RFQ 3140004202 AMENDMENT 1 COMPRESSED_PART1.pdf

RFQ AMENDMENT #1

Date Issued: 5/7/2025

EXHIBIT DESIGN/BUILD

NATCHEZ TRIBAL HISTORY CENTER

RFx: 3140004202

Questions and Answers

Acknowledging Signature: _____________________________________________________

Firm: ______________________________________________________________________

Answer 1 How many firms was this RFQ sent to? MDAH has a list of about 110 firms and email was sent to all firms. Also ads were placed following the state's public bid requirements.

2 How did you hear about Quatrefoil? This firm was on a preexisting contact list.

3 What is the contractual status of the exhibit planning and design firm previously selected in 2023 to design and oversee the implementation of this project?

MDAH has ended the working relationship with the previously selected firm.

4 Why is a new exhibit design/build team being selected at this time? MDAH has ended the working relationship with the previously selected firm.

5 Is the exhibit design firm hired for the original project eligible to submit a proposal in response to this solicitation?

Nothing prevents the previous design firm from submitting a proposal in response to this RFQ. However, MDAH has ended the working relationship with that firm.

6 Is there a Concept Design Report or similar that can be shared at this time so that we may understand the progress made to date?

To date, content consists of partial Schematic Design interpretation in the form of a content outline and no exhibit or exterior signage design elements. This will be shared with the selected firm.

7 The RFQ Selections Process assigns 5 points to the "Uniqueness in the firm's design approach" during the evaluation of finalist interviews; please clarify if this indicates an expectation that proposers will create a speculative design for the project during the interview phase or include one in the proposal itself.

A concept or speculative design does not need to be created for the interview. The intent of this factor is for the team to share or highlight from previous projects what are elements in the firm's design method or approach that make them unique or otherwise sets them apart from other offerors.

8 The cover sheet states this is a RFQ (which is a Request for Qualifications) but the submittal requirements are to provide costs; as a design firm, we can determine fees for our services, but this is a design build and requires other consultants. It is difficult for an exhibit fabricator to provide cost of fabrication when nothing has been designed. Is this an RFQ or an RFP and how does an exhibit fabricator provide costs based on no design features?

This is an RFQ but cost does play a factor into the scoring. Firms should estimate cost of design and fabrication for the allotted square footage.

9 The document states "MDAH previously collaborated with another firm and has developed a substantial amount of content for the site". Is the content in a format that can be shared so we can see what has been done in order for this effort not to repeat work? Also, content for the site? Is the "site" defined as the exhibit or are you talking about the interpretative and signage elements on the exterior?

The previously developed content consists of interpretive material nearing Schematic Design completion. No design elements for the exhibit space or exterior have been developed. It will be shared with the selected firm.

10 It states for the submission is a hard copy and a digital copy. Is one hard copy all that is needed? Firms should submit a hard copy and digital copy to the address listed in the RFQ.

11 Are international bids being accepted? Yes. The RFQ is open to all exhibit firms.

12 Is there an option to submit the proposal via email? No. One hard copy and one USB/digital copy should be mailed to the address listed in the RFQ advertisement.

13 Does this scope involve an interpretive plan in the schematic design phase or was that already completed by the previously engaged firm referenced in the scope of work portion of the bid?

There is a general interpretive content outline developed during the previous partial schematic design phase. A full interpretive plan was not completed in the prior schematic phase. Firms should plan for interpretive plan development.

14 Does the content already developed involve exhibition text? No. The existing content consists of an interpretive outline.

15 Will the previously engaged firm that developed a lot of the content still be engaged/under contract for any duration of this new scope?

No. MDAH has ended the working relationship with the previous firm.

16 What is the anticipated opening date of the museum? The anticipated opening for the new museum is in the 2027 fiscal year--i.e. fall 2027 17 As the awarded design/build contractor develops the design and facility requirements and impacts, will these be submitted to the project architect for engineering services to be provided by them to support the new exhibit design?

The design/build team will be working with a set space. The building design is near completion and certain allowances have been made for future exhibit designs. See attachment.

18 Will there be a retail component for this new museum and will the awarded design/build contractor be responsible for this?

The museum will include a retail space as part of the building architectural plans. The design/build for the retail component is not included in this contract award.

19 Are there any benchmark experiences within other museums or attractions that the Mississippi Department of Archives and History looks to as aspirational experiences as it relates to this project?

The exhibits at the Choctaw Cultural Center in Durant, OK, and the exterior spaces at the Chickasaw Cultural Center in Sulphur, OK, are exceptional experiences.

20 Assuming the media interactives will be part of the exhibit, does the MDAH have existing media assets the exhibit team will be able to access and incorporate into the experience? Or will new media need to be developed for the experience?

There are currently no developed media elements. The new design/build team will also be expected to develop media for the experience.

