Rockefeller_Greenhouse_Campus_CM-R_Improvements.pdf

AR2547

ROCKEFELLER GREENHOUSE CAMPUS CM-R

IMPROVEMENTS

City of Cleveland

Department of Mayor's Office of Capital Projects

601 Lakeside Ave

Cleveland, OH 44114

RELEASE DATE: February 26, 2026

DEADLINE FOR QUESTIONS: March 27, 2026

RESPONSE DEADLINE: April 15, 2026, 12:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/clevelandoh

City of Cleveland

Rockefeller Greenhouse Campus CM-R Improvements

I. Overview

II. Program & Scope of Services

III. Proposal Schedule

IV. Proposal Submission Requirements

V. Other Conditions and Information

VI. Proposal Selection Criteria

VII. OEO Compliance

VIII. Proposal Submittals

Attachments:

A - 01 NORTHERN IRELAND NOTICE (2024.12

B - 01.1 NORTHERN IRELAND DISCLOSURE

C - 02 Chap 187 2022-05-05

D - 03 Subcontractor Addition and Subtraction Policy

E - 04 DASD Minimum Deliverables (2025.04.01)

F - 05B Design-Build Agreement Sample for MOCAP

G - 06 2023 Reimbursables_Policy

H - 07 Cleveland City-Wide Asbestos Policy (2017.05.19)

I - 08 City of Cleveland Sustainable Building Policy 2013-04

J - 09 017419 CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

K - 010 Cleveland City-Wide Asbestos Policy (2017.05.19)

L - 10 FORM CWM-7 DEMOLITION WASTE

M - 11 FORM CWM-8 CONSTRUCTION WASTE

N - 13 PART B - General Conditions (final 8-28-25)

O - 14 PART C - SUPPLEMENTAL GENERAL CONDITIONS

#AR2547

Title: Rockefeller Greenhouse Campus CM-R Improvements

P - 15 PART D - DETAIL SPECIFICATIONS JM

Q - 16 PW NOTICE -Valerie Harvey (2024.12.27)

R - 17 Prev Wage Notification (2024.12.27)

S - 18 PW CONTRACTOR RESPONSIBILITY - OHIO (2024.12.27)

T - 19 PW NOTIFICATION TO EMPLOYEE - OHIO (2024.12.27)

U - 20 PW AFFIDAVIT OF COMPLIANCE - OHIO (2025.09.10)

V - 21 PW THRESHOLD LEVELS - OHIO (2024.01.01)

W - 22 PW INSTRUCTIONS FOR PREPARING CERTIFIED REPORTS - OHIO

(2024.12.27)

X - 23 PW CERTIFIED PAYROLL REPORT - OHIO (2024.12.27)

Y - 24 PW RATES - COVER LETTER (2024.12.27)

Z - 035 Wage Theft PDF Version

AA - Phase 1 Rockefeller Campus Buildings_Permit-Bid_Project Manual

BB - Phase 1 Rockefeller Campus Forestry_Permit-Bid_Drawings

CC - Phase 1 Rockefeller Campus Garage_Permit-Bid_Drawings

DD - Phase 1 Rockefeller Campus Admin_Permit-Bid_Drawings

EE - Phase 2 Rockefeller Greenhouse Building_Permit-Bid_Drawings

FF - Phase 2 Rockefeller Greenhouse Building_Permit-Bid_Project Manual

GG - Phase 3 CLE Greenhouse Solar Criteria Documents

1. Overview

1.1. Summary

Introduction

The City of Cleveland ("City" “Client” “Owner”) is seeking qualified Construction Management at Risk Team Partners ("Contractor" “Construction Manager” “C-M” “CM-R” “C-M Team”

"Consultant") to provide professional Architecture, Engineering, and Construction services for the Cleveland Rockefeller Greenhouse Campus Construction Project. The RFP consists of three

Projects.

Project 1 is a Traditional Design-Build for the Rockefeller Greenhouse Admin Building, Forestry

Garage, and Historic Brick Garage.

Project 2 is a Traditional Design-Build for the Rockefeller Main Greenhouse General

Improvements.

Project 3 is a Progressive Design Build project for the Rockefeller Main Greenhouse solar glazing, with an allowance to cover the entire project.

This project will be managed by the Mayor’s Office of Capital Projects (MOCAP), through the

Division of Architecture and Site Development (DASD). MOCAP oversees the administration of the City’s Capital Improvement Plan (CIP) for all City-owned facilities, outdoor spaces, and infrastructure, working through its three divisions: the Division of Architecture & Site

Development, the Division of Engineering & Construction, and the Division of Real Estate.

The mission statement for MOCAP is:

To provide for the planning, designing, construction, and preservation of the City of Cleveland's facilities and infrastructure through collaborative and comprehensive planning, leadership in management, excellence in sustainable design and technical expertise, and quality construction based on integrity and professionalism.

1.2. Background

Description of Need

Exemplary of 1920s Art Deco architecture, The Rockefeller Greenhouse & Admin Building was designed by J. Milton Dyer and constructed in the 1920s. The greenhouse houses the City of

Cleveland rare plant collection and serves as the primary growing facility for the Cities summer annual plants used throughout the City owned downtown public buildings. The Greenhouse

Admin building and Historic garage are primarily brick with limestone embellishments. The

Forestry Garage is a metal clad butler building serving primarily as tool storage and a garage for the Urban forestry department. The Admin Building serves as the headquarters for the Urban

Forestry department and as the management office for the Rockefeller Greenhouse.

The Admin Building requires a complete HVAC replacement, as the existing boiler has exceeded its functional life and the air-conditioning system has been inoperable for years. Significant exterior repairs are also needed, including a new roof, brick repointing, replacement of severely deteriorated steel lintels, and restoration of several previously bricked-in windows. In addition, the building interior requires a full renovation. The Historic Brick Garage similarly needs HVAC upgrades, façade repairs, and interior improvements, while the Forestry Garage requires emergency power, new gutters, and winter heating enhancements.

