BLiSS_Responses_4-2-13.pdf

No. Cat. RFP Section#, Title, & Page Question Responses

58 Tech Attachment III, Pg 6 Establish

Record of Property

The Contractor is trying to understand the DAISY system. Please respond to the following questions:

a. Will the Government provide a screen shot of input into this DAISY system?

b. Will the Government provide sample DAISY reports and format (csv, PDF, etc) for system outputs?

c. Will the Government provide a user’s manual for this DAISY system?

DAISY is the US military's automated property management/tracking system which will not be used under the BLiSS contract. The State

Department's Integrated Logistics Management

System (ILMS) will be used by the contractor to track STATE property. GFE property operated by the BLiSS contractor can be tracked in a system designed by the contractor. Note: Exh A.1 Attch 5B is provided for informational purpose only.

70 Tech RFP Sections B-M, Section B.7.2.a Table of fuel requirements – several locations on this table do not reflect actual storage capabilities at the site. Along with consumption, storage is a key data point for determining schedule of fuel deliveries to each site. Will the Government please provide us with the actual storage quantities at each site, as well as type of storage

(bag, fixed tank, bowser, etc.)?

Another contractor manages the fuel on each site and therefore information regarding the various storage quantities and containers is not needed by the BLiSS contractor.

82 ADMIN Section B.12, CEILING INDIRECT

COST RATES, subparagraph b), pages 10 and 11; and Section

L.16.2.1, PRICE PROPOSAL

INFORMATION, subparagraph 3), Please clarify the Government’s intent concerning ceiling rates. By including the column in the table labeled “Contractor Fiscal Year Period”, is the

Government allowing offerors to propose indirect cost ceiling rates that may change from one contractor fiscal year to another? Alternatively, we request that the Government delete the requirement to price ceiling rates as this places too much financial risk on the contractor.

Yes. Offforers are requested to propose ceiling rates for each option years. Ceiling rates ensure the total potential cost risk exposure to the

Government is established for each Offeror's proposal.

103 Tech Section J, Attachment 5 and Tech

Exhibits Attachment III TE-5 "Sales"

Paragraph g "Proceeds" (multiple)

The RFP states that "Offerors must outline in their proposals how they will conduct and enhance the sale of scrap and other property to achieve the highest revenue and show how its overall offer for this contract was reduced based on these anticipated sales." Is DOS looking for the contractor to resell scrap as provided in Section J, Attach 5? It was stated during the site visit that there will be no reselling of scrap or other property.

Would the Government please clarify.

Based on current working conditions and current restrictions imposed by the government of Iraq, there is no expectation at this time that the BLiSS contractor will be able to resell scrap. Therefore there is no requirement for offerors to outline in their proposals how they will conduct and enhance the sales of scrap. All scrap is picked up by the

Ministry of Industry and Minerals (MIM) - Please see more detail in Question #267.

105 Tech RFP and Section J (multiple) There were several workload indicators that were provided at the site visit, e.g., airfield sweeping would be done twice a day, that are not provided in the RFP and SOOs. Will the Government be providing workload data?

For airfield sweeping, see Q 244 below. Workload data is only provided as in the RFP.

114 Tech APLs - Attachment II and Tech

Exhibits Attachment III TE-5 "Sales"

Paragraph h "Through-put"

Under High Priority Performance Metrics - Yard

Utilization, the RFP states that the Standard is

60% and the Performance Goal is 100%. The RFP also states that "Failure to remove property via sales or other means that result in significant impact on DRMO operations will be considered a contract breach." Would the Government consider changing the Standard to 90% and the

Performance Goal to 60%?

The yard utilization standard remains at 60% and the performance goal remains at 100%.

132 Tech Section J-Exhibit A.1 Statement of

Objectives, C.3.I.4 Biometrics

Equipment (TBD), Page 21 & 22

Is it the Government's intent to deploy all

Biometrics refresh or sparing through Tobyhanna, GISA?

Spares will be made available at BDSC as OSC-I sites are normalized and equipment is transferred from DoD to State.

