Exhibit_5_-_Mandatory_Requirements_for_Boat_Decals.docx
DOCX document 129 KB Posted
- Attached to
- FY27 Decals and Tax Stamps
- Solicitation number
- EV00000943
- Issued by
- Oklahoma County, Hobart City, Oklahoma
About this file
This is a mandatory requirements specification document issued by Service Oklahoma (SOK) for the production of boat decals and stickers. SOK is soliciting bids to print, number, and box motor vehicle boat sticker sets, with each set containing two stickers bearing identical serial numbers for placement on the right and left bow of a boat. The stickers must be vinyl cut to allow individual removal and application. Historical ordering volumes indicate SOK ordered 225,000 sets in FY24, 120,000 sets in FY25, 120,000 sets in FY26, and 125,000 sets in FY27, with quantities padded in sets of 50 to a pad. Delivery of all boat stickers is required no later than March 1, 2028, to Service Oklahoma's Motor Vehicle Services department in Oklahoma City, Oklahoma, with inside delivery requested. Additionally, 50 sample stickers marked with the word "SAMPLE" in contrasting color must be delivered for conformance verification.
The specifications require pressure-sensitive vinyl sheeting with a minimum thickness of 0.0040 inches and outdoor durability up to four years, featuring permanent acrylic-based adhesive for application in temperatures as low as 20 degrees Fahrenheit and resistant to water, grease, oil, and various chemicals. Stickers must measure 4 inches wide by 3 inches high individually, with serial numbers beginning with two digits representing the expiration year and printed in black UV ink, while the sticker background rotates through designated PMS colors (Green 356 for 2031, Red 186C for 2032, Reflux Blue for 2033, and Orange 172C for 2034) with all colors guaranteed not to fade for 48 months. Stickers must be packed ten books per substantial cardboard box with security tape sealing, strapped to 40-inch by 48-inch pallets stacked no higher than 10 cartons, with each box containing an inspection slip verifying no missing or duplicate numbers, proper cutting, and correct sticker orientation. The vendor must provide tamper-proof delivery via locked vehicle, maintain adequate security at production facilities subject to state inspection, and supply combination locks for each shipment.
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Text version
EXHIBIT 5
MANDATORY REQUIREMENTS FOR BOAT DECALS
5.1 Purpose
Service Oklahoma (SOK) is seeking bids to produce its Motor Vehicle decals and stickers. Specifications herein are for Boat Sticker sets.
5.2 Specifications
The successful bidder will be required to print, number and box these stickers. Each set will include two stickers, both with same serial numbers to be used on the right and left bow of the boat. Sticker set is to have the vinyl cut between each sticker so individual sticker can be easily removed from the merc liner and applied to the boat. Stickers are to be secured in pads lengthwise. Bidder will guarantee no missing or duplicate numbers and be free from manufacturing defects.
5.3 Quantity
Quantity to be determined based on the need sets of two stickers. Padded 50 sets to a pad.
| FY24 SOK ordered | 225,000 |
| FY25 SOK ordered | 120,000 |
FY26 SOK ordered 120,000 FY27 SOK ordered 125,000
A.
B.
C.
D.
F1.
F2.
F3.
5.4 Numbering
Starting number ##B###### With the first 2 digits being the expiration year.
5.5 Size
4” wide x 3 ½” high (single sticker).
8” side x 3 ½” high (sticker set).
5.5.1 Stock
NOTE: Samples of processed sheeting must accompany bid.
A pressure sensitive vinyl sheeting with outdoor durability up to four (4) years. Thickness of sheeting to be at least .0040. Sheeting to have permanent acrylic based adhesive designed for easy application in temperatures down to 20o F. and resistant to water, grease, oil, mild acids, alkalies, salts and most solids and be easily removed from backing.
5.5.2 Color/Number
Sticker is to be colored with a rotation of colors with white sticker letters; numbers, logo and state seal all in UV ink. The serial numbers are to be printed in black UV ink. All colors will be guaranteed not to fade for forty-eight (48) months.
