RFP_32110-45825_Amendment_3.pdf
PDF 185 KB Posted
- Attached to
- Facilities Management Services - UPDATED
- Solicitation number
- RFP 32110-45825
- Issued by
- Davidson County, Tennessee
About this file
This is Amendment #3 to Request for Proposals #32110-45825 issued by the State of Tennessee Department of General Services for comprehensive facilities management services. The amendment updates the RFP schedule of events and revises the pro forma contract documentation. Key dates established by this amendment include a mandatory pre-response conference on March 16, 2026, a notice of intent to respond deadline of March 17, 2026, written questions and comments deadlines on March 20, 2026 and May 28, 2026, a Section A(1) response deadline of April 23, 2026, mandatory site visits scheduled between May 4 and May 22, 2026, and a final response deadline of June 17, 2026. Technical response evaluations are scheduled for completion by July 6, 2026, with respondent oral presentations and interviews occurring July 13-17, 2026. Cost proposals will be opened and scored on July 20, 2026, followed by the State's Notice of Intent to Award on July 31, 2026. The protest period concludes August 7, 2026, with negotiations scheduled through September 25, 2026 and a contractor signature deadline of October 1, 2026. The underlying RFP solicits services for 769 properties totaling approximately 20.4 million square feet across state agencies, local governments, and higher education institutions, with an estimated contract value of $1.5 billion over an initial sixty-month term plus optional renewal periods extending to a maximum of 120 months.
This amendment primarily addresses procedural and administrative changes by replacing RFP Attachment 6.8 (Pro Forma Contract Release #2) with Release #3, with all revisions highlighted in the new contract documentation. The State estimates total purchases at $1.5 billion with no minimum purchase guarantee specified. No specific set-asides, incumbent vendors, or restrictions limiting responses to particular entity types are identified in the available materials, allowing any organization meeting the stated qualifications to respond. All other terms and conditions of the original RFP remain in full force and effect unless expressly amended by this document.
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Text version
RFP # 32110-45825 – Amendment # 3 Page 1 of 2
STATE OF TENNESSEE
Department of General Services
REQUEST FOR PROPOSALS # 32110-45825
AMENDMENT # 3
FOR FACILITIES MANAGEMENT SERVICES
DATE: April 20, 2026
RFP # 32110-45825 IS AMENDED AS FOLLOWS:
1. This RFP Schedule of Events updates and confirms scheduled RFP dates. Any event, time, or date containing revised or new text is highlighted.
EVENT TIME
(central time zone) DATE
1. RFP Issued
March 10, 2026
2. Disability Accommodation Request Deadline 2:00 p.m. March 13, 2026
3. MANDATORY Pre-response Conference 1:30 p.m. March 16, 2026
4. Notice of Intent to Respond Deadline 2:00 p.m. March 17, 2026
5. Written “Questions & Comments” Round #1 Deadline
2:00 p.m. March 20, 2026
6. State Response to Written “Questions & Comments” Round #1
April 2, 2026
7. Section A(1) Response Deadline
April 23, 2026
8. State Notification of Respondents Passing Section A(1)
April 27, 2026
9. MANDATORY Site Visits #1 through #4 TBA May 4 – May 22, 2026
10. Written “Questions & Comments” Round #2 Deadline
2:00 p.m. May 28, 2026
11. State Response to Written “Questions & Comments” Round #2
June 10, 2026
12. Response Deadline 2:00 p.m. June 17, 2026
13. State Completion of Technical Response Evaluations
July 6, 2026
14. State Schedules Respondent Oral Presentations/Interviews
July 8, 2026
15. Respondent Oral Presentations/Interviews
July 13 – July 17, 2026
16. State Opening & Scoring of Cost Proposals
July 20, 2026
RFP # 32110-45825 – Amendment # 3 Page 2 of 2
17. State Notice of Intent to Award Released and RFP Files Opened for Public Inspection
2:00 p.m.
July 31, 2026
18. End of Protest Period
August 7, 2026
19. Negotiations
August 8 – Sept. 25, 2026
20. State sends contract to Contractor for signature
Sept. 28, 2026
21. Contractor Signature Deadline 2:00 p.m. Oct. 1, 2026
2. Delete RFP Attachment 6.8. – Pro Forma Contract - Release # 2, in its entirety, and replace it with RFP Attachment 6.8. – Pro Forma Contract - Release # 3, attached to this amendment. Revisions of the original RFP Attachment 6.8. are emphasized within the new release. Any sentence or paragraph containing revised or new text is highlighted.
3. RFP Amendment Effective Date. The revisions set forth herein shall be effective upon release. All other terms and conditions of this RFP not expressly amended herein shall remain in full force and effect.
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