SAQMMA13R0393_v_3_16JAN_DRAFT.docx

SOLICITATION, OFFER, AND AWARD

1. THIS CONTRACT IS A RATED ORDER UNDER DPAS (15 CFR

700)

RATING

SAQMMA13R0393

6. REQUISITION/PURCHASE NUMBER

7. ISSUED BY CODE: LMAQM

OFFICE OF ACQUISITION MANAGEMENT (A/LM/AQM)

6767 NORTH WICKHAM ROAD, SUITE 214

MELBOURNE, FL 32940

8. ADDRESS OFFER TO (If other than Item 7)

OFFICE OF ACQUISITION MANAGEMENT (A/LM/AQM)

6767 NORTH WICKHAM ROAD, SUITE 214

MELBOURNE, FL 32940

SAQMMA13R0393 Page 1 of 1

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

X

SOLICITATION

9. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in item 8, or if hand-carried, until local time

CAUTION LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

Anna M. Garcia

garciaam@state.gov

N/A

11. TABLE OF CONTENTS (See Table of Contents on page 2)

PART III LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

PART IV REPRESENTATIONS AND INSTRUCTIONS

X

K

REPRESENTATIONS CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

OFFER (Must be fully completed by offeror) NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.13. DISCOUNT FOR PROMPT PAYMENT (See Section I, Clause No.

52.232-8)

10 CALENDAR DAYS(%)

0.00 %

20 CALENDAR DAYS(%)

0.00 %

30 CALENDAR DAYS(%)

0.00 %

0 CALENDER DAYS(%)

0.00 %

14. ACKNOWLEDGEMENT OF AMENDMENTS (The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO.

DATE

AMENDMENT NO.

DATE

15A. NAME AND ADDRESS OF OFFEROR

CONTACT: DUNS:

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or Print)

15B. TELEPHONE NUMBER

15C. CHECK IF REMITTANCE ADDRESS IS DIFFERENT FROM ABOVE ENTER SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE

18. OFFER DATE

AWARD (To be completed by Government)

otherwise specified)

ITEM

1038 S PATRICK DRIVE ATTN: INL AIRWING PATRICK AFB, FL 32925

PAYMENT WILL BE MADE BY SOUTH CAROLINA PO BOX 150008; Fax To: 1-866-483-3436

OFFICE OF CLAIMS (RM/GFS/F/C) CHARLESTON, SC 29415-5008

26. NAME OF CONTRACTING OFFICER (Type or print)

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. DATE

IMPORTANT Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTIO

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 PROGRAM OVERVIEW

The United States Department of State, Bureau for International Narcotics and Law Enforcement Affairs, Office of Aviation (INL/A), interchangeably referred to as DOS Air Wing, provides aviation support for the eradication and interdiction of illicit drugs, training of contractor and host nation personnel, movement of personnel and equipment, reconnaissance, personnel recovery (PR), medical evacuation, security of personnel and equipment, and ferrying of aircraft. The Department requires program support services as outlined herein to support operational missions performed by various third party contractor personnel.

The Contractor under this Information Technology Services (ITS) contract shall provide Information Management (IM) support, an enterprise-wide, web-based reporting system, and full life cycle management of information systems to include unclassified communications, data processing, and computer systems.

The Contractor under this Information Technology Services (ITS) contract is a hub-zone small business.

B.2 TYPE OF CONTRACT

a) This is a single-award indefinite-delivery, indefinite-quantity (IDIQ) contract, as defined in Federal Acquisition Regulation (FAR) 16.504 (Indefinite-Quantity Contracts).

b) This contract is for non-commercial items.

c) The contract type(s) for individual task orders will be one or a combination identified in FAR Part 16 (Types of Contracts), under one or more of the following, depending on the type, complexity, and urgency of the task order requirement: fixed-price, cost-reimbursement, labor-hour, and/or time-and-materials.

d) If a task order will be performance-based, as described in FAR subpart 37.6 (Performance-based Acquisition), its requirements will be conveyed and administered at the task order level.

B.3 MINIMUM AND MAXIMUM QUANTITIES

a) The Government shall meet the contract minimum of $100,000.00 through the issuance of task order(s), and inclusive of all direct costs, indirect costs, and profit/fee within the contract’s 10-year period of performance.

b) The maximum for the contract 10-year period of performance shall be any quantity or combination of supplies and services not exceeding $80,000,000 (inclusive of all direct costs, indirect costs, and profit/fee).