2031 expiration Green PMS356 2032 expiration Red 186C 2033 Reflux Blue 2034 Orange 172C
5.5.3 Liner
The instructions and sketch (page 4) should be printed on the liner.
5.5.4 Delivery Schedule
Deliver Boat stickers no later than March 1, 2028. Stickers shall be delivered to Service Oklahoma, Motor Vehicle Services, Attn: Simone Chandler in Oklahoma City, OK. Address location will be confirmed by supplier at time of order. Inside delivery requested.
Fifty (50) sample stickers with the word "SAMPLE" across the face in contrasting color shall be delivered to Service Oklahoma, Motor Vehicle Services. These samples will be checked for conformance to specifications.
5.5.5 Shipping Requirements
5.6 5.6.1 5.6.2 5.6.3 5.6.4 5.6.5 5.6.6 5.6.7 5.6.8 5.6.9 5.6.10
5.5.5.1 Stickers shall be packed for delivery ten (10) books in a substantial cardboard box (folding boxes are not acceptable). In order to maintain the packed stickers in a vertical position, and to prevent sliding in any way, the cardboard box shall be made to fit the books with not more than ¼" tolerance.
The manufacturer shall insert in each box an inspection slip containing the name or number of the inspector certifying that:
5.5.5.1.1 There are no missing stickers.
5.5.5.1.2 There are no stickers upside down.
5.5.5.1.3 That the stickers are properly cut.
5.5.5.2 Each box shall be legibly labeled on the front end showing the numbers of the sticker contained therein.
5.5.5.2.1 All inside cardboard boxes and shipping cartons are to be sealed with security tape imprinted with the name of the sticker manufacturer.
5.5.5.2.2 Shipping cartons shall be securely strapped to pallets with dimensions of 40” x 48”. Shipping cartons shall be stacked no higher than 10 cartons. Do not mix series on a pallet.
5.5.5.3 Stickers are to be in numerical order starting with the lowest on top. Number of cartons as well as beginning and ending, sticker numbers should be listed on the side of pallet.
5.5.6 Lamination
5.5.6.1 Description
Material that is a transparent tape with a long aging acrylic adhesive is acceptable. The adhesive or coating will not discolor when exposed to extended periods of sunlight.
5.5.6.2 Specifications
Base material: Polyester Film (Transparent) Adhesive: Long Aging Acrylic (Transparent)
5.5.6.3 Average Physical Properties
Adhesion to Steel: 35 oz./inch width (38 N/100mm of width) Tensile Strength: 25 lbs./inch width (438 N/100 of width) Total Thickness: .002 inches (0.05mm) Elongation at Break: 90%
5.5.6.4 Users
Over-laminating a wide range of printed stickers, labels, nameplates and self-wound tape to enhance appearance and to provide added resistance to abrasion, sunlight, solvents and moisture.
5.6. Security Measures
5.6.1 The vendor must provide adequate security methods and supervision to protect decals from hazard or loss. The State reserves the right to enter the vendor's premises at any time during the production of decals to inspect the progress of production, the quality of workmanship, and the adequacy of security.
5.6.2 The vendor shall provide tamper-proof and secure delivery via transport by a locked vehicle. Pallets shall not be double stacked.
5.6.2.1 Vendor shall provide a combination lock and communicate the combination to the Motor Vehicle Supervisor, Motor Vehicle Manager, or designee prior to each shipment.
5.6.2.2 Service Oklahoma employees shall open each shipment upon arrival for inspection and acceptance. Shipments shall arrive intact and undamaged or Service Oklahoma will refuse delivery.
Sample Boat Sticker Front and back
Example only must show corresponding renewal year. See section 5.4.
Confirmation that Bidder can meet all mandatory requirements: Yes ☐ No☐
End of EXHIBIT 5
2 |EXHIBIT 5
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