REFERENCES

(a) DLAI 6055.01, “Safety and Occupational Health Program,” December 8, 2014, as amended (hereby superseded)

(b) DLAI 6055.02, “Voluntary Cardiopulmonary Resuscitation (CPR) Training and Automated External Defibrillator (AED) Program,” February 13, 2015 (hereby canceled)

(c) DLAI 6055.04, “Radiation Safety Program,” October 22, 2015 (hereby canceled)

(d) DLAI 6055.05, “Private Sector Health Care Delivery Service,” March 13, 2015 (hereby canceled)

(e) DLAI 6055.08, “Enterprise Safety Application Management System,” September 23, 2014

(hereby canceled)

(f) DLAI 6055.10, “Safety and Occupational Health Management System,” August 17, 2017

(hereby canceled)

(g) DLAI 6055.14, “Safety and Occupational Health Risk Management,” November 27, 2017

(hereby canceled)

(h) DLAM 6055.04, “Indoor Air Quality Survey Procedures,” August 5, 2015 (hereby canceled)

(i) Title 29, United States Code

(j) Executive Order 12196, Occupational Safety and Health Programs for Federal Employees

(k) Part 1960 of title 29, Code of Federal Regulations

(l) DoDI 6055.01, “Safety and Occupational Health Program,” October 14, 2014

(m) DoDI 6055.04, “DoD Traffic Safety Program,” April 20, 2009, as amended

(n) DoDI 6055.07, “Mishap Notification, Investigation, Reporting and Recordkeeping,”

June 6, 2011

(o) DoDM 5200.01 “Information Security,” February 24, 2012

(p) Title 5, Code of Federal Regulations

(q) DoDI 1400.25, “DoD Civilian Personnel Management System,” dates vary by volume

(r) Title 10, Code of Federal Regulations

(s) Title 21, Code of Federal Regulations

(t) Part 1910 of title 29, Code of Federal Regulations

(u) Occupational Safety and Health Administration Directive number CPL 02-00-160, “OSHA’s Field Operations Manual (FOM),” August 2, 2016

(v) DoDI 1010.10, “Health Promotion and Disease Prevention,” April 28, 2014, as amended

(w) DoDM 6055.05, “Occupational Medical Examinations and Surveillance Manual,”

May 2, 2007, as amended

(x) DoDI 1438.5, “Civilian Employees’ Occupational Health and Medical Services Program,”

December 4, 1997

(y) DoDD 5134.01, “Under Secretary of Defense for Acquisition, Technology, and Logistics

(USD(AT&L)), December 9, 2005, as amended

(z) DoDI 3020.41, “Operational Contract Support (OCS),” December 20, 2011

(aa) DoDI 6490.03, “Deployment Health,” August 11, 2006

(bb) DoDI 6055.12, “Hearing Conservation Program (HCP),” December 3, 2010

(cc) DoDI 6050.05, “DoD Hazard Communication (HAZCOM) Program,” August 15, 2006

(dd) DLAI 5015.01, “DLA Records and Information Management Policy,” March 27,2018

(ee) Part 1904 of title 29, Code of Federal Regulations

(ff) Title 40, United States Code

(gg) Title 48, Code of Federal Regulation

ENCLOSURE 2

ENCLOSURE 2: RESPONSIBILITIES

1. DLA DIRECTOR will:

a. Champion, resource and oversee the SOH program to ensure Agency-wide compliance.

b. Institute a SOH management system that addresses all management levels.

c. Protect privileged safety information in accordance with (IAW) the provisions of

Enclosure 5 of DoDI 6055.07 (Reference (n)) and DoDM 5200.01 (Reference (o)).

d. Serve as or appoint the Designated Agency Safety and Health Official (DASHO).

e. Appoint a qualified safety professional as the Agency Occupational Safety and Health

(OSH) Manager to serve as the primary point of contact and subject matter expert for all aspects of the Agency SOH program.

f. Ensure SOH officials are designated at each appropriate management level (MSC and

OCONUS Region) with sufficient authority and responsibility to plan for and assure funds for necessary SOH personnel, equipment, materials, and training for implementation of an effective SOH program.

g. Chair an Agency Executive SOH Council.

h. Establish an Agency SOH Philosophy.

2. DLA CHIEF OF STAFF under the authority, direction, and control of the DLA Director, will:

a. Establish, emphasize, evaluate, and ensure an effective Agency-wide SOH program.

b. Oversee Agency SOH program to include risk management and mishap and injury prevention activities.

c. Ensure the Agency OSH Manager has direct reporting responsibility to provide SOH guidance and advice.

3. DIRECTOR, DLA OFFICE OF THE INSPECTOR GENERAL (OIG) will:

a. Evaluate selected safety programs of DLA organizations related to compliance with this

Instruction.

b. Notify the Agency OSH Manager of any suspected non-compliance issues found during other Inspector General activities.

c. Conduct radiation safety program and license compliance audits.

d. Request support from qualified SOH personnel for the resources and expertise necessary to ensure accomplishment of the technical inspection mission.

