Qualified_Vendor_List_for_Fencing_Services_over_$24,000..pdf

Sacramento Housing and Redevelopment Agency

Procurement Services

801 12th Street – 2nd Floor Sacramento, CA 95814

(916) 440-1378 ps@shra.org

Visit our website @ www.shra.org

A Joint Powers Agency

M E M B E R S

City of Sacramento

County of Sacramento

Housing Authority of the City of Sacramento

Housing Authority of the County of Sacramento

Sacramento Housing and

Redevelopment Agency

Request for Proposals

Qualified Vendor List for Fencing Services over $24,000.

RFP # 2518-MAkp

Date RFQ Issued July 3, 2025

First Pre-Proposal Meeting (Non- Mandatory)

July 10, 2025, 9:00am A Pre-Proposal Conference will be held via Zoom on Thursday, July 10, 2025, at 9:00 a.m. Pre-registration on Zoom is required:

https://shra-org.zoom.us/meeting/register/RnYxozyQROmc7aj

GwGxmuQ

Request for Information (RFI) Due July 16, 2025, 5:00pm

Addendum (if necessary) issued July 22, 2025, 5:00pm

Submittals Due August 1, 2025, 4:00pm mailto:ps@shra.org http://www.shra.org/ https://shra-org.zoom.us/meeting/register/RnYxozyQROmc7ajGwGxmuQ https://shra-org.zoom.us/meeting/register/RnYxozyQROmc7ajGwGxmuQ

SELECTED FROM QUALIFIED VENDOR LIST

Qualified Vendor List for Fencing Services over $24,000.

I. Introduction II. Scope of Services

III. Required License(s) IV. Subcontracting V. Public Works VI. Insurance Requirement VII. M/WBE and Section 3 Requirements VIII. Davis Bacon - Residential IX. Davis Bacon - Building X. State Prevailing XI. HUD Determined XII. Contract XIII. Agency Contact XIV. Bidders Response XV. Time and Place for Submission of Proposal XVI. Award Notice and Acceptance Period

XVII. Award of Contract XVIII. Mistake in Proposal

XIX. Error in Submitted Proposals XX. Agency’s Rights, Options, and Policies

Attachments:

A - Contract_Manual_-_1-31-2025 wb

B - Supplemental_Attachments_(29) (2)

C - Technical Specifications

D - Construction_Contract_(11.7.22) (4)

E - HUD 52158 Maintenance Wage Determination

F - GENERAL DECISION CA20250019 #11, 06.27.2025

G - GENERAL DECISION CA20250007 #8, 06.27.2025

H - Section_00260_-_State_Wages_Only_4-18-18 (3)

I - Bonds - Payment and Performance Bonds

J - Contract - AgencyInsurance Requirements 5_12_2025

K - SHRA_CONTRACT_COMPLIANCE_PACKAGE_-_2024 (6)

Selected from Qualified Vendor List #2518-MAkp Title: Qualified Vendor List for Fencing Services over $24,000.

1. 1. ................................................................................ Introduction

Request for Qualifications

Qualified Vendor List for Fencing Services over $24,000.

2518-MAkp

Date:Thursday, July 3, 2025

1.1. 1.1. .................................................................................................. Summary

The Sacramento Housing and Redevelopment Agency (Agency), on behalf of the City and County Housing Authorities, is issuing a Request for Qualifications (RFQ) for

California-licensed C-13 fencing contractors to provide fencing services, including installation, repair, and replacement throughout Sacramento. Materials may include, but are not limited to, redwood, wrought iron, and chain link.

Selected contractors will furnish and maintain all required supervision, labor, materials, and equipment to perform fencing services at multiple sites across the City and County of Sacramento. Services may be used by any Agency entity or for special projects funded by federal or local programs.

1.2. 1.2. ............................................................................................... Background

Contractors will be notified of projects via OpenGov and invited to submit bids. Awards are made to the lowest responsible bidder. The number of fencing projects under this contract is undetermined.

1.3. 1.3. ................................................................................................... Timeline

Attendance at the pre-proposal meeting is not mandatory; however it is encouraged.

Date RFQ Issued July 3, 2025

First Pre-Proposal Meeting (Non-

Mandatory)

July 10, 2025, 9:00am

A Pre-Proposal Conference will be held via Zoom on Thursday, July 10, 2025, at 9:00 a.m. Pre-registration on Zoom is required:

https://shra-org.zoom.us/meeting/register/RnYxozyQROmc7ajG wGxmuQ

Request for Information (RFI) Due July 16, 2025, 5:00pm

Addendum (if necessary) issued July 22, 2025, 5:00pm https://shra-org.zoom.us/meeting/register/RnYxozyQROmc7ajGwGxmuQ

Submittals Due August 1, 2025, 4:00pm

2. 2. ......................................................................... Scope of Services

2.1. 2.1. ....................................................................................... Scope of Services

The Contractor shall furnish and maintain all labor, supervision, equipment, materials, and supplies necessary to perform fencing services and repairs—many of which may require timely response—at various locations throughout the City and County of Sacramento, in accordance with the specifications outlined in this solicitation. Fencing materials may include but are not be limited to: Redwood, Ornamental

Iron, and Chain Link.