B-4 FIXED FULLY-LOADED HOURLY LABOR RATES (FOR SERVICES)

a) This section applies to the labor-hour arrangements (i.e., task order or line items in a task order), the time portion of time-and-materials task orders, and when the Contractor proposes and the Government awards the fixed-price under fixed price arrangements.

b) For direct labor costs under arrangements when payment is made based on actual costs incurred (e.g., cost-reimbursement arrangements, materials portion of time-and-materials arrangements, and progress payments based on costs under fixed-price arrangements), the Government will pay the actual incurred unloaded hourly labor rates multiplied by the actual incurred hours, subject to the Contracting Officer’s allowability determination, pursuant to FAR 31.201-2 (Determining Allowability).

c) Government payment of indirect costs under cost-reimbursement arrangements, materials portion of time-and-materials arrangements, and any progress payments based on costs under fixed-price arrangements is described in Sections B-5 and B-6.

d) The following table displays the negotiated fixed fully-loaded hourly labor rates for a 40-hour normal workweek and the negotiated fixed fully-loaded hourly labor rates for a 48-hour normal workweek.

CLIN

Proposed categories to be added at award

e) The negotiated fixed fully-loaded hourly labor rates are in United States currency.

f) The negotiated fixed fully-loaded hourly labor rates apply only to individuals who have legal status to work in the United States of America (e.g., United States citizens, United States resident aliens, and individuals with permits showing authorization to work in the United States).

g) Fully-loaded hourly labor rates for host-country/local nationals and third-country nationals, if applicable, will be proposed and negotiated at the task order level.

h) Each negotiated fixed fully-loaded hourly labor rate consists of an unloaded hourly labor rate, any labor-related direct costs (e.g., fringe benefits, bonuses), applicable indirect costs, and profit amount. It does not consist of any other costs.

Any other costs that are part of the Contractor’s established compensation plan and consistent with FAR subpart 31.2 shall be allocated as an ODC (other direct cost) (under fixed-price and cost-reimbursement arrangements) or as a Material (under time-and-materials arrangements) at the task order level. Examples of such costs, if applicable, that shall be allocated as an ODC or Material, are post hardship differential pay and danger pay.

i) Any costs included in the negotiated fixed fully-loaded hourly labor rates shall not be charged elsewhere under this contract.

j) At the task order level, the Contractor will be paid only at fully-loaded hourly labor rates that equal the respective negotiated fixed fully-loaded hourly labor rates.

k) The following describes the normal workweek for the Contractor and subcontractor employees:

1) The negotiated fixed fully-loaded hourly labor rates apply to a normal workweek of 40 or 48 hours, respectively.

2) A normal workweek of 40 hours is based on routine performance of eight hours per day multiplied by five days per week.

3) A normal workweek of 48 hours is based on routine performance of eight hours per day multiplied by six days per week.

4) A normal workweek of 40 hours applies to performance in the continental United States (CONUS). “CONUS” means the 48 contiguous states, Alaska, Hawaii, and the District of Columbia.

5) A normal workweek of 48 hours applies to performance outside the continental United States (OCONUS).

6) If the normal workweek for an individual task order differs from a 40-hour or 48-hour normal workweek, the Government will solicit and negotiate labor rates based on the normal workweek for the individual task order. Such negotiated rates will apply only to that task order.

l) The negotiated fixed fully-loaded hourly labor rates apply only to the labor categories specified in Sections B.3(d) and (e). Any additional labor categories will be specified and their associated labor rates will be proposed and negotiated at the task order level. Additional labor categories and associated labor rates proposed and negotiated for an individual task order will apply only to that task order, unless additionally negotiated into the contract.

m) For labor-hour arrangements and the time portion of time-and-materials arrangements, the negotiated fully-loaded hourly labor rates will be fixed for the period of performance specified in the task order.

n) For labor-hour arrangements and the time portion of time-and-materials arrangements, the Government will pay, for each labor category, the negotiated fixed fully-loaded hourly labor rate for only performed labor that meets the labor qualifications specified in the contract and individual task order.

o) For labor-hour arrangements and the time portion of time-and-materials arrangements, labor hours for each labor category will be paid at the same negotiated fixed fully-loaded hourly labor rate regardless of whether the individual performing the labor works (either as an employee or consultant) for the prime contractor or a subcontractor.

p) For labor-hour arrangements and the time portion of time-and-materials arrangements, the Government will not pay fully-loaded hourly labor rates that differ from the negotiated fixed fully-loaded hourly labor rates.

q) For labor-hour arrangements and the time portion of time-and-materials arrangements, the Government will pay the negotiated fixed fully-loaded hourly labor rates multiplied by the actual incurred hours that the Contracting Officer determines allowable, pursuant to FAR 52.232-7 (Payments under Time-and-Materials and Labor-Hour Contracts).

B.5 PROVISIONAL BILLING INDIRECT COST RATES

a) This section applies to cost-reimbursement arrangements (i.e., task orders or line items in a task order), materials portion of time-and-materials arrangements, and any progress payments based on costs under fixed-price arrangements.

b) The following table displays the negotiated provisional billing indirect cost rates.