The greenhouse complex requires a comprehensive back-of-house renovation, including asbestos mitigation within the working greenhouse, mechanical trench repairs, exterior façade work, and repairs to greenhouse glazing, masonry, and steel elements.

Possible Separate Bid Packages

Based on any opportunity agreed upon with the Director of the Mayor’s Office of Capital

Projects, the Design-Builder shall be responsible to evaluate the advantages and disadvantages of the need for separate bid packages that best serve the economic interests of the City.

City’s and Contractor Consultants

On Project 1, the City has retained Architect and Engineer of Record Consultants through construction, and will remain contractually under the City of Cleveland. The CM-R team will assist the Consultants to meet the CM-R budget. The Consultants shall perform construction administration and advise and consult with the City and perform customary AOR and EOR

Construction Administration activities. Additional Professional Services, except those required by the Construction Documents (such as delegated design), are not anticipated by the selected

CM-R in this project.

On Project 2, the City has retained Architect and Engineer of Record Consultants through construction, and will remain contractually under the City of Cleveland. The CM-R team will assist the Consultants in completion of the Construction Documents to meet the CM-R budget and attain a permit. The Consultants shall perform construction administration and advise and consult with the City, and perform customary AOR and EOR Construction Administration activities. Additional Professional Services, except those required by the Construction

Documents (such as delegated design), are not anticipated by the selected CM-R in this project.

On Project 3, the CM-R team will need to provide full Design and Construction Documents based on the criteria set provided. The CM-R design team will be the AOR or EOR of record.

The City’s Project 1 and 2 AOR and EOR will not assist on Project 3, unless the CM-R chooses to contract with that Team.

Existing Documentation Brief

Project 1: 100%, Permitted, Construction Documents for the Rockefeller Greenhouse Admin

Building, Brick Garage, and Forestry Garage. This includes a Project Manual.

Project 2: 85% Construction Documents for the Rockefeller Greenhouse. This includes a Project

Manual.

Project 3: Criteria documents for the Rockefeller Greenhouse solar glazing project.

1.3. Contact Information

Project Contact:

Joe Mestnik Chief Architect 601 Lakeside Avenue, Room 517A Cleveland, OH 44114 Email: jmestnik@clevelandohio.gov Phone: (216) 664-3851

Procurement Contact:

Steven Decker Deputy Commissioner 601 Lakeside Avenue, Room 128 Cleveland, OH 44114 Email: sdecker@clevelandohio.gov Phone: (216) 664-2624

Department:

Mayor's Office of Capital Projects

Department Head:

James DeRosa Director

1.4. Timeline

Release Project Date February 26, 2026

Pre-Proposal Meeting (Non-Mandatory) March 13, 2026, 9:00am

Agenda

Room 514 601 Lakeside Ave Cleveland, OH 44114 mailto:jmestnik@clevelandohio.gov tel:(216)664-3851 mailto:sdecker@clevelandohio.gov tel:(216)664-2624 https://government-project.s3.amazonaws.com/232623/09ca942b-5505-4072-bdb4-e97228d36b52_Rockefeller_Pre-Bid_Conf_AGENDA_(2.06.2026).doc

Site Visit (Non-Mandatory) March 13, 2026, 1:00pm

Rockefeller Greenhouse Lobby 750 E 88th St, Cleveland, OH 44108

Question Submission Deadline March 27, 2026, 12:00pm

Question Response Deadline April 3, 2026, 12:00pm

Proposal Submission Deadline April 15, 2026, 12:00pm

2. Program & Scope of Services

2.1. Program

Program

It is the City’s intent to hire an experienced, communicative, responsive, and collaborative

Contractor Team qualified in Construction Manager at Risk construction. The Contractor is to provide full services outlined below.

Project 1 Admin Building & Garages

The Admin Building is being gutted and renovated with new MEP system and improvements, roof, interior finishes, glazing, and masonry work as outlined in the CD set.

Project 1 is permitted and ready for construction. The GMP will be reviewed with possible substitutions to right size the construction cost as the City allows, but the CM-R should considered this scope to be final.

Given Project 1 is permitted, Project 1 mobilization and construction will commence prior to

Project 2 and 3.

Project 2 Rockefeller Greenhouse

Project 2 consists of, as outlined in the CD set, masonry and structural repair work, asbestos abatement in the working greenhouses, updated break room with new finishes, glazing repairs

(beyond Project 3), and mechanical improvements.

The building is served by (2) Boilers located in the basement. The steam is then regulated to the building through cast radiators by two existing steam pressure reducing valves (PRVs) which have recently been rebuilt. The construction drawings outlines adding a BMS and an updated controls package to the system.

The building will remain fully occupied during construction. Coordination of construction and phasing with occupants by the Construction Manager at Risk team will be necessary.

Project 3 Rockefeller Greenhouse Solar Glazing Project.

The criteria documents outline providing PV glazing to various greenhouses and guidance for locating the switchgear and other electrical components to make this project work.

The building will remain fully occupied during construction. Coordination of construction and phasing with occupants by the Construction Manager at Risk team will be necessary.

2.2. Stages

Project 1

Below are the brief outlined phases of the Project for Project 1, Traditional Design-Build.

Due Diligence:

This is work prior to execution of the Construction Manager at Risk amendment. Here, the

Construction Manager at Risk Team will review document information related to the existing physical conditions and project needs, work with the design consultants, complete various other activities to verify the scope including site visits, and present the reconciled budget with solutions for the purpose of attaining an approved design set with a Guaranteed Maximum Price

(GMP).