225 Tech Pg. 11 SAQMMA-12-R-0130, Baghdad Life Support Services, Section J – Exhibit A.1, Statement of Objectives, paragraph C.3.H, Transportation Services (multiple)

Please identify the quantities of bulk potable, non-potable and wastewater the Contractor is required to transport as well as the frequency and assets available to perform this service.

Basrah: Potable: 19 tanks, Non-potable: 3 tanks, Waste: 19 tanks. Frequency: Assets: 2 = 5,000gal tankers, 3 = 10,000gal tankers. BDSC: Potable:

40 tanks,Non-potable: 0, Waste: 50 tanks.

Frequency 19 truckloads/daily of potable water.

Assets: 3 = 5,000gal tankers and 1 = 10,000gal tankers. BEC: Potable: None, Non-potable: None

Waste: 25,000 gal Frequency: daily Assets: 1-2 =

5,000gal

261 Cost B.13 Travel Costs page 11 Are R&R costs considered travel costs and if so, is this considered an allowable cost to the USG?

Yes. R&R costs are considered allowable travel cost. However, R&R travel costs must be proposed in accordance with the offeror's normal accounting practices and its management plan.

265 Tech C.3.G Airfield Services (Applicable to TOR 2, 3, and 4); Sect J-EXHA1, Atch 3D

Two (2) Government-provided Rapiscans are provided for screening, one at BIAP and one at

EAI. The DOS Equipment Transition and Services to BLiSS document does not account for the

Rapiscans. Will the Government please clarify who maintains the two Rapiscans?

Rapiscans are maintained by Rapiscan

Maintenance Technicians under the BLISS contract. Read "SECTION J- EXHIBIT A.1 –

ATTACHMENT 3E

RAPISCAN MAINTENANCE TECHNICIANS AND

OPERATORS"

274 Tech Sect J Exh A.1 Task Order SOO;

C.3.C Waste Management

(Applicable to TOR 2, 3, and 4)

Disposition Services (Equipment and Property

Scrap and Disposal Operations): Does the

Contractor de-militarize military equipment, such as trucks, trailers, etc? How many items by type are received on a weekly basis? What is the backlog awaiting de-militarize?

Yes, the contractor will de-militarize military equipment. At present, the GOI has not authorized the movement of vehicles and equipment to BDSC for disposition, therefore we currently do not have workload counts. Currently it is taking 2 days and 2 specialists to demil 1 vehicle; 1 hour and 1 specialist to mutilate 1 vehicle and 1 hours and 1 specialist to shred one tri-wall of shreddable material. There is currently a backlog of approximately 200 vehicles waiting for GOI approval for movement to BDSC's disposal yard.

Please note this requirement is "classified" and

Contractor personnel must possess secret clearance. See Section J Exh I- Cleared Personnel

276 Tech Sect J Exh A.1 Task Order SOO;

C.3.G Airfield Services (Applicable to TOR 2, 3, and 4)

4. Security Baggage Screening: How many of the 1200 monthly passengers transiting are departing passengers?

This is now an augmentation position so the number of departing passengers does not apply.

284 Tech Section J - Exhibit A.1 Attachment

12 Fuel SOO, Paragraph 1, Scope, p.1

The USG states that the U.S. Mission in Iraq has a requirement for DF2 Diesel fuel supply delivery services. Can the USG please confirm this?

For model year 2007 diesel vehicles, the

Environmental Protection Agency mandated the use of Ultra Low Sulfur Diesel (ULSD) with a maximum of 10 ppm of sulfur and therefore the

DoS engines and generators are designed to operate on ASTM No. 2-D grade (DF2). 500 ppm sulfur or greater is unacceptable.

289 Tech Section J - Exhibit A.1 Statement of

Objectives; Section C.3.H -

Transportation Services -subsections 2 "paragraph 5 - MHE", p.11

Will the USG provide an Equipment Density Listing and the Load Data Effort Requirements (numbers of lifts/trips per month) with equipment types, sizes, and quantities for the requirement of "also a requirement for operations of trucks and Material

Handling Equipment (MHE)" Applicable to TOR

2,3, &4?