All contractors on the qualified list will be notified when a service request arises. The Agency will coordinate with the selected contractor—determined as the lowest responsive and responsible bidder from the qualified list—to establish a start date for each project.

2.2. 2.2. .............................................................................. Contractor Requirements

• Maintain all required insurance coverage throughout the duration of the contract and ensure current insurance certificates are on file with the Agency.

• Keep the Department of Industrial Relations (DIR) certification and California State License

Board (CSLB) license up to date and provide copies to the Agency as required

• Understand and adhere to all contract requirements, including but not limited to performance standards, timelines, permit requirements and reporting obligations

• Notify the Agency of any issues affecting their ability to meet contract terms and provide advance notice regarding contract expiration or potential need for renewal

• Obtain and renew all required licenses and permits prior to contract start date, with failure to do so potentially resulting in termination for default

2.3. 2.3. ................................................................................. Site Inspection/Access:

The site representative will arrange a time for the Contractor(s) to view the project. The Contractor(s) should:

• Inspect the site to determine a fair and reasonable bid price

• Provide sufficient staffing to complete the contract within the timelines in this Scope of Services

Important Details:

o Failure to inspect the site(s) does not absolve the Contractor from understanding the existing conditions and how they impact their quote

Bidding Process:

o Contractors may bid "sight unseen,” assuming all associated risks o If no bids are received, the Agency may reissue the project the next business day, including opening it to contractors outside the qualified list o Claims of not understanding the scope and intent of the Technical Specifications will not be grounds for increasing the contract amount after bids are awarded

Agency Responsibilities:

o The Agency has taken measures to provide accurate project information but cannot guarantee it will be free from errors o The Agency's representative at each site is responsible for thoroughly inspecting the completed work.

o The Agency is not responsible for conclusions or interpretations made by the Contractor based on available information

2.4. 2.4. ............................................................ Bid Submittal, Evaluation, and Rejection

• Contractors must submit bids within 48 hours of the request, unless otherwise stated.

• The Agency reserves the right to:

o Cancel a bid request prior to receiving quotes.

o Reject any or all quotes.

o Accept a quote other than the lowest if the lowest is deemed unreasonably low.

o Waive minor irregularities or informalities in accordance with Agency policy.

o Reject quotes from contractors with outstanding punch list items or unresolved issues.

The number of rejections may reflect the number of such items at the time of evaluation.

• A bid request may also be canceled if quoted costs exceed available funding.

2.5. 2.5. .......................................................... Notice to Proceed and Project Scheduling

The Agency will issue a Notice to Proceed (NTP) via OpenGov to the lowest qualified bidder. No work may begin until the NTP is formally issued and a start date is confirmed—either through phone or written communication—between the Contractor and the Agency representative.

Work must commence on the agreed-upon start date and be completed by the deadline stated in the project details or as otherwise confirmed by phone or documented in the NTP.

2.6. 2.6. .......................................................... Post-Award Site Access and Performance

The Agency will coordinate site access—including gated communities—with the awarded Contractor.

If a Contractor cannot gain access to a unit or arrives at a unit in which other contracted services are in progress, then the Contractor is to call the Agency representative immediately to request a trip charge. If the Agency representative is not available, the Contractor is required to leave a voice mail message identifying why the Contractor cannot gain access to the unit and the address of the unit. The Agency representative will provide the Contractor with a trip charge number that is to be referenced on the

Contractor’s invoicing. The maximum allowable cost for a trip charge is Forty Dollars $40.00.

Any discrepancies or anticipated delays must be reported before the scheduled completion date by completing a Discrepancy Notification Form and submitting it to the Agency Representative. The Agency representative will instruct the Contractor by phone to either stop work or continue with performance.

Documentation of the Agency representative's instruction will be recorded on the Discrepancy Notification submitted by the Contractor and returned to the Contractor.

If a Contractor determines that the work cannot be completed by the required completion date then it will be the responsibility of the Contractor to inform the Agency representative prior to the scheduled completion date.

2.7. 2.7. ................................................. Completion, Inspection, and Acceptance of Work

The Agency's representative will inspect the completed work within 1–3 business days after the required completion date.

If Work Meets the Summary of Work and Technical Specifications, the representative will approve and forward a Completion Notification to the Contractor, allowing invoice submission. If applicable, the permit folder with final inspection sign-off must be returned before payment.

If Corrections are needed:

A Punch List will be issued to the Contractor via email. Contractors must check email daily. All items must be corrected by 7:00 p.m. the next business day. Failure to complete deficiencies will result in work being performed by other means, with costs deducted from the Contractor’s payment.

