R001216_ICE_v3.pdf
PDF 206 KB Posted
- Solicitation number
- 250248
- Issued by
- Orange County, California
About this file
This is an Independent Cost Estimate (ICE) document prepared by the Orange County Transportation Authority (OCTA) in California for confidential document destruction and recycling services. The procurement, identified as Purchase Requisition No. R001216, seeks a single vendor to provide document destruction and recycling services with a contract term option extending to December 26, 2025. The requestor, Douglas Guilbert, Records Administrator, has identified the scope of work as destruction and recycling of confidential documents. Written questions or clarifications regarding the Request for Quotes must be submitted by 4 p.m. on March 19, 2026, with the Authority committing to respond with a written addendum by March 23, 2026. Award will be made to the lowest responsive and responsible firm on a lump sum basis.
The total estimated cost for this procurement is $25,000, which covers all services including shipping, handling, and applicable taxes. This estimate was substantiated using pricing data from the previous vendor under contract BPO C02664 and quotes obtained from other vendors providing similar services. The General Services Department developed the cost estimate based on historical pricing information. All firms submitting quotes must certify they are not subject to Ukraine/Russia-related economic sanctions imposed by California or the U.S. Government. Award may be made without further discussion, and firms must bid on all line items in the Pricing Proposal to be considered responsive. The successful firm must comply with all applicable Equal Employment Opportunity Laws and Regulations.
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Other files
| File | Type | Posted |
|---|---|---|
| 250248_RFQ_Exhibit_A_SOW.docx | DOCX document | |
| 250248_PS_v2.pdf | ||
| 250248_PP-APPROVED.pdf | ||
| 250248_RFQ_Exhibit_A_SOW_GMEDITS.docx | DOCX document | |
| 250248_R001216.pdf | ||
| 250248_PM_Correspondence.pdf | ||
| 250248_PP.pdf | ||
| 250248_Exhibit_A_SOW_GMEDITS.docx | DOCX document | |
| 250248_RFQ_Exhibit_E_General_Provisions.pdf | ||
| 250248_RFQ_Exhibit_B_Price_Summary_Sheet.pdf | ||
| R001216_SOWV.pdf | ||
| 250248_Insurance_&_Indemnification_RM_Review.pdf | ||
| 250248_RFQ_Exhibit_C_Insurance.pdf | ||
| 250248_RFQ_Exhibit_D_Safety_Specifications.pdf | ||
| R001216_Price_Summary_Sheet.xlsx | XLSX spreadsheet |
Show all 15
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Text version
INDEPENDENT COST ESTIMATE (ICE)
FA-CAMM-006.docm (09/25/15) Page 1 of 3
INSTRUCTIONS
Complete and submit all three pages to Contracts Administration & Materials Management (CAMM), along with your requisition and scope of work. CAMM will not start the procurement until all three documents have been received.
PART I – GENERAL INFORMATION
SHADED AREA FOR PROCUREMENT USE ONLY
Assigned Buyer No.:
D/M/WBE%:
Project Description: Confidential Document Destruction and Recycling Services
Purchase Requisition No.: R001216
New Contract / Procurement
Contract Amendment Current IFAS Printout Contract / PO No.:
(Required for Amendments)
Contract Task Order
Option Term
Date: 12/26/25
Requestor: Douglas Guilbert Records Administrator Phone Ext.: 5807 Name Title
Signature:
Cost Estimate: $ 25,000.00 (include shipping, handling and taxes, if applicable)
PART II – ESTIMATE GUIDE
Please substantiate the estimate using the following information.
Estimate Type Items to Include Where to Find Supporting Information
Services (Other than A&E)
1. Tasks you want done
2. Types of people needed (i.e., supervisor, administrative assistant, other)
3. Positions required (i.e., Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Prevailing wage rate category applied
7. Profit / applied fee
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Estimate Guide Continued
FA-CAMM-006.docm (09/25/15) Page 2 of 3
Estimate Type Items to Include Where to Find Supporting Information
Architects, Engineers, Designers
1. Tasks you want done
2. Types of people needed (i.e., engineers, administrative assistant, other)
3. Positions (Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Profit / applied fee
7. Overhead rate (%)
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Goods/Equipment 1. Product needed
2. Quantity
3. Unit price
4. Markups, overhead, profit
5. Delivery schedule desired
6. Warranty
1. Vendor survey / market survey
2. Current or past contracts for the same or similar product
3. Historical price and cost data
4. Various published indices
Construction 1. Product needed
2. Labor (at a minimum use Davis Bacon)
3. Materials
4. Bonds
5. Insurance
6. Mobilization
7. Equipment
8. Markups, fringes, overheads, profit
9. Completion schedule
1. “Means Book”
2. “Blue Book”
3. Davis Bacon wage rates / prevailing wages
4. Current or past contracts for the same project
5. Historical price and cost data
Additional Information: The General Services Dept estimates the service will cost approximately $25,000 based on the previous vendor's prices from BPO C02664. I also reached out to other vendors who provide similar services and received quotes for the services requested in the proposal.
FA-CAMM-006.docm (09/25/15) Page 3 of 3
PART III – INDEPENDENT COST ESTIMATE
Using the information provided in Part II, prepare the ICE for your procurement.
Use any or all of the categories listed below.
Prepared By: Douglas Guilbert Date: 12/26/25
Signature:
DESCRIPTION OF COST ELEMENTS
1. DIRECT LABOR
(List of Labor Categories) Estimated
Hours Rate Per Hour ($)
Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00 $ $ 0.00 $ $ 0.00 $ $ 0.00 $ $ 0.00 $ $ 0.00
Total Direct Labor: $ 0.00
2. OVERHEAD
Rate (%)
(use decimal input)
Total Labor ($)
Estimated Cost ($)
Total Est.
Cost ($)
% $ 0.00 $ 0.00 $ 0.00
3. MATERIALS/SERVICES (Excluding Information Technology [IT]) Estimated Cost ($)
Total Est.
Cost ($)
Confidential Document Destruction and Recycling Services $ 25,000.00 $ 25,000.00
4. INFORMATION TECHNOLOGY SUPPORT Estimated Cost ($)
Total Est.
Cost ($)
Total IT Support: $ 0.00
5. TRAVEL Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00
6. SUBCONTRACTOR(S) / CONSULTANT(S) Estimated Cost ($)
Total Est.
Cost ($)
Total Subcontractor(s) / Consultant(s): $ 0.00
7. OTHER DIRECT COSTS Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00
8. TOTAL ESTIMATED COST: $ 25,000.00
File details come from the government source that posted it. Updated .