4. DLA GENERAL COUNCIL (DG) will:

a. Review and recommend actions related to OSHA Form 2H (Notice of Unsafe or

Unhealthful Working Conditions) violations and appeals.

b. Review and provide recommendations related to requests for SOH information under the

Freedom of Information Act.

c. Review and provide recommendations to the Agency OSH Manager on the release of a Mishap Investigation Board (MIB) report for a Class A or B mishap.

5. DIRECTOR, DLA HUMAN RESOURCES (J1) will:

a. Administer a program to provide SOH training and education that meets DLA’s needs.

b. Include SOH Program Orientation in all new employee orientation briefings.

c. Inform Agency SOH Office of all injury compensation claims submitted as a result of a mishap in the workplace.

d. Forward all requests for Hazardous Duty and Environmental Differential Pay Evaluations to the DLA SOH Office for validation.

e. Maintain the DLA Learning Management System (LMS) as the system of record for required SOH training.

6. DIRECTOR, DLA OPERATIONS (J3) will:

a. Establish operational controls for use of hazardous chemicals.

b. Establish operational controls for the receipt, storage and issue of radioactive commodities authorized under the DLA NRC license.

c. Verify the safe disposal, demilitarization and decontamination of chemical agents, munitions, and items of supply containing radioactive material.

d. Develop policy and guidance governing the selection, training, testing and licensing of government motor vehicle operators including Material Handling Equipment (MHE) and other specialized vehicles.

e. Include the RM process in the planning phase for all DLA operations, ensuring that risk is accepted at the appropriate level. Document risk decisions on DD Form 2977 (Deliberate Risk Management Worksheet).

f. Identify qualified SOH personnel as part of the deployment rotation for DLA operations.

7. DIRECTOR, DLA FINANCE (J8) will:

a. Ensure planning, programming, budgeting and execution of sufficient resources to effectively implement the SOH program as required by Section 7902 of title 5 USC (Reference (p)) and Chapter 15 of title 29 USC (Reference (i)).

b. Provide advice to the DLA Director on funding practices related to administering the

SOH management system.

8. COMMANDERS AND DIRECTORS OF MAJOR SUBORDINATE COMMAND (MSC)

will:

a. Serve as the Safety Officer for their organization.

b. Implement a SOH program and management system consisting of all required program elements included in Enclosure 3 of this Instruction. Implement an off-duty safety program for military service members.

c. Appoint a qualified SOH manager with direct access to the commander/director, to serve as an advisor to identify hazards and recommend elimination or mitigation, develop mishap prevention programs, monitor safety performance, and service as a point of contact for SOH matters.

d. Appoint supervisors as additional duty safety personnel to perform required safety and mishap prevention functions at all organization levels.

e. Develop and implement MSC-specific written procedures following nationally recognized safety and health standards. Synchronize local procedures with co-located DLA organizations and host installations.

f. Report an on-duty fatality using Commander’s Critical Information Report #4. Report all other Class A, Class B or off-duty fatality using Commander’s Critical Information Report #17.

g. Ensure all mishaps and near misses are reported and investigated using ESAMS. Use DLA Form 1591 (Supervisor Mishap Report) when ESAMS is not available. Complete DLA Form 7015 (Mishap and Near Miss Analysis) for all.

h. Ensure all findings and recommendations identified in mishap investigations are addressed (i.e., corrective actions initiated) within 30 days of mishap investigation completion.

i. Ensure qualified SOH personnel provide worker compensation claims administrator with an assessment of work-relatedness of reported injuries or illnesses.

j. Ensure qualified SOH personnel provide J1 with a professional opinion on workplace conditions and work practices appropriate for light duty assignments.

k. Chair a quarterly SOH council for the MSC to include: near miss trends, mishap experience, implementation of recommendations identified during mishap investigations, hazard abatement, results of SOH inspections completed, and status of SOH training. Other topics can be added as appropriate.

l. Brief MSC mishap experience (Class A and B) and lessons learned at the DLA Executive

SOH Council.

m. Include the RM process in the planning phase for all operations, ensuring that risk is documented on DD Form 2977 (Deliberate Risk Assessment Worksheet) and accepted at the appropriate level.

n. Track performance of SOH metrics included in the Agency Strategic Plan, People and

Culture Plan, and Strategic Plan Implementation Guidance.

o. Ensure all required SOH training (initial and refresher) is completed and documented in

LMS.

p. Complete the Internal Controls Checklist at Enclosure 5.