If all items are fixed per standards, a Completion Notification is reissued and the Contractor may invoice.

If no Completion Notification is issued within 4 business days of the required completion date, the

Contractor may submit an invoice on day 5.

2.8. 2.8. ................................................................................................ Conditions

Contractors who fail to respond to three consecutive bid requests may be removed from the Qualified

Vendor List for Fencing Services, at the Agency’s discretion.

Liquidated Damages: Contractors agree to pay $50.00 per day as liquidated damages for failure to complete work by the required date.

The Agency may extend this contract to other divisions or departments and may also solicit and award separate contracts for similar services at any time during the contract term.

2.9. 2.9. ...................................................................... Contractor Access and Site Use

The Agency representative will designate the site entrance. Use of premises for work, storage, and parking are limited to locations assigned by the Agency representative. Work should be performed within times permitted by local jurisdiction, typically Monday through Friday, 7:00 a.m. to 7:00 p.m. No work is allowed on Sundays or legal Agency holidays, except in emergencies or with prior permission. The SHRA

Agency representative may revise working hours and days as needed.

The following are Agency Holidays:

o New Year’s Day o Martin Luther King, Jr. Day o Presidents Day o Cesar Chavez Day o Memorial Day o Independence Day o Labor Day o Veterans Day o Thanksgiving Day (Thursday & Friday) o Christmas Eve (after 12:00 p.m.)

o Christmas Day o New Year’s Eve (after 12:00 p.m.)

2.10. 2.10. ................................................................................... Workplace Behavior

Contractors must adhere to the following guidelines to ensure appropriate behavior in family-type neighborhoods:

• No loud music

• Suitable language for children

• Appropriate work clothing at all times

• Respectful treatment of residents

• Smoking is prohibited on all Agency and Housing Authority properties

The Contractor shall employ only competent and skilled personnel. The Agency has the right to request the removal of any person deemed unsatisfactory.

2.11. 2.11. ................................................................. Surrounding Site Condition Survey

Before commencing work, the Contractor and Agency representative may jointly survey and record the condition of the site, including existing buildings, paving, and plant life. Any pre-existing damage shall be documented and signed by both parties. New damage observed during the project must be reported immediately.

2.12. 2.12. ............................................. Interpreting Specifications and Executing the Work

Contractors should visit the site prior to submitting a bid to understand the existing conditions, as failure to do so does not release them from their bid. Any discrepancies or ambiguities in the specifications must be reported to the Agency in writing before the bid due date. Contractors will repair and correct any portion of work affected during the project at no additional cost to the Agency. The Contractor is solely responsible for the safety and adequacy of their equipment and methods used for the project, and shall secure and pay for all necessary fees, permits, and inspections. Any discovered discrepancies must be reported to the Agency in writing.

2.13. 2.13. ........................................................................................ Communication

• Contractors must:

o Communicate promptly with SHRA representatives regarding service requests and project updates o Be available to meet with SHRA staff as needed o Provide detailed reports of inspections, diagnoses, and services performed o Provide cost estimates for repairs or replacements o Give regular updates on the status of ongoing work

2.14. 2.14. ............................................................... Safety, Cleanliness and Appearance

• Contractors must ensure:

o Work areas are safe and secure for residents and workers o Cleanup and removal of debris and waste from work sites o Use of appropriate personal protective equipment (PPE) by all workers o All contractors and their employees are required to wear identifiable clothing displaying their company name while on site. This ensures easy identification and maintains a professional environment.

2.15. 2.15. ..................................................................................... Quality Assurance

• Regular inspections of work performed to ensure high-quality standards.

• Address any deficiencies or issues promptly.

• Ensure customer satisfaction through follow-up and feedback mechanisms.

3. 3. ....................................................................... Required License(s)

The selected Contractor must hold and maintain at least one of the following licenses at all times during the contract term: C-13 Fencing, or C-23 Ornamental Metal.

4. 4. ............................................................................ Subcontracting

Subcontracting is not allowed under this contract.

5. 5. ............................................................................... Public Works

The Contractor and all Sub-contractors, of any tier, must comply with the requirements of the California

Labor Code including but not limited to Sections 1771, 1774, 1775, 1776, 1777.5, 1813 and 1815.

Contractors are required to register with the Department of Industrial Relations (DIR). Notwithstanding any other requirements (including federal labor requirements), this contract is subject to compliance monitoring and enforcement by the Department of Industrial relations (DIR).

http://www.dir.ca.gov/Public-Works/Contractor-Registration.html

The Contractor and all lower tiered subcontractors will be required to submit all weekly certified payroll reports and labor compliance documentation to the Agency through eComply throughout the duration of the project at no additional cost to the Agency.