• Phase A: Existing Conditions Verification

• Phase B: Program Verification

• Phase C: Final GMP Review and Approval

Construction:

This is work following approval of the design, whereas the Project will progress into

Construction Documents in accordance with project requirements. Efforts will also correlate with the sequence of construction of the project.

• Phase D: Permit Attainment – Not Applicable. The Permit is ready for pick-up.

• Phase E: Construction

• Phase F: Closeout

Project 2

Below are the brief outlined phases of the Project for Project 2, Traditional Design-Build. Project

2 and Project 3 Design and GMP should occur simultaneously since the projects are in the same facility, and one scope of work may effect the other.

Due Diligence:

This is work prior to execution of the Construction Manager at Risk amendment. Here, the

Construction Manager at Risk Team will review document information related to the existing physical conditions and project needs, work with the design consultants, complete various other activities to verify the scope including site visits, and present the reconciled budget with solutions for the purpose of attaining an approved design set with a Guaranteed Maximum Price

(GMP).

• Phase A: Existing Conditions Verification

• Phase B: Program Verification, Construction Document Reconciliation, Project 3

Coordination

• Phase C: Final GMP Review and Approval

Detailed Design and Construction:

This is work following approval of the design, whereas the Project will progress into

Construction Documents in accordance with project requirements. Efforts will also correlate with the sequence of construction of the project.

• Phase D: Permit Attainment

• Phase E: Construction

• Phase F: Closeout

Project 3

Below are the brief outlined phases of the Project for Project 3, Progressive Design-Build.

Project 2 and Project 3 Design and GMP should occur simultaneously since the projects are in the same facility, and one scope of work may effect the other.

Due Diligence:

This is work prior to execution of the Construction Manager at Risk amendment. Here, the

Construction Manager at Risk Team will gather and document information related to the existing physical conditions and project needs, conduct project kick-off workshops, complete various other activities to verify the scope, services, and budget of the project, and present design solutions for the purpose of attaining an approved design set with a Guaranteed Maximum Price

(GMP).

• Phase A: Existing Conditions Verification

• Phase B: Program Verification

• Phase C: Technical Review and Schematic Design

• Phase D: Design-Builder’s Final GMP Review

• Phase E: Execution of the Design-Build Amendment

Detailed Design and Construction:

This is work following approval of the design, whereas the Construction Manager at Risk will progress into Construction Documents in accordance with project requirements. Efforts will also correlate with the sequence of construction of the project.

• Phase F: Construction Documents

• Phase G: Permit Attainment

• Phase H: Construction & Construction Administration

• Phase I: Closeout

Facility Occupancy

For Project 1, the Admin Building and Brick Garage will be un-occupied during construction.

The Forestry Garage will need to remain occupied with coordination of construction and phasing with occupants by the CM-R team will be necessary. Temporary power and building heating maybe be required during operational time periods.

For Project 2 & 3, the Rockefeller Greenhouse will remain fully occupied during construction.

Coordination of construction and phasing with occupants by the CM-R team will be necessary.

Temporary power and building heating for both construction and occupant comfort may be be required during operational time periods.

2.3. Administrative Phase Requirements

Administrative Phase Requirements

Below is the outlined administrative and project management requirements for each Stage and

Phase to be included in the Construction Manager at Risk Teams’ fee. All meetings are to be hosted by the Construction Manager at Risk Team with agenda and minutes, and in person, with exact nature of the meetings are to be determined with the City’s PM. Coordination, communication, and quality control is expected through the entirety of the project.

Existing Conditions Verification

• Kickoff with City staff, establishing phase goals.

• Due diligence field verification including all applicable disciplines. Exact duration required is up to the Contractor.

• Weekly meetings with agenda and minutes.

Program Verification

• Review with the City and Consultant any risk related to: existing conditions, methods, phasing, scope, services, schedule, and budget.

• Weekly meetings with agenda and minutes.

• Provide an Excel spreadsheet encapsulating all comments with direction, feedback, solutions, etc. on the comments.

• Conceptual Phasing Plan: Create phasing plan.

Technical Review

• Review meeting of narratives, scope questions, field verification risk and concerns, recommendations, and code.

Schematic Design

• Weekly meetings with agenda and minutes.

• Review meeting to be model walk through or plan flip session.

• Public meetings including Landmarks, Design Review Committees, Planning, and other

State, municipal, or local agency meeting.

• Provide an Excel spreadsheet encapsulating all City review comments with direction, feedback, solutions, etc. on the comments.

GMP Approval (Traditional Design-Build)

• OEO compliance review based on final subcontractor selection.

• GMP negotiation exercises for unforeseen conditions or requests may be requested.

• The parties will engage in an "open book" pricing method in which all work shall be based upon competitive pricing. The Contracting Authority and/or Owner shall have access to all books, records, documents and other data in the CM-R's possession related to itself, its subcontractors and material suppliers pertaining to bidding, pricing or performance of the Agreement.

• Approval of the final GMP prior to construction.

• All bid day savings shall become part of the contingency.

GMP Approval (Progressive Design-Build)

• Provide Amendment Proposal with GMP.

• OEO compliance review based on final subcontractor selection.

• GMP negotiation exercises for unforeseen conditions or requests may be requested.

• The parties will engage in an "open book" pricing method in which all work shall be based upon competitive pricing that will be reviewed by the Contracting Authority and the Owner, the Criteria A/E, and the D-B. The Contracting Authority and/or Owner shall have access to all books, records, documents and other data in the D-B's possession related to itself, its subcontractors and material suppliers pertaining to bidding, pricing or performance of the Agreement.

• Execution and Approval of the Amendment as a Construction Modification

Conformed Construction Documents

• The City’s Consultant, based on the GMP Approval Phase, will create a set of finalized, Conformed Construction Documents for permits and construction, as needed.