Allocation Base Contractor Fiscal Year Period

To be added at award

c) The Contractor may recover, if consistent with FAR subpart 31.2 and the Contractor’s established cost accounting practices, allowable indirect costs.

d) Only the Contractor's indirect cost rates are identified above.

e) The Contractor shall be reimbursed:

1) only the indirect cost rate descriptions identified in the table unless prior written approval was obtained by the Contractor’s cognizant Federal agency official; and

2) at the negotiated provisional billing indirect cost rates until revised billing indirect cost rates or final indirect cost rates have been established by the Contractor’s cognizant Federal agency official.

f) If any revised billing indirect cost rate or final indirect cost rate(s) established by the Contractor’s cognizant Federal agency official exceeds this contract’s respective ceiling indirect cost rate (see Section B-6), the Contractor shall be reimbursed at the contract’s ceiling indirect cost rate.

g) The Contractor shall make no change to its established method of classifying or allocating indirect costs without the prior written approval of the Contractor’s cognizant Federal agency official.

h) The Contractor’s fiscal year period is the period used by the Contractor for cost accounting purposes.

B.6 CEILING INDIRECT COST RATES

a) This section applies to cost-reimbursement arrangements (i.e., task orders or line items in a task order), materials portion of time-and-materials arrangements, and progress payments based on costs under fixed-price arrangements.

b) The following table displays the negotiated ceiling indirect cost rates.

Allocation Base Contractor Fiscal Year Period

To be added at award

c) The negotiated ceiling indirect cost rates will be compared to the respective established final indirect cost rates, and the Government shall pay the lesser of the negotiated ceiling indirect cost rates and the respective established final indirect cost rates. See Section B-5(f) for the other usage of the negotiated ceiling indirect cost rates.

d) If the Government uses the quick-closeout procedure provided in FAR 52.216-7 (Allowable Cost and Payment), the Government will not pay indirect cost rates that exceed the respective negotiated ceiling indirect cost rates.

B.7 TRAVEL COSTS

a) Travel under this contract is defined as Contractor air and ground transportation, lodging, meals and incidental expenses, and passport/visa costs.

b) Except as otherwise provided herein, the Contractor shall be paid its allowable travel costs in accordance with FAR 31.205-46 (Travel Costs).

c) Travel costs are authorized only for travel beyond a 50-miles’ radius of the Contractor employee’s local place of performance (official duty station) whenever work is required to be accomplished at a remote work site.

d) No travel costs (or associated labor time during travel) shall be allowable for work performed at a Contractor’s local office or any other work site within a 50-miles’ radius of the Contractor employee’s local place of performance (official duty station).

e) No travel costs (or associated labor time during travel) shall be allowable for telecommuting beyond (or within) a 50-miles’ radius of the Contractor’s local place of performance (official duty station).

f) Costs when using a privately owned vehicle (POV) for official travel are allowable provided that such costs do not exceed costs that would have resulted from use of other reasonable transportation methods (e.g., taxi, airplane, train). Reasonable associated costs, such as tolls and parking fees, are also generally allowable.

g) When traveling in a POV for official travel, the Contractor shall be paid mileage costs at a rate that does not exceed the POV mileage rate established by the Internal Revenue Service.

h) Costs for car rentals for official travel are allowable pursuant to the following:

1) such rentals are consistent with good business practice;

2) such costs do not exceed costs that would have resulted from use of other reasonable transportation methods (e.g., taxi, airplane, train); and

3) such costs do not exceed the actual cost of renting a compact automobile (maximum of one automobile for four Contractor personnel), unless extenuating circumstances (e.g., excess baggage) require other arrangements and Contracting Officer approval is obtained.

4) Reasonable associated costs, such as tolls and parking fees, are also generally allowable.

i) The Government will pay the Contractor, under the applicable labor category CLIN(s), for each Contractor employee’s travel time to or from authorized work locations as long as the following are met:

1) Payment of travel time described herein is in accordance with the Contractor’s established travel policy.

2) Travel time begins no earlier than two (2) hours prior to the scheduled departure time and concludes upon arrival to the initial destination point (e.g., airport) at the place of performance.

3) The Government will not pay for a Contractor employee's time spent in layovers that are for the convenience of the Contractor employee or Contractor.

4) The Government will not pay more than eight (8) hours per day per Contractor employee for travel time.

5) The Government will not pay for a Contractor employee's travel time that is outside the employee’s regular working hours.

6) The Government will not pay for a Contractor employee more than the number of hours in the employee's normal workweek. “Number of hours” includes productive time hours, travel time hours, and paid time off hours (e.g., sick, vacation, holiday).

7) “Productive time hours” consist of hours that, other than travel time hours, directly benefit the contract.

8) Exceptions must be authorized in advance and in writing by the Contracting Officer.

j) After task order award under a cost-reimbursement arrangement or the materials portion of a time-and-materials arrangement, travel must be authorized in advance by the Contracting Officer’s Representative or Government Technical Monitor.

k) The following items concern passports and visas:

1) The Contractor shall be responsible for ensuring that all personnel who will be required to travel outside the United States have a current and valid U.S. passport.

2) The Contractor shall be responsible for obtaining any visas required for travel to foreign countries under this contract.

