250248_RFQ_Exhibit_A_SOW.docx
DOCX document 24 KB Posted
- Solicitation number
- 250248
- Issued by
- Orange County, California
About this file
This is a Scope of Work document for Request for Quotes 250248 issued by the Orange County Transportation Authority (OCTA) for confidential document destruction and recycling services. OCTA seeks qualified contractors to provide bi-weekly removal, secure transport, and offsite shredding of confidential paper materials across four locations: the Orange Administration Building, OCTA Lost and Found Office in Garden Grove, Garden Grove operations base, and Santa Ana operations base. The contractor must supply and maintain locked 64-gallon recycling bins at each location (12 at Orange Administration, 6 each at Santa Ana and Garden Grove, and 1 at the Lost and Found office) as well as additional 96-gallon and 175-gallon recycling bins at the Orange Administration print shop. Physical pickups must occur bi-weekly during normal business hours, with additional emergency pickups of banker boxes from quarterly or bi-annual record purges completed within 24 hours of notification. The contractor must provide a fully executed Certificate of Destruction with each invoice documenting quantity destroyed, destruction date and time, destruction method, and pickup/drop-off confirmation, with a signed copy left at the respective location supervisor. Written questions must be submitted by 4 p.m. on March 19, 2026, with responses issued by March 23, 2026.
The contract is awarded on a lump sum basis to the lowest responsive and responsible bidder. The total budget is $25,000 for an initial one-year term with two additional one-year renewal options available. Bidding firms must quote on all line items in the Pricing Proposal or be deemed non-responsive and ineligible for award. All firms must certify they are not subject to Ukraine/Russia-related economic sanctions and agree to comply with all applicable economic sanctions, Equal Employment Opportunity Laws and Regulations, and the terms and conditions outlined in Exhibit C (OCTA General Provisions). Award may be made without further discussion with the selected firm.
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Other files
| File | Type | Posted |
|---|---|---|
| 250248_PS_v2.pdf | ||
| 250248_PP-APPROVED.pdf | ||
| 250248_RFQ_Exhibit_A_SOW_GMEDITS.docx | DOCX document | |
| 250248_R001216.pdf | ||
| 250248_PM_Correspondence.pdf | ||
| R001216_ICE_v3.pdf | ||
| 250248_PP.pdf | ||
| 250248_Exhibit_A_SOW_GMEDITS.docx | DOCX document | |
| 250248_RFQ_Exhibit_E_General_Provisions.pdf | ||
| 250248_RFQ_Exhibit_B_Price_Summary_Sheet.pdf | ||
| R001216_SOWV.pdf | ||
| 250248_Insurance_&_Indemnification_RM_Review.pdf | ||
| 250248_RFQ_Exhibit_C_Insurance.pdf | ||
| 250248_RFQ_Exhibit_D_Safety_Specifications.pdf | ||
| R001216_Price_Summary_Sheet.xlsx | XLSX spreadsheet |
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Text version
RFQ 250248
EXHIBIT A
SCOPE OF WORK
Confidential Document Destruction and Recycling Services
I. Background
The Orange County Transportation Authority (Authority) requires a qualified contractor to provide the removal and destruction of confidential paper and recycling services. The Document Destruction services are required at its Orange Administration building, OCTA Lost and Found office (LFO), Garden Grove operations base, and Santa Ana operations base on a bi-weekly basis.
II. Scope of Services
1. Contractor shall be required to furnish all labor, parts, materials and equipment to perform all operations for offsite document shredding of confidential material and pick up confidential records in a secured vehicle.
2. Destruction of the records shall be shredded at contractor’s facility.
3. The Firm shall supply 12- locked/64-gallon recycling bins at the Orange Administration building office location, and to 6 locked/64-gallon recycling bins at the Santa Ana, to 6 locked/64-gallon recycling bins at the Garden Grove locations and 1-locked/64-gallon recycling bin at the LFO location for secured destruction.
4. Contractor shall supply 5 to 7 96-gallon recycling bins for paper and 3 to 5 175-gallon recycling bins for paper and cardboard at the Orange Administration building print shop. The print shop is located in the basement of the Orange Administration building.
5. Contractor shall physically come into each location bi-weekly, during normal business hours and empty all the recycling bins, replacing them with new ones at pick up. Bins shall be located at designated locations within the respective locations. Additional pickups are needed for banker boxes resulting from a quarterly or bi-annual purge of records. the Contractor shall complete pickup and shredding of these boxes within twenty-four (24) hours after notification, during normal business hours.
6. Contractor shall provide with invoice a fully authorized and signed Certificate of Destruction attesting to:
a. Quantity destroyed,
b. Time and date destroyed,
c. Method of destruction, along with confirmation of pickup/drop off slip, and
d. Leaving a copy of the singed slip with the supervisor or designee (contact Doug Guilbert, 714.560.5807).
III. LOCATIONS
OCTA Lost and Found Office 11911 Woodbury Road Garden Grove, CA 92843
Orange Administration Building 600 South Main Street Orange, CA 92868
GARDEN GROVE ANNEX IN THE BUS OPS AND MAINTENANCE
11790 Cardinal Circle Garden Grove, CA 92843
SANTA ANA BASE IN BUS OPS AND MAINTENANCE AREA
4301 MacArthur Boulevard Santa Ana, CA 92704
File details come from the government source that posted it. Updated .