• Review meeting to be model walk through or plan flip session.

• Provide an Excel spreadsheet encapsulating all comments with direction, feedback, solutions, etc. on the comments.

Permit Attainment

• The AOR shall submit to all permitting authorities on behalf of the City, including but not limited local and state.

• Partake in an AHJ review meeting as necessary, to assist in potential phasing, means, and methods concerns related to permit attainment.

Construction Administration

• General communication with the City and its Consultants or Owner’s Designee.

• Weekly OAC meetings in person.

• Prior to the Consultant, and City, review and approve all related requests for interpretation, submittals, cut sheets, and shop drawings digitally. Mock-ups as required.

• Maintain Pay Apps, schedules, and Field Clarification, digitally.

Closeout

• Provide complete as-built condition drawings to the Consultant in PDF, CAD or other

City approved method.

• Provide complete O&M Manuals.

• 1-year warranty walkthrough at approximately 10-11 months after construction.

• Resolve post-occupancy claims of deficient work during the 1-year warranty period.

City Agencies (Cleveland)

The Construction Manager at Risk shall consult in detail with the Director of the Mayor’s Office of Capital Projects (MOCAP) and/or his designee and carefully analyze any information furnished by the Owner concerning the specific requirements of the Project, including but not limited to, design, construction, scheduling, budgetary, or operational requirements, limitations, and objectives. The Division of Architecture and Site Development (DASD) will coordinate the project and will work closely with the Construction Manager at Risk in all phases of the development. The Construction Manager at Risk shall comply with all standards and directives established and issued by the Division of Architecture and Site Development. The City of

Cleveland may retain an Owner’s Representative Team to perform functions of DASD as needed.

This facility is located within the corporate limits of Cleveland, Ohio and all work shall comply with all local, state and/or federal standards and ordinances and revised codes, including but not limited to Ohio Revised Code (O.R.C.) Chapter 153, as applicable to the scope of work. Compliance with these standards is mandatory by the Construction

Manager at Risk and any resources needed to gain design compliance shall be borne by the

Construction Manager at Risk.

2.4. City Agencies (Cleveland)

The Design-Builder shall consult in detail with the Director of the Mayor’s Office of Capital Projects

(MOCAP) and/or his designee and carefully analyze any information furnished by the Owner concerning the specific requirements of the Project, including but not limited to, design, construction, scheduling, budgetary, or operational requirements, limitations, and objectives. The Division of Architecture and Site

Development (DASD) will coordinate the project and will work closely with the Design-Builder in all phases of the development. The Design-Builder shall comply with all standards and directives established and issued by the Division of Architecture and Site Development. The City of Cleveland may retain an

Owner’s Representative Team to perform functions of DASD as needed.

This facility is located within the corporate limits of Cleveland, Ohio and all work shall comply with all local, state and/or federal standards and ordinances and revised codes, including but not limited to Ohio

Revised Code (O.R.C.) Chapter 153, as applicable to the scope of work. Compliance with these standards is mandatory by the Design-Builder and any resources needed to gain design compliance shall be borne by the Design-Builder.

3. Proposal Schedule

3.1. Pre-Proposal Conference

A non-mandatory Pre-Proposal Conference for this project will be held on Friday, March 13, 2026 at 9:00 am Local Time.

All questions must be submitted in writing and will be responded to within an addendum to this RFP.

3.2. Questions

The deadline for any and all questions, including if this RFP should contain any discrepancies or omissions, or if the intended meaning of any part of this RFP is unclear or in doubt, shall be Friday, March 27, 2026 at 12:00 pm Local Time. Questions should be directed/addressed via City's OpenGov e-

Procurement Portal Question & Answer feature.

3.3. Deadline

Proposals must be received no later than Wednesday, April 15, 2026 at 12:00 pm Local Time. No proposals will be accepted after that time unless the City has extended the deadline by a written addendum. The City reserves the right to refuse any submission not delivered by the deadline.

PROPOSALS OR UNSOLICITED AMENDMENTS TO PROPOSALS ARRIVING AFTER THE

CLOSING WILL NOT BE ACCEPTED

All proposals shall be submitted electronically via City's OpenGov e-Procurement Portal

Proposal documents shall in in PDF format and submitted via City's OpenGov e-Procurement Portal

Submit the Services Proposal and Fee Proposal as described in the “Proposal Submission Requirements” section of this RFP. Fee Proposals shall be a separate pdf file from the Services Proposal. File names must clearly identify the firm’s name which file is the Services Proposal and which is the Fee Proposal.

https://procurement.opengov.com/portal/clevelandoh/projects/232623 https://procurement.opengov.com/portal/clevelandoh/projects/232623 https://procurement.opengov.com/portal/clevelandoh/projects/232623 https://procurement.opengov.com/portal/clevelandoh/projects/232623

4. Proposal Submission Requirements

4.1. Components

Each Construction Manager at Risk shall electronically submit to the DASD two separate PDF files: one labelled Construction Manager at Risk Services Qualifications, and one labeled

Construction Manager at Risk Fee Qualifications.

SERVICES QUALIFICATIONS:

Cover Letter (One page): Clearly indicate contact information, including phone and e-mail, for project primary contact individual.

Project Approach (One Page): The Construction Manager at Risk shall include a description how they plan to achieve the goals of this project, with specific descriptions of information gathering, evaluation, phasing, and documentation, and of their management, technical, and

QA/QC approach taking into account the unique project goals and constraints. Include a specific and complete list of proposed deliverables. Describe the methods utilized to track work progress, budgets, and deadlines to maintain schedule and budget.

