REQUEST FOR PROPOSAL

2026-011

REQUEST FOR PROPOSALS FOR LEASE OF CITY OF EDINBURG

PROPERTY AND OPERATION OF ITS DRAG STRIP (RACETRACK)

AT SOUTH TEXAS INTERNATIONAL AIRPORT AT EDINBURG

City of Edinburg

415 W. University Drive

Edinburg, TX 78541

RELEASE DATE: March 18, 2026

DEADLINE FOR QUESTIONS: March 27, 2026

RESPONSE DEADLINE: April 7, 2026, 3:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/cityofedinburg https://secure.procurenow.com/portal/%7bproject.government.code%7d

City of Edinburg

REQUEST FOR PROPOSAL

REQUEST FOR PROPOSALS FOR LEASE OF CITY OF EDINBURG PROPERTY

AND OPERATION OF ITS DRAG STRIP (RACETRACK) AT SOUTH TEXAS

INTERNATIONAL AIRPORT AT EDINBURG

I. Introduction II. Legal Notice

III. Instructions, Terms and Conditions IV. Specifications V. Vendor Questionnaire

VI. Pricing Proposal VII. Evaluation Criteria

Attachments:

B - Rules for Electronic Bidding

Request For Proposal #2026-011 Title: REQUEST FOR PROPOSALS FOR LEASE OF CITY OF EDINBURG PROPERTY AND OPERATION OF ITS DRAG STRIP

(RACETRACK) AT SOUTH TEXAS INTERNATIONAL AIRPORT AT EDINBURG

1. Introduction

1.1. Summary

City of Edinburg (“City”) owns and operates South Texas International Airport at Edinburg on which a one hundred fifty-eight (158) acres section of non-aeronautical property (“Premises”) is for lease. Located on the property are abandoned pavements configured for quarter-mile drag racing and customer parking. The City is seeking proposals from a qualified organization or individual(s)

(“Proposer”) to maintain the Premises and operate the Drag Strip. Proposer shall be an active member in good standing with National Hot Rod Association (NHRA), International Hot Rod Association (IHRA), or other recognized drag racing sanctioning body. The intent of this RFP is to determine the most qualified

Proposer who will also operate the Drag Strip to the best benefit of the community and provide revenue to the Airport’s fund.

1.2. Background

The City of Edinburg owns and operates the South Texas International Airport at Edinburg (KEBG), a public-use general aviation airport that serves as an important transportation, economic development, and regional activity hub for the Rio Grande Valley. The Airport supports a wide range of aviation, commercial, industrial, and recreational activities that contribute to the City’s long-term growth and strategic vision.

Located on Airport property is an existing dragstrip/racetrack facility (the “Facility”) that has historically been used for organized drag racing, community events, and controlled motorsports activities. The

Facility represents a unique recreational asset with the potential to attract regional visitors, promote tourism, support local business activity, and provide a safe and controlled environment for motorsports enthusiasts.

The City seeks to enhance the operation, maintenance, and programming of the dragstrip through a qualified and experienced private Operator. The intent of this Request for Proposals (RFP) is to solicit proposals from firms or individuals capable of managing and operating the Facility in a safe, financially responsible, and community-oriented manner while maintaining compatibility with ongoing airport operations and complying with all applicable Federal Aviation Administration (FAA), State of Texas, and local regulations.

The selected Operator will be expected to:

• Provide professional day-to-day management and operation of the dragstrip

• Maintain the Facility in a safe, clean, and fully functional condition

• Promote organized racing events, community activities, and regional competitions

• Ensure compliance with aviation safety requirements and airport operational standards

• Operate under a financially sustainable business model

• Carry appropriate insurance and risk management practices

• Coordinate closely with the City and Airport Administration

The City’s goal is to establish a long-term partnership that activates the Facility, increases regional visibility, enhances economic impact, and provides safe, well-managed motorsports entertainment for the community.

1.3. Contact Information

Project Contact:

Tomas Reyna

Assistant City Manager

415 W. University Dr.

Edinburg, TX 78539

Email: treyna@cityofedinburg.com

Phone: (956) 388-8207

Procurement Contact:

Lorena Fuentes

Finance Manager

415 W. University Drive

Edinburg, TX 78539

Email: lfuentes@cityofedinburg.com

Phone: (956) 388-8972

Department:

City Manager

Department Head:

Myra Ayala

City Manager

1.4. Timeline

Release Project Date March 18, 2026

Question Submission Deadline March 27, 2026, 5:00pm

Proposal Submission Deadline April 7, 2026, 3:00pm mailto:treyna@cityofedinburg.com tel:(956)388-8207 mailto:lfuentes@cityofedinburg.com tel:(956)388-8972

2. Legal Notice

2.1. Notice to Respondents

The City of Edinburg is soliciting sealed proposals from qualified vendors for REQUEST FOR PROPOSALS

FOR LEASE OF CITY OF EDINBURG PROPERTY AND OPERATION OF ITS DRAG STRIP (RACETRACK) AT

SOUTH TEXAS INTERNATIONAL AIRPORT AT EDINBURG.

Sealed Proposals must be submitted electronically or received by the City Secretary’s Office no later than:

3:00 pm, Tuesday, April 7, 2026.

All sealed proposals must be received either electronically or at the designated location by the deadline shown. Proposals received after the deadline will not be considered for the award of the contract and shall be considered void and unacceptable.

All proposals will be opened, and bidder’s names publicly read aloud promptly in the City Hall

Community Room, at 415 W. University Dr., Edinburg, TX 78539, at 3:00 pm, Tuesday, April 7, 2026.

To obtain a copy of the Request for Proposals or submit an electronic proposal please visit:

https://procurement.opengov.com/portal/cityofedinburg

If a Respondent chooses to submit a Hard Copy Proposal, it must be delivered in a sealed envelope with a return address and clearly marked “City of Edinburg RFP No. 2026-011" to the City Secretary's Office prior to the RFP opening date and time. The receiving time in the City Secretary's Office will be the governing time for acceptibility of the proposals. The Respondent's firm name shall appear on the outside of the envelope.