No, these services will be provided by augmentees under the direction of the GSO.

322 Tech Sec_J_Exh_A.1_Task_Order_SOO s, C.3.I.1, B.2 Maintenance for

Forward Scatter Units, page 12

The referenced section states that the contractor shall conduct and document routine PMCS activity on the FSU systems and subsystems. Is the contractor also responsible for corrective maintenance on the FSU systems/subsystems or just PMCS?

Yes, the contractor will be responsible for both FSU

Preventative Maintenance, Checks and Services

(PMCS) as well as corrective maintenance as needed.

323 Tech Sec_J_Exh_A.1_Task_Order_SOO s, C.3.I.1, B.2 Maintenance for

Forward Scatter Units, page 12

If the contractor is responsible for corrective maintenance on the FSU systems/subsystems, please provide workload for this.

Corrective maintenance is on demand and currently we have no collective data on previous workloads.

329 Tech Sec_J_Exh_A.1_Task_Order_SOO s, C.3.I.1, B.8 Repair of System

Damage, page 13

The first paragraph of this referenced section refers to 3.1.2.2.2 and 3.1.2.3.3. Where are the sections with these numbers?

These references have been removed in A002

330 Tech Sec_J_Exh_A.1_Task_Order_SOO s, C.3.I.1, B.10 Training, page 14

The referenced section refers to 5.3/5.12. Where are the sections with these numbers?

The referenced 5.3/5.12 will be removed.

331 Tech Sec_J_Exh_A.1_Task_Order_SOO s, C.3.I.1, B.11 Spares and

Consumables Management, page

The referenced section states "Initial stockage of material and spare parts unique to the ZBV will also be established. .... The Contractor's proposal shall include a catalog list of spare parts and supplies along with the unit price per item." Please clarify whether the catalog list required for the proposal is for ZBV parts only or for ALL equipment the contractor will maintain. If all equipment, should the catalog list include parts required for both PMCS and corrective maintenance?

Catalog lists are required for ZBV/FSU and

Rapiscan (personnel) and Smith Heimann

(baggage) scanners.

341 Tech Section J, EXHI Cleared Personnel The reference refers to a Food Service Escort

(Annex 2 Embassy Baghdad Only). A search of the RFP documents does not identify this position/requirement. Will the Government please clarify the Food Service Escort position/requirement?

The Food Service Escort is a Cleared American who escorts food service workers to replenish food stocks throughout each day, Sunday through

Thursday.

372 Tech Section J Exhibit 1 Attachment 4

FIRE SERVICE MANNING

MATRIX

Question: Is the requirement for certification levels listed in Exhibit A.1 – Attachment 4 to be IFSAC, ProBoard, or DoD?

Yes, Offerors can submit IFSAC, Pro Board, OR

DoD. If bidders submit DoD certification,they are also IFSAC certified as that is the accreditation entity that certifies DOD. Note: Commercial Fire

Fighting training and certification is acceptable but must be included in offeror’s proposal if used.

373 Tech Section J Exhibit A.1 Task Order

SOOs, C.2 Scope of Work, page 3, Fire Protection Services

Question: Beyond refilling Scott Air Paks, what are the expectations for fulfilling this task, i.e. taking air samples and submitting to the appropriate authority etc.?

The contractor must meet the requirements of

NFPA 1500 as listed in the references and it states under Chapter 7, i.e., Protective Clothing and

Protective Equipment in 7.11Breathing Air states breathing air used to fill SCBA cylinders shall meet the requirements specified in NFPA 1989, Standard on Breathing Air Quality for Emergency Services

Respiratory Protection. The contractor must take air samples (and anything else NFPA 1989 requires) and submit results to the COR.

398 Cost B.18 Economic Price Adjustment

(c)(2), p.19

Which reference price will take precedence, Platts

Oilgram or Iraq OPDC, should one be lower than the other on a given day?