Organization of the Construction Manager at Risk Team (up to Two pages): Include a description of the Construction Manager at Risk Team, including information regarding its primary business, its background and history, its organizational structure, QA/QC program, the number of employees, and commitment to diversity. This section should contain any additional information the Contractor feels will assist in understanding the qualifications.

Project Team Qualifications (to Two Pages Each): Include a list of all key employees to be assigned or employed on the Project by the Construction Manager at Risk. The resume of each such person shall be included in the Qualifications. The Qualifications shall also identify the person who will be the primary day-to-day contact and any alternate personnel assigned. The

DASD requests that only resumes of key employees be included in the Qualifications and should focus on highlighting their relevant qualifications and experiences that will most likely be comparable to work as detailed in this RFP.

Licensure and Liability (One Page): Construction Manager at Risk shall provide professional licenses for any and all members of the Project Team including design/engineering firms, certificates of current professional liability insurance, and any associations of which they hold membership. This may be included with the Qualifications.

Relevant Project Experience (One Page Each): Project sheets for completed relevant projects demonstrating ability to successfully lead and execute the type of work required for this project.

Provide at least (3) completed municipal Construction Manager at Risk project as reference as the construction general contractor.

Capacity to Perform Work (One Page): Provide a description of the capacity to perform work requested by describing the Team’s current workload, including consideration for current City project workload, and the availability of the staff to meet required schedules. Identify projects underway by the proposed Construction Manager at Risk Team including, in brief, the projects’ stage of development.

Special Commendations (Optional – up to Two Pages): The Construction Manager at Risk shall provide any other pertinent data, information and other extraordinary circumstances which will clearly demonstrate their unique ability to provide the required Professional Services in a manner not detailed previously within this RFP.

Proposed Project Schedule (One Page): Provide a conceptual Project Schedule including design through closeout indicating a proposed timeline for the performances of all Services of this RFP. The Construction Manager at Risk must be prepared to commence work immediately after the execution of a Contract. Include Client review time and expectations based on calendar day and weeks.

Provide a separate schedule for each Project 1 – 3, even if there is an intent on portions of the projects to be concurrent. Given Project 1 is permitted, Project 1 mobilization and construction will commence prior to Project 2 and 3.

See sample below and edit to the scope:

Due Diligence – X Weeks

Programming – X Weeks

City Review – 2 Weeks

Schematic Design – X Weeks

City Review – 2 Weeks

Design-Build Amendment

City Review and Processing – 16 Weeks

Construction Documents – X Weeks

Permitting – 6 Weeks

Construction and Construction Administration – X Weeks

Closeout – X Weeks

Compliance Affidavit: Non-Competitive Bid Contract Statement for the current calendar year is enclosed. All Construction Manager at Risks submitting Qualifications for contracts awarded on or after January 1 of this year must submit a notarized affidavit for this year. If award of contract extends into subsequent years, then an updated form shall be required. Submit the Non-

Competitive Bid Contract Statement with the fee Qualifications.

Northern Ireland Fair Employment Practices Disclosure: Interested Consultants shall complete and submit the Northern Ireland Fair Employment Practices Disclosure form as part of their Qualifications, included.

Certificate of Insurance: Submit a certificate of Insurance indicating limits of general liability, public liability, and property damage insurance.

• Insurance with limits of not less than $1,000,000 for each occurrence of public liability and $1,000,000 of property damage.

• Professional liability, when applicable, shall not be less than $1,000,000 for each occurrence, and coverage to extend (3) years after substantial complete.

• Workers Compensation and employer’s general liability insurance as provided under the

State of Ohio.

• Other insurance coverage(s) the City may reasonably request.

• Any certificates, licenses, or other Professional Certification that may apply.

Construction Insurance and Bonding: Provide evidence of capacity to provide bonding in the amount of the Contract Sum, based on the estimated Construction Budget (e.g., a letter from its

Surety or Sureties stating that the Proposer is eligible for the Performance Bond and Payment

Bond for 100 percent of the estimated Contract Sum as required if the Proposer is selected), and a copy of the Proposer's certificate of insurance showing the Proposer's current limits of liability for commercial general liability, employer's liability, business automobile liability and professional liability. Failure of the Proposer to provide acceptable evidence of bonding capacity sufficient to complete the Project may result in disqualification of the Proposer and rejection of its Qualifications.

FEE QUALIFICATIONS:

The Construction Manager at Risk Fee Qualifications shall be submitted as a separate pdf file in

8 1/2" × 11" format. Note that OEO schedules, which contain Construction Manager at Risk Fee information, should be part of the Construction Manager at Risk Fee Qualifications and NOT part of the Construction Manager at Risk Services Qualifications. Content for this part of the

Qualifications Submission shall be organized as follows:

Compensation Fee Schedule: The Construction Manager at Risk’s Qualifications shall indicate the proposed fee for each Phase of service, shall include an appropriate amount for inclusive reimbursable expenses in each Phase, and shall indicate a total Lump Sum Fee broken down by

Phase as follows:

CONSTRUCTION

A. Project 1 Construction GMP Base Cost: ________________

B. Project 2 Construction GMP Base Cost: ________________

C. Project 3 Allowance: $1,080,000.00 (Includes Professional Services Design and

Contingency)

D. Allowance A: Project Sign: $1,500.00

E. Allowance B: Testing: $10,000.00

F. Allowance C: Hazardous Material $20,000.00

G. Allowance D: Gazebo Roof $12,000.00

H. Allowance F: Project 1 Masonry & Structural Hidden Conditions $50,000.00

I. Construction Subtotal (A+B): ____________

J. Complete Construction Contingency (10% of I ) _______________

K. Complete Allowance Subtotal (C+D+E+F+G+H) ________________

L. Construction Management Fee ________________

TOTAL I: (I+J+K+L) _________________

ALTERNATES

To furnish all labor, materials, tools, and equipment required to perform and deliver the

ALTERNATE(S) as shown on the Drawings and in compliance with the requirements pertaining to Alternates in the Specifications Project Manual.

