Awarded_Contractor_|_Contract_Forms_-Subcontracting_Information_Sheet_rev_4_30_2025.pdf
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- Solicitation number
- 2518-MAkp
- Issued by
- Sacramento County, San Francisco City, California
About this file
The Subcontracting Information Sheet is a document from the Sacramento Housing and Redevelopment Agency (SHRA) outlining the Subcontracting Fair Practices Act requirements for prime contractors bidding on public works projects. The document details the specific obligations of prime contractors when intending to subcontract portions of work valued at more than 0.5% of the total contract bid, including requirements to list subcontractors' business names, addresses, and specific work portions.
The document establishes strict guidelines for subcontractor substitution, allowing changes only under specific circumstances such as subcontractor insolvency, failure to execute a contract, performance issues, or licensing problems. SHRA reserves the right to cancel the contract or assess penalties up to 10% of the subcontract amount for violations. The sheet also provides provisions for adding subcontractors during change orders and in cases of public emergency, with the requirement that any such additions be properly documented and approved by the contracting authority.
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Text version
Rev April 30, 2025
SUBCONTRACTING INFORMATION SHEET
Subcontracting Fair Practices Act (California Public Contract Code Sections 4100-4114)
1. Persons making a bid to perform work on a project, who intend to subcontract various portions of work required for the project and the value of those subcontracts will be in excess of ½ of 1% of the prime contractor’s total bid, shall in their bid (PCC Section 4104(a)(1):
a. List the business name and business address of each subcontractor that will be paid in excess of ½ of 1% of the prime contract.
b. List what portion of work the subcontractor will perform.
c. At SHRA’s option, we may request additional information about any listed subcontractor (e.g., Contractor’s State License Number). The prime contractor has up to 24 hours after the bid due date and time to provide the requested information (PCC 4104(2)(A) & (B)).
The prime contractor may list only one subcontractor for each portion of work required for the project. If a prime contractor fails to specify a subcontractor or specifies more than one subcontractor for the same trade (in excess of ½ of 1% of the prime contract), the prime contractor agrees that they are qualified to perform that trade and will perform that trade (PCC Section 4104(b)).
2. A prime contractor whose bid is accepted may not:
a. Allow a subcontract to be voluntarily transferred or work performed by anyone other than the original, listed subcontractor without written consent of the SHRA Contracting Officer.
b. Substitute a subcontractor in place of the subcontractor listed in the original bid without the written consent of the SHRA Contracting Officer and only for the following reasons (PCC Section 4107(a)):
(1) When the listed subcontractor, after a reasonable opportunity, fails or refuses to execute a written contract for the scope of work specified in their bid and at the specified price, when that written contract, based upon the general terms, conditions, plans, and specifications, is presented by the prime contractor.
(2) When the listed subcontractor becomes insolvent or the subject of an order for relief in bankruptcy.
(3) When the listed subcontractor fails or refuses to perform their subcontract.
(4) When the listed subcontractor fails or refuses to meet the bond requirements of the prime contractor as set forth in Section 4108.
(5) When the name of the subcontractor was listed as the result of an inadvertent clerical error.
Rev April 30, 2025
(6) When the listed subcontractor is not licensed pursuant to the Contractors License Law.
(7) When the listed subcontractor performs work that is substantially unsatisfactory or not in substantial accordance with the project requirements, or substantially delays or disrupts the progress of the work.
(8) When the listed subcontractor is ineligible to work on a public works project pursuant to Section 1777.1 or 1777.7 of the Labor Code.
(9) When the listed subcontractor is determined not to be a responsible contractor.
Before approving any substitution request, SHRA must send written notice via certified mail to the listed subcontractor stating the reason(s). The subcontractor has five working days to submit written objections. If no response is received, it constitutes consent to the substitution. If objections are submitted and upheld, the subcontractor must be used. If denied, the subcontractor must be given written notice at least five working days before a hearing.
3. In the performance of “change orders” which alter the original contract scope, the prime contractor may add subcontractors for any additional portion of work (in excess of ½ of 1% of the prime contract) not included in the original scope (PCC Section 4107(c)).
4. A prime contractor may subcontract any portion of work, in excess of ½ of 1% of the total bid, not originally listed, in cases of public emergency or necessity, only after a written finding of emergency is made part of the public record (PCC Section 4109).
5. If a prime contractor violates any provision above, SHRA may, at its discretion: (1) cancel the contract, or (2) assess a penalty up to 10% of the amount of the subcontract involved. The contractor is entitled to a hearing with five days’ notice (PCC Section 4110). Additional disciplinary action may also be taken by the Contractors State License Board.
SUBCONTRACTING INFORMATION SHEET
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