Attachment%20I%20Post%20Order%20Template.pdf
PDF 40 KB Posted
- Attached to
- Facility Protection Services - UPDATED State and local contract opportunity
- Solicitation number
- RFP 32110-22726
- Issued by
- Davidson County, Tennessee
About this file
This document is a Post Orders Post Assignment Record template created by the State of Tennessee Department of General Services on behalf of the Department of Safety and Homeland Security for use in the Facility Protection Services contract (RFP 32110-22726). The template establishes the framework for documenting facility protection officer (FPO) assignments and operational procedures across state-owned and state-leased facilities in multiple regions including Nashville, Knoxville, Chattanooga, Memphis, Jackson, Lawrenceburg, and Cookeville. The template captures essential facility information such as building identification, security level, tenant agencies, occupancy details, and daily visitor counts, along with comprehensive post-specific data including post number, type, hours of operation, relief requirements during breaks, and assigned days. The document outlines general duties and responsibilities encompassing arrival recording procedures, post opening protocols, communications requirements with designated contacts (Tennessee Highway Patrol Dispatch at 615-743-7411, Metro Police Department contact Danny Ross at 615-893-5555, and Facility Manager Kenny Davis at 404-893-5556), telephone usage policies, physical security responsibilities, and post closure procedures. The template further establishes emergency response procedures for multiple scenarios including active shooter incidents, civil disturbances, elevator malfunctions, explosions or fires, hazmat incidents, medical emergencies, missing children, natural hazards, power or utility disturbances, unattended or suspicious packages, bomb threats, workplace violence, evacuations, and shelter-in-place situations, with each emergency type requiring documented notification procedures and required actions.
This Post Orders template serves as the operational standard document that successful contractors must utilize to document and manage FPO assignments and facility security protocols. The template is mandatory for compliance with the broader facility protection services contract, which commences January 1, 2027, with an initial thirty-six-month term renewable for two additional twelve-month periods. The contract encompasses historical FPO hour requirements ranging from 124,122 hours in 2022 to 301,314 hours in 2025, with an estimated state liability of fifty million dollars during the contract term. The incumbent contractor, currently providing services under Contract #73187 since January 1, 2022, through December 31, 2025, is eligible to compete in the new solicitation. Proposals were due April 1, 2026, at 2:00 p.m. CST, with technical evaluations completed by April 23, 2026, cost proposal opening on April 24, 2026, optional negotiations scheduled for May 1-8, 2026, and a Notice of Intent to Award released May 11, 2026. The contractor must maintain comprehensive insurance including cyber liability coverage of three million dollars per occurrence and five million dollars annually, along with commercial general liability, workers' compensation, automobile liability, professional liability, and crime insurance as specified in contract documents.
View the file
Other files for this state and local contract opportunity
Show all 50
Facility Protection Services - UPDATED has more files on GovTribe.
On GovTribe
Work with this file on GovTribe
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Post Orders Post Assignment Record
POST INFORMATION
Post # Type of Post Post Area Post Hours and Days
Open Close Days
For Official Use Only
Authorized By Signature Date
PART I. GENERAL FACILITY INFORMATION
Building # Facility Name Complete Address
NAME OF BUILDING, IF
APPLICABLE, OR
AGENCY
Street PHYSICAL LOCATION OF BUILDING (NO P.O. BOX)
City, State
Facility Security Level Type of Jurisdiction Field Office
LOCATION OF THE AREA OFFICE
Tenant Agencies in Facility Location and Other Information
NAMES OF AGENCIES IN THE FACILITY WHERE ARE THEY LOCATED, 1ST FLOOR
Total # Floors HOW MANY? # Floors Occupied by State Agencies HOW MANY?