21 Are all travel costs reimbursable? No. Any expenses incurred during the RFQ phase are not reimbursable by MDAH. Firms selected for the shortlist and interview will have the option for a virtual interview process. Any travel costs of the selected firm will discussed during the contract negotiations.

22 Is only one hard copy and one digital copy provided on USB flash drive requested for the final proposal submission?

Yes

23 Can you extend the overall question due date from Wednesday, April 30, 2025 to Friday, May 2, 2025 @ 5:00

PM?

No, the deadline cannot be altered.

24 Are there any preliminary floor plans of the exhibit spaces and/or plans for the new building available to share now?

Yes, there are floor plans for the new building and exhibit spaces. See attachment.

25 Are there any content documents produced by the previous firm that are available to share now? There is an existing general interpretive outline which will be shared with the selected firm.

Question

26 In addition to the project plan, budget, and references, are you expecting a detailed creative concept as part of the proposal?

No

27 Are you open to receiving a proposal from, and potentially working with, a European partner? Yes. The RFQ is open to all exhibit firms.

28 Can, and will the interviews be conducted virtually, online? Yes. Firms selected for interviews will have the option for virtual or in-person.

29 How do you envision the collaboration with a creative partner? What would be the requested frequency of in-person meetings (aside from the virtual meetings)?

The selected firm will collaborate with MDAH staff, Tribal partners, and selected content scholars. Firms should plan for virtual meetings at regular intervals during the design phases with at least a few in-person meetings at milestones.

30 Regarding the project-references: Are you exclusively requesting completed projects, or may we also include ongoing ones?

Project references should include those that have completed design phases.

31 Could you provide more insight into the goals and ambitions for this project? To what extent is your aim to create a new kind of museum experience?

The selected firm will design, create, and install interpretive elements in a newly built museum space and exterior historic site in collaboration with MDAH staff, Tribal partners, and selected content experts. The current museum facility dates to the 1970s and is in need of updating. The primary project goal is to update the site's facilities to enhance visitor experience to the site, and provide ample space to tell the full story of the site itself and the Natchez people with modern interpretive methods and elements.

32 Is the scope of the project limited to the interior (and wayfinding outside), or do you also intend to include storytelling elements outdoors?

The exterior is included in this RFQ and will include wayfinding and signage for an interpretive walking trail.

33 How suitable is the current building for an exhibition? Will there be a new facility built? If not, will substantial renovations be needed to the current building, and if so, are those included in the available budget or handled separately?

A new building will be constructed with an exhibit gallery space. The design/build team will be working with a set space for the exhibit with certain allowances made for further exhibit design. See attachment. We are planning to go to to bid for the building in July 2025.

34 Are we able to reference the research/content work and/or report that was completed by the previous firm? The general interpretive content outline will be shared with the fselected firm.

35 Is there an overview or list of the collections that can be made available as reference? (eg. Type, quantity, preliminary choices?, etc.)

There is an existing list of preliminary display objects that will be shared with the selected firm.

36 Are there any existing narrative outlines, interpretive structures, or exhibit ideas that the client team would like to carry forward from work by the previous firm?

Yes, there is an existing general interpretive outline that will be included as part of the new design. This will be shared with the selected firm.

37 How is this solicitation different from the last one? What has changed? This RFQ is for exhibit design and fabrication. The previous contract was for design only.

38 What are your educational goals for school groups? Are they aligned with state curriculum guidelines? MDAH adheres to state curriculum standards and will design programming around these.

39 What is the scope of the exterior elements? The exterior scope will include wayfinding and signage for an interpretive walking trail.

40 Can you describe the scope of completed work done by the previous firm? The previous firm partially completed schematic design. Material that will carry over includes a general interpretive outline.

41 What is the process for reviews and stakeholder involvement? Are there separate design vs. content approvals?

Is there a single point of contact that synthesizes input from stakeholders?

Final decisions will come from the core MDAH project team, communicated through the project director or project manager. Stakeholders and Tribal partners will be engaged throughout the review process for design and content, but MDAH makes the final decision.

42 Have funds been appropriated? When will that determination be made? MDAH has previously received funding from the Mississippi legislature for this project. A final round of project funding has been requested for FY26.

43 Are you still working with the firm you had previously collaborated with? Will they be able to bid on this project? Nothing prevents a firm from submitting a proposal, but MDAH has ended the working relationship with the previously selected firm.

44 How is the indigenous community involved in the project? Do you recommend we carry an indigenous advisor/liaison or is this handled by the NTHC?

MDAH collaborates directly with federally-recognized Tribal partners who provide insight and participate in the review/approval process. No additional liaison is required for the selected firm.

45 Please clarify the schedule milestones. Project milestones include schematic design, design development, construction documents, and fabrication/installation.

