RFP_32110-22726_Release_Notice.pdf

This is a Request for Proposals Release Notice issued by the State of Tennessee Department of General Services, Central Procurement Office, on behalf of the Department of Safety and Homeland Security, soliciting comprehensive facility protection services. The State seeks armed Facility Protection Officers, supervisors, contract managers, assistant contract managers, recruiters, and quality control managers to safeguard state-owned and state-leased facilities across seven regions: Nashville, Knoxville, Chattanooga, Memphis, Jackson, Lawrenceburg, and Cookeville. The contractor must provide all necessary personnel, equipment, training, supervision, and management to comply with state law and operational procedures. Key dates include a pre-response conference on February 26, 2026, at 10:00 a.m. CST; written questions due by March 4, 2026; official state responses issued March 25, 2026; proposals due April 1, 2026, at 2:00 p.m. CT; technical evaluations completed by April 23, 2026; cost proposal opening April 24, 2026; optional negotiations May 1-8, 2026; and Notice of Intent to Award on May 11, 2026. The contract effective date is January 1, 2027, with an initial thirty-six-month term renewable for up to two additional twelve-month periods, not to exceed sixty months total.

The estimated state liability is fifty million dollars with no guaranteed minimum purchase. The incumbent contractor under Contract #73187 (January 1, 2022, through December 31, 2025) is eligible to compete. Historical data shows annual Facility Protection Officer hours ranging from 124,122 hours in 2022 to 301,314 hours in 2025. The contractor must bear all costs including licenses, permits, background checks, training, equipment, uniforms, vehicles, firearms, insurance, and drug screening with quarterly random testing of ten percent of the workforce. Required qualifications include a valid Tennessee Contract Security Company License, physical office locations in each of Tennessee's three Grand Divisions, and proof of Tennessee Department of Revenue sales tax registration. Personnel must complete extensive training requirements including 24 hours of firearms instruction with 75 percent proficiency, 8 hours of intermediate weapons training, 4 hours of emergency medical training, 18 hours of patrol procedures, and 40 hours of annual in-service training. The evaluation awards points based on general qualifications and experience (maximum 15 points), technical qualifications and approach (maximum 55 points), and cost proposal (maximum 30 points). The contractor must maintain comprehensive insurance including three million dollars cyber liability per occurrence and five million dollars annually, along with commercial general liability, workers' compensation, automobile liability, professional liability, and crime insurance.