Prevailing wages shall be applicable to all contracts over $1,000.00 for state prevailing wage properties listed on Public Housing property list (attached) or $2,000.00 for properties subject to HUD Determined

Maintenance wages or Davis Bacon wages (Residential or Building).

http://www.dir.ca.gov/Public-Works/Contractor-Registration.html

6. 6. .................................................................... Insurance Requirement

6.1. 6.1. ..................................................................................... Basic Requirements

During the term of the contract, the selected contractor must be able to meet Agency

Insurance Requirements.

Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Contractor, his agents, representatives, employees or subcontractors.

Any questions or concerns regarding insurance coverage should be discussed with

SHRA’s General Counsel or Risk Management. Work shall not proceed until insurance issues/ concerns are resolved.

During the term of the contract, the vendor shall maintain the following insurance coverage from insurance providers licensed to do business in California and having a

Best’s rating of at least A-VII, or a rating of such other rating service as the Agency, in its sole discretion, shall require.

Basic Requirements:

• Named certificate holder on all certificates of insurance shall be:

Sacramento Housing and Redevelopment Agency and Its

Constituent Entities

801 12th Street

Sacramento, CA 95814

• Certificates of Insurance shall include applicable endorsements. Insurance certificates shall not be accepted without the required endorsements. Further guidance of required endorsements is outlined below.

• Proper notification of cancellation of coverage is required. Contractors are required to provide notice of cancellation within ten (10) days for non-payment, and within thirty (30) days for all others.

o Failure to maintain the required insurance coverage is a material breach of the Contract. Agency shall, nevertheless, have the right, without obligation, to pay any delinquent insurance premiums and any other charges to reinstate or maintain the required insurance policies and coverage. Vendor must immediately reimburse Agency for any and all costs incurred by Agency in obtaining or maintaining such insurance. If Agency does incur such costs, Agency shall have the right to withhold such amount from any payment due to the vendor under the Contract and to reduce the compensation payable to the vendor under the Contract by such amount.

• Any deductibles or self-insured retentions must be declared to and approved by the Agency.

6.2. 6.2. .................................................... Construction Contract Insurance Requirements

▪ Commercial General Liability: A policy of comprehensive general liability insurance which shall include, without limitation, coverage for contractual liability, public liability and property damage, written for not less than the single limit liability coverage stated.

• Requirements:

o Limits shall be no less than:

▪ $1,000,000 per occurrence for all covered losses

▪ $2,000,000 general aggregate o Deductible shall be $25,000 or less o Endorsements:

▪ ISO Form CG 00 01 or equal equivalent

▪ ISO Form CG 20 10 or equal equivalent

▪ IOS Form CG 20 37 or equal equivalent

• Infrastructure Projects over one million dollars are subject to Agency

General Counsel determination of alternate limits.

▪ Automobile Liability: Required if motor vehicles are used in performing services in connection with contract. Contractor shall provide automobile liability coverage for owned, non-owned, and hired automobiles.

• Requirements:

o Limits shall be no less than: $1,000,000 per accident o Deductible shall be $5,000 or less

• Requests:

o Endorsements:

▪ ISO Form CA 00 01 or equal equivalent

▪ Workers Compensation and Employers Liability Insurance: California law requires a company to have Workers Compensation insurance if they have one (1) or more employees.

• Requirements:

o Limits shall be no less than $1,000,000 per accident or disease.

o Roofers are required to have Worker’s Compensation for the owner. It does not matter whether or not the company has employees; the company must have Worker’s Compensation, because the owner must be covered.

o Coverage is required whether the employee is full-time, part-time, temporary, or a family member of the owner. All employees of a company as legally defined including corporate officers and directors must be included in the Worker’s Compensation policy unless they are owners of the firm. An owner of a firm is defined as having a 25% interest in the firm.

▪ Products and Completed Operations: Evidenced In Commercial

General Liability

• Required for contracts with operations where product is made for, sold to, or distributed to Agency

• Requirements:

• Limits shall be no less than: $1,000,000 per claim

• Deductible shall be $25,000 or less

7. 7. ...................................................... M/WBE and Section 3 Requirements

The Agency strongly encourages participation by local qualified firms and organizations in all aspects of contracting. The Agency actively encourages participation of Small Business Enterprises (SBE), Minority and Women Owned Business Enterprises (M/WBE), and Section 3 businesses in all aspects of contracting.

Section 3 of the Housing and Urban Development Act of 1968 (Section 3), as amended (12 U.S.C.

1701u), requires the Agency to ensure that employment and other economic and business opportunities are directed to public housing residents and other low-income persons, to the greatest extent feasible;

particularly recipients of government housing assistance, and business concerns that provide economic opportunities to low- and very low-income persons (Section 3 Worker).

