RFP_250185_ICE.pdf

This is an Independent Cost Estimate (ICE) guidance document prepared by the Orange County Transportation Authority (OCTA) for estimating project costs across three service categories: professional services, goods/equipment, and construction. The document outlines the specific line items and supporting documentation requirements for developing accurate cost estimates within each category. For professional services (architects, engineers, designers), estimators must document tasks to be performed, personnel types and positions needed, estimated hours by position, applicable salary or billing rates, profit/fee markups, overhead rates, direct expenses, and completion schedules, supported by current or past similar contracts, historical pricing data, and work performed by other departments. For goods and equipment, the estimate must include product specifications, quantities, unit prices, applicable markups and overhead, delivery schedules, and warranty information, supported by vendor surveys, market research, current or past contracts for identical or similar products, historical cost data, and published price indices. For construction projects, estimators must account for product specifications, labor costs using Davis Bacon wage rates or prevailing wages, material costs, bonds, insurance, mobilization, equipment, applicable markups and fringes, and completion schedules, supported by industry references such as the Means Book and Blue Book, Davis Bacon wage schedules, current or past contracts, and historical pricing data.

The guidance document emphasizes that all cost estimates should be based on average rates from positions listed on prior contracts, specifically referencing contract C-2-1513 and document FA-CAMM--006.docm dated September 25, 2015. This ICE template is intended to support the OCTA's Electronic Toll and Traffic Management System Technical Support/Oversight Services project, a fifteen-month engagement with a total budget of $480,000. The document serves as a standardized framework to ensure comprehensive and defensible cost estimation across all procurement categories undertaken by the Authority.