Submit Proposals to:

If submitting Electronic: https://procurement.opengov.com/portal/cityofedinburg

If Hand-Delivering Bids: 415 W. University Drive c/o City Secretary Department (1st Floor)

RFP No. 2026-011

If you have any questions or require additional information contained the RFP, you may contact Lorena

Fuentes, Interim Purchasing Manager, please submit your questions via OpenGov Procurement at the website listed above no later than 5:00 pm on Friday, March 27, 2026.

The City of Edinburg reserves the right to reject any or all proposals and to waive informalities or technicalities and to accept the Proposal deemed most advantageous to the City, and hold the proposal for a period of 90 days without taking action.

3. Instructions, Terms and Conditions

3.1. General Instructions

PURPOSE

The purpose of these solicitation documents is to provide a Proposals for: REQUEST FOR PROPOSALS

FOR LEASE OF CITY OF EDINBURG PROPERTY AND OPERATION OF ITS DRAG STRIP (RACETRACK) AT

SOUTH TEXAS INTERNATIONAL AIRPORT AT EDINBURG

INTENT

The services to be provided under this RFP shall be in accordance with and shall meet all specifications and/or requirements as shown in this solicitation for RFP. There is no intention to disqualify any respondent who can meet the requirements.

SUBMITTAL OF "HARD COPY" RFP

If submitting a Hard Copy RFP, it must be submitted in a sealed envelope by the vendor. Submit two (2) complete sets of the response, one (1) original marked “ORIGINAL,” and one (1) Digital Copy in a flash drive. Each RFP must be completely filled out and SUBMITTED IN ORIGINAL FORM complete with all supporting documentation. RFPs submitted by facsimile (fax) will not be accepted. Submittal of an RFP in response to this solicitation constitutes an offer by the respondent. Once submitted, RFPs become the property of the City of Edinburg and as such the City reserves the right to use any ideas contained in any

RFP regardless of whether that respondent/firm is selected. Submission of a RFP in response to this solicitation, by any respondent, shall indicate that the respondent(s) has/have accepted the conditions contained in the RFP, unless clearly and specifically noted in the RFP submitted and confirmed in the contract between the City and the successful respondent otherwise. RFPs which do not comply with these requirements may be rejected at the option of the City. RFPs must be filed with the City of

Edinburg before the deadline day and hour. No late RFPs will be accepted. Failure to meet RFP requirements may be grounds for disqualification.

If Hand-Delivering Bids: 415 W. University Drive c/o City Secretary Department (1st Floor)

If submitting Electronic: https://procurement.opengov.com/portal/cityofedinburg

TIME ALLOWED FOR ACTION TAKEN

The City of Edinburg may hold RFPs 90 days after deadline without taking action. Respondents are required to hold their RFPs firm for same period of time.

RIGHT TO REJECT/AWARD

The City of Edinburg reserves the right to reject any or all RFPs, to waive any or all formalities or technicalities, and to make such awards of contract as may be deemed to be the best and most advantageous to the City of Edinburg.

ASSIGNMENT

https://procurement.opengov.com/governments/956100/portal/cityofedinburg

Respondents are advised that the City of Edinburg shall not allow the successful respondent to sell, assign, transfer, or convey any part of any contract resulting from this RFP in whole or in part, to a third party without the written approval of the City of Edinburg.

AWARD

Respondents are advised that the City of Edinburg is soliciting RFPs and award shall be made to the respondent that in the opinion of the City of Edinburg is the best qualified.

The City of Edinburg reserves the right to award contract(s) based solely on the written proposals. The

City also reserves the right to request oral interviews.

FINAL SELECTION AND THE CITY COUNCIL APPROVAL

Selection shall be made of one or more proposers deemed to be fully qualified and best suited among those submitting Proposals on the basis of the evaluation factors included in the Request for Proposals, if so stated in the Request for Proposals. Negotiations shall be conducted with the proposers selected.

After negotiations have been conducted with each proposer selected, the agency shall select the proposer which, in its opinion, has made the best proposal, and shall award the contract to that proposer. The City may cancel this Request for Proposals or reject the Proposals at any time prior to an award, and is not required to furnish a statement of the reasons why a particular proposal was not deemed the most advantageous. Should the City determine in writing and in its sole discretion that only one proposer is fully qualified, or that one proposer is clearly more highly qualified than the others under consideration, a contract may be negotiated and awarded to that proposer. The award document will be a contract incorporating by reference all the requirements, terms and conditions of the solicitation and the contractor's proposal as negotiated. After the selection of the most qualified firm(s), scope of services and billing rates will be negotiated and used as attachments to the City’s Professional

Services Agreement. This Agreement will then be submitted to the City Council for approval. If the City and the selected firm cannot successfully negotiate an agreement, then the City will enter into negotiations with the next best qualified firm on the evaluation rating list. This procedure may be repeated until one (1) or more firms has been selected and approved by the City Council.

NUMBER OF CONTRACTS

THE CITY reserves the right to award one or no contract in response to this RFP.

STATUTORY REQUIREMENTS

It shall be the responsibility of the successful respondent to comply with all applicable State & Federal laws, Executive Orders and Municipal Ordinances, and the Rules and Regulations of all authorities having jurisdiction over the work to be performed hereunder and such shall apply to the contract throughout, and that they will be deemed to be included in the contract as though written out in full in the contract documents.

ALTERATIONS/AMENDMENTS TO RFP

RFP CANNOT be altered or amended after opening time. Alterations made before opening time must be initialed by respondent guaranteeing authenticity. No RFP may be withdrawn after opening time without acceptable reason in writing and only after approval by the City of Edinburg.

NO RESPONSE TO RFP

If unable to submit a RFP, respondent should return inquiry giving reasons.

LIST OF EXCEPTIONS

The respondent shall attach to his/her RFP a list of any exceptions to the specifications/ requirements.

PAYMENT

The City of Edinburg will execute payment by mail in accordance with the State of Texas Pay Law after

SERVICES have been completed, introduced to the City, and found to meet City of Edinburg specifications/requirements. No other method of payment will be considered.