The contract resulting from this solicitation is subject to Section 3 requirements. During the term of this contract, should the selected Contractor have the need to hire new employees, the Contractor shall make every effort to meet the Section 3 goals. The Agency will monitor Contractor’s compliance with Section 3 requirements. Specific Section 3 documents are provided under #Proposal Submittal Format and

Requirements.

https://procurement.opengov.com/portal/shra/projects/175620/document?section=undefined https://procurement.opengov.com/portal/shra/projects/175620/document?section=undefined

8. 8. ................................................................. Davis Bacon - Residential

Davis Bacon Residential wages shall be applicable to certain activities as indicated on the PHA Property

List. The applicable Davis Bacon Wage Determination is provided in #Attachments. Note that the applicable Davis Bacon Wage Determinations will be updated each year at the time of contract amendment to renew the contract(s) for the subsequent option year.

https://procurement.opengov.com/portal/shra/projects/175620/document?section=1614181

9. 9. .................................................................... Davis Bacon - Building

Davis Bacon Building wages shall be applicable to certain activities at 1725 K Street (Comstock). The applicable Davis Bacon Wage Determination is provided in #Attachments .

Note that the applicable Davis Bacon Wage Determinations will be updated each year at the time of contract amendment to renew the contract(s) for the subsequent option year.

10. 10. .......................................................................... State Prevailing

California State prevailing wages shall be applicable to all activities at the addresses as indicated on the

PHA Property List.

This contract is subject to State of California prevailing wages. A copy of the wages are available at the following website address: www.dir.ca.gov/OPRL/dprewagedetermination.htm or phone number 888-

ASK-WAGE / 888-275-9243.

The Contractor and all Subcontractors shall pay state prevailing wage rather than the Davis-Bacon Wage for that trade. The Contractor and all Subcontractors, of any tier, must comply with the requirements of the California Labor Code including but not limited to Sections 1771, 1774, 1775, 1776, 1777.5, 1813 and

1815.

11. 11. ......................................................................... HUD Determined

HUD Determined Routine Maintenance wages shall be applicable to all maintenance activities at all locations as indicated on the PHA Property List. The applicable HUD Determined Routine Maintenance

Wage Determination is provided in #Attachments

Note - the HUD Determined Routine Maintenance Wage determination will be updated at the time of contract amendment to renew the contract(s) for the subsequent option year.

12. 12. .................................................................................. Contract

It is the intent of the Agency to award one (1) contract to up to six (6) contractors for Qualified Vendor List for Fencing Services over $24,000. specified in this RFQ document. The total number of contracts awarded is at the sole discretion of the Agency. The contract shall be for an initial period of two (2) years with the option to add up to three (3) additional periods. Provided that under no circumstances shall the contract term, as extended, exceed a total of 5 years. If the initial contract term is less than 5 years, any additional periods are at the sole discretion of THE AGENCY based on the contractor’s performance and the Agency’s needs. Should THE AGENCY choose to exercise its option to extend the contract, the selected contractor will be given the opportunity to amend the annual fees after the initial term as part of their submittal to this RFQ. Contractor shall inform THE AGENCY at least sixty (60) calendar days prior to contract expiration of their desire to revise the proposed fees for the upcoming year. Contractor shall provide documentation supporting their request for fee revisions that there have been substantial changes in the business economic conditions that would warrant fee increases (i.e. substantial increases in fuel costs, parts/materials, etc.) before any revisions shall be considered. The Agency, at its exclusive discretion, can approve, negotiate, or decline the proposed fee revisions.

The services under this contract may be used by any department, division, or legal entity of the Agency.

Prospective Contractors are advised to review the contract agreement and attachments before submitting their proposals. A sample of the contract is provided as under #Attachments.

13. 13. .......................................................................... Agency Contact

All questions, requests for clarification, and submittal procedures, requirements and selection procedures concerning this RFQ are to be submitted no later than 5:00 pm on Wednesday, July 16, 2025, via

OpenGov:

https://procurement.opengov.com/portal/shra

A. Agency Contact:

o Monica Albert – Compliance/Procurement Analyst o (916) 440-1323 o E-Mail: msalbert@shra.org

Written replies to all inquiries will be posted in OpenGov. If it becomes necessary to revise any part of this

RFQ, an addendum to the RFQ will be issued via OpenGov no later than 5:00 pm on Tuesday, July 22, 2025.

Do not contact other Agency employees or Selection Committee members regarding this project or the selection procedures. Any communication with other Agency employees regarding this RFQ, its scope, technical specs or submittal requirements is grounds for disqualification from this RFQ. The Agency will not be responsible for oral or other explanations / interpretations of the RFQ document or procedures.

https://procurement.opengov.com/portal/shra

14. 14. ....................................................................... Bidders Response

Brevity is encouraged; however, be sure to fully address each item listed below as part of your RFQ submittal.