46 Can we submit projects that have not yet been built, but for which the design phases have been completed? Yes

47 Can you please expand on the expectations around costing, given that a concept design has not been provided? Are you able to share the concept design and/or interpretive plan?

There is no existing concept design; but there is a detailed content outline. Design/build firms should provide an estimate for cost.

48 What are the expectations for the Introductory Media Space? The introductory media space should serve as an orientation point for visitors and provide an overview of content expanded upon in the main exhibit gallery. MDAH is open to working with the selected firm on what this space actually is.

49 Says they have a "substantial amount of content" from a previous firm, what type of content does that include? Existing content consists of a general interpretation outline and potential object/media list.

50 Conceptual Design is not mentioned anywhere, does MDAH already have a conceptual design package ready for the space?

There is no concept design phase. We have the content outline and that is broken out into the areas for the exhibit. MDAH will discuss with selected firm what features we would like in the new space.

51 Are digital submittals acceptable, or must all proposals be submitted as printed hard-copy proposals? Firms must submit one hard copy and one digital USB copy to the address listed in the RFQ.

52 Did the previously contracted design firm complete a Project Brief, or did they get further into the design phases?

The previously contracted design firm partially completed a schematic design phase of content development. The general interpretive outline will carry over into a new design.

53 Can you share an approximate percentage of the work you think is done so that we can allocate the right amount of time to additional research?

We estimate at least a partial schematic design phase will be needed to finalize content work along with all follow on phases. There is no concept exhibit design, but there is a general interpretive that outline needs further topic refinement and research.

54 Can you share the previously contracted design firm's last documentation as part of the RFQ process? That information will be shared with the selected firm.

55 For the Introductory Media Space (830 sq ft) were you thinking of a sit-down space with a traditional orientation film, or was your thought that the space could potentially be used as an immersive or interactive media environment?

The space is currently formatted as a shell so that either option is viable. MDAH is open to the offerors suggestions.

56 Is the intention for the signage to be within the immediate vicinity of the History Center, or would it extend into the 128-acre park, nature trail, and mounds?

Exterior elements will consist of wayfinding signage and interpretative signage along an approximately 1 mile walking trail. Most of the park is not accessible by the public.

57 Could you give us an approximate square footage allotment for the exterior exhibit area for budgeting purposes?

Exterior elements will consist of wayfinding signage and interpretative signage along an approximately 1 mile walking trail.

58 Are the mentioned artifact acquisitions part of this design-build budget or captured in a separate budget? Future artifact acquisitions will not be part of the $3.5 million budget. MDAH will be responsible for all artifact purchases.

59 Will you require in-person meetings during specific milestones, or would you like us to suggest that cadence? At least one on-site visit/meeting should be scheduled. To be discussed further with the selected firm.

60 Will you require hard copies of deliverables? Deliverables can be provided digitally during the design process. One hard copy and one digital copy for RFQ submittals must be sent to the address listed in the RFQ.

61 Does the budget include costs for architectural build-out? Or is it strictly allocated for the exhibit program? The budget covers all exhibit planning and design as well as fabrication and installation. Any additional AV, lighting, flooring, etc. will be part of the $3.5 million.

62 How many firms were invited to bid? MDAH has a list of about 110 firms and email was sent to all firms. Also ads were placed following the state's public bid requirements.

63 The RFQ mentions that you have worked with a firm on developing content for the site. Can you share the content work that has been done or share what has been accumulated?

Existing content consists of a general interpretation outline and potential object/media list and will be shared with the selected firm.

64 Can you share building/gallery plans from Eley Guild Hardy Architects? Yes. See attachment.

65 The scope of work includes exterior signage including wayfinding, interpretation, fabrication and installation.

Can you quantify this effort more? Approximate number of panels? Is there a site plan you can share?

The site plan is attached. The exterior scope will include wayfinding and signage for an interpretive walking trail that is about 1 mile long. There is no further defined scope.

66 Can you elaborate on the composition of the core client team (roles and responsibilities)? The MDAH core team consists of a division director, project director, site operations manager, and project manager. Curatorial and education staff members also involved. Detailed roles and responsibilities will be shared with the firm who is awarded the contract.

67 What are the conservation requirements for your collection? Objects will require typical climate control and lighting considerations.

68 Are you planning for bilingual interpretation? No. MDAH anticipates the inclusion of Muskogean languages and Natchez language in the exhibit gallery but the exhibit will not be fully bilingual.

69 In October 2022, MDAH distributed and RFP for an Exhibit Designer for the Grand Village of Natchez Indians (RFQ #312002544). Which firm was selected as Exhibit Designer create the master plan? Is this firm permitted to submit a proposal for this current RFP?

Nothing prevents the previous design firm from submitting a proposal in response to this RFQ. However, MDAH has ended the working relationship with that firm.

70 Can the master plan, or at least the exhibit plan be distributed as an addendum to the RFP? There is no master plan or exhibit plan for the project.