Alternate #1: Provide 22 Gauge Steel Coiled Garage Doors, Project 1

Furnish and install (4) steel garage doors in-kind for the brick garage. Owner to choose from manufacturers standard colors all doors need to be lockable. Push up (manual) operation. The door in bay (1) to be insulated & weather tight. Basis of Design LUX Garage Doors, Door

Series HD5000.

Alternate #1 Gross Price: ______________

Alternate #2: Provide Type 304 Stainless Steel Flashing, Project 1 & 2

Furnish and install 22 gauge 304 SS Flashing in place of the specified metal flashing on the

Admin Building and Brick Garage.

Alternate #2 Gross Price Project 1: ______________

Alternate #2 Gross Price Project 2: ______________

Alternate #3: Provide Type 304 Stainless Gutters and Open U Shaped Downspouts, Project

Furnish and install 22 gauge 304 SS Gutters and open u shaped downspouts in place of the specified metal gutter & downspouts on the Project 1 Forestry Garage.

Alternate #3 Gross Price: ______________

Alternate #4: Provide Biophilic Thermally Modified 2x8 Southern Yellow Pine In place of

Pressure treated 2x construction. Project 2

Furnish and Install Thermally Modified 2x8 Southern Yellow Pine with #10 Stainless Steel Deck

Screws as an alternate pressure treated wood decking for the foot paths covering the mechanical trenches in the Rockefeller Greenhouse.

Alternate #4 Gross Price: ______________

Alternate #5: Provide 100% Solid Surface Cabinets in place of the specified wood cabinets in Kitchen 106 & Greenhouse Manager 103 Rooms. Project 1

Furnish and Install 100% Solid surface cabinets in place of the specified cabinets. Basis of design is Futrus C-Series Commercial Casework System.

Alternate #5 Gross Price: ______________

UNIT PRICES

The Director of Capital Projects is authorized to contract for this Project with the lowest responsible bidder only after competitive bidding for a Gross Price for the improvement. For changes in the Work that may be required during construction, as provided in Part C, the

Director of Capital Projects requests a Unit Price for each of the below-listed items. These prices are requested now solely as reference information for such changes and will NOT be considered by the City in determining the lowest responsible bidder.

Each Unit Price provided shall be “complete” for the Unit Price item, i.e., each Unit Price shall include all labor, materials, supplies, tools, equipment, overhead and profit required to perform and deliver the item as shown on the Drawings, specified in the Technical Specifications and compliant with all other requirements in the Project Manual.

UNIT PRICE #1:

POUR 10’x4’x4” SECTION OF CONCRETE SIDEWALK

Include Demo of existing and 4” of #411 gravel.

$ /Piece.

UNIT PRICE #2:

SCOPE 200’ OF STORMWATER LINES.

Provid Owner/Architect with video and options & cost to fix underground lines if issues are found. This cost is for the scoping only not the repair work.

$ /Job.

UNIT PRICE #3:

REMOVE & REPLACE CEDAR SHINGLES IN KIND

Replace in-kind on the gazebo to the north of the Admin Building SS or copper fasteners.

$ /100 Sq.Ft.

UNIT PRICE #4:

ADD RAINWATER DOWNSPOUT PIPING

$ / 10 Lf.

UNIT PRICE #5:

REMOVE MORTAR AND REPOINT BRICK MASONRY

$ /50 Sq.Ft.

UNIT PRICE #6:

STAINLESS STEEL Z SHAPED DRIP EDGE

Furnish and install type 304 22-gauge drip edge.

$ /10 Lf.

UNIT PRICE #7:

PROVIDE ELECTRICAL CONDUCTOR AND CONDUIT.

Provide 12 gauge copper wire in 1” diameter aluminum conduit. With (2) NEMA1 jbox’s

$ /100Lf.

UNIT PRICE #8:

PROVIDE CONFERENCE TABLE D.

Provide (1) Oak Conference table as specified in specification 12 50 00 Part 2.2 Specific

D

$ /Piece

UNIT PRICE #9:

PROVIDE LIGHT SWITCH W/ OCCUPANCY SENSOR

Provide (1) Light switch with back box & 25’ of copper conductor. As called out in the drawings for the Greenhouse Managers office.

UNIT PRICE #10:

PROVIDE LIGHT SWITCH

Provide (1) Light switch with back box & 25’ of copper conductor. Lutron Toggler LED

+ Dimmer Switch Model# TGCL-153PR-WH

UNIT PRICE #11:

INSTALL OWNER PROVIDED GRANITE IN PATIO

Install (1) 48”x48”x2” piece of owner provided granite as called out on page LS200. Set

Slab on 2” of leveling sand on 6” of compacted 4-11 gravel

$ /Piece

UNIT PRICE #12:

INSTALL OWNER PROVIDED GRANITE IN PATIO

Install (34) 48”x48”x2” pieces of owner provided granite as called out on page LS200.

Set Slabs on 2” of leveling sand on 6” of compacted 4-11gravel on landscape fabric. With cuts to match new concreate curbs & patio shape.

$ /(34) Pieces

UNIT PRICE #13:

INSTALL 1 CUBIC YARD OF SPHAGNUM PEAT MOSS

Install (1) Cubic Yard of Sphagnum Peat Moss in the beds adjacent to the Admin

Building 6” deep.

$ / Unit

UNIT PRICE #14:

INSTALL 1 CUBIC YARD OF SPHAGNUM PEAT MOSS

Install (1) Cubic Yard of Sphagnum Peat Moss in the beds adjacent to the Admin

Building 6” deep.