14.1. 1. ................................................................................................. Firm Name* *Response required

14.2. 2. ........................................................................................... Contact Person* *Response required

14.3. 3. .................................................................................................... Address* *Response required

14.4. 4. ............................................................................................ Phone Number* *Response required

14.5. 5. ....................................................................................................... Email* *Response required

14.6. 6. ............................................................................................ Business Type*

☐ Corporation

☐ Partnership

☐ Sole Proprietor

☐ LLC / LLP

*Response required

14.7. 7. ............................................................ If firm is a sole proprietor or partnership: * Owner(s) of Company

*Response required

14.8. 8. ........................................................................... Contractors State License # * *Response required

14.9. 9. ........................................................................................ Contractor's DIR #* *Response required

14.10. 10. ......................................................................... Life and Safety Questionnaire* In accordance with Section 10162 of the Public Contract Code, bidder shall answer the following:

Has the bidder, any officer of the bidder, or any employee of the bidder who has proprietary interest in the bidder, ever been disqualified, removed or otherwise prevented from bidding on, or completing a Federal, State, or Local government project because of a violation of law or a violation of a safety regulation?

☐ Yes

☐ No

*Response required

When equals "Yes"

14.10.1. 10.1. Life and Safety Questionnaire Continued* If the answer is yes, explain the circumstances in the following space.

(Attach additional pages if necessary.) If the answer is No, type N/A

*Response required

14.11. 11. .......................................................................Lead-Based Paint Certifications*

LEAD-BASED PAINT

Section 401(b) of the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. 4831(b)) prohibits use of lead-based paint in rehabilitated structures using Federal funds in any form (24 CRF Part 35, Sub-part B).

“Lead-based paint” as defined in Section 501(s) of the Act as amended by PL94-317 (42 U.S.C. 4801 et seq), the National Consumer Information and Health Promotion Act of 1986 means:

A. Any paint containing more than five-tenths of one per centum lead by weight (calculated as lead metal) in the total nonvolatile content of the paint or the equivalent measure of lead in the dried film of paint already applied or both; or

B. With respect to paint which is manufactured after June 22, 1977 lead-based means that any paint containing more than six one-hundredths of one per centum lead by weight (calculated as lead metal) in the total nonvolatile content of the paint or the equivalent measure of lead in the dried film of paint already applied.

I HEREBY CERTIFY THAT I WILL NOT USE LEAD-BASED PAINT ON THE STRUCTURE(S) LISTED

ON THIS CONTRACT, AND I FURTHER ACKNOWLEDGE THAT I AM AWARE OF THE HAZARDS OF

LEAD-BASED PAINT THAT MAY EXIST FROM PREVIOUSLY PAINTED SURFACES OF THE

STRUCTURE(S).

☐ Please confirm

*Response required

14.12. 12. .................................................................. Contractors Qualification Statement* The contractor submitting this proposal certifies, under oath, the truth and correctness of all statements and answers to questions made hereinafter.

☐ Please confirm

*Response required

14.13. 13. ............................................................ Essential Requirements for Qualifications The contractor will be immediately disqualified if the answer to any of questions 1 to 4 is "yes".

14.13.1. 13.1. Has your contractor's license been revoked at any time in the last five years?*

☐ Yes

☐ No

*Response required

14.13.2. 13.2. Has a surety firm completed a contract on your behalf or paid for completion because your firm was default terminated by the project owner within the last five years?*

☐ Yes

☐ No

*Response required

14.13.3. 13.3. At the time of submitting this qualification form, is your firm ineligible to bid on or be awarded a public works contract, or perform as a subcontractor on a public works contract, pursuant to Labor Code section 1777.1 or Labor Code section 1777.7*

☐ Yes

☐ No

*Response required

14.13.4. 13.4. At any time during the last five years, has your firm or any of its owners or officers been convicted of a crime involving the awarding of a contract of a government construction project, or the bidding or the performance of a government contract?*

☐ Yes

☐ No

*Response required

14.13.5. 13.5. Has your firm ever failed to complete any work it was contracted to perform? If so, note when, where and why.*

*Response required

14.13.6. 13.6. Indicate if your firm or any owners/officers have ever been debarred, suspended or otherwise excluded from receiving Federal, State or Public Agency contracts. If so, explain the date(s) and circumstances below:*

*Response required

14.13.7. 13.7. List any license suspensions, claims, litigation, or arbitration matters initiated by your firm or against your firm in the last five (5) years.*

*Response required

14.13.8. 13.8. Company Structure and History* How many years has your organization been in business.

