RFP_32110-45825_Amendment_3.pdf

This is Amendment #3 to Request for Proposals #32110-45825 issued by the State of Tennessee Department of General Services for comprehensive facilities management services spanning 769 properties totaling approximately 20.4 million square feet across state agencies, local governments, and higher education institutions. The amendment updates the RFP schedule of events, with key deadlines including a mandatory pre-response conference on March 16, 2026, written questions deadline of March 20, 2026, Section A(1) response deadline of April 23, 2026, mandatory site visits between May 4 and May 22, 2026, and a final response deadline of June 17, 2026. Technical response evaluations are scheduled for completion by July 6, 2026, with respondent oral presentations and interviews occurring July 13–17, 2026, and cost proposal opening on July 20, 2026. The state will release its Notice of Intent to Award on July 31, 2026, with the protest period ending August 7, 2026. Contract negotiations are scheduled for August 8 through September 25, 2026, with the state sending the contract to the selected contractor on September 28, 2026, and the contractor signature deadline set for October 1, 2026. The contract includes an initial sixty-month term with four optional renewal periods (one twenty-four-month option and three twelve-month options) for a maximum total contract term of 120 months.

The amendment replaces RFP Attachment 6.8 (Pro Forma Contract—Release #2) with Release #3, incorporating revised and highlighted provisions. The state estimates total purchases under the contract at $1,500,000,000 with no minimum purchase guarantee specified. Compensation is structured through individual Operations Budgets for each Participating Entity including management fees, labor costs with burden rates, supplies and materials, and call center and computerized maintenance management system fees, with the contractor's management fee 50% at-risk subject to performance against Key Performance Indicators and Service Level Agreements. The contractor must pass through all subcontractor expenses without markups and maintain comprehensive insurance coverage including commercial general liability of $2,000,000, cyber liability of $3,000,000–$5,000,000, crime insurance of $1,000,000, and automobile liability of $1,000,000. The RFP documents do not specify set-aside designations or restrictions limiting responses to particular entity types or disadvantaged enterprises, allowing any organization meeting the qualifications to respond. No incumbent vendors or current contractors are identified in the available materials.