3) The Contractor’s costs for obtaining and maintaining passports and/or visas will be generally allowable, but the Contractor shall pro-rate equitably such costs if they will benefit cost objectives (e.g., contracts) other than this cost objective.

4) The Government will not reimburse the Contractor for travel expenses when travel is cancelled or modified as a result of the Contractor’s failure to obtain a visa.

5) The Government will not reimburse the Contractor for the use of private visa procurement services provided by a third party.

l) Costs for travel that has been modified or cancelled are not allowable unless such modification or cancellation was caused by the Government or otherwise exceeded the control of the Contractor.

m) If work under this contract will be performed at the Government site at the Department of State, 1038 South Patrick Drive, PAFB, FL or other State Annexes in the Melbourne, FL area, daily commuting time and expenses between a Department of State site and some other location, such as a home office, shall not be allowable under this contract. However, commuting time and expenses between a Department of State site and some other location, such as a home office, shall be allowable when performing occasional official business (e.g., to attend a meeting at a Department of State site).

n) Pursuant to FAR 47.402, 47.403, and the Fly America Act, the Contractor shall use a U.S.-flag air carrier service unless specific conditions exist. If such conditions exist under a fixed-price arrangement (i.e., task order or line item in a task order), the Contractor shall submit with its task order proposal a memorandum explaining why it does not intend to use a U.S.-flag air carrier service. Inclusion of such costs in the negotiated fixed-price is contingent upon Government acceptance of such explanation.

If such conditions exist under arrangements when payment is made based on actual costs incurred (e.g., cost-reimbursement arrangements, materials portion of time-and-materials arrangements, and progress payments based on costs under fixed-price arrangements), the Contractor shall submit with its voucher a memorandum explaining why it did not use a U.S.-flag air carrier service. Reimbursement is contingent upon Government acceptance of such explanation.

B.8 POST HARDSHIP DIFFERENTIAL PAY AND DANGER PAY

Post Hardship Differential Pay and Danger Pay, which are forms of incentive compensation, will be generally allowable. However, Government payment of such costs is contingent on the Contractor meeting all of the following requirements:

a) Paying Post Hardship Differential Pay and Danger Pay is part of the Contractor’s established incentive compensation plan or policy, or employer/employee agreement entered into in good faith before the services are rendered, pursuant to FAR 31.205-6(f)(1)(i) (Bonuses and Incentive Compensation).

b) When paying Post Hardship Differential Pay and Danger Pay is part of the Contractor’s established incentive compensation plan or policy, such plan or policy is followed consistently as to imply, in effect, an agreement to make such payment, pursuant to FAR 31.205-6(f)(1)(i) (Bonuses and Incentive Compensation).

c) The Contractor's basis for paying Post Hardship Differential Pay and Danger Pay is supported, pursuant to FAR 31.205-6(f)(1)(ii) (Bonuses and Incentive Compensation).

d) Payment of such costs is otherwise consistent with FAR subpart 31.2.

e) Payment will be made only for areas identified as Post Hardship Differential Pay areas and/or Danger Pay areas in Section 920 of the Department of State Standardized Regulations (DSSR).

f) Payment will be made only for eligible employees. Eligible employees are employees:

1) whose country of citizenship is not in the task order place of performance; and

2) whose primary residence is in an area not identified in Section 920 of the DSSR, or an area identified in Section 920 of the DSSR with an applicable DSSR percentage that is less than the respective applicable DSSR percentage for the task order place of performance.

g) Payment for a given workweek for an eligible employee will not exceed the dollar amount resulting from multiplying the applicable DSSR percentage by the employee’s basic compensation for the given workweek.

h) The applicable DSSR percentage will be the DSSR percentage effective at the time of task order proposal(s) (or later time until task order award, if feasible) when the Contractor proposes and the Government awards the fixed-price under fixed-price arrangements (i.e., task orders or line items in a task order).

i) The applicable DSSR percentage will be the DSSR percentage effective at the time of task order performance for arrangements when payment is made based on actual costs incurred (e.g., cost-reimbursement arrangements, materials portion of time-and-materials arrangements, and progress payments based on costs under fixed-price arrangements).

j) An eligible employee’s basic compensation for a given workweek is the dollar amount attributable to the employee as a result of the employee’s productive hours and paid time off (e.g., sick, vacation, holiday) hours for the given workweek. It is the employee’s base salary/unloaded compensation for the given workweek. However, such compensation must:

1) benefit the task order; and/or

2) be an equitable amount that is necessary to the overall operation of the business, although a direct relationship to any particular cost objective (e.g., task order) cannot be shown.

k) The number of hours included in an eligible employee’s basic compensation for a given workweek cannot exceed the number of hours for the task order’s normal workweek. A normal workweek is defined in Section B-4(l).

l) Basic compensation included in the proposed and negotiated fixed-price under fixed-price arrangements will consist of each eligible employee’s proposed and negotiated base salary/unloaded compensation, respectively, for the task order period of performance.