SYNONYM

Where in this solicitation package SERVICES is used, its meaning shall refer to the request for REQUEST

FOR PROPOSALS FOR LEASE OF CITY OF EDINBURG PROPERTY AND OPERATION OF ITS DRAG STRIP

(RACETRACK) AT SOUTH TEXAS INTERNATIONAL AIRPORT AT EDINBURG as specified.

RESPONDENT’S EMPLOYEES

Neither the Respondent nor his/her employees engaged in fulfilling the terms and conditions of this

Service Contract shall be considered employees of the City. The method and manner of performance of such undertakings shall be under the exclusive control of the vendor on contract. The City shall have the right of inspection of said undertakings at any time.

INDEMNIFICATION CLAUSE

The Respondent agrees to indemnify and save harmless the City, from all suits and actions of every nature and description brought against them or any of them, for or on account of the use of patented appliances, products or processes, and he shall pay all royalties and charges which are legal and equitable. Evidence of such payment or satisfaction shall be submitted upon request of the Purchasing

Manager, as a necessary requirement in connection with the final estimate for payment in which such patented appliance, products or processes are used.

INTERPRETATIONS

Any questions concerning the project and/or specifications/requirements with regards to this solicitation for Proposals shall be directed to the e-procurement portal as outlined in the RFP. Such interpretations, which may affect the eventual outcome of this request for Proposals, shall be furnished in writing to all prospective Respondents via Addendum. No interpretation shall be considered binding unless provided in writing by the City of Edinburg in accordance with paragraph entitled “Addenda and

Modifications”.

VERBAL THREATS AND OFFICIAL CONTACT

Any threats made to any employee of the City, be it verbal or written, to discontinue the providing of item/material/services for whatever reason and/or reasons shall be considered a breach of contract and the City will immediately sever the contract with the Respondent/Consultant on contract.

Respondents shall not offer gratuities, favors or any monetary value to any official or employee of the

City for purpose of influencing the selection. Any attempt by any Respondent to influence the selection process by any means, other than disclosure of Proposals and credentials through the proper channels, shall be grounds from exclusion from the selection process. Once the project is advertised, there shall be no contact with any city official or employee unless using the formal process through the Purchasing

Department. Failure to comply will result in the firm being disqualified from the process.

CONFIDENTIAL INFORMATION

Any information deemed to be confidential by the respondent should be clearly noted on the pages where confidential information is contained; however, the City cannot guarantee that it will not be compelled to disclose all or part of any public record under Texas Public Information Act, since information deemed to be confidential by the respondent may not be considered confidential under

Texas Law, or pursuant to a Court order.

PAST PERFORMANCE

Respondent’s past performance shall be taken into consideration in the evaluation of RFP submittal.

JURISDICTION

Contract(s) executed as part of this solicitation shall be subject to and governed under the laws of the

State of Texas. Any and all obligations and payments are due and performable and payable in Hidalgo

County, Texas.

RIGHT TO AUDIT

The City of Edinburg reserves the right to audit the vendor’s books and records relating to the performance of this contract. The City of Edinburg, at its own expense, shall have the right at all reasonable times during normal business hours and upon at least twenty-four (24) hours’ advance notice, to audit, to examine, and to make copies of or extracts from the books of account and records maintained by the vendor(s) with respect to the Supply/Service and/or Purchase Contract. If such audit shall disclose overpayment by City to vendor, written notice of such overpayment shall be provided to the vendor and the amount of overpayment shall be promptly reimbursed by vendor to the City. In the event any such overpayment is not paid within ten (10) business days after receipt of such notice, the unpaid amount of such overpayment shall bear interest at the rate of one percent (1%) per month from the date of such notice until paid.

VENUE

The parties agree that venue for purposes of any and all lawsuits, cause of action, arbitration, and/or any other dispute(s) shall be in Hidalgo County, Texas.

CONSIDERATION OF LOCATION OF BIDDER'S PRINCIPAL PLACE OF BUSINESS

The City may give local vendors, whose principal place of business is located within the City of Edinburg, and whose bid is within five percent (5%) of the lowest bid price preference as allowed by Section

271.9051 of the Local Government Code.

MATHEMATICAL ERRORS

In the event that mathematical errors exist in any bid unit prices/rates will govern.

CONFIDENTIALITY OF INFORMATION AND SECURITY

Should the successful respondent become the holder of and have access to confidential information in the process of fulfilling its responsibilities in connection with an awarded contract the successful respondent agrees that it shall keep such information confidential and will comply fully with the laws and regulations of the State of Texas, ordinances and regulations of the City, and any applicable federal laws and regulations relating to confidentiality.

TERMINATION OF CONTRACT

The City of Edinburg reserves the right to terminate the contract if, in the opinion of the City of

Edinburg, the successful vendor’s performance is not acceptable, no funds are available, or if the City wishes, without cause, to discontinue this contract. Termination will be in written form allowing a 30-day notice.

ADDENDA AND MODIFICATIONS

Respondent shall carefully examine the RFP forms, specifications/requirements, and instructions to

Respondents. Should the respondent find discrepancies in, or omissions from specifications/requirements, or other documents, or should he/she be in doubt as to their meaning, he/she should request an interpretation via the OpenGov portal:https://procurement.opengov.com/portal/cityofedinburg and obtain clarification by addendum prior to submitting any RFP. Explanations, interpretations, and supplemental instructions shall be in the form of written Addenda which shall become a part of the Contract documents. Said Addenda shall be available thru the e-procurement portal, and e-mailed, to all prospective Respondents. All Addenda issued in respect to this project shall be considered official changes to the original RFP documents.

Verbal statements in response to inquiries and/or requests for explanations shall not be authoritative nor binding. It shall be the Respondent(s) responsibility to ensure that they have received all Addenda in respect to this project. Furthermore, Respondents are advised that they must recognize, comply with, and attach a signed copy of each Addendum which shall be made part of their RFP Submittal if submitting a Hard Copy Solicitation. Electronic submittals should be acknowledged through

OpenGov. Respondent(s) signature on Addenda shall be interpreted as the respondent’s “recognition and compliance to” official changes as outlined by the City of Edinburg and as such are made part of the original solicitation documents. Failure of any respondent to receive any such addendum or interpretation shall not relieve such Respondent from its terms and requirements. The City may issue a written addendum no later than five calendar days prior to the date bids must be received. Addendums are available online at https://procurement.opengov.com/portal/cityofedinburg

RFP PREPARATION COSTS

The City of Edinburg shall not be held liable for any costs incurred by any respondent for work performed in the preparation of and production of a RFP or for any work performed prior to execution of contract.

