Exhibit D(A002) - Freetown.pdf

Exhibit D(A002) 1 Local Guard Program Contractor Furnished Property Freetown, Sierra Leone

Exhibit D

CONTRACTOR-FURNISHED PROPERTY

All equipment, materials, supplies, and clothing provided under the terms of this contract shall be suitable for their intended use. Equipment with electric or battery operation provided shall have UL ® and or similar certification specified by the host country. Employees shall be trained in the safe operation of the equipment and all equipment shall meet appropriate safety standards and codes. The Government reserves the right to have the contractor immediately replace any unsafe or inoperable equipment and implement deducts as specified in Exhibit C. The Contractor shall maintain sufficient parts and equipment for all Contractor-furnished property to ensure uninterrupted provision of services as required by the contract.

The following list of Contractor-furnished property establishes minimum requirements for the items listed. It is not a comprehensive list and it does not relieve the Contractor from furnishing any other materials required to perform the contract not listed below.

Guard Uniforms, Equipment, and Maintenance

All uniforms must be coordinated and approved in design and color by the COR before purchase.

The Contractor shall issue a badge with picture and be easily distinguished from other guard companies and host government security forces. The Contractor shall provide a distinctive set of uniforms for supervisors, such as a shirt or hat identifiable from all other guard uniforms. Guard uniforms shall be variant according to the rank of the guard and it shall display an appropriate rank insignia which displays their rank level i.e. guard, senior guard, and supervisor. The following characteristics for patches and logos shall be considered during the COR review and approval of uniforms: American flags, Embassy logo, US Diplomatic Services logo worn in appropriate locations, in line with the contractor logo. All logos will be prominently displayed on all jackets and rain coats as well as uniform shirts. Covers (hats) will have an approved logo in front. Mobile Patrol will have reflective vests issued with appropriate uniforms. New uniform sets shall be issued at least every twelve (12) months or more often if required to ensure guards maintain a neat and professional appearance. All guards shall wear clean, neat and complete uniforms when on duty.

Each guard shall be issued a uniform consisting of:

2 long sleeve shirts: white for supervisors, colored for other guards 1 short sleeve shirt: white for supervisors, colored for other guards 3 pairs of trousers 1 pair of black, plain-toed, rubber soled boots 5 pairs of black socks 1 cap 1 leather belt for trousers 1 raingear to include jacket w/hood and pants 1 jacket/windbreaker, heavy duty with liner

Exhibit D(A002) 2 Local Guard Program Contractor Furnished Property Freetown, Sierra Leone

Each guard post shall be issued the following equipment:

1 charged flashlight with back-up battery and bulbs 1 flashlight holder 1 radio holster, if Exhibit A requires a radio requirement 1 baton 1 baton holder 1 portable radio, if identified in Exhibit A 1 set of traditional handcuffs, holder and two keys 1 Logbook 1 Clock 1 trauma/advanced first aid pack Office Supplies (pens, paper, clipboard, stapler, etc … ) 1 calendar (with all 12 months) 1 bulletin/notice board 1 suitably sized trashcan

Each guard shall be issued the following equipment:

1 duty belt capable of fitting all waist sizes 2 belt keepers 1 whistle with lanyard or chain 1 individual identification badge/nametag with large lettering visible from 2 meters 1 ballpoint pen Rank insignia 1 pocketsize notebook 1 ball point pen

Any incomplete uniform or missing equipment item(s) shall be furnished by the contractor.

Incomplete uniforms worn during duty hours may constitute a violation of the uniform requirement and be subject to a withdrawal in accordance with the deduct schedule. Costs of purchasing, laundering, and maintenance of uniforms shall be borne by the Contractor. Clothing, to include footwear, shall be replaced by the Contractor annually, or at discretion of the COR, at no cost to the U.S. Government.

As required in Exhibit B.4 of the contract, the Contractor is responsible for ensuring employees maintain a neat and presentable appearance while performing this contract. The contractor is also responsible for ensuring that all guard posts are kept clean, neat, and orderly.

The contractor shall have the following equipment available for its use on this contract:

four (4) LED signal lights four (4) safety vests

Exhibit D(A002) 3 Local Guard Program Contractor Furnished Property Freetown, Sierra Leone six (6) vehicle inspection mirrors six (6) hand held metal detectors (HHMD)

Vehicles

The Contractor shall furnish vehicles necessary for the performance of this contract in accordance with Subsection H.10. All vehicles must be in good operating condition and fully equipped in accordance with local laws and ordinances, and include standard features, i.e., lights, turn lights, horn, brake lights, etc., in working condition. In addition to vehicles provided for mobile patrol purposes, additional vehicles may be required for use by supervisors to make their rounds, to provide relief guards, or in the management of the contract

Each mobile patrol vehicle shall have the following equipment:

• A first aid kit capable of treating minor traumas involving up to 5 people

• 2 working fire extinguishers (ABC rated)

• Industrial car jack

• Eight (8) Four (4) traffic cones (36 inch reflective)

• 2 working 12v rechargeable Maglites or equivalent

• 2 Reflective vests

• Electric air compressor

• Both guards in each Mobile Patrol should have portable radios in addition to a fixed base station

• GPS tracking

• Working four-way flashers.

• 1 set of jumper cables

• Roof-mounted amber-color coded emergency lights.