m) Basic compensation will consist of actual incurred base salary/unloaded compensation for arrangements when payment is made based on actual costs incurred (e.g., cost-reimbursement arrangements, materials portion of time-and-materials arrangements, and progress payments based on costs under fixed-price arrangements).

n) An eligible employee may receive Post Hardship Differential Pay and Danger Pay during paid time off only when the employee takes paid time off in the task order place of performance or in another Post Hardship Differential Pay and Danger Pay area, respectively.

o) When an eligible employee takes paid time off in another Post Hardship Differential Pay and/or Danger Pay area, payment will be based on the applicable DSSR percentage(s) for the task order place of performance.

p) Payment of Post Hardship Differential Pay for an eligible employee will not commence until the eligible employee has served 42 calendar days in the task order place of performance. Payment will commence on the first productive or non-productive day after day 42, and will not be retroactive to days previously served unless paragraph “p” immediately below applies. The 42 calendar days are not required to be consecutive, and “served” consists of productive time, paid time off, and time otherwise spent in the task order place of performance.

q) Once an eligible employee has served 42 calendar days in the task order place of performance, payment of Post Hardship Differential Pay will be retroactive to day 1 served in the task order place of performance if the task order place of performance is in an area identified in Footnote N in the Post Classification and Payment Tables in Section 920 of the DSSR. Currently, Afghanistan and Iraq are the only such areas.

r) Payment of Post Hardship Differential Pay for an eligible employee will conclude when the eligible employee departs the task order place of performance, unless such departure is to another Post Hardship Differential Pay area during paid time off.

s) For Post Hardship Differential Pay, when an eligible employee has not yet served 42 calendar days and returns to the task order place of performance after an absence from the task order place of performance, the number of days served resumes on the day of return. For example, if an eligible employee served 30 calendar days in the task order place of performance and departed the task order place of performance for 14 days, the day of return (day 44) will be considered day 31 of days served.

t) Payment of Danger Pay for an eligible employee will commence on the day of arrival in the task order place of performance and conclude on the day of departure from the task order place of performance, unless such departure is to another Danger Pay area during paid time off.

B.9 OVERTIME

1. The Government generally discourages overtime, so the Contractor agrees to use its best efforts to avoid (and when applicable, control) overtime.

1. Overtime is defined as time worked in excess of the number of hours in a normal workweek.

1. “Number of hours” includes productive time hours, travel time hours, and paid time off hours (e.g., sick, vacation, holiday).

1. “Productive time hours” consist of hours that, other than travel time hours, directly benefit the contract.

1. “Travel time hours” consist of hours spent by the employee traveling to or from authorized work locations. See Section B-7(i) for further information.

1. A normal workweek is defined in Section B-4(l).

1. Payment for overtime must be authorized in writing by the Contracting Officer and prior to the employee performing any overtime.

1. Payment for overtime must not conflict with any Contractor uncompensated overtime policy or practice.

1. For fixed-price arrangements (i.e., task orders or line items in a task order), the Government will not pay for overtime.

1. For cost-reimbursement arrangements and the materials portion of time-and-materials arrangements, any Government payment for Contractor employee overtime will be made at the actual incurred hourly labor rate that the Contractor pays the Contracting Officer-authorized employee and determined allowable by the Contracting Officer. Such payment will be based on law, regulation, and Contractor policy or practice.

1. For labor-hour arrangements and the time portion of time-and-materials arrangements for Contractor employees other than those not exempt from the Fair Labor Standards Act, any Government payment for Contracting Officer-authorized-employee overtime will be made at the fixed fully-loaded hourly labor rates negotiated in the contract (or task order for host country/local nationals and third-country nationals) for normal workweek performance.

1. Any Government payment for Contracting Officer-authorized-employee overtime for Contractor employees not exempt from the Fair Labor Standards Act will be made at the following fixed fully-loaded hourly labor rates:

Overtime under 40-hour normal workweek

Proposed categories to be added at award

Overtime under 48-hour normal workweek

Proposed categories to be added at award

1. A Contracting Officer-authorized employee is a Contractor employee who has been granted permission by the Contracting Officer to work overtime.

B.10 SELECTED COST/PRICE-RELATED LAWS

a) This contract is subject to the Service Contract Act (SCA) of 1965, as amended (41 U.S.C 351, et seq.), because the principal purpose of the contract is to furnish services in the United States through the use of service employees. However, the SCA applies under this contract only for the portion of the work performed in the United States and only for the portion of the work performed by service employees, as defined in FAR 22.001 (Application of Labor Laws to Government Acquisitions – Definitions).

b) This contract is not subject to any coverage under the Cost Accounting Standards [Public Law 100-679 (41 U.S.C. 422)] because the Contractor is a small business.

c) The Truth in Negotiations Act (TINA) (10 U.S.C. 2306(a) and 41 U.S.C. 254b) did not apply for award of this contract. The Government did not require and rely upon certified cost or pricing data, as described in FAR subpart 15.4, for award of the contract because adequate price competition had been obtained. Instead, where applicable, the Government required and relied upon data other than certified cost or pricing data.