EQUAL EMPLOYMENT OPPORTUNITY

Respondent agrees that they will not discriminate in hiring, promotion, treatment, or other terms and conditions of employment based on race, sex, national origin, age, disability, or in any way violate Title

VII of 1964 Civil Rights Act and amendments, except as permitted by said laws.

AUTHORIZATION TO BIND RESPONDENT TO RFP

RFPs MUST give full firm name and address of respondent, and be manually signed. Failure to do so will disqualify your RFP. Person signing bid must show title or AUTHORITY TO BIND HIS/HER FIRM IN A

CONTRACT. Firm name and authorized signature must appear on each page that calls for this information. The legal status of the Respondent whether corporation, partnership, or individual, shall also be stated in the RFP. A corporation shall execute the RFP by its duly authorized officers in accordance with its corporate by-laws and shall also list the state in which it is incorporated. A partnership Respondent shall give full names and addresses of all partners. All partners shall execute the

RFP. Partnership and Individual Respondent shall state in the proposal the names and addresses of all persons with a vested interest therein. The place of residence of each Respondent, or the office address in the case of a firm or company, with county and state and telephone number, shall be given after the signature.

COOPERATIVE PRICING

Bidders are advised that in addition to responding to our “local” solicitation for bids/Bids with Dealer pricing, vendors/contractors are encouraged to provide pricing on the below referenced items/products/services based on BuyBoard, TX-MAS, H-GAC and/or any other State of Texas recognized and approved cooperative which has complied with the bidding requirements for the State of Texas. If bidding other than or in addition to “dealer” pricing, kindly duplicate the bid forms for each bid being provided from a cooperative contract. Any and all applicable fees must be included. All cooperative pricing must be submitted on or before bid opening date and hour.

ETHICAL STANDARD

No City official or employee shall have interest in any contract resulting from this bid.

IF YOU HAVE ANY QUESTIONS ABOUT COMPLIANCE, PLEASE CONSULT YOUR OWN LEGAL COUNSEL.

COMPLIANCE IS THE INDIVIDUAL RESPONSIBILITY OF EACH PERSON OR AGENT OF A PERSON WHO IS

SUBJECT TO THE FILING REQUIREMENT. AN OFFENSE UNDER CHAPTER 176 IS A CLASS “C”

MISDEMEANOR.

3.2. INSURANCE REQUIREMENTS

Staff may waive insurance requirements for contracts $0 - $4,999.99, including but not limited to contracts for food, materials, supplies, and construction. Workers’ Compensation in amounts which satisfy statutory coverage shall be required for construction projects.

The following insurance requirements will be included in all City contracts of $5,000 - $14,999.99. In contracts not involving building and construction projects, as that activity is defined in TEX. LABOR CODE

§406.096, contractors may obtain alternative form of worker accident insurance with minimum limits of liability of $100,000 per claim.

Minimum Insurance Requirements

Type of Coverage Limits of Liability

Worker’s Compensation Statutory Coverage

Comprehensive General Liability

(City named as additional insured)

Bodily Injury $250,000 each person/$500,000 each occurrence

Property Damage $100,000 each occurrence/$100,000 aggregate or $500,000 combined single limits

The following insurance requirements will be included in all City contracts of $15,000 or more.

(1) The successful bidder will be required to carry the following insurance coverage and limits of coverage, as well as list the City as an additional insured to liability coverage as requested by the City. In addition, the successful bidder shall provide the City with evidence of coverage and furnish acceptable proof of payment of insurance premiums.

(2) The successful bidder will be required to secure and/or have insurance coverage in force with an admitted property and casualty insurance company licensed by the State of Texas to conduct business in the State of Texas.

(3) In contracts not involving building and construction projects, as that activity is defined in TEX. LABOR

CODE §406.096, contractors may obtain alternative form of worker accident insurance with minimum limits of liability of $100,000 per claim.

Minimum Insurance Requirements

Type of Coverage Limits of Liability

Worker’s Compensation Statutory Coverage

Employer’s Liability Bodily Injury by Accident:

$100,000 each accident

Bodily Injury by Disease:

$100,000 each employee/$500,000 policy limit

Comprehensive General Liability

Bodily Injury $250,000 each person/$500,000 each occurrence

Property Damage $100,000 each occurrence/$100,000 aggregate or $500,000 combined single limits

Comprehensive Auto Liability

Bodily Injury $100,000 each person/$500,000 each occurrence

Property Damage $100,000 each occurrence/$100,000 aggregate or $500,000 combined single limits

City’s Protective Liability

Bodily Injury $250,000 each person/$500,000 each occurrence

Property Damage $100,000 each occurrence/$100,000 aggregate or $500,000 combined single limits

Policies must name the City of Edinburg as an Additional Insured.

Certificates of insurance naming the CITY as an additional insured shall be submitted to the CITY for approval prior to any services being performed by Contractor. Each policy of insurance required hereunder shall extend for a period equivalent to, or longer than the term of the Contract, and any insurer hereunder shall be required to give at least thirty (30) days written notice to the CITY prior to the cancellation of any such coverage on the termination date, or otherwise. This Contract shall be automatically suspended upon the cancellation, or other termination, of any required policy of insurance hereunder, and such suspension shall continue until evidence that adequate replacement coverage is provided to the CITY. If replacement coverage is not provided within thirty (30) days following suspension of the Contract, the Contract shall automatically terminate.

4. Specifications

4.1. LEASE OF CITY OF EDINBURG PROPERTY AND OPERATION OF ITS DRAG

STRIP (RACETRACK) AT SOUTH TEXAS INTERNATIONAL AIRPORT AT

EDINBURG

Scope of Services

The selected Proposer shall maintain and manage the Premises and maintain, manage and operate its drag strip / racetrack facilities operations and events ensuring compliance with all sanctioning body’s applicable rules & regulations, equipment requirements, and industry & City safety standards, providing sufficient qualified and trained staff, manage events and advertisements, provide required financial reporting prescribed by the City, and pay to the City revenue sharing, fees, charges, and rents on a monthly basis net 30 days.

