250248_Insurance_&_Indemnification_RM_Review.pdf

This is an Insurance & Indemnification review memorandum for the Orange County Transportation Authority (OCTA) regarding Request for Quotes (RFQ) 250230 for Confidential Document Destruction and Recycling Services. The memorandum, dated February 16, 2026, documents the approval of insurance requirements by Edwin Byrne, Risk Management, following submission of the Insurance & Indemnification Memo by Trevor Worthy, Senior Contract Administrator. The RFQ solicits qualified firms to provide confidential document destruction and recycling services with a contract budget of $25,000 for an initial one-year term and two optional one-year renewal terms. Written questions and clarifications must be submitted by 4 p.m. on March 19, 2026, with responses to be issued via written addendum by March 23, 2026. Award will be made on a lump sum basis to the lowest responsive and responsible bidder.

Firms submitting quotes must bid on all line items in the Pricing Proposal to be considered responsive and eligible for award. All firms must certify that they are not subject to Ukraine/Russia-related economic sanctions imposed by the State of California or the United States Government, including Presidential Executive Orders 13660, 13661, 13662, 13685, and 14065. Successful firms must comply with all applicable Equal Employment Opportunity Laws and Regulations and agree to the terms and conditions outlined in Exhibit C, the Orange County Transportation Authority General Provisions. Award may be made without further discussion with bidders.