*Response required

14.13.9. 13.9. Business Information* A. If a corporation, complete the following:

1. Date of Incorporation:

2. State of Incorporation:

3. President's Name:

4. Vice President's Name:

5. Secretary's Name:

6. Treasurer's Name:

B. If an individual or a partnership, complete the following:

1. Date of Organization:

2. Name and Addresses of all partners (state whether general or limited partnership):

C. If other than a corporation or partnership, describe organization and name principals:

*Response required

14.13.10. 13.10. Proposed Key Personnel* Provide the following information for each employee who will be working on this project:

A. Employee 1 o Name:

o Position/duties:

o Licensed? If so what trades:

o Years of experience:

o Years with company:

B. Employee 2 o Name:

o Position/duties:

o Licensed? If so what trades:

o Years of experience:

o Years with company:

C. continue as needed.

*Response required

14.13.11. 13.11. Note that in determining whether a bidder is responsive and responsible, consideration shall be given to:*

A. the experience, ability, capacity and skill of the bidder;

B. the ability of the bidder to perform the contract within the time specified, and

C. the quality of the bidder’s performance on previous contracts with SHRA.

☐ Please confirm

*Response required

14.14. 14. ................................................................................ Disputes and Experience

14.14.1. 14.1. Does your firm have public Works experience? (10 Points)*

☐ Yes

☐ No

*Response required

When equals "Yes"

14.14.2. 14.1.1. How many years of experience does your firm have in public works? If you do not have any experience, please indicate N/A* *Response required

14.14.3. 14.2. Has any CSLB license held by your firm or its Responsible Managing Employee (RME) or Responsible Managing Officer (RMO) been suspended within the last five years? (5 points*

☐ No

14.14.4. 14.3. At any time in the last five years has your firm been assessed and paid liquidated damages after completion of a project under a construction contract with either a public or private owner? (5 points)*

☐ Yes

☐ No

*Response required

14.14.5. 14.4. In the last five years has your firm, or any firm with which any of your company’s owners, officers or partners was associated, been debarred, disqualified, removed or otherwise prevented from bidding on, or completing, any government agency or public works project for any reason? (5 points)*

☐ Yes

☐ No

*Response required

14.14.6. 14.5. In the last five years has your firm been denied an award of a public works contract. (5 points)

☐ Yes

☐ No

14.14.7. 14.6. At any time during the past five years, has any surety company made any payments on your firm’s behalf as a result of a default, to satisfy any claims made against a performance or payment bond issued on your firm’s behalf, in connection with a construction project, either public or private? (5 points)*

☐ Yes

☐ No

*Response required

14.14.8. 14.7. Do you require documented safety meetings to be held for construction employees and field supervisors during the course of a project (5 points)*

☐ Yes

☐ No

*Response required

14.14.9. 14.8. Has the federal Occupational Safety and Health Administration cited and assessed penalties against your firm in the past five years? (5 points)*

☐ Yes

☐ No

*Response required

14.14.10. 14.9. Prevailing Wage Compliance* Has there been more than one occasion during the last five years when your firm was required to pay either back wages or penalties for failure to comply with state or federal prevailing wage laws? (10 points).

NOTE: This question refers only to your own firm’s violation of prevailing wage laws, not to violations of the prevailing wage laws by a subcontractor.

Yes

☐ No

*Response required

14.15. 15. .................................. SECTION 3 DOCUMENTATION FOR PRIME CONTRACTOR

14.15.1. 15.1. DECLARATION OF UNDERSTANDING AND INTENT TO COMPLY WITH

SECTION 3 REQUIREMENTS*

I have read and will comply with the requirements of Section 3.

☐ Please confirm

*Response required

14.16. 16. ........................................................ BID BOND - Required for bids over $25,000

14.16.1. 16.1. BONDS*

There are no bonds required as a part of this RFQ submittal. If placed on the Qualified list the bonding requirements will be provided for each individual project.

For bids in excess of $25,000, bidders may be required to furnish and pay for a satisfactory Bid Bond in the amount of not less than 5% of the total bid price.

The successful bidder will be required to furnish and pay for a satisfactory Performance Bond and

Payment Bond in the amount of not less than 100% of the contract price. Pursuant to the California Public

Contract Code Section 22300 the Contractor may request that the Agency substitute a security in the amount of the performance retention.

☐ Please confirm

15. 15. ............................................ Time and Place for Submission of Proposal

Contractors responding to this RFQ shall review the specific submittal requirements and questions below, and submit their proposal via OpenGov:

All proposals must be received no later than 4:00 pm on Friday, August 1, 2025. If the proposal is late or incomplete, that firm may be eliminated from consideration. Proposals will ONLY be accepted through OpenGov, NO EXCEPTIONS.

OPENGOV NOTE: When uploading your documents to OpenGov, please allow sufficient time to complete the process: Once the clock turns 4:00 pm your submittal will not be accepted if you are in the process of uploading. For technical issues relating to your proposal upload, please contact OpenGov

Customer Support (while logged in) using the real-time chat (blue bubble) located on the bottom right-hand corner of the screen, or via email at procurement-support@opengov.com.

After selection and execution of the contracts, all information and materials provided in each submittal received is subject to disclosure through a Public Records Request pursuant to the California Public

Records Act.

16. 16. .................................................. Award Notice and Acceptance Period

Notice of Intent to Award the contract will be sent by email to all Contractors submitting a timely proposal.