1. Premises. One hundred fifty-eight acres including the Drag Strip (abandoned taxiway), spectator viewing area along the racetrack, one access portal to the property from US281/I-69C, abandoned runway pavement to be used for spectator vehicle parking.

The following improvements are included with the Premises:

• Quarter-mile asphalt track

• Control Tower in its current condition

• Two (2) Spectator Seating Bleachers

• Two (2)Ticket Booths

• One (1) Concession Stand

Premises/Drag Strip DOES NOT include the following assets currently on site, but the awarded

Proposer should provide similar assets or if possible enter into an agreement with their current owner to provide them along the Drag Strip:

• Compulink Timing System – Compulink main computer with TURE WIN Race Program, two data display monitors, One Announcer Monitor, two race results printers, one scoreboard interface, one Christmas Tree interface, one Compulink Christmas Tree, all downtrack infrared photocells, (from start to finish), all wiring and connections meeting Compulink specifications along and across the racetrack, One Qualifying Terminal.

• Bleachers - 15 Sets accommodating 2,320 seating capacity

• Bottom Section Track Guardrail – 5,400 Linear Feet Long including Safety Rails in Gas Station

Area.

• Office Building – 512 SF, two office areas, one storage area, one lobby, one full bath, one water heater, A/C Unit and office desks.

• Control Tower Equipment – One (1) Sound Equipment, Two (2) microphones, One (1) FM Radio

Station Transmitter Unit, One (1) Window A/C Unit, Storage Area (below) overhead coiling door.

• E.T. Booth – One (1) 10,000 Pound Weight scale with Concrete Pad.

• VHT Applicator Cart

• Gas Station Infrastructure (Tanks Not Included)

• Three (3) 1,000-gallon Tanks

• Track Preparation Equipment – One Buffalo Turbine Jet Blower, One Billy Goat Blower, One

Butane Tank and Burner

• Warehouse / Shop 416 SF – Tools, Mobile Fire Suppression System, CO², Powder and Water Fire

Extinguishers, Two (2) Exterior Roof Canopies, Concrete Pad.

• Fencing – Wood & Metal fencing, Metal Gates.

• Pitside Ticket Booths.

Proposer awardee will be required to constantly maintain and operate respectively the entirety of the

Premises outlined in Exhibit “A” because of its adjacency to the Airport’s air operations area. Proposer awardee will have no other access to any City/Airport property outside of the Exhibit A area and is especially prohibited from entering the air operations area for any reason.

2. Shared Premises.

A. The City reserves the right to use the premises, or authorize the use of the premises to another party, when there is no event scheduled at the Drag Strip.

3. Agreement. Any subsequent agreement resulting from this RFP shall be carried out under a separate accord between the City and Proposer awardee. The City reserves the right to negotiate with any respondent to ensure that the City enters into the best possible contract benefitting itself and the public.

4. Insurances. In addition to other requirements, the operator will be required to carry insurance policies that meet City requirements and name City of Edinburg as an additional insured on such policies.

A. Must adhere to drag racing sanctioning body’s prescribed insurance standards,

a. Wavier and Release From Liability

With respect to racing events at drag racing sanctioning bodies’-associated venues, the track operator must maintain a guaranteed system of regularly secured signed Waiver and Release forms from all participants allowed to enter restricted areas and to prevent restricted area credentials from being issued before participants have properly signed and executed the Waiver and Release form. For minor participants drivers (under eighteen (18) years of age) the member track must have a system to secure Minor Waiver and Release forms signed by the parent(s) or legal guardian(s) of each minor participant driver.

b. Where used, the policy must include the following definitions:

Restricted area may not be more inclusive than the advance staging area, burn out area, competition area, shut down area, staging lanes, return road area, and any other area with barriers, fences, and/or structures separating the general public from the racing activities, and which requires special authorizations, credentials, or permission to enter, or any area where the general public is restricted or prohibited. The definitions of the above terms are as follows:

1. Advanced staging area – means the area between the staging lanes and the burnout area.

2. Burnout area – means the area between the advance staging area and the competition area where participants conduct the usual preparation and testing of racing vehicles immediately preceding a racing event.

3. Competition area – means the racing surface beginning at the starting line and ending line at the finish line.

4. Shut down area – means the area located between the finish line and return road area.

5. Return road area – means the area where the racing vehicles exit the shut down area and proceed to the pit area.

6. Pit area – means the area used to register the participants and prepare the racing vehicles for competition.

The participants definition should be defined to include racing vehicle drivers, mechanics, crew members, pit persons, officials of the race event, announcers, ambulance crews, wrecker truck crews, new persons, photographers, pit gate workers, motor sport event promoters, and all other persons involved in the actual event, other than members of the general public.

B. Participant Accident Insurance – This is coverage for participants in drag racing events and includes excess Accident Medical Insurance, Accidental Death and Dismemberment Insurance and

Weekly Accident Disability Benefits.

a. Participant Accident Insurance or approved Self-Insurance must contain the following minimum coverage, conditions and terms:

- $100,000 Accidental Death & Dismemberment Benefit to individual participants injured at NHRA, IHRA, or sanctioning body member tracks (no deductible paid by the participant).

- $150,000 Blanket Accident Medical Expense benefit on an Excess or Primary basis to individual participants injured at NHRA, IHRA, or sanctioning body member tracks

(no deductible paid by the participant).

- $1000 Weekly Disability benefits payable up to 52 weeks.

b. The policy must feature at least the coverages and benefits outlined and must at a minimum include all coverages provided by the drag racing sanctioning body’s

Catastrophic Accident Policy, a copy of which is available from NHRA, IHRA, or recognized sanctioning body:

- Coverage for all participants with no licensing or age restrictions.

- No jet truck exclusion.

- No suspension of insurance clause.

- $5,000 benefit for loss of sight in one eye, loss of a limb, or loss of use of one limb.