However, TINA may apply during contract performance when the Government contemplates an action for which an exception to the Contractor providing certified cost or pricing data does not apply (e.g., when negotiating a price estimated to exceed the certified cost or pricing data threshold for a new task order, modification of a task order, or modification of the contract based on rate/cost/price information not previously negotiated in the contract or task order).

Pursuant to FAR 15.403-4(a)(1), the “threshold specified in the contract” for requiring the Contractor to provide certified cost or pricing data, when applicable, during contract performance is the threshold identified in the edition of the FAR effective at the time of the Government requiring the Contractor to provide certified cost or pricing data.

B.11 ADVANCE UNDERSTANDING

a) The Contractor agrees that any portion or the entirety of the sample task order’s agreed-to grand total price will be used in the task order, if actualized, after contract award.

b) Where rates, costs, prices, and percentages are negotiated in the contract, such information will be used in a task order according to the contract’s period of performance.

For example, if the contract’s base year is November 1, 2014 through October 31, 2015, and a task order’s base year is January 1, 2015 through December 31, 2015, the contract’s base year pricing information will be used in the task order from January 1, 2015 through October 31, 2015, and the contract’s option year one pricing information will be used for the remainder of the task order’s base year (from November 1, 2015 through December 31, 2015).

c) If any task order period of performance exceeds the expiration date of the contract, the Government will pay the rates, costs, prices, and percentages negotiated in the task order for such period. However, the Government will pay during such period labor rates that have been adjusted in accordance with FAR 52.222-43 [Fair Labor Standards Act And Service Contract Act – Price Adjustment (Multiple Year And Option Contracts].

SECTION C – STATEMENT OF WORK

C.1 GENERAL INFORMATTION AND AIR WING PROGRAM (INL/A) BACKGROUND

Introduction: The Bureau for International Narcotics and Law Enforcement Affairs, Office of Aviation (INL/A), interchangeably referred to as DOS Air Wing, provides aviation support for the eradication and interdiction of illicit drugs, training of contractor and host nation personnel, movement of personnel and equipment, reconnaissance, personnel recovery (PR), medical evacuation, security of personnel and equipment, and ferrying of aircraft.

Operational missions may include but are not limited to: aerial eradication, manual eradication support, interdiction support, air assault, border security, external load, forward resupply, aerial transportation of personnel and cargo, Search and Rescue (SAR), SAR/MEDEVAC, disabled aircraft recovery, armed helicopter escort, maintenance test flights, aerial reconnaissance, surveillance and verification. Applicable missions are performed by contractor personnel at CONUS and OCONUS.

These operations are accomplished through multiple contracts, managed by the USG Program Office (INL/A), employing the Information Technology Services (ITS) to provide Information Management (IM) support, an enterprise-wide, web-based reporting system, and full life cycle management of information systems to include unclassified communications, data processing, and computer systems. The Contractor is bound by the INL/A vision, mission, goals, and objectives in their respective contracts. Additionally, each contractor on the DOS Air Wing program is bound by an associate contractor agreement.

Historical Information: The Department of State Aviation Program, Air Wing, has been an instrument of national policy for over 30 years in drug producing countries. Aviation provides crucial mobility for reaching remote locations not accessible by other means due to poor road networks, security concerns and travel time. In many locations, the Department’s air assets provide the only means of medical evacuation, search and rescue and humanitarian support.

INL/A Vision, Mission, Goals, and Objectives: Ultimately, INL/A seeks to accomplish its vision, mission and goals:

Vision: Be the provider of aviation services for the Department of State. Provide safe, secure and flexible aviation support to manage the aviation needs of the Department.

Mission: Provide aviation management, expertise and resources to strengthen law enforcement, support counter-narcotics, counter-terrorism efforts and provide safe and efficient aviation support to meet all Department of State aviation requirements.

Goal 1: Human Capital - Recruit and retain a highly adaptable, technically competent and diverse workforce. This goal focuses on the need to improve recruitment and retention of Office of Aviation technical and management personnel.

Objective 1.1: Recruit and retain exceptional aviation professionals.

Objective 1.2: Train and support incumbent professionals.

Objective 1.3: Support our professionals’ need to balance work-life with home-life.

Goal 2: Aviation Support - Provide safe and professional aviation support, while providing the best value in aircraft and technical integration services. This goal focuses on improving platform performance and cost efficiency by reducing the overall age of the fleet and providing more capabilities and upgraded technology.

Objective 2.1: Improve platform performance, reliability and cost efficiency by reducing the overall age of the fleet and providing more capabilities and upgraded technology

Objective 2.2: Strengthen responsiveness, and requirements analyses for current and future programs. Continuously evaluate the fleet to best meet safety, security, responsiveness, and reliability requirements.

Objective 2.3: Act as the airworthiness authority for all Department of State titled aircraft.

