250248_RFQ_Exhibit_A_SOW_GMEDITS.docx
DOCX document 28 KB Posted
- Solicitation number
- 250248
- Issued by
- Orange County, California
About this file
This Scope of Work exhibit details confidential document destruction and recycling services required by the Orange County Transportation Authority (OCTA) in California. OCTA requires bi-weekly removal and offsite shredding of confidential paper records from four locations: the Orange Administration building, OCTA Lost and Found office in Garden Grove, Garden Grove operations base, and Santa Ana operations base. The contractor must supply and maintain locked 64-gallon recycling bins at each location (totaling 25 bins across all sites) plus additional 96-gallon and 175-gallon bins at the Orange Administration building print shop. All bins must be emptied bi-weekly during normal business hours with replacement bins provided at pickup. The contractor must also accommodate additional quarterly or bi-annual purges of banker boxes with completion and shredding required within 24 hours of notification. The contract is structured as a lump sum award based on the lowest responsive and responsible firm quote, with a one-year initial term and two optional one-year renewal terms. Questions or clarifications must be submitted in writing by 4 p.m. on March 19, 2026, with written responses due by March 23, 2026.
The total budget allocated for this RFQ is $25,000 for the initial one-year term and each of the two optional one-year terms. The contractor must provide a fully authorized and signed Certificate of Destruction with each invoice, documenting the quantity destroyed, time and date of destruction, method of destruction, and pickup/drop-off confirmation slips left with the designated supervisor (Doug Guilbert, 714.560.5807). All firms submitting quotes must certify compliance with Ukraine/Russia-related economic sanctions and affirm bidding on all line items in the pricing proposal to be considered responsive. The successful firm must comply with all applicable Equal Employment Opportunity Laws and Regulations, and an award may be made without further discussion with bidders.
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Other files
| File | Type | Posted |
|---|---|---|
| 250248_PS_v2.pdf | ||
| 250248_RFQ_Exhibit_A_SOW.docx | DOCX document | |
| 250248_PP-APPROVED.pdf | ||
| 250248_R001216.pdf | ||
| 250248_PM_Correspondence.pdf | ||
| R001216_ICE_v3.pdf | ||
| 250248_PP.pdf | ||
| 250248_Exhibit_A_SOW_GMEDITS.docx | DOCX document | |
| 250248_RFQ_Exhibit_E_General_Provisions.pdf | ||
| 250248_Insurance_&_Indemnification_RM_Review.pdf | ||
| 250248_RFQ_Exhibit_B_Price_Summary_Sheet.pdf | ||
| R001216_SOWV.pdf | ||
| 250248_RFQ_Exhibit_C_Insurance.pdf | ||
| 250248_RFQ_Exhibit_D_Safety_Specifications.pdf | ||
| R001216_Price_Summary_Sheet.xlsx | XLSX spreadsheet |
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Text version
RFQ 250248
EXHIBIT A
SCOPE OF WORK
Confidential Document Destruction and Recycling Services
I. Background
The Orange County Transportation Authority (Authority) requires a qualified contractor to provide the removal and destruction of confidential paper and recycling services. The Document Destruction services are required at its Orange Administration building, OCTA Lost and Found office (LFO), Garden Grove operations base, and Santa Ana operations base on a bi-weekly basis.
II. Scope of Services
1. Contractor shall be required to furnish all labor, parts, materials and equipment to perform all operations for offsite document shredding of confidential material and pick up confidential records in a secured vehicle.
2. Destruction of the records shall be shredded at contractor’s facility.
3. The Firm shall supply twelve (12)- locked/64-gallon recycling bins at the Orange Administration building office location, and to six (6) locked/64-gallon recycling bins at the Santa Ana, to six (6) locked/64-gallon recycling bins at the Garden Grove locations and one (1)-locked/64-gallon recycling bin at the LFO location for secured destruction.
4. Contractor shall supply five (5) to seven (7) 96-gallon recycling bins for paper and three (3) to five (5) 175-gallon recycling bins for paper and cardboard at the Orange Administration building print shop. The print shop is located in the basement of the Orange Administration building.
5. Contractor shall physically come into each location bi-weekly, during normal business hours and empty all the recycling bins, replacing them with new ones at pick up. Bins shall be located at designated locations within the respective locations. Additional pickups are needed for banker boxes resulting from a quarterly or bi-annual purge of records. the Contractor shall complete pickup and shredding of these boxes within twenty-four (24) hours after notification, during normal business hours.
6. Contractor shall provide with invoice a fully authorized and signed Certificate of Destruction attesting to:
a. Quantity destroyed,
b. Time and date destroyed,
c. Method of destruction, along with confirmation of pickup/drop off slip, and
d. Leaving a copy of the singed slip with the supervisor or designee (contact Doug Guilbert, 714.560.5807).
III. LOCATIONS
OCTA Lost and Found Office 11911 Woodbury Road Garden Grove, CA 92843
Orange Administration Building 600 South Main Street Orange, CA 92868
GARDEN GROVE ANNEX IN THE BUS OPS AND MAINTENANCE
11790 Cardinal Circle Garden Grove, CA 92843
SANTA ANA BASE IN BUS OPS AND MAINTENANCE AREA
4301 MacArthur Boulevard Santa Ana, CA 92704
File details come from the government source that posted it. Updated .