9. DLA OCONUS REGIONAL COMMANDERS will:

a. Serve as the Safety Officer for their OCONUS region.

b. Implement a SOH program and management system consisting of all required program elements included in Enclosure 3 of this Instruction. Implement an off-duty safety program for military service members.

c. Appoint a qualified SOH manager with direct access to the commander/director, to serve as an advisor to identify hazards and recommend elimination or mitigation, develop mishap prevention programs, monitor safety performance, and service as a point of contact for SOH matters.

d. Appoint supervisors as additional duty safety personnel to perform required safety and mishap prevention functions at all organization levels.

e. Develop and implement site-specific written procedures following nationally recognized safety and health standards as the appointed safety and health official. Synchronize local procedures with co-located DLA organizations and host installations.

f. Report an on-duty fatality using Commander’s Critical Information Report #4. Report all other Class A, Class B or off-duty fatality using Commander’s Critical Information Report #17.

g. Ensure all mishaps and near misses are reported and investigated using ESAMS. Use DLA Form 1591 (Supervisor Mishap Report) when ESAMS is not available. Complete DLA Form 7015 (Mishap and Near Miss Analysis) for all.

h. Ensure all findings and recommendations identified in mishap investigations are addressed (e.g., corrective actions initiated through construction project) within 30 days of mishap investigation completion.

i. Ensure qualified SOH personnel provide worker compensation claims administrator with an assessment of work-relatedness of reported injuries or illnesses.

j. Ensure qualified SOH personnel will provide J1 with a professional opinion on workplace conditions and work practices appropriate for light duty assignments.

k. Chair a quarterly SOH council for the OCONUS region to include: near miss trends, mishap experience, implementation of recommendations identified during mishap investigations, hazard abatement, results of SOH inspections completed, and status of SOH training. Other topics can be added as appropriate.

l. Brief mishap experience (Class A and B) and lessons learned at DLA Executive SOH

Council.

m. Include the RM process in the planning phase for all operations, ensuring that risk is appropriate level.

n. Track performance of SOH metrics included in the Agency Strategic Plan, People and

Culture Plan, and Strategic Plan Implementation Guidance.

o. Ensure all required SOH training (initial and refresher) is completed and documented in

LMS.

p. Advocate establishment of SOH requirements in Status of Forces Agreement that are common for United States and host nation personnel.

q. Address the applicability of host nation SOH standards to DLA operations in policies and procedures.

r. Complete the Internal Controls Checklist at Enclosure 5.

10. DLA OSH MANAGER will:

a. Develop Agency policies and procedures for implementing a SOH program that complies with statutory and DoD requirements.

b. Implement the SOH management system, where duties include the full range of program management responsibilities.

c. Perform effective and efficient oversight of the DLA SOH program according to this

Instruction and statutory requirements.

d. Develop procedures to manage SOH risks to visitors and the public from DLA operations.

e. Ensure compliance with the term and conditions of the Nuclear Regulatory Commission

(NRC) license(s) held by DLA or its MSCs.

f. Ensure all DLA organizations evaluate their Radiation Health Protection Program to ensure compliance with the DLA NRC license, DoD instructions and directives and federal regulations.

g. Establish procedures for communicating with OSHA on technical issues and establish guidelines for contact with OSHA at the regional and local levels.

h. Provide an annual Occupational Safety and Health Report to DoD for the DoD Annual Occupational Safety and Health Report to the Secretary of Labor.

i. Conduct and report to DoD an annual program management review on the status of the

Agency SOH program.

j. Within 60 days of appointment of a senior official, brief the official on the history and current status of Agency SOH efforts. This briefing will include the DoD and DLA goals and initiatives planned toward achieving those goals.

k. Conduct strategic planning and develop strategic goals and metrics for the Agency SOH program.

l. Support the development and execution of stakeholder involvement plans and outreach programs to implement initiatives established in the DLA Strategic Plan, People and Culture Plan, and Strategic Plan Implementation Guidance.

m. Develop, coordinate and facilitate a single-entry, multiple-use automated reporting system for process loss reports (e.g., ESAMS) for use in assessing risk, making RM decisions and developing injury prevention programs.

n. Interact with Military Services, federal, state and local agencies and industry to identify and publish best practices and injury prevention strategies.

o. Define a SOH management system that addresses all management levels.

p. Evaluate operations and workplaces to support an assessment of hazardous duty and environmental differential pay IAW section 532.511 of title 5 CFR (Reference (p) and Volume 550 of DoDI 1400.25 (Reference (q)).

q. Develop procedures to ensure qualified SOH professionals provide claims administrators with an assessment of work-relatedness of reported injuries and illnesses.

r. Develop procedures to ensure qualified SOH personnel provide J1 with a professional SOH opinion on workplace conditions and work practices appropriate for light-duty assignments.

s. Develop and maintain an Agency Explosive Safety Management Program.

t. Perform duties as the Agency Functional Community Manager for SOH career fields