Mobile Patrol Vehicles shall have the minimum features:

• four-door, four-wheel drive pickup truck or SUV vehicles;

• identical in color, make, and model;

• meet emissions standards;

• have no outward signs of physical damage;

• air conditioned and heated;

• be new at the beginning of the contract and less than five (5) years old; and

• have less than 200,000 km on the odometer.

SD Equipment

The Contractor shall provide the following property/equipment to be utilized by in SD operations:

At minimum the contractor shall provide the following:

1. Two (2) motorcycles

2. Four (4) cell phones

Exhibit D(A002) 4 Local Guard Program Contractor Furnished Property Freetown, Sierra Leone

SD Command Post

The contractor shall provide office space exclusively for use by personnel involved in surveillance detection (SD) activities. The Contractor shall be responsible for all costs associated with this office to include, but not limited to, the following: rent, all utilities, taxes, furniture purchases/rental, telephones, common charges, etc. SD personnel shall use the office for the following purposes: an assembly/meeting area, a briefing area, and a work processing area (e.g.

for report writing, the downloading of images onto computers, database entry and management, etc.), a storage area(e.g. for SD equipment, SD props, and personal effects), an SD equipment area, a changing area, and as an area where equipment batteries can be recharged.

a)The office shall be located within a maximum location of approximately ten (10) kilometers from the Embassy.

b) Space required shall consist of a maximum of two (2) rooms with access to a restroom. Every effort should be made to identify a space not to exceed 500 square feet.

c) The office will be securable (e.g. have a substantial door with adequate locking mechanism, lockable windows, etc.) and have lockable storage containers to secure SD equipment and files.

d) There shall be a minimum of four outlets per room to provide for computer equipment and recharging stations for cameras, cellular/radio phones and other SD equipment.

e) The office shall be adequately furnished with desks, chairs, filing cabinets, conference tables, etc.

f) There shall be a telephone with dedicated line installed in the office.

g) The office will be located in proximity to where the SD vehicle will be parked.

h) There will a dedicated phone line for facsimile connection.

The office will be accessible to SD personnel twenty-four hours a day.

Local Guard Force Radio Network

The Contractor shall be responsible for furnishing communications equipment necessary to provide a reliable local guard force radio network that is fully functional and operable 24-hours per day, 7 days per week. Proper radio coverage is required as well as compatibility with the Embassy network.

The Contractor is responsible for acquiring and paying for all licenses and permits that may be required for the operation of all communications equipment throughout the life of the contract.

The Contractor is responsible for all maintenance and repair costs associated with all equipment included in the local guard force communications network.

The Contractor shall verify through the COR that proposed equipment for the communications net will not interfere with the communications equipment and operations of the U.S. Embassy.

The communication system shall be designed so that all radios can receive and transmit to all sectors covered by the mobile patrol and to all facilities covered by this contract.

Exhibit D(A002) 5 Local Guard Program Contractor Furnished Property Freetown, Sierra Leone

The LGF Radio Network shall include, at a minimum, the following:

• Portable hand-held two way radios (5 watts) for each guard post as identified in Section J, Exhibit A, as well as at least five (5) additional radios and chargers for use by the COR.

Each radio shall be VHF frequency range required to be compatible with existing Embassy radio systems.

• Radios shall be compatible with the existing Embassy radio system.

• Adequate number of batteries and chargers to ensure that all radios remain operational at all times.

• Mobile hard-mount radios (20 watts) in all vehicles operated in performance of the contract.

• Repeaters, as necessary, to ensure two-way radio communications with all sectors covered by the mobile patrols and all facilities covered in performance of the contract.

• Base stations (100 watts) at the primary diplomatic facility and Ambassador’s residence

• Back-up power supply for base stations and repeaters capable of covering at least 72 hours of lost electrical service.

• Antennae to support base stations and repeaters (100 watts).

Note:

1) The Local Guard Force Radio Network does not require encryption. The Contractor should contact the COR before purchasing and programming radio equipment to ensure that there have been no changes.

Guard Electronic Monitoring System (GEMS) The Contractor shall furnish and maintain a guard electronic monitoring system, including system and reporting software, hand-held data collection devices, data points such as bar code labels, data strips, touch tags or electronic buttons, batteries or recharging stations, computer, printer and training and maintenance so the system can remain in continuous use. This GEMS shall allow each residence, guard and Embassy facility to be uniquely identifiable. All residential posts will have GEMS installed in the front and rear entrance of the residence, a minimum of two contact points, as well as at all government property, in as many places as deemed necessary by the RSO. Posts will be required to report to control center every 30 minutes, and a daily report of GEMS activity will be given to the RSO. For GEMS reports (See Section C.5.8.2), the data shall be spreadsheet compatible for COR review.

The GEMS shall be monitored and maintained at the U.S. Government-Furnished location together with the communications network. This site shall be dedicated exclusively to this contract and its management.

Awards The contractor is responsible for creating and implementing a performance-based award system with cash incentives and/or plaques and/or certificates that recognize individual guards.

Examples include, Guard of the Month and Supervisor of the Quarter.

Exhibit D(A002) 6 Local Guard Program Contractor Furnished Property Freetown, Sierra Leone

Paystubs The contractor will provide every guard (or make available) a pay stub at the conclusion of each pay period that itemizes rate, hours worked, leave balance, penalties/deductions, overtime, tax, benefits, etc.