Amendment 3 requires the offeror to propose a

FUP based on PLATTS for fuel refined outside of

Iraq and a FUP for based on OPDC for fuel refine withi Iraq.

401 Cost B.14 Post Hardship Differential Pay and Danger Pay, p.15

Section B.14 states an eligible employee's basis compensation for a given work week is the dollar amount attributable to the employee as a result of the employee's productive hours and paid time-off hours for the given work week. If the defined work week is greater than 40 hours per week, is Post

Hardship Differential Pay and Danger Pay allowable for all productive hours paid to the employee?

Yes. For example, if the employee’s normal workweek is 72 hours, for example, the employee is working or otherwise situated in a hardship and/or dangerous area for 72 hours that week. However, please note in the next amendment, hardship and danger pay will be included in the firm fixed price for TOR 1-6.

406 Cost B.5 Sub-CLIN Sturcture (Estimating and Billing) on page 3 and Sectin J, Attachment F, Pricing Tables (no page number)

The Section B reference states"…use sub-CLINs exclusively for estimating and billing purposes at the task order level". The Section J reference, with the exception of task order 1 for Food Services, appears to limit entries on the task order lines to labor while other direct costs are carried below starting on line 12 of the pricing model. If the offeror is required to group all costs for Supplies for tasks 2 thorough 6 on line 12, then how will a total price for each task order be derived?

The Government does not require worksheets.

Task orders will be negotiated after award. Pricing will be evaluated on Exhibit Pricing Tables.

435 Tech Section J-Exhibit A.1, Attachment

11 (PMO SOO), paragraph IV

(Schedule), pg. 4; and RFP Section

F.4 Deliverables, pgs. 31-35

In Attachment 11, the transition plan is expected to be submitted 10 days after contract award for approval. In RFP Section F.4, it indicates 20 days after contract award. Please clarify.

Section J-Exhibit A.1, Attachment 11 (PMO SOO), paragraph IV, will be changed in the next amendment to reflect 20 days.after task order award.

440 Tech BLiSS RFP Section H.29; Sect J, EXHA1, Task Order SOO (Amend

0002), C.3.I Supplemental Staffing and Maintenance Services to RSO-

(Applicable to TOR 5)

Please clarify whether the DOS Work Order in

Windows (WOW) application referenced in RFP para H.29 will be made available to the Contractor for work order control of RSO equipment. Please also provide a narrative description of the approval process of RSO work orders.

Work Orders for Windows (WOW) has been replaced with eServices and this program would be available. Anyone with access to an State

OpenNet account can access eServices.

443 Tech Sect J, EXHA1, TOR SOO

(A002)Sect J, EXHA1, TOR SOO

(A002)C.3.I Supplemental Staffing and Maintenance Services to RSO-

(Applicable to TOR 5), 1)

Para 1) states that PBUSE will be used for property accountability, and that AWRDS may be used for work order control. Please clarify specifically where PBUSE and AWRDS terminals are located. Please further advise whether adequate storage facilities are available for securing/controlling the repair parts, either centrally, or at each site. Further, If the Contractor elects to use his own material management and work order control system, will the Contractor be allowed to extend his own system and IT hardware to each site RSO office?

If the equipment to be maintained continues to be on loan from DOD, PBUSE is required. PBUSE software will be located wherever the property accountability personnel are located. Yes, there will adequate storage facilities provided. The

AWRDS work order control system is not a requirement for DOD-loaned equipment. Any contractor elected software must be approved by

State's Information Management Office, before it is added to State owned and operated OpenNet system. No contractor IT hardware will be approved for use.

448 General ExhA.1_Atch_3E_PD-

_BADGE_OFFICE_SUPERVISOR_

at_Consulate_or_Annex.

Does Atch 3E PD Badge Officer at a consulate or

Annex include BDSC and BASRAH? Manning level callout possible contradicts the RSO supplemental staffing.

There is no position description (PD) for a Badge

Officer included in the RFP. BDSC and Basrah both have one Badge Office Supervisor and two

Badge Technicians. Ensure you are looking at the

Augmentation Positions Requested in Atch 3E and not the number of Critical Servcies beds offered.