(e.g., GS-0018, GS-0019, GS-0602, GS-0610, GS-0620, GS-0690, GS-0803, and GS-1306).

u. Release copies of Mishap Investigation Board (MIB) reports for Class A or B mishaps when authorized by the DASHO or Chief of Staff.

v. Develop Agency-wide SOH training (e.g., DLA SOH Program Orientation, Supervisor

Safety Training, RM, and Additional Duty Safety Officer, etc.) to address common, enterprise-wide requirements.

w. Sign OSHA Form 300A (Annual Summary of Work Related Injuries and Illnesses) for all

DLA establishments.

x. Ensure Agency injury and illness data is submitted to the OSHA following 29 CFR

1960.72 (Reference (k)).

y. Designate a panel for all MSC or OCONUS Regional safety manager positions (GS-13 and above) and provide recommendations to the MSC or OCONUS Regional selection official.

z. Develop Agency-wide annual safety campaign that focuses on workplace and off-duty recreational topics as well as Agency mishap experience.

11. DLA SUPERVISORS will:

a. Provide their personnel with safe and healthful working conditions, ensure safe work practices, and provide SOH information, education and training that will enable personnel to effectively use RM on and off duty.

b. Be responsible for the workplace safety and the protection of personnel, resources and mission capability under their supervision.

c. Be responsible for Military on and off duty safety and the protection of personnel, resources and mission capability under their supervision.

d. Execute the RM process in the planning phase for all operations, ensuring that risk is appropriate level. Maintain up to date Deliberate Risk Assessment Worksheets for all operations.

e. Work with employees to generate a JHA for each task with hazards that is performed by

DLA personnel. Use the JHA to document the task steps, hazards, controls for identified hazards, and use of PPE. Document on DLA Form 7001 (JHA).

f. Review JHAs at least annually or after a mishap, near miss or change in operation.

Document on DLA Form 7001A (JHA Review).

g. Protect personnel from coercion, discrimination or reprisals for taking part in the SOH program including protection against reprisal for identifying and communicating hazards.

h. Perform additional duty safety program required safety and mishap prevention functions for all personnel under their supervision.

i. Ensure medical surveillance is accomplished for their employees as required by their position description, industrial hygiene surveys and current JHA.

12. MILITARY SERVICE MEMBERS AND DoD CIVILIANS will:

a. Follow safe work practices, including but not limited to, compliance with workplace

SOH procedures, proper use of equipment, tools and PPE.

b. Comply with medical surveillance program requirements.

c. Promptly report to supervisor or management any unsafe conditions or work practices.

d. Report all unplanned events (mishaps) to supervisor as soon as possible.

e. Complete all SOH training requirements.

13. DoD CIVILIANS. The DoD civilians have the following rights.

a. IAW 29 CFR part 1960 (Reference (k)), civilian employees have the right to decline to perform an assigned task because of a reasonable belief, that, under the circumstances, the task poses an imminent risk of death or serious bodily harm and there is insufficient time to seek effective redress through normal hazard reporting and abatement procedures.

b. Both the affected personnel and local management are entitled to the considered opinion of a qualified industrial hygiene, safety engineer, health physicist, safety, fire prevention, or health professional, as applicable, on the extent of the hazard.

ENCLOSURE 3

ENCLOSURE 3: PROCEDURES

1. GOALS, OBJECTIVES AND TARGETS.

a. DLA is committed to creating a safety culture that focuses on leadership engagement and employee involvement. The primary objective is to execute a predictive SOH program by enabling MSCs and OCONUS Regions to focus on preventing the next mishap. To achieve this objective, MSCs and OCONUS Regions will have the capabilities they need to make timely, informed decisions based on risk.

b. The DLA SOH program is an enduring leadership program that once fully executed, enables organizations to pursue local recognition as an OSHA Voluntary Protection Program site.

c. DLA recognizes management system achievement through the DLA Agency Awards and

Recognition Program.

d. The DLA Strategic Plan, People and Culture Plan and Strategic Plan Implementation Guidance identifies objectives and initiatives to proactively protect the workforce to meet DLA’s mission. The Strategic Plan Implementation Guidance identifies specific safety tasks and metrics to support the People and Culture Plan.

e. The goals are to improve near miss reporting, mishap reporting, inspection procedures, hazard prevention, and training and awareness. Achieving these goals help build a safety-conscious culture to reduce mishaps and safety and health risks to the workforce.

f. MSCs and OCONUS Regions brief their SOH posture using metrics in the People and

Culture Plan during the Executive SOH Council.