71 Within the response of the RFP should we submit our proposed payment schedule? Yes 72 Can MDAH share the concept development and content work that has been completed to date? Existing content will be shared with the firm who is awarded the contract.

73 Have any specific gaps already been identified that will require more research; does this include digital assets? Yes research will need to be done on imagery and media. New artwork can be created, MDAH would work with the artists directly. A few content areas need additional research, especially Native languages--MDAH does have some resources.

74 Is the firm who MDAH previously collaborated with on this project eligible to submit a proposal for this RFQ? Nothing prevents a firm from submitting a proposal, however, MDAH has ended the working relationship with the previously selected firm.

75 Can MDAH provide more of an overview of the vision or interpretive goals for the exhibits? Are there any specific learning outcomes or visitor takeaways the project must achieve?

The selected firm will design, create, fabricate, and install interpretive elements in a newly built museum space and exterior historic site in collaboration with MDAH staff, Tribal partners, and selected content experts. The current museum facilty dates to the 1970s and is in need of updating. The primary project goal is to update the site's facilities to enhance visitor experience to the site, and provide ample space to tell the full story of the site itself and the Natchez people with modern interpretive methods and elements.

76 Beyond the 30-day review period, are there any other requirements from the MDAH Tribal Partners as it relates to the cadence of meetings/touch points/reviews?

Tribal partners will be involved during content development and provide review at the end of schematic design, design development, and construction documents phases. MDAH will have final approval on all aspects of content and design. MDAH will arrange all meetings with Tribal partners and scholarly experts as needed.

77 Are there any environmental controls, power or data limitations, or building code constraints that must be considered in the design?

The architect has made an allotment for number of electrical and data drops. Selected firm witll work with MDAH and architect for those final locations prior to build out of those spaces. Any additional needs, includuing flooring, will be included in the costs of the selected firm. See attachment.

78 Can you provide any insight as to the goal or the general intent of the 'introductory media space'? The introductory media space should serve as an orientation point for visitors and provide an overview of content expanded upon in the main exhibit gallery. MDAH is open to discussions about this space.

79 Is there an expected level of interactivity or digital integration throughout the exhibit? MDAH expects media to be present throughout the main exhibit space; but not for it to be a heavy-media exhibit.

80 Is there a preferred approach or requirement for exhibit accessibility? Exhibit space should be ADA accessible.

81 How many printed and sealed copies of the proposal should be submitted? One hard copy and one USB copy should be submitted to the address listed in the RFQ.

82 Can MDAH provide a summary or inventory of the "substantial amount of content" already developed, including any completed scripts, media outlines, or conceptual layouts?

Previously developed content includes a general interpretive outline and potential object/media list and will be shared with the firm who is awarded the contract.

83 Regarding the content developed by the previous firm, should offerors plan to build directly on top of that work, or is it acceptable to adjust, backtrack, or reinterpret is as necessary?

Offerors should build on the interpretive outline.

84 Do you envision the exhibit being more digital or tangible in presentation? MDAH is open to contracted firm's suggestions. But there should be both traditional and modern technologies used.

85 Additionally, is this exhibit expected to be artifact-heavy? MDAH does not anticipate the exhibit to be artifact-heavy at this time.

86 Is the $3.5 million budget currently secured, and is any portion of that funding coming from federal grants? MDAH has received $16 million for the project to date from the MS legislature. There is no Federal funding anticiapted for the project.

87 Is the entire $3.5 million budget dedicated to this project, or is there a desire to come in under budget so unused funds can be used elsewhere?

The $3.5 million should be viewed as the budget cap for the exhibit portion of the project. Cost consideration is a factor and we welcome proposals that provide for creative methods to come in under budget.

88 Do you anticipate any pauses in the project schedule, between design and fabrication, due to funding availability?

We do not anticiapte any pauses in the project schedule at this time.

89 The RFQ references four phases: Schematic Design, Design Development, Construction Documents, and Fabrication & Installation. Should offerors plan for three formal deliverables corresponding to the first three design phases?

Yes, there should be three formal deliverables at least.

90 Should firms anticipate any final copy being written by the MDAH Tribal Partners? No. Tribal partners will be involved in content development and the review/approval process, but all final approvals will come from MDAH. Tribal partners will assist with any Native language usage.

91 Could MDAH elaborate on expectations for the introductory media space? Is it envisioned as a trantional AV theater, or an immersive, potentially interactive environment?

The space is currently formatted so that either option is viable. MDAH is open to the contracted firm's suggestions.

92 Are there programming or flexibility expectations for the gallery or introductory media space (e.g., for future rotating exhibit or classroom use)?

Those spaces are currently formatted to be single use. MDAH is open to the contracted firm's suggestions.

93 For the exterior signage and interpretation, is there a defined number of signs or interpretive zones, or should the design team propose a strategy?