If the apparent successful Contractor(s) fails to negotiate and deliver an executed contract the Agency may cancel the award and award the contract to the next highest ranked Contractor(s).

Should any Contractor wish to protest the final selection, they shall have five (5) business days from the date of the Notice of Intent of Award to submit a written protest to the Agency. The written protest shall be full and complete; specifying in detail the grounds of the protest and the facts supporting the protest or it will not be considered. Any Contractor who has a legitimate protest must claim to be eligible for award of the contract. Protest letters are to be sent to:

• Sacramento Housing and Redevelopment Agency

• Attn: Procurement & Contracts Manager

• 801 12th Street, 2nd Floor

• Sacramento, CA 95814

• Or by e-mail to: ps@shra.org

All protests shall be resolved in accordance with the Agency’s protest policy and procedures, copies of which are maintained at the Agency and available upon request.

17. 17. ....................................................................... Award of Contract

Following the selection of the most qualified Contractor(s), a contract will be negotiated and executed. If the Agency is unable to negotiate a satisfactory agreement with the selected Contractor(s), it will undertake negotiations with the next ranked Contractor, and so on, until a satisfactory agreement is reached. A sample contract is provided under #Attachments. The prospective firms are advised to review the contract, all of the provisions and attachments to the contract before submitting their proposal.

The full execution of a written contract shall constitute the making of a contract for services and no contractor shall acquire any legal or equitable rights relative to the contract services until the contract has been fully executed by the successful Contractor and the Agency.

18. 18. ...................................................................... Mistake in Proposal

If after Proposal Closing Time but prior to a contract award, a proposer discovers a mistake in their proposal that renders the proposer unwilling to perform under any resulting contract, the proposer must immediately notify the Agency in writing and request to withdraw the proposal. The notice shall be addressed to the Contracting Officer, signed by a duly authorized officer of the proposer and delivered to the Proposal Submittal Address listed. It shall be solely within the Agency’s discretion as to whether withdrawal will be permitted.

19. 19. ........................................................... Error in Submitted Proposals

If an error is discovered in a vendor’s proposal, the Agency may at its sole option retain the proposal and allow the proposer to submit certain arithmetic corrections. The Agency may, at its sole option, allow the proposer to correct obvious clerical errors. In determining if a correction will be allowed, the Agency will consider the conformance of the proposal to the format and content required by the solicitation, the significance and magnitude of the correction, and any unusual complexity of the format and content required by the solicitation.

If the proposer’s intent is clearly established based on review of the complete proposal submitted, the

Agency may, at its sole option, allow the proposer to correct an error based on that established intent.

20. 20. ................................................ Agency’s Rights, Options, and Policies

A. The Agency reserves the right to decide that one firm is more responsive than the others and to select after review of the written submittals only.

B. The Agency reserves the right to reject any and all submissions, request additional information, amend the project schedule, or issue additional requirements throughout the selection process. It is the responsibility of the Contractor to verify that all necessary information is submitted by the due date.

C. The Agency reserves the right to modify any portion, postpone or cancel this RFQ at any time, and/or reject any and all submissions without indicating any reason. No submission documents will be returned.

D. The Agency reserves the right to reject individual team members, firms, and request substitution without indicating any reason prior to contract award;

E. The Agency highly encourages participation by local qualified firms and Contractors in all aspects of contracting unless the project requires unusual or highly specialized services.

F. The Agency actively encourages participation of small, minority and women owned business enterprises in all aspects of contracting.

G. No compensation is offered for any work related to this selection process. Submissions are entirely voluntary. All original documents including electronic files become the property of the

Agency. If any submission is late or incomplete in any way, that Contractor will be eliminated from consideration.

H. Materials contained in each proposal will be considered proprietary until selection. Following selection, however, the contract scope of work may be amended by the Agency and negotiated based upon ideas provided by any source.

I. In accordance with federal and state laws, the Agency does not discriminate on the basis of race, color, national origin, gender, sexual orientation, religion, age, veteran's status or disability in the provision of services.

J. Procured Consultants / Contractors will not be considered Agency personnel and the Agency assumes proposal of certain personnel to be a statement of their availability to do the work.

K. The Agency reserves the right to select more than one respondent, to select a respondent(s) for specific purposes or for any combination of specific purposes, and to defer the selection of any respondent(s) to a time of the Agency’s choosing.

L. The Agency reserves the right to put a particular scope of work out to bid under a separate contract if it deems it advantageous to the Agency.

M. The Agency reserves the right to allow other Housing Authorities or governmental agencies to piggyback from this solicitation or any contract arising from this solicitation. It is the sole discretion of the Contractor to enter into accept such agreement with a third party agency.

N. The Agency reserves the right to re-open this solicitation to increase the qualified contractor list to satisfy the needs of the Agency.