Q_A_Amendment.docx
DOCX document 95 KB Posted
- Attached to
- FY27 Decals and Tax Stamps
- Solicitation number
- EV00000943
- Issued by
- Oklahoma County, Hobart City, Oklahoma
About this file
This is an Amendment of Solicitation (Amendment #1) issued by the Office of Management and Enterprise Services (OMES) Central Purchasing division on behalf of the State of Oklahoma for Solicitation/Event #EV00000943 regarding the FY27 Decals and Tax Stamps contract. The amendment provides responses to eight bidder inquiries submitted during the question period, which closed August 10, 2026, with proposals due August 24, 2026. Key clarifications include confirmation that voided samples can be sent overnight if the bidder provides a UPS account number (requests must be received before bid close), prior bid results and current pricing are available in attached documentation, and that the autogenerated "FY27_Decals_and_Tax_Stamps.xml" file should be disregarded. Regarding product specifications, the State confirmed that for Monthly Decals orders will be placed annually with no partial shipments accepted, cardboard boxes must be sturdy enough to withstand shipping, and glued monthly decals are acceptable as an alternative to stapling if requirements are met. For Vintage Plate Decals, glued pads are acceptable; for Boat Decals and Motor Stickers, glued pads are acceptable but shrink wrapping is not acceptable—items must be boxed in stacks. For Off-Road Use Decals, the mandatory specification remains .002 clear vinyl adhesive film, and 4 mil white vinyl is not acceptable. All other terms and conditions of the original solicitation remain unchanged. Bidders must acknowledge receipt of this amendment by signing and returning it with their bid response or, if previously submitted, by returning the signed acknowledgement before the solicitation deadline, with the solicitation number and bid opening date clearly printed in the subject line if submitted separately.
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Central Purchasing
AMENDMENT OF SOLICITATION
GENERAL INFORMATION
| Date of issuance 08/12/2026 |
| Solicitation/Event # EV00000943 |
| Requisition #6400000891 |
| Amendment #1 |
| Hour and date specified for receipt of offers is changed: | ||
| |X| No | |_| Yes, to this date: | and this time: CST |
Pursuant to OAC 260:115-7-30(d), this document shall serve as official notice of amendment to the solicitation identified above. Such notice is being provided to all suppliers to which the original solicitation was sent.
Suppliers submitting bids or quotations shall acknowledge receipt of this solicitation amendment prior to the hour and date specified in the solicitation by doing one of the following:
1. Sign and return a copy of this amendment with the solicitation response being submitted.
2. If the supplier has already submitted a response, this acknowledgement must be signed and returned before the solicitation deadline. All amendment acknowledgements submitted separately shall have the solicitation number and bid opening date printed clearly in the subject line of the email.
Return to:
Contracting officer Samantha Fox Phone 405-522-6266 Email Samantha.fox@omes.ok.gov
DESCRIPTION OF AMENDMENT
a. This is to incorporate the following:
On behalf of the State of Oklahoma, OMES gives notice of:
1. Would it be possible to get voided samples sent overnight if we provide our UPS account number to send them?
A. Yes, we are willing to provide voided samples. Any requests for samples must be received before the bid close date.
2. I’m unable to view the Microsoft edge attachments at the bottom of the view bid package list labeled “FY27_Decals_and_Tax_Stamps.xml” “ Event Bid Package” Is this something you can email me?
A. Please disregard that attachment. It is autogenerated and unnecessary for the RFP.
3. In addition to the samples would it be possible to get prior bid results and current pricing?
A. Yes, please see the attached contract.
4. Exhibit 2 - Monthly Decals How often will orders be placed? Annually Will you accept partial shipments? No
2.7.1 Can we get clarity on "substantial cardboard box"? Is there a recommended flute size for the boxes? Sturdy enough to withstand shipping.
On the image on page 7 - can you confirm that there will be "1" staple at the top and that the back image is showing the back of "1" staple? Yes Would gluing in books be acceptable or is stapling required? Yes. The agency has not previously used glued monthly decals but is willing to consider them as long as they meet requirements.
5. Exhibit 4 - Vintage Plate Decals
4.3 Will these be glued in pads? Yes
6. Exhibit 5 - Boat Decals
5.2 "secure in pads lengthwise" Is gluing in pads acceptable and would shrink wrapping in stacks be acceptable? Glued pads are acceptable. Shrink wrapping is NOT acceptable, we need them boxed in stacks.
7. Exhibit 6 - Motor Stickers
6.2 "secure in stacks lengthwise" Is gluing in pads acceptable and would shrink wrapping in stacks be acceptable? Glued pads are acceptable. Shrink wrapping is NOT acceptable, we need them boxed in stacks.
8. Exhibit 8 - Off Road Use Decals
8.4 is 4 mil white vinyl for outdoor use acceptable for the material? The mandatory specification is .002 clear vinyl adhesive film.
b. All other terms and conditions remain unchanged.
SIGNATURES
Supplier company name Date
Authorized representative name Authorized representative signature
| OMES Form CP011 (11/2024) | AMENDMENT OF SOLICITATION | Page 2 of 4 |
| OMES FORM CP011 (11/2024) | AMENDMENT OF SOLICITATION | Page 1 of 2 |
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