Amendment_3.pdf

This is Amendment #3 to Request for Proposals #32110-22726 issued by the State of Tennessee Department of General Services for comprehensive facility protection services to be provided across multiple regions including Nashville, Knoxville, Chattanooga, Memphis, Jackson, Lawrenceburg, and Cookeville. The amendment updates the RFP schedule of events with revised critical dates: the pre-response conference is scheduled for February 26, 2026, at 10:00 a.m. CST; written questions and comments deadline is March 4, 2026, at 2:00 p.m. CST with state responses due April 15, 2026; proposals are due April 27, 2026, at 2:00 p.m. CST; technical response evaluations will be completed by May 26, 2026; cost proposals will be opened and scored on May 27, 2026; optional negotiations may occur June 3–10, 2026; and the Notice of Intent to Award will be released June 11, 2026, at 4:30 p.m. CST with the protest period ending June 18, 2026. The contractor signature deadline is June 25, 2026, at 2:00 p.m. CST, with contract execution expected June 22, 2026. The contract is effective January 1, 2027, for an initial thirty-six-month term with renewal options for up to two additional twelve-month periods and potential extension up to 180 days, not to exceed sixty months total.

The RFP seeks armed Facility Protection Officers, supervisors, contract managers, assistant contract managers, recruiters/quality control managers, and related personnel with qualifications including a valid Tennessee Contract Security Company License, physical office locations in each of Tennessee's three Grand Divisions, and proof of Tennessee Department of Revenue sales tax registration. Personnel must meet extensive training requirements including 24 hours of firearms instruction with 75% proficiency, 8 hours of intermediate weapons training, 4 hours of emergency medical training, 18 hours of patrol procedures, and 40 hours of annual in-service training. The evaluation criteria allocate maximum 15 points for general qualifications and experience, 55 points for technical qualifications and approach, and 30 points for cost proposal, with award to the responsive and responsible respondent offering best overall value. The estimated state liability is fifty million dollars with no guaranteed minimum purchase, and the incumbent contractor under Contract #73187 is eligible to compete. The contractor bears all costs for licenses, permits, background checks, training, equipment, uniforms, vehicles, firearms, insurance, and quarterly random drug testing of ten percent of the workforce, and must maintain comprehensive insurance coverage including three million dollars per occurrence cyber liability insurance.