The exterior scope will include wayfinding and signage for an interpretive walking trail that is about 1 mile long. There is no further defined scope.

94 Do you anticipate separate review periods for MDAH staff and MDAH Tribal Partners, or will these be concurrent?

Review periods will be concurrent with MDAH staff, Tribal partners, and scholarly advisors, if necessary.

95 Should offerors expect project progress to pause during the 30-day Tribal review periods? Yes 96 Will every deliverable be reviewed by MDAH Tribal Partners, or only certain checkpoints? If selective, which phases or elements will require their input?

Tribal partners will be involved during content development and provide review at the end of schematic design, design development, and construction documents phases. MDAH will have final approval on all aspects of content and design.

97 What is the anticipated frequency and format of coordination meetings with MDAH, the architect, and Tribal representatives?

Meetings with Tribal partners will take place at the end of each phase, MDAH will coordinate those meetings. Meetings with MDAH staff, the architect, and scholarly experts will occur on an as-needed basis, to be discussed further with the firm who is awarded the contract.

98 Is there any additional information available about the new building design that could impact exhibit planning (e.g., natural light, window placement, circulation flow, ceiling heights, narrow spaces)?

Yes. See attachment.

99 Is there a more specific opening date or target month beyond "2027"? Is that timeline considered firm? The new facility will be open to the public in fiscal year 2027 (July 2027-June 2028). No exact date has been set.

100 Is it possible to receive an extension on the RFQ submittion deadline? No, the deadline cannot be altered.

101 How many required site trips are anticipated? At least one on-site visit should be scheduled. To be discussed further with the firm who is awarded the contract.

102 How frequently will the selected firm be expected to engage in virtual meetings and presentations with the client and stakeholders such as Tribal partners? (Ex: monthly, weekly, twice a phase, etc.)

Meetings with Tribal partners will take place at the end of each phase. Meetings with MDAH staff, the architect, and scholarly experts will occur on an as-needed basis, to be discussed further with the firm who is awarded the contract.

103 "The primary focus for visitors in the future will be students." While our goal is to curate an exceptional experience for all visitors, is there a grade (or age range) within the Mississippi educational curriculum the design should most align with?

The exhibit content and design elements should target the 6th to 8th grade level.

104 How much audiovisual media is desired in the exhibits beyond the introductory media space? MDAH is open to contracted firm's suggestions.

105 "MDAH previously collaborated with another firm and has developed a substantial amount of content for the site; however, the selected firm will need to conduct additional research…" Can you share approximately how much content development has already been done and to what degree? For example, was it primarily gathering of potential images and resources, or did it reach the level of drafting text?

Previously developed content includes a general interpretive outline and potential object/media list and will be shared with the firm who is awarded the contract.

106 Will the firm that previously developed content for the project be allowed to bid on the exhibit design portion of the project?

Nothing prevents the previous design firm from submitting a proposal in response to this RFQ. However, MDAH has ended the working relationship with that firm.

107 How many objects are the in the NTHC/MDAH collection, and how many does the client envision putting on display?

At this time there is only a partial potential display object list. Object acquisitions are ongoing, all purchases will be made by MDAH out os a different budget.

108 Will the collection be accessible to the selected firm through a searchable database? Yes. Potential display objects will be shared with the firm who is awarded the contract.

109 Is there a minimum or maximum quantity for past experience samples? (Ex: 3-5 past projects) The minimum number of examples that offerors should include in the RFQ submission is 3.

110 Are there any formatting restrictions for the submittal? (Ex: page limit, file type for the digital format, file size limit for the digital format) Preferably the USB/digital submittal should be a pdf file.

111 Do subcontractors need to supply 3 references in addition to those of the prime contractor? No 112 Do project references need to come from the same sources as past experience samples? No, project references and past experience examples can be different.

113 Under Minimum Qualifications and Attachment C: What is the time parameter of the 3 reference projects similar in scope or size?

Within (7) years.

114 In Attachment B: First paragraph, last line states "…by circling the applicable word or words in each paragraph below:". We do not see that choices for applicable words are provided. Can you please clarify?

You may disregard this sentence.

115 Is it possible to see the deliverable documents produced by the previous firm so that we better understand the starting place for out work?

Previously developed content includes a general interpretive outline and potential object/media list and will be shared with the firm who is awarded the contract.

116 Is there any further information that can be provided about the scope of the project to guide our pricing? At the minimum, is a floor plan or project brief available?

Yes. See attachment.

117 We intend to submit our qualifications as a collaboration between our design firm and an exhibit fabrication firm. Is there a preference for which firm serves as Prime Contractor?

The firm who submits qualifications should serve as the prime contractor. It is up to offeror if that is the designer or the fabricator.

118 Can you give examples of specific projects you have seen that your team has found inspiring and relevant to the new project?