$ /(10) Units

UNIT PRICE #15:

INSTALL 1 CUBIC YARD OF SPHAGNUM PEAT MOSS

Install (1) Cubic Yard of Sphagnum Peat Moss in the beds adjacent to the Admin

Building 6” deep.

$ /(50) Units

UNIT PRICE #16:

PROVIDE FRP EXTERIOR DOOR

Provide (1) 36” Project 1 FRP door in FRP jamb with hardware and detailing matching door 111A.

$ /Job

UNIT PRICE #17:

PROVIDE 20” TUBE SKYLIGHT

Provide (1) 20” tube skylight through the concrete deck similar to detail 3/A301 in the

Project 1 Admin building set.

$ /Job

Permit Fees: Plan review fees and construction permit fees are waived by the City of Cleveland

Building and Housing Department. All other permits, inspections and/or permits falling outside the City of Cleveland are not waived.

Contingency: The Contingency is eligible for use in performing Services necessary to complete the project as contemplated in this RFP but are unforeseen at the time of issuance of this RFP.

Any change in Services to be paid from this Contingency shall be preceded by a Clarification, an itemized scope and fee breakdown provided by the Construction Manager at Risk, and a written determination by the Director’s designee. The cost for overhead, profit and other expenses contemplated for assessment against the Contingency are to be included in the Lump Sum Fee.

Modifications and Amendments: Contingency will be used to capture scope and services changes unless the value exceeds the contingency. Additional scope resulting in additional

Consultant fees and/or changes in Project schedule shall not carry forward until given written approval through either memo, letter, notice to proceed, or other formal mechanism. Providing additional services without written request may forfeit the Consultants’ right to additional compensation or time. The Consultant errantly excluding terms of the RFP and its’ Exhibits will not be grounds for an additional service, extension, or additional compensation.

Reimbursable Expenses: If any Design is included as part of this RFP, Expenses are to be included within the Design fee and not a separate expense. Where Reimbursable expenses are considered above and beyond and approved by the Director, these shall be accounted for and reimbursed according to the City of Cleveland Professional Services Contracts Reimbursable

Policy included in this RFP. The Consultant shall identify all items along with estimated costs for any reimbursable expenses required to complete for each Component of the project. This shall include, but is not limited to: deliveries, postage, printing, reproduction, geotechnical services, surveys, testing, fees, permits, special inspection fees and any other approved expenses usually associated with this type of project. Reimbursable expenses, including subconsultant fees, shall be billed at cost invoiced, without any mark-up. Costs for mileage, travel, parking, tolls, lodging, meals and dues/membership fees to professional societies/organizations are NOT eligible for reimbursement and will not be considered. No qualification of the financial offer will be accepted. Reimbursable Expense Allowance amounts not expended in a previous Component may only be carried over to subsequent Components after written approval.

Construction Manager Fee Proposal: Proposers shall submit their Construction Manager-at-

Risk (CM-R) fee as a percentage, inclusive of all labor, travel, expenses, overhead, profit, insurance and non-construction bonding, and other soft costs and fees unless otherwise stated.

The proposed fee percentage shall be for the entire Project throughout all phases as defined in this RFP, including but not limited to preconstruction through construction close-out services.

General Conditions and Construction Contingency are not to be included as part of this fee percentage. Fee Rates shall not be renegotiated during the course of the project or any phase.

Proposers shall clearly identify:

• The proposed fee percentage through pre-construction

• The proposed fee percentage through construction

• The proposed fee percentage through close-out

• The basis on which the fee is calculated

• Any assumptions or exclusions associated with the fee

The City reserves the right to negotiate the final fee and fee structure with the selected

Construction Manager.

Equal Opportunity Documentation: Enclosed is the Mayor’s Office of Equal Opportunity

Cleveland Area Business Code Notice to Bidders & Schedules. The Proposer must complete and sign each of the Schedules 1 through 4 as per the instructions. The Proposer must complete and sign each of the Schedules 1 through 4 as per the instructions.

Determination of a Good Faith Effort will be based on the Design Services fees only.

The successful Proposal will be required to submit Schedules 1 through 4 for the Construction

Services portion of the contract prior to completion of Design Services and commencement of

Construction Services.

If the Contractor does not believe it will be able to meet the goals below, the Contractor must submit a narrative of why it cannot meet the goals as part of this RFP response. The narrative should include any future Design and Construction Phases to allow the DASD to process the request with OEO.

The subcontracting goals for this Construction Manager at Risk project are:

Professional Services (Project 3):

10% Certified CSB

Construction Services (Project 1, 2, 3):

15% Certified MBE

7% Certified FBE

8% Certified CSB

Note that many certified MBE and FBE firms are also certified as CSBs. Proposers are strongly encouraged to utilize firms which are also MBE and/or FBE to fulfill the CSB goals in an effort to maximize community benefits for this project.

The Cleveland Area Business Code, Chapter 187 of the Codified Ordinances Cleveland, Ohio, 1976, is incorporated in and made part of the RFP, and any resulting contract by this reference, as fully as if attached. Refer to Exhibits. This document is also available at

ClevelandOhio.gov/oeo.

Requirements: During performance of this Agreement, Contractor shall comply with all applicable requirements of the Cleveland Area Business Code, Chapter 187 of the Codified

Ordinances of Cleveland, Ohio, 1976 (“C.O.”), and any Regulations promulgated under the

Code. Specifically, compliance under any resulting agreement shall include, but not be limited to, the Contractor’s:

o Compliance with its proposal representations regarding CSB, MBE, and/or FBE participation in performance of the Agreement;

o Compliance and cooperation with Project Monitors, whether from the Mayor’s Office of Equal Opportunity (the “OEO”) or the contracting department;

o Accurate, complete, and on-time submission of all reports, forms, and documents including, but not limited to, employment reports, certified payrolls, monitoring forms, and other information the Director of the OEO may require, whether in printed or electronic form, to ascertain and verify Contractor’s compliance; and o Attendance at and participation in all required project meetings, including OEO compliance meetings, and progress meetings called by the contracting department’s director(s) at key intervals during performance of the contract services.

