Cost_Proposal_Worksheet.xlsx

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Attached to
Inmate Communications Solution
Solicitation number
2026-011
Issued by
Collin County, Texas

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Written by GovTribe AI ·

This is a Cost Proposal Worksheet for Inmate Communications Services (IPCS) being procured by Collin County, Texas. The worksheet provides an itemized pricing template for comprehensive inmate communications and related detention facility services. The scope of services includes inmate telephone calls categorized by tariff type (local, intrastate, interstate, international, and toll-free), with further segmentation by call type (collect, prepaid, and debit). Additional services encompassed in the proposal include call recording and monitoring, call transcription, keyword searching, voice biometrics, call tracking, call-length and frequency controls, LeoTech system connections, tablets for inmate use, visitation services with privacy booths, remote magistration systems, staff round tracking, and inmate tracking solutions. The worksheet estimates a monthly inmate telephone volume of 14,240 minutes distributed across call types, with 2,000 tablets required per month, 55 visitation booths per month, 5,000 inmates for biometric services monthly, and 2,000 inmates for rounds tracking monthly.

The Cost Proposal Worksheet is divided into three sections: itemized IPCS services pricing, FCC-compliant pricing and commissions, and total estimated costs for evaluation purposes. All pricing fields throughout the worksheet show zero placeholder values, indicating this is a template for proposers to complete with their actual pricing. Section B requires confirmation of monthly monetary commission (as a percentage of revenue or flat fee) and annual in-kind commission value, with attestation of FCC compliance through April 1, 2027, and willingness to renegotiate upon legal changes. The evaluation section (Section C) calculates monthly and annual total costs across all service categories, with service volumes distributed proportionally among call types and user categories. This procurement addresses regulatory compliance requirements under Texas Administrative Code sections and ensures compliance with FCC orders governing inmate communications services.

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Sheet1

A. IPCS Services Pricing (MWRA Order - Itemized) (For Informational Purposes Only) Ref. §2, No. 2.8
Line No.Service / FunctionUnit PriceUnit Type (per min, per user, etc.)Bundle Name (if any)Included in Bundle? (Y/N)
1Inmate Telephone Call by Tariff TypeY / N
Local
1.1Collect$ - 0Rate / Minute
1.2PrePaid$ - 0Rate / Minute
1.3Debit$ - 0Rate / Minute
IntraLATA (Intrastate)
1.4Collect$ - 0Rate / Minute
1.5PrePaid$ - 0Rate / Minute
1.6Debit$ - 0Rate / Minute
InterLATA (Interstate)
1.7Collect$ - 0Rate / Minute
1.8PrePaid$ - 0Rate / Minute
1.9Debit$ - 0Rate / Minute
International (MX / CA)
1.10Collect$ - 0Rate / Minute
1.11PrePaid$ - 0Rate / Minute
1.12Debit$ - 0Rate / Minute
Toll Free
1.13Collect$ - 0Rate / Minute
1.14PrePaid$ - 0Rate / Minute
1.15Debit$ - 0Rate / Minute
2Call Recording & Monitoring$ - 0Per Month / UserY / N
3Call Transcription$ - 0Per MinuteY / N
4Key-word Searching$ - 0Per MonthY / N
5Voice Biometrics$ - 0Per Inmate / MonthY / N
6Call Tracking$ - 0Per MonthY / N
7Call-Length or Frequency Control$ - 0Per Inmate / MonthY / N
8LeoTech Versus System Connection$ - 0Flat FeeY / N
9Tablets$ - 0Per Unit / Per MonthY / N
10Visitation Services (Booths)$ - 0Per Booth / Per MonthY / N
11Remote Magistration System$ - 0Flat RateY / N
12Staff Round Tracking$ - 0Per UnitY / N
13Inmate Tracking Solution$ - 0Per Inmate / MonthY / N
B. FCC Compliant Pricing & Commissions (June 30 Order) (For Informational Purposes Only)
Line No.ItemProposed ValueNotesProposer Comments
1Monthly Monetary Commission$ - 0% of revenue or flat fee
2Annual In-Kind Commission$ - 0Value of hardware, services, etc.
3Monetary / In-Kind Commision ConfirmationY/NThrough April 1, 2027 (or any later FCC extension)
4FCC Compliance StatementY/NConfirm alignment with June 30 Order, or any successor
5Willing to Renegotiate Upon Law Change?Y/NRequired per RFP
C. Total Estimated Cost (for Evaluation)
Line No.CategoryQtyUoMUnit PriceMonthly Total CostAnnual Total Cost
1Inmate Phone Calls by Tariff Type
Monthly Volume Estimate: 14,240
Local (85.5% of est. volume)
Collect12,175Per Minute$ - 0$ - 0$ - 0
PrePaid12,175Per Minute$ - 0$ - 0$ - 0
Debit12,175Per Minute$ - 0$ - 0$ - 0
IntraLATA (Intrastate) (4.8% of est. volume)
Collect677Per Minute$ - 0$ - 0$ - 0
PrePaid677Per Minute$ - 0$ - 0$ - 0
Debit677Per Minute$ - 0$ - 0$ - 0
InterLATA (Interstate) (7.6% of est. volume)
Collect1,230Per Minute$ - 0$ - 0$ - 0
PrePaid1,230Per Minute$ - 0$ - 0$ - 0
Debit1,230Per Minute$ - 0$ - 0$ - 0
International (MX / CA) (0.1% of est. volume)
Collect17Per Minute$ - 0$ - 0$ - 0
PrePaid17Per Minute$ - 0$ - 0$ - 0
Debit17Per Minute$ - 0$ - 0$ - 0
Toll Free (1.0% of est. volume)
Collect141Per Minute$ - 0$ - 0$ - 0
PrePaid141Per Minute$ - 0$ - 0$ - 0
Debit141Per Minute$ - 0$ - 0$ - 0
2Tablets2,000Per Unit / Per Month$ - 0$ - 0$ - 0
3Visitation55Per Booth / Per Month$ - 0$ - 0$ - 0
4Transcription Services14,240Per Minute$ - 0$ - 0$ - 0
5Biometrics5,000Per Inmate / Month$ - 0$ - 0$ - 0
6Inmate Rounds Tracking2,000Per Inmate / Month$ - 0$ - 0$ - 0

Total Est. Cost: $ - 0

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