RFP_250151_ICE.pdf

INDEPENDENT COST ESTIMATE (ICE)

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INSTRUCTIONS

Complete and submit all three pages to Contracts Administration & Materials Management (CAMM), along with your requisition and scope of work. CAMM will not start the procurement until all three documents have been received.

PART I – GENERAL INFORMATION

SHADED AREA FOR PROCUREMENT USE ONLY

Assigned Buyer No.:

D/M/WBE%:

Project Description: Request for Proposals for a Digital Asset Management (DAM) System for the LOSSAN Agency's Marketing Program

Purchase Requisition No.: REQR000447

New Contract / Procurement

Contract Amendment Current IFAS Printout Contract / PO No.:

(Required for Amendments)

Contract Task Order

Option Term

Date: 5/29/2025

Requestor: Marcus Garcia Senior Business Unit Analyst Phone Ext.: 5090 Name Title

Signature:

Cost Estimate: $ 24,150.00 (include shipping, handling and taxes, if applicable)

PART II – ESTIMATE GUIDE

Please substantiate the estimate using the following information.

Estimate Type Items to Include Where to Find Supporting Information

Services (Other than A&E)

1. Tasks you want done

2. Types of people needed (i.e., supervisor, administrative assistant, other)

3. Positions required (i.e., Project Manager, Deputy PM, Senior Engineer / Planner, other)

4. Estimated hours by position

5. Salary / billing rates applied

6. Prevailing wage rate category applied

7. Profit / applied fee

8. Direct expenses

9. Completion schedule

1. Current or past contracts for similar services

2. Other properties / departments doing similar work

3. Historical price and cost data

Estimate Guide Continued

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Estimate Type Items to Include Where to Find Supporting Information

Architects, Engineers, Designers

1. Tasks you want done

2. Types of people needed (i.e., engineers, administrative assistant, other)

3. Positions (Project Manager, Deputy PM, Senior Engineer / Planner, other)

4. Estimated hours by position

5. Salary / billing rates applied

6. Profit / applied fee

7. Overhead rate (%)

8. Direct expenses

9. Completion schedule

1. Current or past contracts for similar services

2. Other properties / departments doing similar work

3. Historical price and cost data

Goods/Equipment 1. Product needed

2. Quantity

3. Unit price

4. Markups, overhead, profit

5. Delivery schedule desired

6. Warranty

1. Vendor survey / market survey

2. Current or past contracts for the same or similar product

3. Historical price and cost data

4. Various published indices

Construction 1. Product needed

2. Labor (at a minimum use Davis Bacon)

3. Materials

4. Bonds

5. Insurance

6. Mobilization

7. Equipment

8. Markups, fringes, overheads, profit

9. Completion schedule

1. “Means Book”

2. “Blue Book”

3. Davis Bacon wage rates / prevailing wages

4. Current or past contracts for the same project

5. Historical price and cost data

Additional Information: The Independent Cost Estimate (ICE) for the Digital Asset Management (DAM) system includes a base annual license cost of $15,000, and implementation services of $8,000, based on quotes received through RFQ 4-2706 conducted in December 2024. The cost elements provided for a five percent inflation rate. Using these rates as the basis for the ICE ensures that realistic, risk-adjusted costs are proposed for a system that meets current and future needs while aligning with recent market pricing.

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PART III – INDEPENDENT COST ESTIMATE

Using the information provided in Part II, prepare the ICE for your procurement.

Use any or all of the categories listed below.

Prepared By: Marcus Garcia, Senior Business Unit Analyst Date: 5/29/2025

Signature:

DESCRIPTION OF COST ELEMENTS

1. DIRECT LABOR

(List of Labor Categories)

Estimated Hours

Rate Per Hour ($)

Estimated Cost ($)

Total Est.

Cost ($)

$ $ 0.00 $ $ 0.00 $ $ 0.00 $ $ 0.00 $ $ 0.00 $ $ 0.00

Total Direct Labor: $ 0.00

2. OVERHEAD

Rate (%)

(use decimal input)

Total Labor ($)

Estimated Cost ($)

Total Est.

Cost ($)

% $ 0.00 $ 0.00 $ 0.00

3. MATERIALS/SERVICES (Excluding Information Technology [IT]) Estimated Cost ($)

Total Est.

Cost ($)

$ $ 0.00

4. INFORMATION TECHNOLOGY SUPPORT Estimated Cost ($)

Total Est.

Cost ($)

Base Annual License $ 15,750.00

Total IT Support: $ 15,750.00

5. TRAVEL Estimated Cost ($)

Total Est.

Cost ($)

$ $ 0.00

6. SUBCONTRACTOR(S) / CONSULTANT(S) Estimated Cost ($)

Total Est.

Cost ($)

Total Subcontractor(s) / Consultant(s): $ 0.00

7. OTHER DIRECT COSTS Estimated Cost ($)

Total Est.

Cost ($)

Implementation and Onboarding Fee $ 8,400.00 $ 8,400.00

8. TOTAL ESTIMATED COST: $ 24,150.00