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EXHIBIT Q – PROPOSAL CHECKLIST
Section L of the solicitation provides instructions to the Offerors on the submission of proposals. This Proposal Checklist is a tool to assist Offerors and the Government in ensuring proposals are completed in accordance with instructions given in Section L. The below checklist MUST be completed and attached to any proposals submitted. The acknowledgement statement below the checklist must be signed.
| Checklist Item |
| Section L Reference |
| YES |
| 1. Is there an original and one copy of your Volume 1 Price Proposal? |
| L.11 |
| |_| |
| 2. Is there an original and five copies of your Volume 2 Technical Proposal? |
| L.11 |
| |_| |
| 3. Is the face of each Volume clearly marked with ‘original’ or ‘copy’? |
| L.11 |
| |_| |
| 4. Is the Technical Proposal less than 75 printed pages using double-sided printing? (including charts, graphs, or foldouts) |
| L.11 |
| |_| |
| 5. Is the Technical Proposal completely void of any cost or price information? |
| L.11 |
| |_| |
| 6. Are your proposals typed in no less than a 12 font Times New Roman with 1 inch margins on all sides? |
| L.11 |
| |_| |
| 7. Are your proposal pages sequentially numbered on 8-1/2’ by 11’ inch or A4 paper? |
| L.11 |
| |_| |
| 8. After each Tab, do you re-start your page numbering at number 1? |
| L.11 |
| |_| |
| 9. Are your proposals professionally bound in 3-ring binders in tabbed and indexed format with a cover and spine affixed with labeling? |
| L.11 |
| |_| |
| 10. Do all binder covers clearly identify name of country, name of volume, volume number, solicitation number, Offeror’s name, name of contact, email address, and mailing address? |
| L.11 |
| |_| |
| 11. Are all foldouts printed on one side of the page and do they fold entirely within the volume? |
| L.11 |
| |_| |
| 12. Have you included one compact disc (CD) inside the Volume 1 binder which contains your price and technical proposal and provided passwords if CD files are locked? |
| L.11 |
| |_| |
| 13. Is the information provided in your Volume 1 Price Proposal current and complete? Have you checked the accuracy of your math? |
| L.11 |
| |_| |
| 14. Have you provided an Executive Summary (not exceeding 5 pages) signed by an official authorized to bind company? |
| L.11 |
| |_| |
| 15. If you are proposing a Joint Venture, do you provide the Joint Venture Agreement? If not applicable, check here: |_| |
| Exhibit P |
| |_| |
| 16. Did you complete Blocks 12 through 18 of the SF-33 as appropriate, and acknowledging the receipt of solicitation amendments in Block 14? |
| L.11 |
| |_| |
| 17. Have you provided complete Section B pricing tables? (Exhibit R) |
| L.11.1.2 |
| |_| |
| 18. Have you provided a complete Section J, Exhibit M – Other Than Cost and Pricing Spreadsheet with comprehensive Price Proposal Notes? |
| L.11.1.3 |
| |_| |
| 19. Have you provided current statements of the company’s financial condition (i.e. Income Statement, Balance Sheet, Cash Flow Statement)? |
| L.11.1.5 |
| |_| |
| 20. Have you included a letter from a financial institution that shows a line of credit as requested in L.11.1.5 Business Management? |
| L.11.1.5 |
| |_| |
| 21. Have you provided a completed Section K (and labeled it as ‘Volume 5’) to be included within the Volume 1 Price Proposal)? |
| L.11.1.6 |
| |_| |
| 22. Have you included a Management Plan in accordance with L.11.2.1 Management Plan with all listed subsections? |
| L.11.2.1 |
| |_| |
| 23. Have you listed information requested in L.11.2.2 for your company’s (and each partner in a joint venture) past performance and experience? |
| L.11.2.2 |
| |_| |
| 24. Were a minimum of two sealed completed Past Performance Questionnaires provided to the Point of Contact? |
| L.11.2.2 |
| |_| |
| 25. Did you provide a Preliminary Transition Plan? |
| L.11.2.3 |
| |_| |
I acknowledge and understand that proposals that are not received in accordance with Section L instructions may be considered unacceptable and thus rejected by the Government.
Signature
Printed Name
Offeror (Company) Name
Date
Exhibit Q – Proposal Checklist Page 1 of 2 Freetown, Sierra Leone