451 General ExhA.1_Atch_3E_PD-

_BADGE_OFFICE_SUPERVISOR_

at_Consulate_or_Annex; para 2 bullet 8, page 1.

Will database entry/record upkeep include updating the biometrics automated tool set (BAT-

AV4)? Will it include a system or application other than BAT5-Base Access or BISA?

Yes, upkeep will including updating an automated biometric application. At this point in time, the system to be used in the future is being reviewed and may likely change to a DOS system.

452 Tech ExhA.1_Atch_3E_PD-

_BADGE_OFFICE_SUPERVISOR_

at_Consulate_or_Annex; para 2 bullet 11, page 2.

Will the government identify the performance standards and measurements analysis required to provide quality assurance metrics for this task; e.g.

enrollments per hour, enrollment error rate, etc.

Yes, will be provided to the successful bidder.

453 Tech Section J, Exhibit A.1 -- Attachment

Question - Can local national personnel be trained as per AR 420-1… meaning trained to the same level but not DOD certified?

No, Local National (LN) personnel must be certified, but it is not required that they be DoD certified. If a bidder is willing to get a local national certified to meet the U.S. certification requirements on the list

(i.e., NFPA Standards), (and they also pass the security background check) then, yes, the LN may be included in the contractor personnel.

459 Tech Section J- Exhibit A.1, RSO Task

Order 5

Question - How many staff are checked each day, by location, to validate biometric credentials?

This is a staff augmentee area.

460 Tech BLiSS Pricing Table, Applicable

Indirect Rates

Question - Is this requirement a dollar cost or a percentage of the indirect cost relative to the total?

The requirement is for both the applicable indirect rates and indirect cost. Offeror must state indirect rates and apply to ODCs to establish indirect cost.

461 Admin SAQMMA-12-R-0130-AA02 (12

March 2013)

L.16.1.3.5 Sample Transition Plan

M.10.1.1.4 Sample Transition Plans

Please confirm, will offerors be required to submit one transition plan per TOR (1-6), neaning we will submit six Transition Plans?

This is the Offeror's perogative. Please be clear in addressing the approach to transition in the

Transition Plan, then include Transition in each

Sample Plan.

469 General Section J - Exhibit A.1, TO SOO, Article C.3.G Airfield Services, item

1. Weather Services, pg. 10

This Work element is described within the SOO.

The BLiSS Requirements Matrix issued with

Amendment 0002 eliminates this scope. We assume that Offerors are not to propose to

Weather Services. Is this a correct assumption?

Yes, this is a correct, no Weather Services.

473 General Section J - Exhibit A.1, TO SOO, Article C.3.G Airfield Services, item

4 (c.), pg. 11

If a Secret Clearance is required does the current

LN workforce performing this function possess

Secret Clearances?

No, only American Citizens are eligible for Secret or above clearances

478 Tech Sect_J_EXH A.1_TOR_SOO;

Paragraph C.3.I, Page 13/14

Will the Contractor be required to provide the network infrastructure to place either AWRDS or contractor commericial system on? Or will it be provided by the Governement?

The network infrastructure will be provided by the

State Department within the confines of the U.S.

compounds.

482 Tech Sect_J_EXHA1_Atch3D_RSOEqui p.

Sect_J_EXHA1_Atch3D_RSOEquip lists 3

"RAPISCAN" at BDSC, but in the notes section of the document states there will be a total of five systems requiring maintenance [3 equipment scanners and 2 walk through metal detector systems (WTMD)]. Paragraph C.3.I.3 of Section J, Exhibit A.1 only specifies requirements for the

Rapiscan Secure 1000 personnel scanner.

Q6.a: Please clarify the correct scanner density (3 or 5). Q6.b: Please clarify the correct manufactuer and model number for the equipment scanners and walk through metal detector systems. Q6.c:

Please explain the acronym "WTMD".

Scanner is a generic term that is used to describe both personnel and baggage scanning equipment.