The exhibits at the Choctaw Cultural Center in Durant, OK, and the exterior spaces at the Chickasaw Cultural Center in Sulphur, OK are exceptional experiences.

119 Which firm did MDAH previously collaborate with on developing content for the site? Are they permitted to submit a new proposal for this RFQ?

Nothing prevents the previous designer from submitting a proposal. However, MDAH has ended the working relationship with the previous firm.

120 Is there a preference for a local design consultant? No 121 Would it be alright to only submit a digital submission copy via email or download link? No. One hard copy and one USB/digital copy should be mailed to the address listed in the RFQ advertisement.

122 How was the $3.5 million budget determined? The project team set the $3.5 million exhibit budget after considering the estimated new building construction cost and the project's overall total budget.

123 How much of the budget is in-hand versus still needing to be secured from the Mississippi State Legislature? MDAH has received $16 million to date from the MS legislature and has requested additional funding for the upcoming fiscal year.

124 Can you plase share a bit about the content development work that has already been completed, and if the firm MDAH previously colaborated with will be considered for the scope of work in this RFQ?

Previously developed content includes a general interpretive outline and potential object/media list and will be shared with the firm who is awarded the contract.

Nothing prevents the previous designer from submitting a proposal. However, MDAH has ended the working relationship with the previous firm.

125 Has a General Contractor been selected for the building construction? No, a general contractor for the building construction has not yet been selected. MDAH is planning to go to bid in July 2025.

126 Would you be willing to share floor plans of the exhibit space and introductory media space? Yes. See attachment.

127 Is there a specific date (or season) in 2027 that you'd like to open? What is the anticipated date for occupancy and completion of the building?

The new facility is anticipated to be open to the public in late 2027. There is no set date.

128 Are you looking for a particular cost savings from your $3.5 million allowance? No. We are looking for a proposal that meets the criteria set forth in the RFQ document.

129 How would you qualify the scope of digital engagement you want to see in the museum? Digital engagement should be present in the exhibit gallery. MDAH is open to contracted firm's suggestions.

130 How would you qualify the amount of immersion in digital/large format digital environments you would like to see in the museum?

MDAH is open to contracted firm's suggestions.

131 How should proposers consider the tradeoffs between quality interactivity and immersion versus the low cost budget formula?

That is up to the offeror. There should be a variety of techniques used.

132 Are you open to the deployment of AI powered museum exhibits? No 133 Will this be an entirely new building to replace the current visitor center, or will this be a renovation of the current visitor center?

Both. The existing building will be renovated for auditorium space, with additional new construction square footage being the new exhibit space, store, and offices.

134 Is this portion of the project approved, and fully-funded, or still awaiting funding approval? MDAH has project funding on hand from the MS legislature. A final round of project funding has been requested for the upcoming fical year.

135 Can building design and plan set be provided? Yes. See attachment.

136 As this is a design-build proposal for exhibits, is any document integration with architect and construction drawing sets required?

Building construction drawings are nearly complete and construction will get underway while the exhibit design is still in-progress. The selected firm will coordinate with the project architect on their specific needs once exhibit drawings are complete.

137 What materials will be provided to awarded team for facility design/construction portion of the project? All existing materials (i.e., building/site plans, existing interpretive content) will be made available to the firm who is awarded the contract.

138 Will any required blocking, power and data be provided within general contractor scope? Yes. An allowance for power and data is being carried in the GC scope for the exhibit gallery space. These connections can be moved and modified as required by the exhibit design. The selected firm will coordinate with the project architect on their specific needs once exhibit drawings are complete. Flooring for the intro experience and exhibit space is not included in GC scope.

139 Does A/E have scope to integrate needed infrastructure into project plan sets based on direction from exhibit designer/fabricator?

The selected firm will be able to coordinate with the architect/contractor during construction to incorporate necessary infrastructure changes (allowances for certain items i.e., AV, lighting, power, etc. are being carried in the GC scope; flooring is not in GC scope.)

140 Can an org chart of noted project stakeholders be provided, including a submittal decision/approval tree? Yes, that information will be given to the firm who is awarded the contract. The MDAH core team consists of a division director, project director, site operations manager, and project manager.

141 Are team responses and project delivery acceptable? See RFQ document for details on proposal submission.

142 Please describe what the expectations are for "scriptwriting". Is this for video material, tour guides, and/or other aspects of the program?

Scriptwriting is needed for all media produced by the design team, as well as exhibit text panels and outdoor interpretation.

143 What is the extent of wayfinding expected? Is this for the interior of the visitor center only, or would this also include wayfinding package for the campus/site as well?

Wayfinding is needed both in the museum and as part of the exterior interpretation of the site. the outside interpretation would be along a 1 mile path.

144 Is life safety signage a part of this? No 145 Can previously completed work be shared to assess level of completion and additional amounts of research needed?

