ExhA1_Atch_8_Amendment_1_Warehouse_Operations.pdf

EXHIBIT A.1- ATTACHMENT 8 SAQMMA12R0130-A001

WAREHOUSE OPERATIONS

EXPENDABLE AND NON-EXPENDABLE SUPPLY MANAGEMENT (includes cargo and container management)

The team of augmentees will assist the General Services Office in the warehouse operations to include:

(1) Receive and properly document all incoming shipments, ensuring they are appropriately stored or delivered;

(2) Maintain inventory control of stored and issued items;

(3) Ensure appropriate warehousing and storage of property;

(4) Pick-up and deliver furniture, furnishings and appliances; and

(5) Dispose of official property.

Warehouses are a combination of containers and buildings, and will include the operation of an expendable supply store, open for business as designated by the GSO. Augmentees include a warehouse supervisor, a non-expendable supply clerk, an expendable supply clerk/storekeeper, a receiving clerk, warehouse worker/laborer and heavy machinery operators. Staffing must be adequate to cover periods of leave for each of the categories of augmentees.

WAREHOUSE SUPERVISOR

The incumbent supervises the site’s warehouse and its operations. This includes overseeing the expendable and non-expendable sections of the warehouse and work orders for each group of employees. Incumbent is responsible for warehouse inventory and directly supervises other warehouse staff, including non-expendable property clerk, expendable property clerks, receiving clerk, warehouse employees and directs work assignments for laborers. The warehouse supervisor organizes the workloads to include the loading and unloading of cargo and the management of containers.

The incumbent directs the receipt, storage and issuance of all supplies, furniture and equipment, both expendable and non-expendable located at the warehouse and within containers located on site.

Directs maintenance of all property records and insures compliance with USG regulations. Directs periodic inventories of all supply items and organizes the annual inventory process for the warehouse.

Determines the usability of furniture, appliances and household equipment and recommends when items should be disposed of. Also recommends when re-upholstery, refinishing, repairs and replacement of all furnishings should be done, oversees scheduling of said work. Coordinates disposal sales for Property Disposal Officer. Fills out disposal reports for signature by the Property Disposal

Officer.

Language Qualification: Level III English.

Non-Expendable Supply Clerk

The Non-Expendable (NXP) Supply Clerk is responsible for the tracking, controlling, and issuing of non-expendable supplies for the entire operation of warehouse facilities, including inventory held in containers. Non-expendable supplies include both residential and office furniture, computer equipment, tools, and all other supplies not deemed to be expendable, e.g., paper, cartridges, etc.

Responsible for the inventory and storage of non-expendable property. Upon receipt of non-expendable supplies/property from the Receiving Clerk, affixes barcode labels to non-expendable properties appliances, & equipment. Contacts customers from all levels to notify of receipt and arrange for delivery or pickup. Ensures these schedules are met in a timely fashion.

Duties include maintaining stock records/property records on ILMS automated system. Coordinates with the Warehouse Supervisor on the return of incorrect items and following-up on partial shipments.

Participates in periodic inventories. Maintains the computerized inventories of non-expendable supplies in the warehouse, residences and offices, and containers, and ensures that all movement and reallocation of properties are noted in the automated property file within 48 hours of its movement.

Action all disposals, update maintenance costs of all serialized property so that the ILMS reflects current status of all non expandable individual and group properties.

Conducts check-in and check-out routine inventories of USG owned furniture, furnishings and equipment upon arrival, departure and in house transfers of USG personnel. Conducts annual physical inventories and participate in annual inventory reconciliation between physical inventory findings and the computerized records.

Generates monthly reports of NXP monetary values of offices and warehouse and verifies with warehouse to insure that all receipt/transfers/disposal documents are received for data processing.

Generate quarterly and annual reports for NXP values for DoS & other agencies after the annual physical inventory. Generate the sales exchange report for STATE & other agencies and the capitalized property report for STATE. Assist the Warehouse Supervisor in conducting annual physical inventories and preparation of reports for submission to relevant branches in Washington, DC.

Types correspondence and reports and assists Warehouse Supervisor in the preparation of reports and correspondence and in the development of the non-expendable supply budget. Assists in formulating strategies to minimize expenses by timing the ordering of bulk quantities whenever possible.

Assists the Warehouse Supervisor in organizing and monitoring periodic public auctions of USG owned property. Prepare disposal authorization and survey reports for all agencies.

Drives motor vehicles, (truck, van or pickup) as needed.

Language Qualification: Level III English.

EXPENDABLE (EXP) SUPPLY CLERK

Responsible for receipt, storing, and verification of all materials, supplies and equipment received at the expendable supplies store. Acts as storekeeper for the expendable supply store, filling requests for supplies from customers, as well as delivering supplies as requested by customers, if appropriate.

Assists the Warehouse Supervisor, Receiving Clerk, NXP Supply Clerk, and Warehouse Workers/Laborers when required. Places orders for replenishment of supplies with the Procurement Agent.

