Amendment #2 to RFP #32110-45825 - Facilities Management Services

This is an amendment to a Request for Proposals issued by the State of Tennessee, Department of General Services, for comprehensive statewide facilities management services across 769 properties totaling approximately 20.4 million square feet. Amendment #2 updates the RFP schedule of events with revised and confirmed dates for all procurement phases. Key dates include a mandatory pre-response conference on March 16, 2026, written questions deadline of March 20, 2026 with state responses due April 2, 2026, Section A(1) response deadline of April 23, 2026, mandatory site visits scheduled between May 4 and May 22, 2026, a second round of written questions with deadline May 28, 2026 and state responses June 10, 2026, and the final response deadline of June 17, 2026. Technical evaluations will be completed by July 6, 2026, followed by respondent oral presentations and interviews July 13 through July 17, 2026, with cost proposal opening on July 20, 2026. The Notice of Intent to Award will be released on July 31, 2026, the protest period ends August 14, 2026, negotiations occur August 15 through September 25, 2026, and the contractor signature deadline is October 1, 2026 at 2:00 p.m. central time.

The contract structure includes an initial sixty-month term with four optional renewal periods (one twenty-four-month option and three twelve-month options) for a maximum total contract term of 120 months. The state estimates total purchases under the contract at one billion five hundred million dollars, with compensation structured through individual Operations Budgets for each Participating Entity including management fees, labor costs, supplies and materials, and call center and computerized maintenance management system fees, with the contractor's management fee fifty percent at-risk subject to performance metrics. Amendment #2 notes that the State is preparing revisions to RFP Attachment 6.8 and will issue a subsequent amendment in accordance with RFP Section 4.1. All other terms and conditions of the original RFP remain in full force and effect.