Goal 3: Responsiveness to Customers - Provide high quality aviation support that responds to customers’ needs -- aircraft operations, maintenance, logistics, acquisitions and technical integration, to include outsourcing. This goal focuses on improvement of service to INL/A customers by providing all aircraft operations, including integration of technology on INL/A platforms and charter aircraft.

Objective 3.1: Improve customer satisfaction in aviation services by evaluating requirements in providing cost effective and reliable aircraft.

Objective 3.2: Recognition as the sole provider for all aviation support requirements within the Department.

Objective 3.3: Support the QDDR intent of “Preventing and Responding to Crisis and Conflict”: by providing aviation services quickly and securely to move diplomats and support personnel to global hotspots on demand.

Goal 4: Strategic Plans- Review, assess and develop plans for current and future Department of State aviation needs. This goal focuses on developing the Departments aviation requirements based on current and forecasted diplomatic missions.

Objective 4.1: Develop plans to provide aviation systems to emerging global requirements

Objective 4.2: Determine the “fleet modernization” way forward to meet current and future operational needs.

Objective 4.3: Develop contingency plans (Risk Management) for Department of State aviation missions.

Mission Environment: The mission is performed in several overseas nations under conditions which may be permissive or non-permissive, and which can be austere. INL/A may operate in denied areas under extremely hostile and very austere conditions. Operations are currently performed in Central Florida, Colombia, Honduras, Peru, Pakistan, Afghanistan, and Iraq.

Rules of Engagement/Command Authority: In most cases contractors fall under Chief of Mission (COM) authority and are required to follow all rules policies and procedures as established by resident RSO. In nearly all cases security is provided by COM, Host Nation Police or Military, or security forces contracted by same. In any case or location where INL/A is required to provide dedicated armed security, the Operations contract will undertake the provision of such.

Within that security arrangement the contractor is required to execute an internal force protection program not unlike the required, integral safety program. In cases where the arming of aircraft or personnel is required, the rules of engagement (ROE) will be established by presiding USG command authority.

Mission Objectives: INL/A is primarily responsible for supporting the U.S. Embassy Country Teams (generally through the INL- Post of each Embassy) in their effort to assist host nation governments in the eradication and interdiction of illicit crops as mandated in the Foreign Assistance Act of 1961. Other missions include border patrol and other security-related aviation activities. INL/A also supports the Embassy Country Team to instill these aviation capabilities within the host nation where applicable. In addition to foreign assistance support, INL/A also supports passenger and cargo movement as required by post.

Mission Requirements: In order to fulfill its core mission of providing aviation management, expertise and resources to strengthen law enforcement, support counter-narcotics, counter-terrorism efforts and provide safe and efficient aviation support to meet all Department of State aviation requirements, INL/A will perform operational missions which may include, but are not limited to: aerial eradication, manual eradication support, interdiction support, air assault, border security, external load, forward resupply, aerial transportation of personnel and cargo, Personnel Recovery (PR), CASEVAC/MEDEVAC, disabled aircraft recovery, armed helicopter escort, maintenance test flights, aerial reconnaissance, surveillance and verification. Applicable missions are performed by contractor personnel at CONUS and OCONUS locations.

Each associate contractor on the INL/A team is responsible for conducting and overseeing their respective functions to ensure overall INL/A air operations and aviation support missions are accomplished successfully and safely, while complying with all established ITAR/EAR, and other applicable regulations. Missions include conducting operations within the allocated flight hours for each aircraft, by country program (See Appendix A). Where applicable, the goal is to transition all specified mission requirements to host-nation personnel at the earliest date possible. Due to the evolving nature of the mission, the contractor must remain flexible and be able to react to changing conditions.

Nationalization: USG nationalization goals include reducing contractor presence in each applicable host nation over time. Since nationalization goals vary from country-to-country, specifics contractual requirements and goals shall be provided in each countries section of the PWS. Where applicable, the contractor will provide operations, standardization, training and safety oversight to ensure compliance with USG directives and the safe execution of the air support mission. The contractor will maintain record compliance in accordance with each country's requirements.

C.2 ASSOCIATE CONTRACTS

Program Service Office: The Program Support Office (PSO) will augment the USG Program Management Office's (PMO) capability to administer and oversee global DOS Air Wing operations by providing the integration, communication, deconfliction, planning and project management techniques required across a composite team of associate contractors, and performing comprehensive work requirements in the major categories of Program Operations; Program Office Support; Program Planning; Program Acquisition Support; Program Safety; Program Evaluation, Single Point, Program Wide Integration, Coordination and Implementation.