Duties include the unpacking, identifying, and checking items against delivery orders, bill of lading, and packing slips. Coordinates with the Warehouse Supervisor on the return of incorrect items and following-up on partial shipments. Participates in periodic inventories. Corrects obvious errors on transaction documents. Participates in periodic inventories of supplies, ensuring minimums and maximum levels of supplies are maintained. Contacts customers from all levels to notify of receipt and arrange for delivery or pickup. Ensures these schedules are met in a timely fashion. Prepares, packages and delivers supplies to customers, obtaining signatures for receipt of goods. Reconciles delivery receipts with billing and inventory processes. May type supply reports and correspondences from draft and perform other clerical work such as posting, sorting, and assembling information, filling, etc.

Drives motor vehicles, (truck, van or pickup) as needed.

Language Qualification: Level III English

RECEIVING CLERK

Under the direct supervision of the Warehouse Supervisor, is a Receiving Clerk for the Department of

State and other US government property and, when ICASS is established in Baghdad, property received under the International Cooperative Administrative Support System (ICASS). Receives and inspects both expendable and non-expendable property and supplies, filling out the Receiving Report for the signature of the appropriate US Government employee.

Responsible for receiving Items in accordance with 14 FAM 413.1-6. Inspects incoming crates, boxes, and surface shipping containers for damage. Compares received items and accompanying documents to purchase orders and contracts noting any discrepancies in report. Moves and stores incoming property to a secure location for transferral to and collection by the Non-Expendable or Expendable Supply

Clerks. Supervises warehousemen in unloading, moving, and securing storage of incoming expendable and non-expendable items.

Compiles, prepares, types for the signature of the appropriate USG employee all Receiving Reports, which show partial, complete, and/or final action. Annotates all damages, overages, and shortages.

Prepares routing and distribution of documents to responsible offices. Signs delivery receipts for the received properties and supplies.

Creates and maintains comprehensive logs (manual & computerized logs using Excel) and files of open and closed purchase orders, contracts, cables, shipping documents, and other applicable documents.

Uses the Procurement System Application to notify FMC & Procurement office of the receiving status.

Coordinates with shipping and customs office to ensure that air and surface shipments are handled in an expeditious manner.

Drives motor vehicles, (truck, van or pickup) as needed.

Language Qualification: Level III English

WAREHOUSE WORKER/LABORER

The Warehouse Worker/Laborer is responsible under the supervision of the Warehouse Supervisor or his/her designee to assist with the delivery/collection of non-expendable supplies such as furniture, appliances and equipment as well as expendable supplies such as office paper supplies, printer cartridges, etc. to residential and functional properties, buildings and other locations.

Duties may include the movement of furniture, appliances and equipment from stock as requested on approved work orders for onward distribution to residential properties, the offices, and other destinations as required.

Ensures prior to loading that all items selected for delivery are fit for the purpose and that all cleaning, polishing, repairs and electrical checks are completed.

Familiarizes him/herself with all the different styles and finishes to be able to differentiate between the different sets furniture when selecting items for issuance.

Assists in the receipt of property by unloading containers, opening lift vans, removing contents and delivering to warehouses/containers.

Operates a forklift for lifting and transporting heavy items from stock locations to the loading location.

Operates safe handling trolley to move safes, refrigerators, etc up and down stairs and other mechanical aids as required.

Performs general maintenance and charging requirements on the forklift and associated mechanical handling aids as required to ensure optimum performance at all times.

Assists with internal warehouse duties which encompass reorganizing, inventory, sale preparation and unpacking.

Assemble and disassemble conference rooms and other venues for activities as directed.

Assembles flat-pack furniture as required.

Drives a motor vehicle (truck, van or pickup) as needed.

Additional duties as and when required.

Language Qualification: Level I English

HEAVY EQUIPMENT OPERATOR

Operate heavy, motorized equipment used in moving cargo and containers in a safe and efficient manner. Working under the direction of the Warehouse Supervisor operate heavy, motorized equipment used in cargo and warehouse operations, including forklifts, cranes, loaders, and other equipment to support a variety of warehouse operations. Use hand-held mobile radio units to coordinate tasks and resources. Maintain accurate logs and records and enter data in computer. Ensure adherence to safe work practices and procedures. Perform related duties and responsibilities as required.

Must have knowledge of:

Operational characteristics of a variety of heavy, power-driven equipment

Traffic laws, ordinances, and rules involved in heavy equipment operation

Occupational hazards and standard safety practices

Must have skills in order to:

Operate heavy power-driven equipment

Perform a variety of manual tasks for extended periods in unfavorable weather conditions

Work independently in the absence of supervision

Understand and follow oral and written instructions

Prepare written reports and/or forms

Communicate clearly and concisely, both orally and in writing or via radio

Establish and maintain effective working relationships with those contacted in the course of work

Work flexible hours, including evenings and weekends as required

Must maintain:

Physical condition appropriate to the performance of assigned duties and responsibilities such as: heavy lifting and climbing; operating motorized equipment and vehicles; work in confined spaces; work at heights; work around heavy construction equipment

Language Qualification: Level II English

LABOR CATEGORY BDSC BASRAH TOTAL

Warehouse Supervisor 1 1 2

Non-Expendable Supply Clerk

1 1 2

Expendable Supply Clerk/Storekeeper

1 1 2

Receiving Clerk 1 1 2

Warehouse Worker/Laborer 5 5 10

Heavy Machinery Operator 3 3 6

TOTAL 12 12 24