2. LEGAL APPLICABILITY OF SOH STANDARDS.

a. The proponent of this Instruction is the DASHO. The proponent has the authority to approve exceptions or waivers to this Instruction that are consistent with controlling laws and regulations. Activities will request a waiver through their command channel by providing justification that includes a full analysis of the expected benefits and a formal review by the activity’s senior legal officer. All waiver requests will be endorsed by the commander or senior leader of the requesting activity and forwarded through their higher headquarters to the Agency SOH office.

b. Nonmilitary-unique DLA Operations. All personnel will comply with the federal regulatory standards distributed by OSHA within all DLA nonmilitary-unique operations and workplaces, and with regulatory requirements of title 10 CFR part 20 (Reference (r), title 21 CFR part 1040 and sections 1040.10 and 1040.11 (Reference (s)). Any conflicts between regulatory standards are referred to the DLA OSH Manager who will resolve the matter with the appropriate regulatory official.

c. Uniquely Military Equipment, Systems, Operations or Workplaces. Uniquely military equipment, systems, operations or workplaces are excluded from the federal regulatory standards distributed by OSHA in Reference (t). However, DLA personnel will apply OSHA and other regulatory safety and health standards to uniquely military equipment, systems, operations or workplaces in whole or in part as practicable. When military design, specifications, or deployment requirements render compliance with existing SOH standards infeasible or inappropriate, or when no standard exists for such military application, supervisors will apply RM procedures. The results of the RM decision are documented on DD Form 2977 (Deliberate Risk Assessment Worksheet) and approved at the appropriate level and communicated to all affected personnel.

d. Locations OCONUS. Federal regulatory standards distributed by OSHA in Reference (t) only apply within the U.S. and certain U.S. territories. DLA operations will still apply these OSHA standards to all workplaces, including OCONUS, where feasible, based on the RM decision. The RM decision will be documented on DD Form 2977 (Deliberate Risk Assessment Worksheet) and approved at the appropriate level and communicated to all affected personnel.

e. Joint-use Facilities. When personnel of different MSCs or of DoD components and other federal agencies work in workplaces at the same installation, the DoD components and other federal agencies involved are governed by OSHA standards in Reference (t), including approved alternate standards, as a minimum, and host-agency standards. When other agency standards conflict with OSHA standards, DLA supervisors will refer the matter to the DLA OSH Manager through the chain of command. The MSC Commander or Director is responsible for SOH program management and for executing the SOH management system for assigned personnel.

f. Joint Bases. The military department for a joint base supporting command will provide

SOH assistance to the supported command IAW the joint-base implementation guidance and memorandums of agreement (MOAs) or support for the joint bases. MSCs and OCONUS Regional Commanders and Directors will identify requirements and establish MOAs when necessary. The MSC and OCONUS Regional Commander and Director is responsible for the safety and health of their personnel.

3. SOH PROGRAM REQUIREMENTS.

a. MSC Commanders and Directors and OCONUS Regional Commanders.

(1) Provide the appointed SOH manager with qualified SOH personnel of sufficient quantities and technical competences to assist in implementing the requirements of this Instruction.

(2) Within 60 days of appointment of a senior official, have the SOH personnel brief the official on the history of current status of SOH efforts. This briefing will include Agency goals and initiatives planned toward achieving those goals.

b. Commanders, Managers and Supervisors.

(1) All management levels are responsible for the safety and protection of personnel, resources and mission capability under their supervision. This responsibility also applies to military members during off duty activities.

(2) Supervisors at each management level include their SOH management system within their overall management approach.

(3) Supervisors provide their personnel with safe and healthful working conditions, ensure safe work practices, and provide SOH information, education, and training that will enable personnel to effectively use RM on and off duty.

(4) Supervisors recognize their subordinates for their contributions to safe work practices and hold them accountable when they do not comply with required SOH responsibilities and practices.

(5) Supervisors encourage military personnel to apply RM strategies to off duty activities.

c. DLA Personnel.

(1) Follow safe practices including, but not limited to, compliance with workplace SOH standards, proper use of equipment, tools and PPE, and compliance with medical surveillance program requirements.

(2) Promptly report to management any unsafe conditions or work practices.

d. Workplace Information. Supervisors ensure personnel have ready access to the following types of information: approved DD Form 2977 (Deliberate Risk Assessment Worksheet); results of safety, industrial hygiene or occupational health evaluations or surveys; JHAs; workplace inspection or evaluation reports; specific work safety and health procedures; precautions regarding hazards; planned corrective actions for hazards and interim protective measures; and hazard reporting forms.

e. Access to Exposure and Medical Records.

(1) Employees have the right of access to their exposure and medical records IAW 29

CFR section 1910.1020 (Reference (t)).

(2) Employee must be informed at the time of employment, and annually after that, of the existence, location, and availability of any records covered by this section, the person responsible for maintaining and providing access to records and each employee’s right to access these records.

f. Language Barriers. All SOH information will accommodate workforce language and literacy barriers.