There are no Rapiscan Secure 1000 personnel scanners at BDSC, nor are there five systems, per se, this is incorrect. There is 1 Rapiscan 200 WP

Walk Through Metal Detector (WTMD) in the

Departures Building at BDSC and 2 Smith Heimann

High Scan 100100T baggage scanners at BDSC, one in the Departures Building and one in the

Arrivals Building. The total scanners requiring maintenance is 3.

496 Tech 2EXH_A1_TOR_SOO_A002_Mar_

12_

Paragraph C.3.I.3 Rapiscan;

Subparagraph 5) Maintenance, The Contractor shall conduct and document routine PMCS activity on the systems and subsystems mentioned in Appendix B that require such maintenance in accordance with (Reference

2 b).

There is no 2b.

Question - Should this reference be 2a?

Yes, the reference on page, 20, 5) Maintenance a)… should read Reference 2a.

497 Tech 2EXH_A1_TOR_SOO_A002_Mar_

12_

Paragraph C.3.I.3 Rapiscan;

Subparagraph 7) Training, Page 22

Contractor shall also provide qualified trainers that will perform the training described in paragraph

5.2/5.13.

5.2/5.13 cannot be found.

Question - Is this the correct citation?

No - this is not the correct citation. Training required is delineated under C.3.I.3.7.a.

514 TechnicalC.3.C Waste Management

(Applicable to TOR 2, 3, and 4)

C.3.C states in part under Medical Waste

Collection, Transportation and

Incineration/Disposal that “…the Contractor shall collect, store, transport and dispose of medical waste generated by medical installations on State sites.” The section further states, “The Contractor shall dispose of medical waste through the appropriate operation of medical incinerators at each site.” Contrary to these statements the section also states, “…The Medical support services contractor stores, collects, and prepares medical waste for transport at each site health unit.

When requested, GSO transportation contractors will transport medical waste from the health unit to the nearest DSH location for the Contractor to incinerate.” Please clarify if there is separate medical support services contractor and a GSO transportation contractor(s) that performs these tasks.

GSO does not have perform these tasks. That section will be deleted. The Medical support services contractor (currently CHS) stores, collects, and prepares medical waste for transport at each site's Health Unit. Once a sufficient amount of medical waste is collected by the Health Unit, they request the BLiSS contractor to collect the 'bulked' medical waste for final disposal. The BLiSS

Contractor shall then dispose of medical waste through the appropriate operation of medical incinerators at each site.

518 TechnicalBLiSS SOO, Para C.3.I.1 B.4 , References an Appendix B. Would the

Government clarify the reference or provide the

Appendix B?

Appendix B will be deleted and replaced with

Attachment 3D, in the next amendment

522 TechnicalEXhibit A.1, Attachment 3E, RAPISCAN_PD

The critical services housing list (number of beds for RSO support staff) states that only two of the screeners need to be trained Rapiscan operators and maintainers. Additionally, it seems that at the

BDSC the screeners may be non-US citizens.

Would the government please clarify or confirm the following:

a) only two screeners need to be trained Rapiscan operators and maintainers; and

b) screeners at the BDSC may be non-US

Citizens.

All screeners must be U.S. citizens and be able to obtain a SECRET clearance. The Offeror may propose more than two Rapiscan maintenance and operator personnel. The "critical services housing list" informs Offeror's of the number of beds provided to U.S. and TCN personnel in order to maintain minimized operations in times of Reduced

Operations, i.e. when workers living outside the

DOS site cannot get into work.

523 TechnicalSECTION J- EXHIBIT A.1 –

ATTACHMENT 3E RAPISCAN

MAINTENANCE TECHNICIANS

AND OPERATORS

Under Current screeners it states, “ (c) A screener must be a citizen of the United States or cleared

Third Country National or Local National’s. and possess a secret clearance”. There is no similar language for New Screeners. Would you clarify if all screeners must be US Citizens?

This language is incorrect. Only US Citizens can obtain a Secret or higher security clearance.