- Tuning and Testing benefits at the same minimum NHRA, IHRA, or recognized sanctioning body Member Track Medical and AD&D limits.

5. FAA and Airport Compliance Requirements

The Drag Strip Operator (Operator) shall comply with all applicable Federal Aviation Administration

(FAA) regulations, Airport Minimum Standards, Grant Assurances, and all rules governing operations at

South Texas International Airport at Edinburg. The Operator acknowledges that the Racetrack is located on Airport property and agrees to operate in a manner that does not interfere with aviation operations, airspace safety, or Airport security.

Operator shall not enter or permit any person, vehicle, or equipment to enter the Air Operations Area

(AOA) without prior written authorization from the Airport Director. Any approved access must comply with TSA, FAA, and Airport security training, badging, and escort requirements.

Operator shall ensure that all lighting, structures, temporary installations, or event-related equipment comply with FAA obstruction standards and shall not create hazards to navigable airspace and aircraft operations. Operator, participant or attendee shall be prohibited from operating any boom, crane, manlift, bucket truck, portable tower, aerial platform or similar equipment or appurtenance from exceeding forty-five feet (45ft) above ground level. Operator, participant, or attendee shall be prohibited from conducting or allowing any pyrotechnics, fireworks, aerial mortars, or any similar or incendiary displays. Operator, participant, or attendee shall be prohibited from operating searchlights or conducting any type of laser light show. Operator, participant, or attendee shall be prohibited from operating any Unmanned Aerial System, Unmanned Aerial Vehicle, drone, aerial camera, balloon, aerostat, or similar aerial devices without Operator obtaining specific advance permission from the

Airport Director. The City reserves the right to require removal or modification of any structure or activity that may impact aviation safety.

Operator shall comply with all federal, State of Texas, City, drag racing sanctioning body’s environmental rules and regulations, and Airport environmental rules, regulations, best management practices, Storm

Water Pollution Prevention Program, and Spill Prevention Control and Countermeasures, pertaining to fuel handling, petroleum, oil, and lubricants handling, in-house spill prevention and stormwater protection programs, and hazardous material management. Any fuel storage, chemicals, or regulated materials must be properly stored, reported, and managed in accordance with federal, state, City of

Edinburg Fire Marshal’s Office, and Airport environmental policies.

Operator shall coordinate all major events with Airport Administration to ensure compatibility with

Airport operations, emergency response readiness, and safety planning. The City reserves the right to suspend or modify operations if aviation safety or regulatory compliance is at risk.

Request for Proposals.

The Request for Proposal should include a transmittal letter signed by an individual having the authority to negotiate and sign agreements on behalf of the organization or individual(s). Proposals should contain no more than forty five (45) pages of material and shall be stapled or otherwise bound, and assembled in organized sections that include a table of contents and tabs with each section title. Pages should be numbered for reference. The Request for Proposal should include the following information:

A. Operation of Drag Strip (Racetrack). A written statement outlining the proposed plan for operation of the Drag Strip (Racetrack). The respondent must demonstrate they have the ability, full staff fully trained and qualified, financial resources, federal tax identification number, state comptroller-issued identification number, and drag racing sanctioning body membership to operate the Drag Strip

(Racetrack).

B. Qualifications and Experience. Respondent entity/corporate qualifications and experience including at other sanctioned drag strip/racetrack operations and locations, and principles’ professional biographies including qualifications and experience with drag strip/racetrack operations.

C. Revenue Sharing. Respondent’s proposal for revenue sharing with the City in addition to the monthly rent.

D. Financial Plan. Respondent’s financial plan for operation of the Drag Strip

(Racetrack). Respondent must demonstrate their understanding of the economic responsibilities, liabilities and assets related to operating and maintaining all aspects of the Drag Strip (Racetrack).

E. Relocation of Drag Strip (Racetrack). The Respondent’s plan for relocation of the Drag

Strip (Racetrack) off of Airport property as presumed per the Airport’s 2019 ALP Update. Respondent’s plan should include a time line for phasing the Drag Strip (Racetrack) off Airport property, provide a financial plan for relocating the improvements, and show the ability of respondent to muster broad community support for the move and show respondent’s innovation to provide for sustainability of the

Drag Strip (Racetrack) over the long term.

F. Insurance. A letter from Respondent’s insurance company stating that insurance will be provided in the manner and minimums required by the City

G. References. Three (3) references include name, title, address, and phone number of reference. The references should include one that can confirm financial ability (i.e., bank, credit union, accountant) to carry out the operation and two that can confirm professional and technical ability to carry out these activities.

5. Vendor Questionnaire

5.1. Proposal*

Please upload your entire proposal here as one complete PDF document.

Please do not upload multiple files.

*Response required

5.2. If you have any proprietary documents, please attach the redacted document here.

5.3. Please upload your current insurance certificate.*

Please upload your current insurance certificate.

*Response required

5.4. Required Forms

5.4.1. Please fill out and sign the Conflict of Interest Disclosure form and upload here* Please download the below documents, complete, and upload.

• CONFLICT_OF_INTEREST.pdf

*Response required

5.4.2. Please fill out and sign the General Questionnaire and upload here* Please download the below documents, complete, and upload.

• GENERAL_QUESTIONNAIRE.pdf

*Response required

5.4.3. Please fill out the Litigation Disclosure Form and upload here* Please download the below documents, complete, and upload.

