RFQQ 2631 Attach D Answers Final.pdf

UW Medicine

RFQQ 2631 FIRE SPRINKLER SYSTEM TESTING AND INSPECTION

Bidder's questions due Monday, June 24, 2024 by 12:00 PM Pacific Time.

UWM answers to Bidder's questions due Monday July 08, 2024 by 5:00 PM Pacific Time Instructions: Click on the cell and use the drop down lists within column B (Contract Section) and column C (Category) that best describes your Question. Type in your Question within column D. Submit this template as an Excel document.

Note: For Bidder questions related to historical collections and the current vendor, it is not a standard practice to share this information.

No. CONTRACT SECTION CATEGORY BIDDERS QUESTIONS UWM ANSWERS

1 Section 4. TECHNICAL SPECIFICATIONS SCOPE OF WORK Will UW Medicine provide a representitive at the FACP (for all campuses) to verify the signals coming into the panel and also verify the signals with central station monitoring?

Each hospital will have an Engineer/Technician Lead to work with the Apparent Successful Bidders to verify signals coming into the panel and also verify the signals with central station monitoring. Montlake has 2 certified and licensed fire technicians on site.

2 Section 4. TECHNICAL SPECIFICATIONS GENERAL RFP Please confirm that prevailing wage rates will be updated for contract term stated in the RFQQ.

The Apparent Successful Bidders shall pay prevailing wage, as applicable, for all trades required in the performance of the Scope of Work in Section 4.2 of this RFQQ. Bidders may submit annual prevailing wage rates schedule for the initial three-year term.

3 Section 4. TECHNICAL SPECIFICATIONS SCOPE OF WORK Is barcoding, building reports, or other forms of assest / system tracking required? If so, please specify what the requirements are.

Quarterly and annual reports are to be provided by Apparent Successful Bidders to HMC and to the Seattle Fire Department Compliance Engine. Barcoding is not required at UWMC Montlake. If the Apparent Successful Bidders decide to barcode, UWMC Montlake can read any type of barcode used via Inspect Point Software. Likewise for UWMC Northwest in the near future.

4 Section 4. TECHNICAL SPECIFICATIONS GENERAL RFP After system information is provided for each campus, will there be an opportunity to walk any of the sites again? There will be no additional walkthroughs.

5 Section 4. TECHNICAL SPECIFICATIONS SCOPE OF WORK

Please provide a complete inventory one per site, with the number of Fire Pumps, wet sprinkler systems, dry sprinkler systems, pre-action systems that require trip testing during clean agent system testing(by others)wet and dry standpipes, fire water tanks, Stairwell PRV's, private HYDRANTS, annual inspection dates, 3-year full wet trip test dates and last IPE, FDC and gauge replacement.

Requesting equipment lists, previous inspection reports, and as-builts of the fire sprinkler systems.

Can each site provide the inspection reports as well as the equipment list?

Please confirm last year of testing systems requiring three or five year service per location as well as month of annual testing. Specific dates of expected testing even better.

Are past inspection reports avaiable for all sites or a list of systems.

Quanity of stand pipes wet and dry Harborivew Hospital, UW Medical Center NW Campus, UW Medical Center Montlake Campus - The scope of work mentioned the sites and frequency but didn't mention the actual due dates for each service, total systems, device counts, 3 year due dates, 5 year due dates for this location. How do we request the system data for all the systems at the this campus? We need to know the annual date (at minimum), total system count and device counts. How many wet systems, how many floor isolation valves, how many dry sprinkler systems, how many pre-action / deluge systems, how many fire pumps, Last 3 year full trip dates, last 5 year internal pipe exam, standpipe testing, PRV flow testing, gauge replacements, fire pump holding tank size and date of next interior inspections.

See attached provided reports for equipment and inspections. Note UWMC Montlake Campus does not have fire hydrants. Those are taken care of by Upper Campus' in-house licensed shop. Also, UWMC Northwest only has recent report list currently available.

6 Section 4. TECHNICAL SPECIFICATIONS SCOPE OF WORK Should we be pricing full trips of the dry systems 2 times a year at Montlake only as directed by the site contact during the walk through?

As required, UWMC Montlake need to do Quarterly Supervisory dry and pre-action testing. Test supervisory signal devices, high and low air supervisory signals on dry and pre-action systems.

7 Section 4. TECHNICAL SPECIFICATIONS SCOPE OF WORK Maintenance at Harborview advised weekly fire pump testing to be completed by vendor. Should our quote include weekly fire pump testing at Harborview only or continue to quote per RFP? No, HMC performs our weekly fire pump 10 minute churn runs in-house. UWMC Montlake test weekly and monthly in-house.

8 Section 4. TECHNICAL SPECIFICATIONS SCOPE OF WORK Maintenance at Harborview advised backflow inspections are performed in-house. Should our quote continue to include the fire backflows at Harborview or remove from scope of work?

HMC confirmed that plumbers will continue to perform backflow testing in-house. UWMC Montlake have licensed staff in-house. This should be removed from scope of work for UWMC Montlake and Harborview Medical Center.

No. CONTRACT SECTION CATEGORY BIDDERS QUESTIONS UWM ANSWERS

9 Section 4. TECHNICAL SPECIFICATIONS PRICING Should we continue to input pricing for the 2029 5-year maintenance if it is not due within the initial 3-year contract timeline? Yes.

10 Section 2. GENERAL INFORMATION FOR BIDDERS DATA As a Non-Clinical Contractor as described in Green Security, are all field personnel required to complete a CDC TB Screening, and proof of MMR, TDAP, and Varicella vaccinations?

Yes. More can be found at Green Security email address at support@greensecurityllc.com or website found at https://www.greensecurityllc.com. Please see also Section 6 H Site Security subsection A.

11 Section 4. TECHNICAL SPECIFICATIONS GENERAL RFP Will parking be provided for technicians, if no parking is available (Harborview) will paid parking be refunded? No.

12 Section 4. TECHNICAL SPECIFICATIONS DATA Is there a timeline for inspectpoint to be instituted with Harborview?

HMC has no plans to adopt/implement Inspect Point at this time. UWMC Montlake has implemeted Inspect Point and is being rolled out to the UWMC Northwest Campus.

13 Section 6. UW MEDICINE SAMPLE CONTRACT TEMPLATE SCOPE OF WORK Full scope of work for each building. quarterly, bi annually and annually See Section 4.2 Statement of Work for full scope.

14 Section 2. GENERAL INFORMATION FOR BIDDERS PRICING Public record of existing annuall contracts Any records requests must go through the Office of Public Records at pubrec@uw.edu.

Summary