4. RESOURCES. Commanders, Directors, managers and supervisors provide resources for an effective SOH program by:

a. Planning, programing, and budgeting for resources required to implement SOH program and effectively manage SOH risk in their organization during mission execution.

b. Provide SOH personnel of sufficient quantities and technical competencies to assist in implementing the requirements of this Instruction.

c. Assign qualified SOH personnel to serve as an advisor to identify hazards, recommend elimination or mitigation of hazards, develop mishap prevention programs, advise additional duty safety personnel, and serve as point of contact for SOH matters.

d. Authorize expenses to obtain and maintain credentials for qualified SOH personnel IAW section 5757 of title 5 USC. (Reference (p)). Payment may not include a person’s membership fees in societies or associations.

5. SOH COUNCILS.

a. The DLA Executive SOH Council reviews MSC and OCONUS Regional programs to monitor SOH performance and metrics identified in the People and Culture Plan and Strategic Plan Implementation Guidance.

b. MSCs and OCONUS Regions establish a SOH Council that meets quarterly. The council will focus on mishap experience, implementation of recommendations identified during mishap investigations, hazard abatement, results of SOH inspections completed and SOH training completions. Additional topics may be included.

c. DLA activities participate in the military service host or DLA host installation SOH council.

6. TRAINING, EDUCATION AND QUALIFICATIONS.

a. Commanders and Senior Management Officials. SOH personnel provide briefings and awareness for executive-level leaders on SOH policies, procedures, and initiatives in their organization and parent organization. Train on applying RM principles, tools and techniques to inform decision making related to DLA operations, activities and workplaces.

b. Supervisors. SOH personnel provide training in RM skills needed to implement the DLA

SOH policies and programs. These skills include fostering a workplace where:

(1) Hazards are identified, eliminated, or mitigated to an acceptable level.

(2) Employees can identify and are aware of hazards and understand controls required to eliminate or mitigate the hazards both on and off duty.

(3) Personnel are aware of appropriate risk acceptance levels and who has responsibility to make risk acceptance decisions as circumstances change.

(4) Personnel are motivated to work in a safe and healthful manner.

(5) Mishaps are promptly reported and investigated.

(6) Personnel are provided opportunities to develop other skills needed to implement the organization’s SOH program.

(7) Supervisors hold personnel accountable for compliance with established safe work practices and procedures.

c. Qualified SOH Personnel. Leadership provides opportunities for formal and informal training courses, educational programs, and other professional development for SOH personnel.

Training is required to ensure SOH personnel achieve and maintain the necessary technical specialty, management, and leadership competencies needed to advise and support to commanders, management officials and personnel.

d. Additional Duty SOH Personnel. SOH personnel provide RM training to supervisors as required for the performance of duties related to the additional duty SOH program.

e. All Personnel.

(1) Supervisor ensure training on:

(a) Provisions of the DLA on and off duty SOH program and RM.

(b) Authorities and opportunities for participating in formal risk assessments.

(c) Hazard awareness, identification and reporting in order to manage workplace and off duty risks.

(d) Reporting mishaps.

(e) Minimum required actions, including following required safety and health work practices and procedures.

(f) Consequences for not complying with established work practices and procedures.

(2) Supervisors train employees at all levels to apply RM principles, tools, and techniques to inform decision making in DLA operations, activities and workplaces.

f. Local Area Hazard Safety Briefing. SOH personnel develop and keep current pertinent SOH hazard briefings for unique local area and workplace conditions and practices (including OCONUS locations). Provide this briefing to all personnel before being exposed to the hazards.

Provide applicable installation-related information to non-DoD visitors in conjunction with obtaining an installation visitor pass. Supervisors provide employees with local hazard briefs so employees understand the specific hazards and controls in their work area.

g. Learning Management System (LMS). Document required SOH training in LMS. All training includes an evaluation to verify knowledge retention.

7. OSHA INSPECTIONS AND OTHER FEDERAL AGENCY EVALUATIONS.

a. Federal Standards for Inspection

(1) Annual Inspections. Workplaces, at a minimum, receive an inspection that satisfies section 1960.25 of Reference (k). Inspections conducted quarterly for operations or workplaces with uncorrected hazards of a risk assessment code (RAC) 1 or 2, elevated mishap experience, special emphasis programs, changing operations or organizations, or for other events that indicate an increased risk.

(2) U.S. Department of Labor (DOL) Inspections and Investigations of DLA Working

Conditions. IAW sections 1960.31 and 1960.35 of Reference (k), OSHA and National Institute of Occupational Safety and Health (NIOSH) officials, acting as representatives of the Secretary of Labor, are authorized to conduct announced or unannounced inspections of DLA workplaces except for uniquely military workplaces and operations, and nonmilitary-unique workplaces staffed exclusively by military personnel.

(a) DOL Access. Admit DOL representatives without delay and at reasonable times.