• LITIGATION_DISCLOSURE_FORM.pdf

*Response required

5.4.4. Please fill out and sign HB 89 and upload here*

HB 89

(35) The 85th Texas Legislature approved new legislation, effective Sept. 1, 2017, which amends Texas

Local Government Code Section 1. Subtitle F, Title 10, Government Code by adding Chapter 2270 which states that a governmental entity may not enter into a contract with a company for goods or services unless the contract contains a written verification from the company that it:

1) does not boycott Israel; and

2) will not boycott Israel during the term of the contract https://government-project.s3.us-west-2.amazonaws.com/35171/95be07f1-80fd-4c92-b05d-0803eef73b61_CONFLICT_OF_INTEREST.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4B435N2HB%2F20260318%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260318T151632Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjED8aCXVzLXdlc3QtMiJGMEQCICh31BBwQmlDZ%2FzO9C9RPNsYFRRn4KkQI5qBEb%2FR9FQOAiAVV5vAp1uubNpxn0zG6%2B74AN7%2FFG0TuYTjMtzu5djMdyqMBQgIEAIaDDg5MjM2NDY4NzY3MiIMVwcJhHFf1Yol8iK2KukE%2FpwMczgWVc1rwLCOjM9JMax5CqLa1FqfH0%2FuJ4D1ZAo8rkV7lrHdkw5wcljxB%2Fj46cPPppWJ9kUMj69UxdWS0B5x%2FyeQcuPy9A4eO1FuZ7g6BFcasc4qCIrq%2FhaD%2Bt0VwKnmx%2F35bVhaiXFZFbhwuiMRywzqrN%2F%2BAl6Q%2FPDAKGZLbQOGYMHV6VnosJWGwOTs8DeR%2FnDq%2FQbXCG6dBxlylP6xyc1WQOtzmegWD9DVp5kywwaewnI4jNSmXX4%2BVyv9oCXh3nGHZ%2BVqfhg8qmF7M9SsHaPSmNAY4GqJWwZ0nzdMD5XzyRfzNylIJVD5wWc1kQXzqkGct0JpoBVIgk7LXdl9%2FGWqU%2FEGSiQjyRXbnLaFKS84Jl7KM3A9OgYuBbeQOdJmAJsKKDSgMQa4O57RYJtiLFajvOEKFNm5%2F%2FA5kCyppJBEM6PgZGmA8S%2Fbb12QOZJcJ2lT%2BRMPB6p7%2B9MrvVk9xKwVPbt%2FYVESY6oO4mnr2VcTedqLmBErvyd9nVBs0SYGSAZuBSbiJZ4kRg%2F04VI1K2QoBabPcLQgLDBr5AziS2CFvpuRBYP118wWANmhnW2IbL1GR8ZtXWRAvIvbqv3V25%2BtkVb1nMq4HOG402qth0sY7r%2B%2BCJ3kuUGN5mVcpRn0H5Vy3%2FuJHC0HWY1hKc%2FMM%2F3z141clFkETGSpSI5%2FjjxdMvUmp93zdEVHCnRDbKTeN%2BY6G6732q78jqs9hCYLDtZ1qCPNspQMdEQyHGk65CSfZ0MUGD2VvX5%2F%2FTqVoBjkZYI3si9N5g77IjlFyriggw%2BoW%2FyzzKNtn%2BVmUB55%2FdYH%2BC%2F0r8Qwi%2FjqzQY6mgEpDxvMbDso%2FRfEnCPvFj7dzySZ%2B24HFLEHlyi%2FylqAPMxVL6LGTqjltrL0Vq2BR%2FVhD1%2Bs2NrtFtYUSFI0Bc2Ft3rQNMugAY8V0errExmG9ng63TjDtoR5352Mw3F1dmj66SRJpunRd2nVwGkwk%2F%2FdLAekkgtDbm7s%2BmORWLWSAdHHHUYfnzgroeEak0yRr9R8AFbXJF5mVsaH&X-Amz-Signature=4da98c24e6ce3f77bfc85f56a468dde9f971291e0e3212543b24930b4b721987&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22CONFLICT_OF_INTEREST.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/35171/8b5c26b4-2a3a-4283-8abd-4d3287580554_GENERAL_QUESTIONNAIRE.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4B435N2HB%2F20260318%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260318T151632Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjED8aCXVzLXdlc3QtMiJGMEQCICh31BBwQmlDZ%2FzO9C9RPNsYFRRn4KkQI5qBEb%2FR9FQOAiAVV5vAp1uubNpxn0zG6%2B74AN7%2FFG0TuYTjMtzu5djMdyqMBQgIEAIaDDg5MjM2NDY4NzY3MiIMVwcJhHFf1Yol8iK2KukE%2FpwMczgWVc1rwLCOjM9JMax5CqLa1FqfH0%2FuJ4D1ZAo8rkV7lrHdkw5wcljxB%2Fj46cPPppWJ9kUMj69UxdWS0B5x%2FyeQcuPy9A4eO1FuZ7g6BFcasc4qCIrq%2FhaD%2Bt0VwKnmx%2F35bVhaiXFZFbhwuiMRywzqrN%2F%2BAl6Q%2FPDAKGZLbQOGYMHV6VnosJWGwOTs8DeR%2FnDq%2FQbXCG6dBxlylP6xyc1WQOtzmegWD9DVp5kywwaewnI4jNSmXX4%2BVyv9oCXh3nGHZ%2BVqfhg8qmF7M9SsHaPSmNAY4GqJWwZ0nzdMD5XzyRfzNylIJVD5wWc1kQXzqkGct0JpoBVIgk7LXdl9%2FGWqU%2FEGSiQjyRXbnLaFKS84Jl7KM3A9OgYuBbeQOdJmAJsKKDSgMQa4O57RYJtiLFajvOEKFNm5%2F%2FA5kCyppJBEM6PgZGmA8S%2Fbb12QOZJcJ2lT%2BRMPB6p7%2B9MrvVk9xKwVPbt%2FYVESY6oO4mnr2VcTedqLmBErvyd9nVBs0SYGSAZuBSbiJZ4kRg%2F04VI1K2QoBabPcLQgLDBr5AziS2CFvpuRBYP118wWANmhnW2IbL1GR8ZtXWRAvIvbqv3V25%2BtkVb1nMq4HOG402qth0sY7r%2B%2BCJ3kuUGN5mVcpRn0H5Vy3%2FuJHC0HWY1hKc%2FMM%2F3z141clFkETGSpSI5%2FjjxdMvUmp93zdEVHCnRDbKTeN%2BY6G6732q78jqs9hCYLDtZ1qCPNspQMdEQyHGk65CSfZ0MUGD2VvX5%2F%2FTqVoBjkZYI3si9N5g77IjlFyriggw%2BoW%2FyzzKNtn%2BVmUB55%2FdYH%2BC%2F0r8Qwi%2FjqzQY6mgEpDxvMbDso%2FRfEnCPvFj7dzySZ%2B24HFLEHlyi%2FylqAPMxVL6LGTqjltrL0Vq2BR%2FVhD1%2Bs2NrtFtYUSFI0Bc2Ft3rQNMugAY8V0errExmG9ng63TjDtoR5352Mw3F1dmj66SRJpunRd2nVwGkwk%2F%2FdLAekkgtDbm7s%2BmORWLWSAdHHHUYfnzgroeEak0yRr9R8AFbXJF5mVsaH&X-Amz-Signature=89057ea0ba7ad6ee020f0e8eaf437d54634b462d67b2003faaf628da206035b7&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22GENERAL_QUESTIONNAIRE.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/35171/5ab2a5cb-2670-4b00-b60a-2254370693af_LITIGATION_DISCLOSURE_FORM.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4B435N2HB%2F20260318%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260318T151632Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjED8aCXVzLXdlc3QtMiJGMEQCICh31BBwQmlDZ%2FzO9C9RPNsYFRRn4KkQI5qBEb%2FR9FQOAiAVV5vAp1uubNpxn0zG6%2B74AN7%2FFG0TuYTjMtzu5djMdyqMBQgIEAIaDDg5MjM2NDY4NzY3MiIMVwcJhHFf1Yol8iK2KukE%2FpwMczgWVc1rwLCOjM9JMax5CqLa1FqfH0%2FuJ4D1ZAo8rkV7lrHdkw5wcljxB%2Fj46cPPppWJ9kUMj69UxdWS0B5x%2FyeQcuPy9A4eO1FuZ7g6BFcasc4qCIrq%2FhaD%2Bt0VwKnmx%2F35bVhaiXFZFbhwuiMRywzqrN%2F%2BAl6Q%2FPDAKGZLbQOGYMHV6VnosJWGwOTs8DeR%2FnDq%2FQbXCG6dBxlylP6xyc1WQOtzmegWD9DVp5kywwaewnI4jNSmXX4%2BVyv9oCXh3nGHZ%2BVqfhg8qmF7M9SsHaPSmNAY4GqJWwZ0nzdMD5XzyRfzNylIJVD5wWc1kQXzqkGct0JpoBVIgk7LXdl9%2FGWqU%2FEGSiQjyRXbnLaFKS84Jl7KM3A9OgYuBbeQOdJmAJsKKDSgMQa4O57RYJtiLFajvOEKFNm5%2F%2FA5kCyppJBEM6PgZGmA8S%2Fbb12QOZJcJ2lT%2BRMPB6p7%2B9MrvVk9xKwVPbt%2FYVESY6oO4mnr2VcTedqLmBErvyd9nVBs0SYGSAZuBSbiJZ4kRg%2F04VI1K2QoBabPcLQgLDBr5AziS2CFvpuRBYP118wWANmhnW2IbL1GR8ZtXWRAvIvbqv3V25%2BtkVb1nMq4HOG402qth0sY7r%2B%2BCJ3kuUGN5mVcpRn0H5Vy3%2FuJHC0HWY1hKc%2FMM%2F3z141clFkETGSpSI5%2FjjxdMvUmp93zdEVHCnRDbKTeN%2BY6G6732q78jqs9hCYLDtZ1qCPNspQMdEQyHGk65CSfZ0MUGD2VvX5%2F%2FTqVoBjkZYI3si9N5g77IjlFyriggw%2BoW%2FyzzKNtn%2BVmUB55%2FdYH%2BC%2F0r8Qwi%2FjqzQY6mgEpDxvMbDso%2FRfEnCPvFj7dzySZ%2B24HFLEHlyi%2FylqAPMxVL6LGTqjltrL0Vq2BR%2FVhD1%2Bs2NrtFtYUSFI0Bc2Ft3rQNMugAY8V0errExmG9ng63TjDtoR5352Mw3F1dmj66SRJpunRd2nVwGkwk%2F%2FdLAekkgtDbm7s%2BmORWLWSAdHHHUYfnzgroeEak0yRr9R8AFbXJF5mVsaH&X-Amz-Signature=1791383d36a16feb158957bdbd9e85c15165573a0bb250706206b3b0aa8ebf1c&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22LITIGATION_DISCLOSURE_FORM.pdf%22&x-id=GetObject