Previously completed work consists of a general interpretation outline and potential object list. That information will be shared with the firm who is awarded the contract.

146 What lighting is expected from this package vs. the architectural/construction package? Complete lighting in the exhibit space and introductory experience will be the responsibility of the selected firm. There is a small allowance for emergency and house lighting being carried in the construction package.

147 Is team size a part of team score? What aspects of teams are being rated to make the score +/-? Team size is not a factor in scoring. Experience of team members will count towards the final score in this area.

148 Is the expectation that the proposal includes an inventory of what will be included in the "package" for this all-in amount? (ex. Number/type of exhibits, amount of content research hours, AV equipment inventory, etc.)?

Proposal should include cost estimate based on phases of work and fabrication/installation estimates.

149 Should expected expenses (example: travel, meals) be included in lump sum proposal? That is up to the offeror. Expected travel for at least several in-person meetings at milestones should be included in the cost proposal.

150 Is there a page limit for proposal? No 151 Is there a page or quantity limit for project examples? No. At least three project examples are required.

152 Is this scope/project fully approved? This project is approved.

153 Is this scope/project fully funded, up to $3.5 million (if needed)? MDAH has received appropriated funds from the MS legislature for the project.

154 What is the process for funding? For this project, funding is allocated by the State legislature.

155 What additional steps are required? There are no additional steps for funding.

156 Is some amount of funding coming from sources outside of State? If so, what are those? No 157 Are there private funding sources, and/or donor sources? Not at this time.

158 Are projects of a larger scale but similar scope acceptable? Yes 159 Is there a limit to the quantity of past projects experience examples we can share beyond the required 3? No

160 How would you like us to approach the detailed budget for Fabrication and Installation, as we don't have designs to price yet? Shall we provide recommended budgets?

Cost estimates should be provided based on square footage referenced in the RFQ.

161 Do you have any guidelines that might assist us in preparing a cost proposal for this submittal? See attachment.

162 Can you please provide guidance on how to address travel costs? Is all travel to be reimbursable or included in the costs as a NTE fee?

Either is acceptable. To be further discussed with the firm who is awarded the contract.

163 How much of the project budget is currently secured? Is the Federal Government expected to provide any project funding?

There are currently no plans for Federal funding in this project. MDAH has received approximately 65% of total project funds required with additional funding requested and expected from the MS legislature.

164 What are the expectations for meetings and presentations (virtual/remote, cadence of meetings/workshops)? Offerors should plan for at least one in-person meeting per phase, with the majority of meetings and presentations being virtual.

165 Shall we account for any on-site meetings/work sessions? Offerors should plan for at least one in-person meeting.

166 Are there existing projects with elements that you're interested in, as precedents? The exhibits at the Choctaw Cultural Center in Durant, OK, and the exterior spaces at the Chickasaw Cultural Center in Sulphur, OK are exceptional experiences.

167 Are there existing projects that demonstrate elements you'd like to avoid? No 168 Do you envision this exhibit being "high tech", "low tech", or somewhere in the middle? MDAH is open to contracted firm's suggestions.

169 Are there technologies you'd like to be sure to include or avoid? No 170 Can a building and site plan be provided? Yes. See attachment.

171 Can you provide additional details regarding the scope of exterior elements? Is this included within the provided exhibit gallery square footage, or in addition to?

Exterior elements will consist of wayfinding signage and interpretative signage along an approximately 1 mile walking trail.

172 What are the anticipated conditions for the facility space to receive the exhibit elements? (e.g. Finished black box or warm shell space?).

The exhibit gallery space is currently shown as a warm shell space in the architectural plan. It will have basic finishes and allowances for electrical and data drops.

Flooring is not included in basic finishes.

173 Will there be an opportunity to inform facility requirements prior to facility construction? (e.g. Power loads, rigging, facility interface, etc.)

Yes, the selected firm will have access to project architect and design team for collaboration and to address questions regarding facility requirements.

174 Should we craft our own schedule, with proposed durations for the four phases (SD, DD, CD, Fab/Install) or is there a master project schedule in place that we will need to align to?

Firms should provide a schedule for each phase that adheres to the anticipated opening date in fiscal year 2027 (July 2027-June 2028). There is no set opening date.

175 What is the target completion date for facility/site construction / date the facility will be ready to accept exhibits?

MDAH anticipates new construction and existing building renovation work to be complete by September 2027.

176 Did the previous design firm finish any design or concept phases that the new team is to build from? The previous design team partially completed schematic design. A general interpretive outline will carry over to the new designer/fabricator.

177 Will the work that was previously done be shared with bidders during or after the RFQ process. That information will be shared with the designer/fabricator who is awarded the contract.

178 What source materials are available for additional research? Research material consists of site archaeological reports and publications, historical accounts, and oral history.