Escort the DOL representative to the DLA Commander or Director or their senior manager for the operation to be inspected. Provide access to all pertinent SOH information regarding the workplace consistent with national security requirements. Request identification and proof of security clearance as appropriate for the areas visited. The manager for the operation to be inspected will coordinate all phases of the inspection with the installation commander.

(b) Opening Conference. DLA employees and their representatives have the right to participate fully in the inspections IAW section 1960.26 of Reference (k). The manager for the operation to be inspected invites personnel to attend the opening conference IAW DoDI 6055.01 (Reference (l)).

(c) Closing Conference. Before the DOL representative departs, arrange for a closing conference between the DOL representative and the Commander or Director or their senior manager for the operation inspected. The manager invites persons to attend the closing conference IAW DoDI 6055.01 (Reference (l)).

(d) Inspection Documentation. All inspection documentation and violations, OSHA

Form 2H (Notice of Unsafe or Unhealthful Working Conditions), are sent to the DLA OSH Manager for a decision to appeal within 3 working days of the organization being issued the OSHA Form 2H. MCSs or their subordinate activities will not concur with an OSHA violation.

MSCs will identify the DLA OSH Manager as the mailing address for all OSHA correspondence.

(3) OSHA Violation and Appeal Process. The DLA OSH Manager is the authority level for addressing all OSHA 2H Violations with OSHA following the timeframes described in Reference (u). The DLA OSH Manager communicates with the OSHA Area Office to request an informal conference within 5 working days of the site receiving the notice from OSHA. The MSC generates information and documentation to support an appeal of the OSHA 2H Violations.

The DLA OSH Manager appeals to the OSHA Regional Office within 15 working days of the site receiving the notice from OSHA. The DASHO, or representative, consults with DLA General Counsel and then appeals to OSHA National Office within 10 working days if a settlement is not reached with the Regional Administrator. The DLA OSH Manager notifies DoD of the intent to appeal an OSHA violation.

b. Hazardous Duty and Environmental Differential Pay Evaluations. Qualified SOH personnel evaluate operations and workplaces in support of assessments for hazardous duty and environmental differential pay IAW title 5, CFR section 532.511 (Reference (p) and Volume 440 of DoDI 1400.25 (Reference (q)). SOH personnel provide J1 with a professional opinion on workplace conditions and work practices and make recommendations for reducing risks to acceptable levels. Supervisors will eliminate or reduce hazards identified.

c. Injury Compensation Claim Evaluations. In support of injury compensation claims administration, qualified SOH personnel provide the claims administrators with an assessment of the work-relatedness of reported injuries and illnesses. In support of return to work programs, qualified SOH personnel provide J1 with a professional opinion on workplace conditions and practices appropriate for light duty assignments.

8. SOH MANAGEMENT SYSTEM.

a. The SOH management system emphases developing interrelated processes for managing

SOH hazards and risks throughout all levels and functions of the organization. Functions are interrelated and aligned with the RM process.

b. Everyone is held accountable for all of their individual management system responsibilities in Enclosure 2. The SOH management system is the basis of the oversight process performed by the DLA SOH Office.

c. The emphasis is on developing integrated processes for handling common tasks such as managing training, documenting, and tracking corrective and preventative action and controls.

SOH is part of everyone’s job in an effective SOH management system.

d. The SOH management system addresses:

(1) Management commitment and employee involvement.

(2) Mishap reporting and investigation.

(3) Inspections, audits and evaluations.

(4) Training and marketing.

(5) Hazard analysis and countermeasures.

(6) Health protection and promotion.

e. The requirements of this Instruction provide the framework for implementing a SOH management system at each management level.

f. DLA SOH Office conducts an external evaluation of the SOH management system at least every 4 years (48 months maximum) for compliance with this Instruction and Reference (l).

9. SOH PROGRAM.

a. The SOH management system is the foundation for the SOH program and includes specific programs for hazard communication, PPE, equipment lockout/tagout, fire safety and other hazard control programs.

b. Each local, written program describes its own unique requirements for training, recordkeeping, inspection, and other processes. These programs are heavily based on restating the requirements set out in applicable federal law and DoD guidance (References (l)-(n) and (v)- (dd)) in this document. MSC Commanders or Directors and OCONUS Regional Commanders ensure site-specific procedures address the following types of operations using the RM process:

(1) Workplace operations.

(2) Community, off-duty recreation, and seasonal safety.

(3) Tactical (contingency) operations.

(4) Transportation safety.

(5) Radiation safety (ionizing, non-ionizing, laser).

(6) System safety.

(7) Electrical safety.

(8) Explosive safety.

(9) Fire safety.

(10) Contract safety.

c. SOH programs are synchronized with co-located DLA activities and host installations.

10. RISK MANAGEMENT.

a. Risk Management Principles.