Compliance Requirements:

Under the Cleveland Area Business Code, the City of Cleveland is firmly committed to assisting

Minority Business Enterprises (MBEs), Female Business Enterprises (FBEs), and Cleveland – area Small Businesses (CSBs) by providing and enhancing economic opportunities to participate in City contracts. The successful Proposer for a contract will be a firm that shares that commitment. Accordingly, a Proposer is strongly encouraged to utilize the services of qualified

MBE/FBE/CSB sub-consultants that are certified by the Mayor’s Office of Equal Opportunity

(the “OEO”) in its proposal.

Please review the attached Office of Equal Opportunity documents to ascertain the goal for the proposed contract. Proposers are required to make a good-faith effort to subcontract portions of the work to certified Minority Business Enterprise (“MBE”), Female Business Enterprise

(“FBE”), and Cleveland – area Small Businesses (CSB) firms, consistent with the subcontracting goal(s) applicable to this RFP.

To document its good-faith effort to utilize certified MBE, FBE and CSB sub-consultants, each proposer must complete Schedules 1 through 4 found in the Cleveland Area Business Code –

Notice to Bidders and Schedules. These schedules identify the Proposer’s proposed use of MBE, FBE and CSB sub-consultants on the project, which evidences the proposer’s good-faith effort to obtain the participation of certified sub-consultants. The Proposer shall submit the completed forms with its proposal and they will be forwarded to the City’s Office of Equal Opportunity for evaluation. Failure to submit complete schedules may result in the rejection of a proposal.

Proposers who do not make a good faith effort to meet the participation goal mentioned previously will not be considered “responsive.”

Proposers may obtain a listing of firms certified by the OEO as CSBs, MBEs and FBEs by checking the City’s website at ClevelandOhio.Gov/oeo. On the Office of Equal Opportunity page, you will find a selection in the right-hand column for “B2Gnow Certification Registry.”

Proposers are responsible for obtaining the most current list and for contacting potential

CSB/MBE/FBE sub-consultants. The City assumes no responsibility for matching prime consultants with qualified, certified MBE, FBE, and/or CSB sub-consultants.

The City Office of Equal Opportunity will monitor participation of MBE, FBE, and/or CSB sub-consultants throughout the duration of the engagement or project. The successful proposer, as contractor, will be responsible for providing the OEO with all information necessary to facilitate this monitoring.

Failure to Comply: When determining the Contractor’s future eligibility for a City contract, the

City shall consider a Contractor’s failure to comply with the representations of its proposal and the requirements under the Code as a failure to faithfully perform a contract.

Delegated Design: Where delegated design type work is integral to the scope of service, the consulting AOR or EOR is expected to provide concise design criteria for the Construction

Manager at Risk which includes plans, design criteria specifications, narratives, and other information. All delegated design is to be accounted in the construction cost including

Consultant fees as determined between the Construction Manager at Risk Contractor, its’

Consultants, and its’ subcontractors.

Along with the Fee Schedule, provide the total attained subcontracting goals in the following format:

PROFESSIONAL SERVICES - Project 3

Certified CSB XX%

CONSTRUCTION SERVICES - Project 1-3

Certified MBE XX%

Certified FBE XX%

Certified CSB XX%

4.2. Organization of Proposal

The Proposer should carefully read all instructions and requirements and furnish all information requested. If a Proposal does not comply with all terms, conditions, and requirements for submittal, the

City may consider it unacceptable and may reject it without further consideration. Marketing documents, such as brochures, advertisements, etc. shall not be permitted.

4.3. The City’s Right and Requirements

The Director, at his/her sole discretion, may require any Proposer to augment or supplement its proposal or to meet with the City’s designated representatives for interview or presentation to further describe the

Proposer’s qualifications and capabilities. The requested information, interview, meeting, or presentation shall be submitted or conducted, as appropriate, at a time and place the Director specifies.

Furthermore, the City reserves the right to modify the scope of services at any time before execution of a contract to add, delete, or otherwise amend any item(s), as it deems necessary, in its sole judgment, and in the best interests of the City.

The City reserves the right, at its sole discretion, to reject any proposal that is incomplete or unresponsive to the requests or requirements of this RFP. The City reserves the right to reject any or allproposals and to waive and accept any informality or discrepancy in the proposal or the process as may be in the City’s best interests.

4.4. Proposal as a Public Record

Under the laws of the State of Ohio, all parts of a proposal, other than trade secret or proprietary information and the fee proposal may be considered a public record which, if properly requested, the City must make available to the requester for inspection and copying. Therefore, to protect trade secret or proprietary information, the Proposer should clearly mark each page - but only that page - of its proposal that contains that information. The City will notify the proposer if such information in its proposal is requested, but cannot, however, guarantee the confidentiality of any proprietary or otherwise sensitive information in or with the proposal. Blanket marking of the entire proposal as “proprietary” or “trade secret” will not protect an entire proposal and is not acceptable.

5. Other Conditions and Information

5.1. Formats for Deliverables

All deliverables for all Components shall be submitted in native software formats (e.g.: “~.pdf”

AND “~.dwg” AutoCAD® for Drawing files; “~.pdf” AND “~.shp” ESRI® Shapefiles AND

“~.gdb” ESRI® Geodatabases AND “~.mxd” and/or “~.aprx” ESRI® maps/projects AND

Microsoft Word®…