RFP_250185_PP-APPROVED.pdf

Revised: 05/09/2018

INTEROFFICE MEMO

February 4, 2026

To: Ellen Lee, Senior Project Manager, 405 Express Lanes

From: Michael Cardozo, Senior Contract Administrator, CAMM

Subject: Time Schedule for Release, Selection and Award RFP 250185 “Electronic Toll and Traffic Management System

Technical Support/Oversight Services”

Please review the procurement plan for the subject RFP and advise your concurrence with the evaluation criteria and contract elements. Include suggested evaluation team members and/or comments.

Procurement Type: RFP IFB

Justification:

A Request for Proposals (RFP) procurement type is applicable because there are multiple factors for selection to be considered beyond cost.

Evaluation Criteria:

PROPOSAL WEIGHT

Qualifications of the Firm 25% Staffing/Project Organization 30% Work Plan 20% Cost 25% Justification: The standard 25 percent for each criterion was not used for this procurement. Qualifications of the firm is weighted at 25 percent to ensure firms have prior experience performing similar services. Staffing and project organization is weighted at 30 percent as the firm must demonstrate it has the requisite personnel for this project. Work plan is weighted at 20 percent each as the firm must demonstrate it has the understanding associated with this project in order to complete the tasks required under the scope of work. Cost is weighted at 25% to ensure rates remain competitive so OCTA receives value for the services provided

Contract Type: Time & Expense CTO-Based Firm Fixed Price

Justification: (Explain the rationale for using the particular contract type):

The contract type is time-and-expense because firms are requested to propose hourly rates for the services specified in the Scope of Work. The RFP

Procurement Plan, RFP 250185 does not have a specific Scope of Work detailing individual tasks. Therefore, a firm-fixed price contract cannot be used.

Retention: Yes No N/A

Prevailing Wages: Yes $ No N/A

Liquidated Damages: Yes $ No N/A

Procurement Schedule: Attached

Suggested Evaluation Team Members:

Internal Evaluators:

Ellen Lee, Senior Project Manager, 405 Express Lanes Anthony Rodriguez, Project Manager, 91 Express Lanes Sydney Collins, IS Project Manager, 405 Express Lanes Archie Tan, Principal Transportation Model Analyst, Transportation Modeling

Contract Term: Fifteen (15)-month term

Funding Source: Local Measure M FTA FHWA

Dollar Amount: Fifteen (15)-month term $480,000.00

Independent Cost Estimate Received: Yes No

Requisition Received: Yes Req. R000947

DBE Goal: Yes No

Project Manager Concurrence:

1/16/26 Ellen Lee, Senior Project Manager, 405 Express Lanes Date

Procurement Plan, RFP 250185

CAMM Section/Department Manager Concurrence:

Iris Deneau, Section Manager, Procurement Date

2/5/26