(1) Commanders, leaders, and personnel use the RM process to address SOH risks across all DLA operations and tasks, both on and off duty. The RM process is a cyclical process involving hazard anticipation and identification, risk assessment, identifying control options, making risk decisions, mitigating risk including control implementation, and supervision and evaluation of risk mitigation and control measures.

(2) Supervisors are responsible for investigating and correcting any hazardous condition or work practice they observe or have reported to them, reporting those hazardous conditions or work practices beyond their control and ability to correct in a timely manner, and enforcing required work practices.

(3) The RM process supplements, but does not supersede, compliance with federally mandated standards or regulations. When a MSC or OCONUS Regional Commander and Director determines that an OSHA standard should be modified for application to a particular nonmilitary-unique working condition, a proposed alternate standard will be developed and submitted to the DLA OSH Manager for DASHO action.

(4) MSCs and OCONUS Regions establish procedures to ensure RM decisions are documented, achieved and re-evaluated on a recurring basis. The risk assessment and decision are documented on DD Form 2977 (Deliberate Risk Assessment Sheet).

b. Identify hazards.

(1) Risk Assessment Evaluations and Inspections.

(a) Deliberate Risk Assessment. A risk assessment will be completed for all DLA operations and documented on DD Form 2977 (Deliberate Risk Assessment Sheet). The DD

Form 2977 is updated as the operation changes. The risk assessment documents risk for the entire operation (for example, the operation may be warehousing operation, painting operation, etc.).

(b) Job Hazard Analysis. The JHA focuses on examining hazards of a single task

(e.g., operating a forklift, shredding, etc.) before it occurs. JHAs are developed for all tasks with hazards, including administrative tasks with hazards. The JHA describes the relationship between the worker, the task, the tools, the equipment, and the work environment. The JHA is reviewed annually or when there is a mishap, near miss or change in the task. JHA reviews are documented on DLA Form 7001A. The DD Form 2977 may be used in place of the DLA 7001 for single task.

(c) MSCs and OCONUS Regions plan for and conduct periodic SOH inspections of all operations and all workplaces. MSCs and OCONUS Regions ensure procedures in local SOPs integrate quarterly inspections by supervisors and annual inspections by SOH personnel as described in paragraph 7.a(1) of this enclosure.

(d) Qualified SOH personnel inspect every workplace at least annually. MSC

Commanders or directors may allow trained additional duty SOH personnel to conduct annual workplace inspections for administrative (office only) spaces. Industrial type operations and higher risk areas are inspected by qualified SOH personnel.

(2) Hazard Reporting and Investigation. All DLA personnel report identified hazards to supervisors as the primary method of early hazard identification. The supervisor conducts an initial investigation and reports the hazard in ESAMS if the hazard cannot be immediately corrected. Supervisors investigate hazard report within one workday for imminent danger situations, three workdays for potentially serious situations, and 20 workdays for lesser conditions. Supervisors immediately stop work and withdraw exposed personnel until imminent danger situations are corrected; report the hazard to emergency response authorities as appropriate.

(3) Mishap Investigations. The supervisor who first becomes aware of a mishap that involves DLA personnel or property, injury to non-DLA personnel or land to non-DLA property or equipment resulting from DLA operations is responsible for notification through the chain of command. MSCs and OCONUS Regions establish procedures for completing mishap investigations and documenting injury and illness reports in ESAMS. A MIB is used to investigate Class A and B mishaps.

(a) Responsibility for investigating a mishap rests with the MSC or OCONUS

Regional Commander and Director who is assigned operational control over the personnel or equipment or property or mission associated with the mishap. DLA Form 7015 (Mishap and Near Miss Analysis) is completed for all.

(b) MSC and OCONUS Regional Commanders and Directors are responsible for reporting a mishap and assume authority for directing a mishap investigation.

(c) MSC and OCONUS Regional Commanders and Directors, as the authority for their organization, and will convene MIBs for all Class A or B mishaps IAW DoDI 6055.07 (Reference (n)). SOH personnel may advise convening boards for any mishap. Release authority of mishap investigation information to any persons outside of DLA is the DASHO or their representative.

(d) MSC and OCONUS Regional Commanders and Directors brief findings and recommendations to the DLA Director within 30 working days of any Class A or B mishap.

(e) Contracted services are responsible for conducting their own mishap investigations related to their personnel and equipment IAW OSHA. DLA only conducts mishap investigations related to DLA employees, equipment and facilities.

(4) Facility Reviews. Qualified SOH personnel and supervisors review all new facility designs at the 30, 60, and 90 percent design phase to ensure the proposed design meets safety, health and fire standards for occupancy and use. Qualified SOH personnel and supervisors inspect facilities prior to use to identify any hazards.

c. Assess Hazards. Supervisors and qualified SOH personnel assess each hazard and assign a level of risk based on estimated probability and severity of the impact of the hazard on the mission, DLA personnel, the public, resources, and the environment.

(1) Review…