179 Are there MDAH or Tribal staff that you expect will be able to contribute to asset research (such as photos, artwork, maps, footage, and sound)?

Yes. Tribal partners and MDAH staff will be able to provide assistance.

180 Are there MDAH or Tribal staff that you expect will be able to contribute to content research? Yes. Tribal partners and MDAH staff will be able to provide assistance. The selected firm will be expected to lead the content process, but MDAH will be contact with Tribal partners.

181 Are there existing assets available to the design/build team to use (internal collections of photos, videos, artifacts, etc.)?

Yes. MDAH has a list of objects and media that can potentially be used in the exhibit. Additional object and media acquisitions are ongoing.

182 Is it expected that the design/builder will need to license from outside sources such as stock agencies or other organizations?

Yes

183 Is the design/builder expected to acquire the assets as well as research and license the assets? Yes

184 Is MDAH expecting those invited to the interview to bring design approaches for this project, or does the phrase refer to the team's management approach to the work?

The intent of this factor is for the team to share or highlight from previous projects what elements in the firm's design method or approach makes them unique or otherwise sets them apart from other offerors.

185 Can we submit a pdf digitally on May 21st and post the drive and hardcopy that day as well? One hard copy and one USB copy should be submitted to the address listed in the RFQ by May 21st at 5:00 p.m.

186 Could we be added to your list of potential offerors so that we receive all amendments and RFQ Q+A responses?

RFQ amendments will be sent to every firm who was contacted individually or who submitted questions.

187 Are you able to share the results of the past research and content work? Previously completed work will be shared with the firm who is awarded the contract.

188 Are you able to quantify how much additional research and content work will be required? Existing content consists of a general interpretation outline and potential object/media list.

189 Has the research and content development done to date included elements specific to media design, for example identifying archival video footage?

We have identified certain content elements that may be appropriate for media design, but additional research/acquisition will be required.

190 Could you elaborate on the roles individuals (MDAH staff, Tribal partners, scholars) would have in terms of developing exhibition content? For example: curatorial oversight, research assistance, subject matter advisory, object curation, acquisitions, etc.

Tribal partners and scholars will assist firm in interpretation development. MDAH staff members will assist in research assistance, subject matter advisory, and will be solely responsible for curatorial oversight and object acquisition and curation. All final decisions on interpretation, display objects, design, etc., will come from MDAH.

191 Is there an established interpretive plan or core themes document that outlines the key stories and narrative framework for the exhibits? If so, has this document received final approval by the necessary stakeholders?

There is an existing general interpretive outline that is currently being reviewed by the appropriate parties. It is not a complete interpretive plan.

192 Do you have a target for the extent of custom media elements that should be included? MDAH is open to contracted firm's suggestions.

193 Do you envision media projections and digital interactives throughout the space or are you planning for a single media element at the introductory space?

Media and interactives should be included in the main exhibit gallery.

194 Have you already had Community Engagement sessions? No 195 Do you plan for any community engagement sessions going forward? We plan to have at least one community engagement/update session.

196 Should community engagement be in the scope of our proposal? The selected firm should plan to participate and present in person for at one least community engagement session to be held in Natchez. this can coincide with an onsite working session.

197 Is visitor testing and/or focus group consulting part of this project? No 198 What role will the Muscogee (Creek) Nation, and other Tribal partners have in content development, review, and approval processes beyond the specified 30-day review period?

The Muscogee (Creek) Nation is the lead Tribal consultant on this project. They, along with other federally-recognized Tribal partners will contribute to the interpretive content and must approve interpretive content, objects, media, and design, with MDAH having final approval on all aspects of the project.

199 Is there an existing content approval workflow, including how many review cycles should be anticipated with MDAH and Tribal partners?

Progress will be reviewed and interpretive content/design approved at the end of each phase (schematic, design development, construction documents) by Tribal partners, with MDAH having final approval on all aspects of the project.

200 Are there any language requirements for exhibit text and media beyond English? MDAH anticipates that Native languages, including Natchez and Muskogean languages, will appear in exhibit elements.

201 What expectations are there for multilingual content? MDAH anticipates that Native languages, including Natchez and Muskogean languages, will appear in exhibit elements.

202 Will the selected firm be responsible for coordinating translations of exhibit text and/or audio if multiple languages are required? If so, will MDAH provide the translation services?

MDAH and Tribal partners will assist with language translation, when necessary.

203 Have any allowances in the architectural design been made for infrastructure to support the exhibits: e.g.

power, AV, pathways, and lighting, etc.?

The exhibit gallery and introductory media space have both been designed with certain allowances for future exhibit design, such as power, AV capabilities, overhead lighting, and soundproofing. Flooring is not included.

204 Should we assume that some lighting/power/AV, etc. will need to be added in or changed as part of the scope of the exhibition project?

Yes. The shell is carrying an allowance and estimated…