Total # Employees CIVILIAN AND STATE Total # State Employees NUMBER OF STATE
Total Square Feet ENTIRE LOCATION Total State Occupied Square Feet OCCUPIED BY STATE
Av. # Daily Visitors HOW MANY VISITORS? Total Civilian Occupied Square Feet
POST INFORMATION
Post # Type of Post Relief Required During
Breaks Post Hours and Days
Yes/No Open Close Days
PART II. GENERAL DUTIES AND RESPONSIBILITIES
Recording Arrival/Start of Duty Tour
FPOs will record:
FPO on duty will:
POST INFORMATION
Post # Type of Post Relief Required During
Breaks Post Hours and Days
Yes/No Open Close Days
Opening the Post
Post Area
The Post Area is defined as [Facility-wide][Immediate Lobby Area][other]. DEFINE THE POST AREA; FACILITY WIDE WOULD BE PATROL AND RESPONSE; IMMEDIATE LOBBY AREA WOULD BE A POST WHERE THE FPO DOES NOT CONDUCT PATROL AND RESPONSE DUTIES. EXAMPLE: The Post Area is defined as Facility Wide. (Patrol and Response Post)
Communications
[Insert Post telephone number: TELEPHONE NUMBER OF DESK PHONE OR FPO CELL PHONE THAT IS ASSIGNED TO THIS LOCATION][Insert contact info for primary LEO response: MANAGER ASSIGNED TO THE FACILITY][Insert types of communications used at this post. If radio communications, insert frequencies, call signs, procedures, types, etc. If telephone/cellular phone, insert procedures and authorized users, contact lists for local law enforcement, COTR, Supervisor, Building Manager, Property Manager, ATR, etc.]
EXAMPLE:
[Post Telephone # (919) 599-1099][Primary Law Enforcement Contact is: Sergeant George Morris (404) 519-9948] [COTR is Sergeant Mary Jones, (404-519-9999] FPO shall inspect any issued communications device and ensure that it is in proper working order. The Contractor is responsible for providing communications devices, such as cellular phones for this location.
Tennessee Highway Patrol Dispatch: (615) 743-7411 Metro Police Department: Danny Ross, (615) 893-5555 Facility Manager: Kenny Davis, (404) 893-5556
Facility telephones are for official use only:
The FPO will comply with phone usage policy of the facility.
The FPO shall not divulge personal information about facility employees without authorization.
The FPO shall not accept collect calls.
Facility telephones are for official use only.
The FPO will answer the telephone in a professional manner. Introduce yourself, state your locations, and ask how you may assist the person.
Transfer the caller to the appropriate person customer service representative. Do not answer any agency questions.
POST INFORMATION
Post # Type of Post Relief Required During
Breaks Post Hours and Days
Yes/No Open Close Days
Reporting Methods/Procedures
Physical Security & Law and Order
Rules and Regulations
FPO Service Animal Guidance
POST INFORMATION
Post # Type of Post Relief Required During
Breaks Post Hours and Days
FPO Gender-Specific Facilities
Recording Departure/End of Duty Tour
POST INFORMATION
Post # Type of Post Relief Required During
Breaks Post Hours and Days
Yes/No Open Close Days
PART II. GENERAL DUTIES AND RESPONSIBILITIES
Closing Post
[Enter post closure procedures. Enter N/A if post operations are on a 24-hour schedule.] WHAT DOES THE FPO DO IN
ORDER TO CLOSE POST? LOCK THE FRONT ENTRANCE, SET THE ALARM.
Post # Type of Post Relief Required During Breaks Post Hours and Days
PART III. EMERGENCY PROCEDURES
OCCUPANT EMERGENCY PLAN
ACTIVE SHOOTER
Notification Procedures
Actions Required
EMERGENCY AND EVENT RESPONSE
DURING AN EMERGENCY AND/OR EVENT RESPONSE, WHO IS NOTIFIED?
CIVIL DISTURBANCES
ELEVATOR MALFUNCTION
EXPLOSION OR FIRE
HAZMAT INCIDENT
MEDICAL EMERGENCY
MISSING CHILD
NATURAL HAZARD OR EVENT
POWER, WATER, NATURAL GAS DISTURBANCE
UNATTENDED/SUSPICIOUS PACKAGE
BOMB THREAT
WORKPLACE VIOLENCE
EVACUATION
SHELTER-IN-PLACE
File details come from the government source that posted it. Updated .