Please download the below documents, complete, and upload.

• HOUSE_BILL_89_VERIFICATION.pdf

*Response required

5.4.5. Please fill out and sign the Senate Bill 13 and upload here*

SB 13 ENERGY COMPANY BOYCOTTS

The 87th Texas Legislature approved new legislation, effective Sept. 1, 2021, which amends Texas Local

Government Code 2274.001. Subtitle F, Title 10, Chapter 809 which states that a governmental entity may not enter into a contract with a company for goods or services unless the contract contains a written verification from the company that it:

1) does not boycott energy companies and will not boycott energy companies during the term of the

Contract. If Respondent does not make that verification, Respondent must so indicate in its Response and state why the certification is not required, or

2) the verification required by Section 2274.002 of the Texas Government Code does not apply to the contract. If circumstances relevant to this provision change during the course of the contract, Respondent shall promptly notify Agency.

Please download the below documents, complete, and upload.

• SENATE_BILL_13_VERIFICATION...

*Response required

5.4.6. Please fill out and sign the Senate Bill 19 and upload here*

SB 19 FIREARM ENTITIES AND TRADE ASSOCIATIONS DISCRIMINATIONS

The 87th Texas Legislature approved new legislation, effective Sept. 1, 2021, which amends Texas Local

Government Code Section 1. Subtitle F, Title 10 of the Texas Government Code 2274.002, Respondent verifies that it:

1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association and

2) will not discriminate during the term of the contract against a firearm entity or firearm trade association.

If Respondent does not make that verification, Respondent must so indicate in its Response and state why the verification is not required. If circumstances relevant to this provision change during the course of the contract, Respondent shall promptly notify Agency.

Please download the below documents, complete, and upload.

• SENATE_BILL_19_VERIFICATION...

*Response required

5.4.7. Please fill out and sign the Non-Collusion Affidavit and upload here*…