Operations: Operations activities include mission support, operational mission planning, operational mission execution, and post mission analysis for fixed-wing and rotary-wing aircraft operations. Approved operational missions may include but are not limited to: aerial eradication, manual eradication support, interdiction support, air assault, border security, external load, forward resupply, aerial transportation, Personnel Recovery (PR), medical evacuation (MEDEVAC), casualty evacuation (CASEVAC), disabled aircraft recovery, armed helicopter escort, maintenance test flights, aerial reconnaissance, surveillance, verification and humanitarian relief. Applicable missions are performed exclusively by contractor personnel at CONUS locations, Iraq, and Afghanistan. Missions are performed by a mix of contractor and host nation personnel in Colombia. Missions are performed exclusively by host nation personnel, with contractor technical assistance and oversight at all remaining OCONUS locations. Operations support consists of an aviation life support equipment (ALSE) program management, intelligence, armament, force protection, operational mission planning, downed airmen activities (survival/evasion/escape procedures), and maintaining tactical communications.

Maintenance: The Maintenance Services contract will provide all necessary maintenance services to ensure that fully mission capable aircraft are available to perform the many varied tasks as required by INL (post) and other applicable embassy officials. The goal is to provide effective maintenance support system that uses state-of-the-art business practices and streamlined processes that minimize infrastructure requirements in all fields of operation. Special focus shall be placed upon the induction of new aircraft into the contract schedule.

Logistics: Logistics Services contract will provide all necessary logistics services to ensure that fully mission capable aircraft are available to perform the many varied tasks as required by INL (post) and other applicable embassy officials. The goal is to provide effective logistical support system that uses state-of-the-art business practices and streamlined processes that minimize infrastructure requirements in all fields of operation. Special focus shall be placed upon the sourcing of replacement parts for obsolete fleet aircraft. This contract may also provide for Facilities Maintenance, Janitorial, Fuel servicing and food services at some locations.

Training: The INL/A contract for Training Support is intended to be separate from existing, steady-state training requirements held by the various associate contractors. Training support under this contract is limited to such training which is not germane to the other associate contractor requirements. Typically it will include training for USG personnel, and select HN personnel as required by US Embassy staff. In both cases, these are outside the parameters of training requirements contracted under the functional prime contractors in the DOS Air Wing program. Training services under this delivery method are normally by task order, and often IDIQ. Normal regimen includes, but is not limited to Initial Entry Rotary Wing (IERW) course, cockpit transition courses, and periodic pilot recertification.

Safety Compliance: The Safety Compliance contract will be an IDIQ type support contract to conduct independent, third party inspections at the request of USG. They may be tasked to support in safety related training or testing activities. They are independent of the daily working of the INL/A Safety Program, which is run by the PSO and associate contractors as a daily routine.

Other Supporting Contracts: Program management of various acquisition and maintenance contracts in support of INL/A exclusive of the functional pillar contracts including but not limited to; new aircraft and major aircraft component acquisitions, support of the INL/A Critical Flight Safety Program, major depot repair of aircraft and major aircraft components, support of other Department of State missions as well as other Government agencies.

C.3 INFORMATION TECHNOLOGY SERVICES (ITS)

The Information Technology Services (ITS) contract includes the following performance areas. These performance areas are not meant to be definitive, but rather represent in summary form the general areas to be supported. Specific performance requirements will be established at the task order level.

C.3.1 General requirements. To provide a full range of IT services in order to support to INL/A’s programs worldwide, develop and deliver new products, support high employee productivity, develop, secure and maintain new IT systems, and design, deploy, and maintain the underlying infrastructure. These include, but limited to the following:

C.3.2 IT Services: This includes, but not limited to, using the government owned, contractor operated accredited system sensitive but unclassified (SBU) IT network enterprise, wide area network (WAN), and applications platform that combines tactical/satellite connectivity, network monitoring, and end-point protection to provide IT and communications to multiple locations throughout seven (7) countries. administration of program-wide integrated software solutions, help desk support, operations support, and systems/network support.

C.3.3 Information Security: This includes, but not limited to, IT Security support, risk assessments and system vulnerabilities, production and analysis of C&A packages, and submission of accurate security postures and reports.

C.3.4 Program Management: This includes, but not limited to, planning and managing projects, scheduling, maximization of resources, risk management, and accurate data and timely report submission.

SECTION D - PACKAGING AND MARKING

The following packaging and marking requirements apply to all task orders under the IDIQ. The Government reserves the right to includes additional packaging and marking instructions at the task order level.

D.1 CLAUSES INCORPORATED BY REFERENCE

Applies to shipments from the US to overseas locations

D.2 MARKING OF SHIPMENTS

The contract and task order number shall be placed on or adjacent to all exterior mailing or shipping labels of deliverable items called for by each TO. If not otherwise specified, interior packages and exterior shipping containers shall be marked in accordance with the following standards.

(1) Deliveries to civilian activities. Supplies shall be marked in accordance with Federal Standard 123.

(2) Deliveries to military activities. Supplies shall be marked in accordance with Military Standard 129.

D.3 PACKING OF SUPPLIES FOR DOMESTIC SHIPMENT

Supplies shall be packed for shipment in a manner that will ensure acceptance by common carriers and safe delivery at destination. Containers and closures shall comply with the Interstate Commerce Commission Regulations, Uniform Classification Rules, and…